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REQUEST FOR BID
WELD COUNTY, COLORADO
1150 O STREET
GREELEY, CO 80631
DATE: July 10, 2023
BID NUMBER: B2300143
DESCRIPTION: Carbide Cutting Bits (Picks)
DEPARTMENT: Public Works — Pavement Mgmt, Road and Bridge and Gravel Roads Mgmt.
MANDATORY PRE -BID CONFERENCE DATE: NA
BID OPENING DATE: 7.20.2023
1. NOTICE TO BIDDERS:
The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively
referred to herein as, "Weld County"), wishes to purchase the following:
The bid in general consists of supplying 15,000 of Wirtgen W6-G/20X2, 7,500 of Wirtgen W7/20X2 and
8,000 of Wirtgen W8/22Z carbide cutting bits (picks), to be used in our reclaimers and cold planers.
Question submission deadline: July 14, 2023, by 3:00 PM. Email questions to: bids@weldgov.com. Answers
will be posted on https://www.bidnetdirect.com/ on or before July 18, 2023, by 12:00 PM.
Bids will be received until: July20, 2023 at 10:00 AM (Weld County Purchasing Time Clock). The submitted
bids will be read over a Microsoft Teams Conference Call on July 20, 2023 at 10:30 AM. To join, call the phone
number and enter the Conference ID provided below or you are invited to attend the bid opening in person at
the Weld County Administration Building, St. Vrain Meeting Room, 1150 O Street, Greeley, CO 80631.
Phone Number: (720) 439-5261 Conference ID:
2. INVITATION TO BID:
Bids shall include any and all charges for delivery, less all taxes and discounts, and shall, in every way, be the
total net price which the bidder will expect Weld County to pay, if awarded the bid.
You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/.
Weld County Government is a member of BidNet Direct, which is an online notification system being utilized by
multiple non-profit and governmental entities. Participating entities post their bids. quotes, proposals,
addendums, and awards on this one centralized system.
Bid Delivery to Weld County:
A.
B
Emailed bids are required.
PREFERRED: email bids to bids(&sweldgov.com; however, if your bid
exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to
upload to BidNet Direct is 500 MB.
PDF format is required.
Emailed bids must include the following statement on the email: "I hereby
waive my right to a sealed bid". An email confirmation will be sent when your bid is received. Please
call Purchasing at 970-400-4223 or 4222 with any questions.
3. GENERAL PROVISIONS:
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A. Fund Availability: Financial obligations of Weld County, payable after the current fiscal year, are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By
acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the
current fiscal year.
B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting
confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential
information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on
the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public
entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records
Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder
is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt
from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential
commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid
information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of
them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not
protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential
information which is included within the body of the bid and not separately identified. Any document which is
incorporated as an exhibit into any contract executed by the County shall be a public document regardless of
whether it is marked as confidential.
C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent
contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and
employees for all acts performed pursuant to the contract.
E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state
laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to
discrimination and unfair employment practices.
F. Choice of Law: Colorado law, and rules and regulations, established pursuant thereto, shall be applied
in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein
by reference which conflicts with said laws, rules and/or regulations shall be null and void.
G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement
of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly
reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action
whatsoever by any other person not included in the contract.
H. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County,
and shall continue through and until successful bidder's completion of the responsibilities described in the Bid.
I. Termination: County has the right to terminate this Agreement, with or without cause, on thirty (30) days
written notice. Furthermore, this Agreement may be terminated at any time, without notice, upon a material
breach of the terms of the Agreement.
J. Extension or Modification: Any amendments or modifications to this agreement shall be in writing,
signed by both parties.
BID REQUEST #B2300143 Page 2
K Subcontractors The successful bidder acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of the successful bidder The successful bidder shall not
enter into any subcontractor agreements for the completion of this Project without County's prior written consent,
which may be withheld in County's sole discretion
L Warranty The successful bidder shall_provide a warranty to the County as arranged by the parties
M Non -Assignment The successful bidder may not assign or transfer this Agreement, or any interest
therein or claim thereunder, without the prior written approval of County
N Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure
to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or
Governmental actions
O Non -Exclusive Agreement This Agreement is nonexclusive and County may engage or use other
contractors or persons to perform services of the same or similar nature
P Employee Financial Interest/Conflict of Interest — C R S §§24-18-201 et seq and §24-50-507 The
signatories to this Agreement agree that, to their knowledge, no employee of Weld County has any personal or
beneficial interest whatsoever in the service or property which is the subject matter of this Agreement County
has no interest and shall not acquire any interest, direct or indirect, that would in any manner or degree interfere
with the performance of the successful bidder's services, and the successful bidder shall not employ any person
having such known interests
Q Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such
provision, to the extent that this Agreement is then capable of execution within the original intent of the parties
R Board of County Commissioners of Weld County Approval This Agreement shall not be valid until
it has been approved by the Board of County Commissioners
S Insurance Insurance coverage must be maintained as required by law and as specified in the
specifications and/or scope of work
BID REQUEST #B2300143 Page 3
SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING:
Pur
p
ose
The bid in general consists of supplying 15,000 of Wirtgen W6-G/20X2, 7,500 of Wirtgen W7/20X2 and
8,000 of Wirtgen W8/22Z carbide cutting bits (picks), to be used in our reclaimers and cold planer.
See specifications below.
Schedule
Bits shall be available to be picked up by Weld County personnel by August 21, 2023. Pick up location
shall be within 30 miles of 1111 H Street Greeley, Colorado 80632. Broken boxes of bits will not be
accepted.
Carbide Cutting Bit #1-
Wirtgen W6-G/20X2 Part Number #2642522
Shank (Shaft) size (20MM) with anti -wear plate (washer) other specs as indicated in image.
Quantity: 12,500 — Pavement Management Division
2,500 — Road and Bridge Division
Total: 15,000
ORIGINAL WIRTGEN
GENERATION X°
PICK DETAILS
W6-G/20X2
Part No.: 2642522
Type
W6
-G
/20
X2
Meaning
Cap -shaped carbide tip for removing
asphalt layers
Pick head with extractor groove
as a dismantling aid
Held in the toolholder bore with
alopenail
a shank diameter of 20 mm
Generation identification/
product characteristic
Quantity per toolbox: 50 pieces
Weight per toolbox: 16.45 kg
Carbide weight per pick: 30 g
0
4
019
N
BID REQUEST #B2300143 Page 4
Carbide Cutting Bit #2-
Wirtgen W7/20X2 Part Number #2642532
Shank (Shaft) size (20MM) with anti -wear plate (washer) other specs as indicated in image.
Quantity: 7,500 — Gravel Road Management
ORIGINAL WIRTGEN
GENERATION X2
PICK DETAILS
W7 20X'
Part No.; 2642532
"Type Meaning:
Cap -shaped carbide tip for removing
asphalt layers
`0 Held in the tool holder bore with
/
a shank diameter of 20 mm
Xi
Generation, identification/
product characteristic
Quar►ta y per toolbox: SO pieces
We' :lit per toolbox: 17.O0 kg
Carbide weig Der plck: 41 g
BID REQUEST #B2300143 Page 5
Carbide Cutting Bit #3-
Wirtgen W8/22Z Part Number #2493530
Shank (Shaft) size (22MM) with anti -wear plate (washer) other specs as indicated in image.
Quantity: 8,000 — Gravel Road Management
ORIGINAL WIRTGEN
GENERATION Z
PICK DETAILS
W8/22Z
Part No.: 2493530
L022J
o45
Type
Wa
/22
Z
Mearing
a
Cap -shaped carbide tip for mixing compact soils
Held in the toolholder bore
with a shank diameter of 22 mm
Generation identification 'product characteristic
Quantity per toolbox: 40 pieces
Weight per toolbox: 16.50 kg
Carbide weight per pick: 47 g
BID REQUEST #B2300143 Page 6
BID SCHEDULE 2023
Carbide Cutting Bits (Picks) (B2300143)
Item Number
Description
Unit
Est. Quantity
Unit Price
Contract Bid
1
W6-G/20X2
Each
15,000
4' Sr
Or, no. .O
2 W7 / 20X2
Each
7,500
5:67
110,5aS. oo i
140oa
3 I W8 / 22Z
Each
8,0004.
3'
Total:
/64 Ins em,
DELIVERY DATE:
YOUR BID MEETS OUR SPECS? YES X. NO_
BID SUBMITTAL INSTRUCTIONS:
The following items must be completed and submitted with your bid on or before the bid opening
deadline of 10:00 AM on Jul)/ 20, 2023:
1) Page 5 thru 9 of the Bid Specifications.
2) W9, if applicable*
3) Any future Addenda must be completed.
4) All other items as requested in the Bid Specifications.
*A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your
W9 if there has been a change.
Failure to include any, of_ the above items upon submittal of your bid may result in your bid being
incomplete andyour bid being rejected. If there are any exclusions or contingencies submitted with
your bid it may lie disqualified.
BID REQUEST #B2300143
Page 8
EMAIL
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in
the Request for Bid for Request No. #B2300143.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local
taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying
bid sheets.
4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but
not limited to, product specifications and scope of services), and the formal acceptance of the bid by
Weld County, together constitutes a contract, with the contract date being the date of formal acceptance
of the bid by Weld County.
5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to
accept the bid that, in the opinion of the Board of County Commissioners, is in the best interests of
Weld County_
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BUSINESS
ADDRESS PS a O(Nv% fir. DATE 7-//- ?023 _
CITY, STATE, ZIP CODE H. CB C L ti„ArS C° O cgOsa �{
TELEPHONE NO qoqs tctOq FAX TAX ID # ce3 k{� trasTotia
SIGNATURE '..�.c�e.E-MAILck-� t
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DATE 7- i(- aoa 3
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000. YOU DO Not NEED TO SEND -BACK PAGES 1 - 6.
ATTEST:
Weld Co
BY.
BOARD OF COUNTY COMMISSIONERS
erk to the Bo. d WELD COUNTY, COLORADO
Deputy Clergy o ₹h
-rfuestt,
ike Freeman, Chair
AUG 1 6 223
BID REQUEST #82300143
Page 9
2vfl - 2ct3
Contract Form
New Contract Request
Entity Information
Entity Name"
4 RIVERS EQUIPMENT
Contract Name'
CARBIDE CUTTING BITS (PICKS)
Contract Status
CTB REVIEW
Entity ID'
000033628
❑ New Entity?
Contract ID
7316
Contract Lead'
JHOLBROOK
Contract Lead Email
Jholbrookco.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project
Contract Description'
THE BID IN GRENERAL CONSISTS OF SUPPLYING 15,000 WIRTGEN W6 -G 20X2, 7,500 WIRTGEN W7 '20X2 AND 8,000 OF
WIRTGEN W8 22Z CARBID CUTTING BITS (PICKS), TO BE USED IN OUR RECLAIMERS AND COLD PLANER.
Contract Description 2
Contract Type
CONTRACT
Amount
8161,735.00
Renewable'
NO
Automatic Renewal
Grant
IGA
Department
PUBLIC WORKS
Department Email
CM-
PublicWorksOweldgov.com
Department Head Email
CM-PublicWorks-
DeptHead0weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EY7O W ELDG
OV.COM
if this is a renewal enter previous Contract ID
If this is part of a NSA enter MSA Contract ID
Requested BOCC Agenda
Date'
08.'16;'2023
Due Date
08x'12;'2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
YES
Bid/RFP #
62300143
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date"
03'04.2024
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date •
12,3112023
Contact Information
Contact Info
Contact Name
Purchasing
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
CONSENT
Approval Process
Department Head
.CURTIS HALL
DH Approved Date
08,14(2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08:16/2023
Originator
JHOLRROOK
08:14,'2023
finance Approver
CONSENT
Legal Counsel
CONSENT
finance Approved Date Legal Counsel Approved Date
08 14,2023 08, 14,'2023
Tyler Ref f
AG 081623
MEMORANDUM
TO: Duane Naibauer, Deputy Director of Public Works lJ
DATE: July 24, 2023
FROM: Joshua Holbrook, Pavement Management Supervisor
SUBJECT: Carbide Cutting Bits (Pick), Bid No. B2300143
On July 20, 2023, two bids were opened for the Carbide Cutting bits supply. The two bids were submitted by 4
Rivers Equipment base out of Fort Collins and Wear Parts & Equipment based out of Aurora.
Please see bid tab below:
VENDORS
4 RIVERS EQUIPMENT
125 JOHN DEERE DR
FORT COLLINS CO 80524
WEAR PARTS & EQUIPMENT
20100 E.35T" DRIVE
AURORA CO 80011
PRICE PRICE
BIT #1 BIT #2 BIT #3
Qty. 15,000 Qty. 7,500 Qty.8,000
$4.55/ea $5.67/ea $6.37/ea
$4.33/ea $5.27/ea $8.85/ea
TOTAL
COST
$161,735.00
$151,275.00
The lowest bid was submitted by Wear Parts & Equipment; however their bid did not meet the specifications. The
submitted bid by 4 Rivers Equipment does meet the bid specification and is within the 2023 estimated budget for this
contract. It is Public Works recommendation to award the bid to 4 Rivers Equipment for a total amount of
$161,735.00.
cc:
Curtis Hall, Director of Public Works
Mona Weidenkeller, Office Tech IV, Account payable/receivable
Rose Everett, Weld County Purchasing
Luis Morales, Supervisor
Ron Graves, Supervisor
20Z3 -203
Sri
DATE OF BID: JULY 20, 2023
REQUEST FOR: CARBIDE CUTTING BITS (PICKS)
DEPARTMENT: PUBLIC WORKS
BID NO: #B2300143
PRESENT DATE: JULY 24, 2023
APPROVAL DATE: AUGUST 7, 2023
VENDORS
WEAR PARTS & EQUIPMENT
20100 E.35TH DRIVE
AURORA CO 80011
4 RIVERS EQUIPMENT
125 JOHN DEERE DR
FORT COLLINS CO 80524
WELD COUNTY PURCHASING
1301 N. 17TH Avenue, Greeley, CO 80631
E -Mail: reverett@weldgov.com
E-mail: cgeisert(8 weldgov.com
Phone: (970) 400-4222, 4223
PRICE PRICE PRICE DELIVERY TOTAL
BIT #1 BIT #2 BIT #3 COST
Qty. 15,000 Qty. 7,500 Qty.8,000
$4.33/ea $5.27/ea $5.85/ea 6 wks aro $151,275.00
$4.55/ea $5.67/ea $6.37/ea 1 to 5 days $161,735.00
(In Stock)
PUBLIC WORKS WILL REVIEW THE BIDS.
2023-2083
7/14
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