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Home My WebLink About20233222.tiffRESOLUTION RE: APPROVE AGREEMENT REGARDING CONSENT FOR PHOTOGRAPHS OF CHILDREN IN LEGAL CUSTODY OF WELD COUNTY AND AUTHORIZE CHAIR TO SIGN - LIFE STORIES CHILD AND FAMILY ADVOCACY, AND COURT APPOINTED SPECIAL ADVOCATES (CASA) OF WELD COUNTY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement Regarding the Consent for Photographs of Children in the Legal Custody of Weld County among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Life Stories Child and Family Advocacy, and Court Appointed Special Advocates (CASA) of Weld County, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement Regarding the Consent for Photographs of Children in the Legal Custody of Weld County among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Life Stories Child and Family Advocacy, and Court Appointed Special Advocates (CASA) of Weld County, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. CC: HS I I/30/a3 2023-3222 HR0095 AGREEMENT REGARDING CONSENT FOR PHOTOGRAPHS OF CHILDREN IN LEGAL CUSTODY OF WELD COUNTY - LIFE STORIES CHILD AND FAMILY ADVOCACY, AND COURT APPOINTED SPECIAL ADVOCATES (CASA) OF WELD COUNTY PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of October, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Ci/s.iit.ds,) jtn:e1 Weld County Clerk to the Board Atcd-at • U.JQn uo'i ck. Deputy Clerk to the Board RM: Count '- orney Date of signature: '' �o� 12.5 Mike Freeman, Chair Perry Pro -Tern 2023-3222 HR0095 Con+voti- tl)iti5i2 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS AROUND TITLE: Agreement Regarding Consent for Photographs of Children in the Legal Custody of the Weld County Department of Human Services (WCDHS) by Life Stories/CASA of Weld County Volunteers and Staff. DEPARTMENT: Human Services DATE: October 17, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department of Human Services requests to enter into an agreement with Life Stories/CASA that would allow the staff and volunteers at Life Stories/CASA to take photographs of children in the legal custody of WCDHS and comply with National CASA Standard 8.F.10.a.i.ii. and 8.F.10.b. Photos will be limited to the use of court reports, sharing with case parties in between hearings, CASA staff or the child's guardians. What options exist for the Board? • Approval of the Consent Agreement. • Deny approval of the Consent Agreement. Consequences: Photos of the children will not be allowed to be taken. Impacts: WCDHS would not be incompliance with National CASA Standard 8.F.10.a.i.ii. and 8.F.10.b policies. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • This is a non -financial agreement. Recommendation: Approval of the Agreement and authorize the Chair to sign. Suaoort Recommendation Schedule Place on BOCC Mends Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine V t Gt ti1t1,1-, t Pass -Around Memorandum; October 17, 2023 — CMS ID 7512 C)rrectse HSO (W30 10130183 2023-3222 Karla Ford From: Perry Buck Sent: Thursday, October 19, 2023 10:04 AM To: Karla Ford Subject: Re: Please Reply - 101723 CW Life Stories/CASA Photo Waiver Agreement (CMS 7512) i ' m happy to sign it or please sign it for me . I ' ll be at island grove all day Sent from my iPhone On Oct 19, 2023, at 8 : 10 AM , Karla Ford < kford@weld .gov> wrote : This was not returned yesterday in the folder. Please advise if you support recommendation and to have department place on the agenda . Karla Ford R Office Manager, Board of Weld County Commissioners 1150 0 Street, P. 0. Box 758, Greeley, Colorado 80632 : : 970. 336-7204 : : kfardCa�weldqov.com : : www.weldgov.com : : **Please note my working hours are Monday-Thursday 7:OOa.m.-5:OOp.m.#" < image002 .jpg> Confidentiolity Notice: Th/s e/et[ionic t�ansmission and any attoched documents or other writings are intended onfy fo� the person o� entity fo which it is oddressed and moy contvin information that is privlleged, confidentiol or otherwise piofected from disc/osure. If you hove received this communication in error, p/ease immediately notify sender by return e-mafl and destroy the communication. Any disdosure, copying, disiribu[ion or the toking of any octfon concerning the contents of this tommunication or any attachments by onyone other than the named retipient is sf�ictly prohi6ited. From: Sara Adams <sadams@weld .gov> Sent: Tuesday, October 17, 2023 2 :02 PM To: Karla Ford < kford@weld .gov> Cc : HS-Contract Management < HS-ContractManagement@co.weld .co. us> Subject: 101723 CW Life Stories/CASA Photo Waiver Agreement (CMS 7512) Good afternoon Karla, Please see the attached PA that has been approved for routing to the Commisaioners : 101723 CW Life Stories/CASA Photo Waiver Agreement (CMS 7512) Thank you, Sara Sara Adams Contract Administrative Coordinator Weld County Dept. of Human Services i Karla Ford From: Scott James Sent: Thursday, October 19, 2023 1O: 53 AM To: Karla Ford Subject: Re: Please Reply - 1O1723 CW Life Stories/CASA Photo Waiver Agreement (CMS 7512) Importance: High I agree - thanks ! • Scott K. James Weld County Commissioner, District 2 1150 O Street, P. O . Box 758 , Greeley , Colorado 80632 970.336. 7204 (Office) 970. 381 . 7496 (Cell) - -----• �� ,. —.. ;, iKcc ! :� .. - � � �. � � � � Y V � � Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication . Any disc�osure , copying , distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . On Oct 19, 2O23, at 9 : 25 AM, Karla Ford < kford@weld .gov> wrote : Please advise if you support recommendation and to have department place on the agenda . Karla Ford A Office Manager, Board of Weld County Commissioners 1150 O Street, P. O. Box 758, Greeley, Colorado 80632 : : 970. 336-7204 : : kford(�weldqov.com : : www. weldqov.com : : "Please note my working hours are Monday-Thursday 7:00a.m.-S:00p.m.** < imageOO2 .jpg> Confidentialiry Notice: This electronic transmiss:on and any a[toched documents or ofher writrngs ore intended only jor the person or entity to which It is addressed and moy confain info�matron that is privileged, confidentia! or otherwise procected from disc/osure. If you have recelved this communication in eiror, p/eose immediately notify senderby retum e-mail and desvoy the communicotion. Any disclosure, copying, distribution or the toking ojany ociion concerning the contents of this communication or ony attochments by anyone other fhon the nomed recipient is strictly prohibited. <CW Life Stories_CASA Photo waiver Agreement ( CMS 7512 ) . pdf> � Karla Ford From: Lori Saine Sent: Thursday, October 19, 2023 1127 AM To: Karla Ford Subject: RE: Please Reply - 101723 CW Life Stories/CASA Photo Waiver Agreement (CMS 7512) yes Lori Safne Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax : 970-336-7233 Email : IsaineCu�weld�ov.com Website: www.co .weld .co. us In God We Trust Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure . If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly p�ohibited . From: Karla Ford <kford@weld .gov> Sent : Thursday, October 19, 2023 8 : 11 AM To : Lori Saine <Isaine@weld .gov>; Perry Buck < pbuck@weld .gov> Subject: Please Reply - 101723 CW Life Stories/CASA Photo Waiver Agreement (CMS 7512 ) Importance : High This was not returned yesterday in the folder. Please advise if you support recommendation and to have department place on the agenda. Karla Ford R i AGREEMENT REGARDING CONSENT FOR PHOTOGRAPHS OF CHILDREN IN THE LEGAL CUSTODY OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES BY LIFE STORIES/CASA OF WELD COUNTY VOLUNTEERS AND STAFF THIS AGREEMENT is entered into this day of 0C'I-619Q,V l 2023, by and between Weld County Department of Human Services (hereafter referred to as the "County") and Weld County CASA (hereafter referred to as "CASA") with a business address of 1640 25th Avenue, Greeley CO 80634. WHEREAS CASA desires for their volunteers/staff be able to take photographs of children in the legal custody of the Weld County Department of Human Services. NOW THEREFORE, the parties mutually agree as follows: Photos are limited to the use of the court reports, sharing with case parties in between hearings, the CASA staff, or child's guardians; and comply with National CASA Standard 8.F.10.a.i.ii. and 8.F.10.b CASA will not distribute any photos of children assigned to our program without written consent of a Legal Guardian or Judge. It is up to the court's discretion who receives CASA court reports with or without photos. The CASA will not use pictures for personal use, post on social media or other platforms. All photos of children on any devices (phones or computers) will be deleted by the appointed CASA at the closure of the case. A copy of this waiver shall be put into the CASA case file on optima. No other use is authorized. CASA of Weld County volunteers and staff will follow policies set out by National CASA and by CASA of Weld County. This Agreement will commence upon the date of the last signature and will run for one (1) year with automatic renewals every year for up to five (5) years. Changes in the Agreement may be made in writing at any time by mutual consent and either party may terminate the agreement with or without cause at any time upon 90 days written notice of its own convenience. 2.0 -3- 3222. WELD COUNTY CASA/LIFE STORIES CHILD & FAMILY ADVOCACY By: Gwen Schooley Title: Executive Director Date: Oct 10, 2023 det410 ..�(,�,//,BOARD OF COUNTY COMMISSIONERS ATTEST:•tA WELD COUNTY, COLORADO Clerk to the Board BY ti1►^Sc. —1n n . eputy Clerk to the Boar. � °ill �� Mike Freeman, Chair OCT 3 0 2023 2o23-327-2 SIGNATURE REQUESTED: Photo waiver children with DHS custody (f) Final Audit Report 2023-10-10 Created: 2023-10-09 By: Sara Adams (sadams@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAA0h4gkO7mjDir3xZc0eQCGPnoV6ruRd08 "SIGNATURE REQUESTED: Photo waiver children with DHS cu stody (f)" History n Document created by Sara Adams (sadams@co.weld.co.us) 2023-10-09 - 9:30:42 PM GMT Cry Document emailed to Gwen Schooley (gwen@lifestoriesweld.org) for signature 2023-10-09 - 9:32:55 PM GMT t Email viewed by Gwen Schooley (gwen@Iifestoriesweld.org) 2023-10-10 - 4:13:27 PM GMT O5 Document e -signed by Gwen Schooley (gwen@lifestoriesweld.org) Signature Date: 2023-10-10 - 4:33:40 PM GMT - Time Source: server Agreement completed. 2023-10-10 - 4:33:40 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name" Entity ID* LIFE STORIES CHILD & FAMILY @00007346 ADVOCACY Contract Name * AGREEMENT BETWEEN WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND LIFE STORIES Contract Status CTB REVIEW ❑ New Entity? Contract ID 7512 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * AGREEMENT REGARDING CONSENT FOR PHOTOGRAPHS OF CHILDREN IN THE LEGAL CUSTODY OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES BY LIFE STORIES/CASA OF WELD COUNTY VOLUNTEERS AND STAFF Contract Description 2 PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 10/1 7/23. Contract Type* AGREEMENT Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 10/24/2023 Due Date 10/20/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 08/01/2024 Committed Delivery Date Renewal Date Expiration Date" 10/01/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 10/19/2023 10/20/2023 10/20/2023 Final Approval BOCC Approved Tyler Ref # AG 103023 BOCC Signed Date Originator SADAMS BOCC Agenda Date 10/30/2023 Cheryl Hoffman From: Sent: To: Subject: Follow Up Flag: Flag Status: noreply@weldgov.com Tuesday, August 6, 2024 1:56 PM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (8609) Follow up Flagged Contract # 8609 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: LIFE STORIES CHILD & FAMILY ADVOCACY Contract Name: LIFE STORIES CHILD & FAMILY ADVOCACY - CASA PHOTO WAIVER Contract Amount: $0.00 Contract ID: 8609 Contract Lead: SADAMS Department: HUMAN SERVICES Review Date: 7/31/2025 Renewable Contract: YES Renew Date: 9/30/2025 Expiration Date: Tyler Ref #: Thank -you �oa,�- 3aaa Theoi 4� Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Follow Up Flag: Flag Status: Good afternoon CTB, FAST TRACK ITEM: Sara Adams Tuesday, August 6, 2024 1:54 PM CTB HS -Contract Management FAST TRACK: CW Life Stories (CMS 8609 & 8611) CW Life Stories_CASA Photo waiver Agreement (e).pdfi CW Life Stories_CASA Transportation waiver (e).pdf Follow up Flagged Attached please find the Agreements between DHS and Life Stories, Tyler ID 023-3222 & 2023- 3223. These agreements have a 5 -year term and there are no changes to the agreements and they are being Fast Track in CMS for tracking purposes only. Thank you, Sara Sara Adams Contract Administrative Coordinator Weld County Dept. of Human Services 315 N. 11th Avenue, Building A PO Box A Greeley, CO 80632 (970) 400-6603 sadams@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Thursday, August 7, 2025 2:06 PM CM-ClerktoBoard; Windy Luna; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (9822) Contract # 9822 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: LIFE STORIES CHILD & FAMILY ADVOCACY Contract Name: LIFE STORIES CHILD & FAMILY ADVOCACY - CASA PHOTO WAIVER Contract Amount: $0.00 Contract ID: 9822 Contract Lead: WLUNA Department: HUMAN SERVICES Review Date: 8/31/2026 Renewable Contract: YES Renew Date: 10/30/2026 Expiration Date: Tyler Ref #: 20233222 Thank -you Corkvae- lO t 72, Fc k- -Wade- e zoZ3- 3 222 ROOc(S Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Windy Luna Thursday, August 7, 2025 2:02 PM CTB HS -Contract Management FAST TRACK ITEM: Life Stories/CASA of Weld County- Photo Waiver Agreement, Tyler ID# 2023-3222, CMS# 9822 CW Life Stories_CASA Photo waiver Agreement (e).pdf; No requested changes - Heather.pdf Attached is the fully executed Agreement between the Weld County Department of Human Services and Life Stories/CASA of Weld County Volunteers and Staff. Also included is email confirmation indicating that no changes are requested for the current year. This item is identified as Fast Track CMS# 9822 and is known to the Board of County Commissioners as Tyler ID# 2023-3222. It is being Fast Tracked for tracking purposes only. Let me know if you need anything further. Warm. Regards, Windy COUNTY CO Windy Luna Administrative Contract Coordinator Weld County Department of Human Services Desk: 970-400-6544 315 N. 11th Ave., Greeley, CO 80631 0 63 0 CD0 Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello