HomeMy WebLinkAbout20233609.tiff RESOLUTION
RE: APPROVE CONTRACT FOR 2024 VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE)GRANT FOR LAW ENFORCEMENT VICTIM SERVICES,AND AUTHORIZE
CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with a Contract for the 2024 Victim Assistance
and Law Enforcement(VALE)Grant for Law Enforcement Victim Services between the County of
Weld,State of Colorado,by and through the Board of County Commissioners of Weld County,on
behalf of the Sheriff's Office,and the Victim Assistance and Law Enforcement(VALE)Board,
commencing January 1,2024,and ending December 31,2024,with further terms and conditions
being as stated in said contract,and
WHEREAS,after review,the Board deems it advisable to approve said contract,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for the 2024 Victim Assistance and Law
Enforcement(VALE)Grant for Law Enforcement Victim Services between the County of Weld,
State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf
of the Sheriff's Office,and the Victim Assistance and Law Enforcement(VALE)Board,be,and
hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized
to sign said contract.
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 11th day of December,A.D.,2023.
BOARD OF COUNTY COMMISSIONERS ,
WELD COUNTY,COLORADO
ATTEST:
W.,,,,ttifvo jdf,' Mik eman,Chair
Weld County Clerk to the Board —eA;
B1
1,t)
,` I� Per k,Pro-Tem
Deputy Clerk to the Board
I �`tt K.James
APP:or DASTO a M:
,,. D.Ross
•
ounty At o ey �. ♦ ,
2 \`fiT'Saine
Date of signature: Ii Z-3
cc:So(sK/vc),pp,(KP),Acr(cP/cD) 2023-3609
0.7./a/24 SO0044
earl-W (D 5q
BOARD OF COUNTY COMMISSIONERS
PASS AROUND REVIEW
PASS-AROUND TITLE:2024 VALE Grant to fund WCSO's Victim's Services Unit
DEPARTMENT: Sheriff's Office DATE: 11/30/2023
PERSON REQUESTING: Sonja Kohlgraf,WCSO Finance Manager
Brief description of the problem/issue:
The WCSO is seeking approval to accept the 2024 VALE grant award attached.
Total award:$39,930 from 19.Judicial District,Victim Assistance and Law Enforcement Board
$15,000 General Assembly Funds(to be spent by 6/30/2024)
$24,930 Local VALE Funds
Grant#2024-14
Grant period 1/1/2024-12/31/2024
These funds will cover 66%of 1 FTE salary cost and 18%of the total Victim's Unit 2024 operational budget.
What options exist for the Board?(include consequences,impacts,costs,etc.of options):
Approve or deny the VALE grant funding award.If grant awards are denied,WCSO will have a shortfall in
funding the Victim's Services Unit and general funds need to be used or staffing reduced,which will result in
reduction of services.
Recommendation:
Approval
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tern
Mike Freeman,Chair )'Y1F"
Scott K.James
Kevin D.Ross
Lori Saine 7
2023-3609
I?��1 36 60q-ci
VICTIM'S ASSISTANCE&
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT(VALE)BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2,Title 24,C.R.S.,the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: Weld County Sheriffs Office
Grant Number: 2024-14
Project Title: Weld County Law Enforcement Victim Services
Grant Period: January 1,2024 through December 31,2024
Amount of Grant Award:Total Award$39,930.00
$15,000.00 General Assembly Funds(to be spent by 06/30/2024)
$24,930.00 Local VALE Funds
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by April 30,2024,July
31,2024,October 31,2024,and January 31,2025.Each quarterly report is cumulative,and the
final report must reflect the financial activities of the entire contract period.Financial Reporting
Forms will be provided by the local VALE Board.Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
April 30,2024,July 31,2024,October 31,2024,and January 31,2025.Reports shall only reflect
services provided to victims in the 19"'Judicial District.These reports must address any special
conditions that are listed in this contract.The final report must be cumulative and reflect the activity
of the entire contract period. Narrative Program Report forms will be provided by the local VALE
Board.Grant recipients are required to use these forms.
5. As available and requested,the grantee agency is required to submit quarterly victim demographic
reports,at a time to be determined by the Colorado Office for Victims Programs,which will be
utilized by the State of Colorado and the local VALE Program.
6. The grantee agency agrees to submit the Financial Monthly Tracking sheet and accounting records if
requested.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023
7. Grantee agency will be paid in 4 quarterly installments of$9,982.50.The 1st payment will be sent
in January 2024 after the signed contract and final 2023 reports are approved along with any
reimbursement owed.The 2nd,3`a and 4`5 quarter payments will be sent after receipt and acceptance
of the required quarterly Financial Report and Narrative Program Report listed above.
8. Failure to comply with the reporting requirements may result in the Board's termination of this
grant,return of awarded funds,and/or suspension of the grant.Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
9. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for
a specific 19th JD VALE grant funded position which totals more than 100%of the total cost
for that position.The grantee agency must resolve the allocation of funds to the satisfaction
of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days,via e-mail or
regular mail,of any 19th JD VALE grant funded personnel position that is vacant for 45 days
or more.Changes in grant funded personnel must be listed on the quarterly financial report
under"Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days,with notification on
agency letterhead,of any change of an official and/or employee who is listed as a responsible
signatory on this 19th JD VALE grant funded project.
10. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board or VALE Administrator prior to any such change.Funding may only be used for
19`x`JD VALE services.
11. In the event all of the monies paid to the grantee agency are not expended within the contractual
period,the local VALE Board,in its discretion,may enlarge the time period of the contract or
request that monies not used be repaid to the Board.The grantee agency shall submit written
notification to the VALE Board by November 1,2024 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to extend the current grant cycle.Such requests shall
include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended;and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31,2024 and
will advise the grantee agency in writing as to their decision.
12. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant application and as approved by the local VALE Board.Any funds not so
expended including funds lost or diverted to other purposes,shall be repaid to the local VALE fund
no later than 30 days after the end of the contract.
13. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
14. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds,returning money to the local VALE fund,and/or other action as deemed
necessary by the members of the local VALE Board.
ago I 2
15. All grantee agencies shall make available to the Board or its authorized designee,upon request,all
current records and other information,including audit/financial statements,relative to the
implementation of the grant.
16. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
17. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS,set forth in CRS 24-76.5-103 et seq.
u I 3
The grantee agency,through the following electronic or original signatories,understands and agrees that
any VALE monies received in 2024 as a result of the awarding of the grant application shall be subject to
the terms of this contract.
Proiect Director:
Signatu . Date: I1/3 (zoz3
Printed Name and Title: Dfa gI€I. afttANN 5151.Gcoµ•17
}
Financial Oti
6(1 Signature: Date: 42/4/a 3
Printed Name and Title: t 1&y( P4.:6(-e; O40
Authorized.Mk.Official:
��
Signature: I i` — Date: DEC 1 1 2023
Mike Freeman, Chair
Printed Name and Title: Board of Weld County Commissioners
VALE Board
Signature: -//lam— Date:1Z'22-23
Printed Name and Ti :Mary Martin,Chair of VALE Board
•The Project Director:The person who has direct responsibility for the implementation of the project.This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel.He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget.This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements.The Project Director must be a person other than the
Authorized Official or the Financial Officer.
•Financial Officer:The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting,management of funds,verification of expenditures,audit information and
fmancial reports.The person who actually prepares the financial reports may be under the supervision of the
Financial Officer.The Financial Officer must be a person other than the Authorized Official or Project
Director.
•Authorized Official:The authorized official is the person who is,by virtue of their position,authorized to enter
into legal contracts for the funded agency;for example,if the funded agency is one of the following,then the
corresponding authorized official is as follows:state agency-department or division director;city-mayor or
city manager;county-chairperson of the county commissioners;sheriffs department-chairperson of the
county commissioners;police department-mayor or city manager;courts-chief judge;district attorney's office
-district attorney;institution of higher education-president of the institution or chair/dean of the appropriate
department;private non-profit agency-president or chairperson of the board of directors;school district-
superintendent/assistant superintendent.The authorized official must be a person other than the project director
or the financial officer.
NOTE:If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant,you must provide official documentation of delegation(such
as bylaws or resolutions)immediately following the signature page.
Pope I 4
VALE PROJECT BUDGET SUMMARY INFORMATION
PROJECT FUNDS REQUESTED BUDGET: ROUND TO THE NEAREST DOLLAR
ALL APPLICANTS
Continuation Applicants ONLY Continuation
(Will populate from other tabs)
2023 2024 Applicants
Increase or
Current Grant Award Requested Budget
Decrease
PERSONNEL PERSONNEL (1-/-)
Job Position Amount Job Position/NAME Amount
SO Victim Advocate Kamara,Kaliyatu $39,930 0.00%
Position#2 Title $0 0.00%
Position#3 Title $0 if, 0.00%
Position#4 Title $0; 0.00%
Position#5 Title $0 0.00%
Position#6 Title $0 0.00%
Position#7 Title $0 0.00%
Subtotal $0 Subtotal $39,930
EQUIPMENT EQUIPMENT (+/-)
Item#1 $0 0.00%
Item#2 $0 0.00%
Subtotal $0 Subtotal $0
SUPPLIES AND OPERATING EXPENSES SUPPLIES&OPERATING EXPENSES
Item#1 $0', 0.00%
Item#2 $0 0.00%
Item#3 $0 0.00%
Item#4 $0 0.00%
Item#5 $0 0.00%
Item#6 $0 0.00%
Subtotal $0 Subtotal $0
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Item#1 $0 0.00%
Item#2 $0 0.00%
Subtotal $0 Subtotal $0
PROFESSIONAL SERVICES PROFESSIONAL SERVICES
Professional#1 $0 0.00%
Professional#2 $0
Subtotal $0 Subtotal I $0
TOTAL FUNDS: $0 TOTAL FUNDS REQUESTED: $39,930
Pa,,i I 5
VALE PROJECT MANDATED GOALS
GOALS AND OBJECTIVES:
GOAL 1(standard):This project will provide direct services that assist crime victims with emotional and
physical needs to stabilize their lives,provide a measure of safety and security,and/or enhance victims'
experience with the criminal justice system.
OBJECTIVE 1(standard):To provide services to the following estimated unduplicated number of Weld County
crime victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted only once
using the predominant crime.
Definitions:
Victims:primary and secondary victims
Primary victim:The person against whom the crime was committed,except in the case of homicide,and DUI/DWI
deaths where the primary victims are the survivors of the victim.In domestic violence crimes,children of the
primary victims(who are receiving services)are also considered to be primary victims.
Secondary Victims:Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count:New and continuing victims served by the project.Continuing victim is a person served in
the prior grant year who is continuing to receive services in the new grant year.
Estimated#of I Estimated#of
Victims Type of Crime Victims Type of Crime
41 Child Physical Abuse 0 Human Trafficking
Child Sexual Abuse(including Survivors of Homicide or Attempted
76 pornography) 13 Homicide
7 DUI/DWAI,Vehicular Assault or Homicide 9 Robbery/Burglary
228 Domestic Violence 68 Assault
Other violent crimes such as hate and
15 Adult Sexual Assault 4 bias crime,gang violence(specify).
Other vehicular crimes(hit and run,
5 Adults Molested As Children 5 careless causing death or SBI,etc.)
0 Kidnapping 35 Stalking/Menacing
Elder Abuse(including economic
2 exploitation and fraud crimes) 32 Other(Specify):
TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD:I 540
Mandated Goals `"c I 6
VALE PROJECT MANDATED GOALS
OBJECTIVE 2(standard):To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service:Estimate the number of victims who will receive each type of
service provided by your agency during the grant period.
A victim may receive the same type of service more than once(i.e.information)but the type of service can
` be counted only once during the grant period.An individual service category cannot exceed the total
number of victims listed in table A.
A victim may receive the same type of service more than once(i.e.information)and the service is counted
El every time during the grant period.An individual service category can exceed the total number of victims
listed in table A.
Estimated It of Estimated#of
Victims Services Victims Services
Information/Referral 0 Individual Therapy
540
Follow-up(in-person or by phone) 0 Group Treatment/Support Group
540
Individual Advocacy 0 Emergency Financial Assistance
3
Intervention with employer,creditor,
0 Shelter/Safehouse
0 landlord,or other
Victim Advocacy/Accompaniment to
0 CASA or Youth Prevention Service
50 Hospital or Medical Clinic
Language Services/Interpretation 540 Notification of Criminal Justice Events
16
Criminal Justice Support/Advocacy/
Transportation 47
14 Court Accompaniment
Crisis Counseling/Intervention(in-
0 Civil Legal Assistance
141 person,includes safety planning)
Civil Legal Advocacy/Court
Hotline/Crisis Line Intervention 0
235 Accompaniment
Victim Compensation Information/
On-Scene Crisis Response 140
150 Assistance(Required)
Mandated Goals Page I 7
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Add at least one more goal with objectives but no more than three additional goals with no more than three
objectives per goal.Objectives must be measurable and specific.While an objective may relate to more than
one statute,pick the most relevant statute from the drop-down list below the objective.Refer to Notes and
Instructions on next page,use format provided below.NOTE:All cells except Goal rows will expand with typing.
The Victim Services Unit will strive to increase our agency's average number of crime victims met face to face
Goal 2: each fiscal year in unincorporated Weld County and the communities we serve.
Objective(include title of person Intended Impact Data Collection Time Frame
responsible)
From January 1,2024 through Ensuring victims have Advocates enter all
December 31.2024 the Victim immediate advocacy and activities into an online
Services Unit will attempt to make assistance during the reporting database 01/01/2024
on scene contact with at least 150 initial stages of a critical allowing supervisory staff through
1 victims of crime incident to track statistics. 12/31/2024
Pick related VALE Statute from drop down list: 24-4.2-105(4)(a) rAn
Follow up contact is to
confirm that the victims
Advocates will improve follow-up have received VRA
communication by making one information,are referred
follow-up contact at a minimum, to relevant resources,are
with 540 victims to ensure they
have received VRA information, given CVC information,are
Crime Victim Compensation assisted with CVC Advocates enter all
information,answering any applications,and have the activities into an online
questions the victims may have and opportunity to ask reporting database 01/01/2024
offering to assist with filling out and questions and obtain allowing supervisory staff through
2 completing applications. further assistance. to track statistics. 12/31/2024
Pick related VALE Statute from drop down list: 24-4.2-105(4)(c) '
I 8
Project Specific Goals `'
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Advocates will make,at a Advocates will ensure that Advocates enter all 01/01/2024
minimum,one follow up contact known victims have been activities into an online through
to ensure victims have received provided with VRA reporting database 12/31/2024
VRA information and to answer information,and will allowing supervisory staff
any questions the victims may check the crime summary to track statistics.
have.The follow up will be on a daily basis to ensure
conducted within one week of that victims of all VRA
the initial report of the crime crimes are provided with
VRA information even if
responding deputies did
not recognize the incident
as a VRA crime.
3
Pick related VALE Statute from drop down list: 24-4.2-105(4)(f)
The Victim Services Unit will improve interaction with the communities we served by attending community events
presented throughout the year,educating the public about how the Victim Services Unit serves the community,
Goal 3:and grow and educate our volunteer core.
Objective(include title of person Intended Impact Data Collection Time Frame
responsible)
The Weld County Victim Services Educating the public about Advocates notify
Unit will attend at least five what the Weld County supervisory staff about
community events throughout Victim Services Unit does, what events were
the year,setting up booths and how it affects the attended and what
identifying as Weld County community. information was provided 01/01/2024
Victim Services,and interacting at each event. through
1 with the public. 12/31/2024
Pick related VALE Statute from drop down list: 24-4.2-105(4)(d)
Advocates will seek to improve Educating the public about Advocates notify
social media visibility by what specific crimes victim supervisory staff when
updating the Weld County services provides services edcuational materials are
Sheriff's Office website for,and how those victims added to the Weld County
quarterly,at a minimum,with are able to seek assistance Sheriff's Office website,
information about the unit.This from the Weld County and information will be
information will include links to VSU. reviewed on a regular
victim surveys,publications basis
regarding topics such as
domestic violence,child abuse,
sex assaults,and the resources
available to victims related to
those specific crimes. 01/01/2024
through
2 12/31/2024
Project Specific Goals P a a 19
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Pick related VALE Statute from drop down list: 24-4.2-105(4)(d)
Advocates will continue working Weld County VSU will Advocates notify
with our current volunteer core thoroughly screen new supervisory staff after
providing education while volunteers,then train and each training is conducted;
continuing to add and educate add to the volunteer core, outlining the number of
new volunteers.The VSU will to add more availability attendees and the lesson
hold a minimum of bi-monthly for on call and in person plan.
volunteer meetings,or 6 per contact with victims.
year.
3
Pick related VALE Statute from drop down list: '?`
Provide surveys to victims and deputies/officers to allow comment and asssessment of the quality of service
provided by the advocates.Victim surveys will be in paper form with the option of completing the survey
Goal 4:electronically.VSU business cardes have a QR code,which allows easy access to surveys by victims.
Objective(include title of person Intended Impact Data Collection Time Frame
responsible)
As part of the follow up process,Victim advocates will be Supervisory staff will
a survey will be provided to each able to immediately periodically check victim
victim initally served with an on recognize any surveys to identify any
scene response.(150 Victim on shortcomings individually, recurring problems that
scene response goal per Goal 2, or within the unit,and are not being adequately
Objective 1.) make appropriate changes addressed by the victim 01/01/2024
to better serve our advocates. through
1 victims. 12/31/2024
Pick related VALE Statute from drop down list: 24-4.2-105(4)(a)
On a quarterly basis,surveys will Victim advocates will be Supervisory staff will
be provided to 25%of the total able to immediately periodically check
deputies/officers that were on recognize any deputy/officer surveys to
scene when an advocate shortcomings individually, identify any recurring
responded. or within the unit,and problems that are not
make appropriate changes being adequately
to better serve our addressed by the victim 01/01/2024
deputies/officers. advocates. through
2 12/31/2024
Pick related VALE Statute from drop down list: 24-4.2-105(4)(a)
Project Specific Goals
Pace I 10
Contract Form
Entity Information
Entity Name" Entity ID* Q New Entity?
NINETEENTH JUDICIAL DISTRICT @00004903
Contract Name* Contract ID Parent Contract ID
2024 VALE GRANT FUNDED BY THE STATE OF CO- 7654
19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LE * Requires Board Approval
BOARD Contract Lead
SKANETA YES
Contract Status Department Project#
CTB REVIEW Contract Lead Email
skaneta@co.weld.co.us;
skohlgraf@weldgov.com
Contract Description
TOTAL AWARD:$39,930 FROM 19TH JUDICIAL DISTRICT,VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
$1 5,000 GENERAL ASSEMBLY FUNDS(TO BE SPENT BY 6/30/2024)
$24,930 LOCAL VALE FUNDS.GRANT#2024-14
GRANT PERIOD 1/1/2024-12/31/2024
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT SHERIFF Date* 12/07/2023
12/11/2023
Amount* Department Email
$39,930.00 CM-Sheriff@weldgov.com Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-Sheriff- Does Contract require Purchasing Dept.to be
DeptHead@weldgov.com included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
ATTORNEY EMAIL
IGA County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
10/01/2024
Termination Notice Period Committed Delivery Date Expiration Date*
12/31/2024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
DONNIE PATCH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/05/2023 12/05/2023 12/05/2023
Final Approval
BOCC Approved Tyler Ref#
AG 121123
BOCC Signed Date Originator
SKOHLGRAF
BOCC Agenda Date
12/11/2023
Hello