The URL can be used to link to this page

Browse Search

Home My WebLink About20231220.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Multi -functional device for North Jail DEPARTMENT: Print Shop DATE: 04-26-23 PERSON REQUESTING: Edna Mata Brief description of the problem/issue: These machines(2) are needed to help with the greivance process. They are currently being moved to an another area to use another device to scan and make copies, making this prolong the process. The request is for two machines and will be placed in 2 East and 2 West. What options exist for the Board? (include consequences, impacts, costs, etc. of options): The cost for both machines is $908.00 and maintenance will be charged .02 for black copies. The number of copies will be low. Recommendation: Purchase these machines as they will shorten the greivance process by not having to leave the meeting to scan or make copies. Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Conte Aof-nctiO`. 5/1/23 Apsgm Schedule Recgndation Work Session Cc: PS(EP-0 05/os /�3 Other/Comments: 2023-1220 °Oct CAPITAL BUSINESS SYSTEMS, INC. Installation & Integration Agreement Customer Information: Customer Name: Weld County Sheriff Street Address: 2 110 O St City, State, & Zip: Greeley, CO 80631 Contact Name: Edna Mata Phone: (970) 400 2050 Email: emata@weldgov.com Software/Services: Product # imageCLASS X M11238 Q Serial # FUNCTION NUMBER OF USERS PRICE TO CLIENT Included x Print x Email Folder Separate scope of work document prepared. This includes all labor on above -listed product/software cnstallatton and integration only Additional Instructions: VII. CONDITIONS 1. Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital will not be responsible for Customers failure to do so. or for the cost of reconstruction of files and data lost during the performance of services 1. LIMITATIONS 1 Hardware & software support other than those items listed on this or another support agreement 2. Backup or restores 3. Liability for delay or failure to furnish services if such delay is caused by an act of God. strike government action. or any cause beyond reasonable control of Capital Business Systems. Inc t DISCLAIMER OF LIABILITY AND WARRANTY 1. Except as specifically provided herein: there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness for a particular purpose. 1. In no event shall Capital Business Systems. Inc be liable for any damages res.,Iting from loss of data, loss of profits loss of use of products or Equipment, or for any incidental or consequential damages. even if advised of the possibility of such damages Customer's right to recover damages caused by Capital's fault or negligence shall be limited to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including negligence Any action brought against Capital Business Systems. Inc must be brought within three (3) months of the alleged act or omission in giving rise to damages. 1. GENERAL 1 The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement 2. The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so By signing this agreement. Capital Business Systems Inc and Customer acknowledge they have read. understand, and agree to be bound by its terms and conditions Further which the parties agree that it is their complete statement of agreement between them, superseding all others, oral or written, relating to the subject matter of this agreement Signatures: )( Customer: Weld County Government Capital Business Systems, Inc.: �--- Title: Mike e a n 4C Chair Title: Salts nep Date: Lt V r L a Date: 5 l 2 ov -42 a CAPITAL BUSINESS SYSTEMS, INC. FC0526 e Automate Account # Sales Order Agreement 50744 Order ID n Customer Bill To: Full Legal Name: Weld County Address: PO Box 758, Greeley, CO 80632 Contact Customer Full Legal Name: Ship Name: Edna To: Weld Mata County Sheriff Tel # (970) 400-2050 Email: emata@weld.ov.com Address: 2110 O St, Greeley, CO 80631 Contact QTY 2 Special Name: Instructions/Terms Edna Mata Description - Make, Model Canon Tel. 4. i970) 400-2050 irna•f CLASS X MF 1238 CA-5161C001AA Email: Item ernata@weld•ov.com $ Unit Subtotal Price $454.00 Total Amount $908 $908 00 00 Sales Tax N/A Total $908.00 Cash Paid Balanced Owed I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal place of business is located and any dispute concerning the Agreement .vnll be adjudicated in a federal or state court in such state. You hereby consent to personal jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event. will we be liable for any consequential or indirect damages III. Software/ Data. Except as provided in this paragraph, references to "Equipment" include software included as part of, or installed on, the Equipment. We do not own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine those rights. You are solely responsible for protecting and removing any confidential information IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties of merchantability or fitness for a purpose You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement with us, you will be in default: and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from the due date, at 1.5% per month. VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations or agreements. including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy d icall a Iind re cur si nature or other indication of intent to enter into the Ayreement: /._ t2zda5-iaa0 CAPITAL Bt'SINESS Snit EMS, Mt. AFTERMARKET SUPPORT AGREEMENT Customer Customer Bill Name: To: Weld County Address: PO Box 758, Greeley, CO 80632 Telephone: (970) 4002050 Attention: Edna Mata Email: emata@weld•ov.com Customer Customer Name Ship To: Weld County Sheriff Address: 2110 O St, Greeley, CO 80631 Telephone (970) 400-2050 Attention: Edna Mata Email: emata@weldgov.com _ DEVICES Serial # ID# Base Payment Beginning Meter Reading Image Allowance Excess Per Image Make, Model, Included Accessories Monthly Charge Monthly x Quarterly (Plus Tax) x Quarterly LiAnnually Annually B &W Color B &W Color B & W Color 1 Canon imageCLASS X MF1238 0 0 $0.022 $0.0000 2 Canon imayeCLASS X MF1238 0 0 $0.022 $0.0000 3 0 0 $0.0000 $0.0000 4 _ 0 0 $0.0000 $0.0000 End User Details Location / Address (if different to supply shipments) Name Email 1 , 2 3 4 5 Supplies Included x Items Excluded paper See attached equipment or group billing schedule Meter Frequency Quarterly • The consolidated image allowance and excess per image amounts shown above or on the attached equipment or group billing schedule), if any applies to (check one) Equipment installed under this schedule only Equipment installed urder this schedule together with equipment listed on any other applicable x schedule (I_E an aggregate consolidation). if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule), images made on the equipment under this schedule will be included in determining your image and overages charges the applicableprior schedule to master agreement. TERM (check one term option) term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO 1 erm In Months 4 (Applies to this schedule only) Stan Date: x 1 PAYMENT (check one term option) Monthly Base Payment Amount S (Plus Tax) x ;lncludes amounts due under this schedule only) Quarterly Base Payment Amount S (Plus Tax: Annual Base Payment Amount S (Plus fax) ADDITIONAL TERMS AND CONDITIONS IMAGE ALLOWANCE CHARGES ANL) OVERAGES You are entitled to make the total number of images shown under Image Allowance Per Machine for Total Consolidated image Allowance. if applicable) each period during the term of this Agreement If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made dunnq such period multiplied by the applicable Excess Per Image Charge Regardless of the number of images made in any period, you wi l never pay less than the Base Payment Amount You agree to provide us with the actual meter readings on any business clay as designated by us. we may estimate the number of images used if such meter reading are not received within five days after being requested We will adjust the estimated charge for excess images upon receipt of actual meter readings You agree that the Base Payment Amount and the Excess Per Inage Charges may be proportionately increased at any time if our estimated average page coverage is exceeded After the end of the first year of this schedule and not more than once each successive (twelve month period thereafter, the Base Payment Amount and the Excess Per Image Charges (and at our election. the Base Payment Amount -and Excess Per-4rnageC-$ages under any other schedules for imaguxi-equipment-tic tween .and us mat incorporate the terms ©f the-Masler Agreernentu may be -increased by -w mainmum of t S9c% of the then existing -payment -or charge At Expiration of original or any renewal terms. this agreement shall be automatically renewed far a minimum of one year No refunds will be made if contract is cancelled prior to original or renewal terms Customer Signature: Weld County x ��-G�R.e.a•.----- Mike Freeman, BOCC ChaiQdAY 0 12323 CUSTOMER SIGNATURE NAME & TITLE DATE Capital Business Systems Signature: 6hrqs.pon, sksnintaltr- K REPRESENTATIVE SIGN/CURE Sat/e 23 Revised Date: 2/22/17 02oc,5-/02020 INSTALLATION AND INTEGRATION AGREEMENT, SALES ORDER AGREEMENT, AND AFTERMARKET SUPPORT AGREEMENT FOR COPIER MULTI -FUNCTIONAL DEVICE FOR NORTH JAIL - CAPITAL BUSINESS SYSTEMS, INC. APPROVED AS TO SUBSTANCE: Aim Elected Official, Department Head, or Deputy Department Head APPROVED AS TO FUNDING: &to. Chief Financial Officer, or Controller APPROVED AS TO FORM: ?Ylaftwr (4.A.0 County Attorney WCSO REQUISITION FORM Requested byOshanett Digitally signed by Oshanette LEwis Date: 2023.02.14 e LEwis 1:7:46 -07'00' Authorized by Kevin Digitally signed by Kevin Halloran (Captain or LT) Date: 2023.04.19 Halloran 1011:15 -06'00' Department: Detentions I Delivery notes (date/location): 02/02/2023 Fund: 1000 org: 24415 - Security Line: Prog: JAIL Suggested Vendors: Referred to by Edna If request is not from a Sole Source vendor: refer to Procurement Policy and County Code 5-4-30:80 for bid requirements. Sole Source: YES QM only: Budgeted: YES If not budgeted, provide brief explanation why: Approval by US or Sheriff for non -budgeted purchase Quantity Item Description. (please provide product linkwhen av ialgo Model/MGF # Price Per Unit Total 2 All in one Image Class with maintenance MF1238 $ 600.00 $ 1,200.00 Referred to by Edna $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 iShipping & Handling: I Total $ 1,200.00 Hello