HomeMy WebLinkAbout20233066.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, OCTOBER 16, 2023
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, October 16, 2023, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Scott K. James
Commissioner Kevin D. Ross
Commissioner Lori Saine — EXCUSED
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of October 2, 2023, as printed, Commissioner Buck moved to approve. Commissioner James
seconded the motion and it carried unanimously.
El AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed.
Commissioner James seconded the motion and it carried unanimously. (Clerk's Note: See explanation
of County Attorney for affirming this motion following the Emergency Bid award.)
• PRESENTATIONS:
1) RECOGNITION OF SERVICES, JUVENILE COMMUNITY REVIEW BOARD - SARAH BABB:
Chair Freeman read the certificate for the record, and the Board thanked Ms. Babb for her volunteer
efforts for the citizens of Weld County.
• 2) RECOGNITION OF SERVICES, WELD FAITH PARTNERSHIP COUNCIL - STEVEN GRANT,
STEVEN HALL, AND WILLIAM MAXWELL: Chair Freeman read the certificates for the record, and the
Board thanked Mr. Grant, Mr. Hall, and Mr. Maxwell for their volunteer efforts for the citizens of Weld
County.
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PROCLAMATIONS:
1) NATIONAL HEALTH EDUCATION WEEK — OCTOBER 15-21, 2023: Chair Freeman read the
proclamation for the record. Jason Chessher, Director of the Department of Public Health and
Environment, thanked the Board for their recognition and support of National Health Education Week. He
further stated health education is often an underappreciated component of the department, due to the
impacts being more long-term, but those impacts are made daily by staff. Each Commissioner, in turn,
expressed the value of the investment in education, and their appreciation for the intentional actions
made by staff to educate the citizens of Weld County. (Clerk's Note: The group gathered for a photo
opportunity.)
WARRANTS:
1) GENERAL WARRANTS - OCTOBER 13, 2023: Commissioner Ross moved to approve the General
Warrants, as printed. Commissioner Buck seconded the motion and it carried unanimously.
▪ 2) COMMISSIONER WARRANTS (LORI SAINE) - OCTOBER 13, 2023: Commissioner James
moved to approve the Warrant, as printed. Commissioner Ross seconded the motion, which carried
unanimously, with Commissioner Saine excused.
• BIDS:
1) APPROVE BID #B2300178, SHOOTING RANGE BUILDING ADDITION AND NEW WATER
TREATMENT SYSTEM - FACILITIES DEPARTMENT: Carolyn Geisert, Purchasing Department, stated
staff is requesting to continue this item to October 30, 2023, to allow for further evaluations of the bids.
Commissioner James moved to continue said bid to October 30, 2023, at 9:00 a.m., per staff's request.
The motion was seconded by Commissioner Buck, and it carried unanimously.
• 2) PRESENT BID #62300176, COURTS SECURITY SCREENING AT VARIOUS LOCATIONS -
SHERIFF'S OFFICE: Ms. Geisert stated staff has been presented with four (4) bids were received and
will make a recommendation on October 30, 2023. (Clerk's Note: The bid tabulation sheet reflects six (6)
bids were received; however, two (2) vendors were disqualified as they did not attend the mandatory
pre -bid meeting.)
3) PRESENT AND APPROVE EMERGENCY BID #B2300197, CR 74 AND 33 INTERSECTION
ROUNDABOUT COMPLETION PROJECT - DEPARTMENT OF PUBLIC WORKS: Rose Everett,
Purchasing Department, stated Weld County terminated the Agreement for Construction Services with
Lawson Construction Company on September 19, 2023. She further stated on September 26, 2023, a
work session was held to discuss the urgent need for completion of the County Roads (CR) 74 and 33
Intersection Roundabout Project, where it was determined that W.W. Clyde and Company, formally
known as IHC Scott, Inc., was the most qualified contractor to complete the work. Ms. Everett stated on
October 6, 2023, their bid was received and evaluated, and further stated staff recommends selecting
the sole source bidder who met specifications, W.W. Clyde and Company, for a total amount of
$5,978,200.20. Don Dunker and Michael Bedell, Department of Public Works, were present to address
questions. The Commissioners acknowledged the challenges of returning and shifting project funds, as
well as problems caused by the delays to the citizens of Weld County who travel on these routes.
Commissioner Ross moved to approve said bid on an emergency basis. The motion was seconded by
Commissioner James, and it carried unanimously. Bruce Barker, County Attorney, explained the need
for sole source on this project was due to the exigency and breach of contract of the previous contractor,
which are good reasons to justify the emergency of this matter.
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NEW BUSINESS:
1) CONSIDER RETURNING FEDERAL SURFACE TRANSPORTATION BLOCK GRANT (STBG)
FUNDS FROM CRS 74 AND 33 INTERSECTION ROUNDABOUT PROJECT BACK TO NORTH FRONT
RANGE METROPOLITAN PLANNING ORGANIZATION (NFRMPO), AND AUTHORIZE CLERK TO
THE BOARD TO SUBMIT ELECTRONICALLY: Elizabeth Relford, Deputy Director of the Department of
Public Works, gave an overview of the County Roads (CRs) 74 and 33 Intersection Roundabout Project
by explaining the County was awarded Surface Transportation Block Grant (STBG) funds from the North
Front Range Metropolitan Planning Organization (NFRMPO) on March 8, 2019, for fiscal year 2023, in
the amount of $1,091,818.00. She further explained these funds were vetted through the Colorado
Department of Transportation (CDOT) Statewide Transportation Improvements Program (STIP). In
addition, Ms. Relford stated on June 15, 2022, the Board approved an Intergovernmental Agreement
(IGA) with CDOT and NFRMPO, per Resolution #2022-1668, in conjunction with local match funds
contributed by the Town of Eaton, in the amount of $22,696.00, and indicated they are still committed to
providing these funds. She stated on December 21, 2022, the Board awarded the bid, in the amount of
$9,210,800.00, to Lawson Construction Company; however, due to material breaches of certain terms
and conditions, the County provided written notice for termination of the contract with said contractor on
September 19, 2023. As a result, Ms. Relford stated the grant funds must be returned back to NFRMPO
for their funding pool. Commissioner James moved to approve said Resolution and authorize the Clerk
to the Board to submit electronically. The motion was seconded by Commissioner Ross, and it carried
unanimously.
IR 2) CONSIDER RETURNING REIMBURSED FEDERAL SURFACE TRANSPORTATION BLOCK
GRANT (STBG) FUNDS FROM CRS 74 AND 33 INTERSECTION ROUNDABOUT PROJECT BACK TO
COLORADO DEPARTMENT OF TRANSPORTATION (CDOT), AUTHORIZE CLERK TO THE BOARD
TO SUBMIT ELECTRONICALLY, AND TERMINATE INTERGOVERNMENTAL AGREEMENT
ENTERED INTO UNDER RESOLUTION #2020-2453, DATED AUGUST 8, 2020: Ms. Relford stated this
Resolution is for the purpose of record keeping and auditing regarding the IGA with CDOT for the
CRs 74 and 33 Intersection Roundabout Project, known as Resolution #2020-2453, concerning
expended costs related to this project. She stated this Resolution identifies $505,903.61 of federal funds
vetted through CDOT, and requests the funds be returned to CDOT as part of the contractual obligations
and then terminate the IGA with CDOT. Commissioner Ross moved to approve said Resolution, authorize
Clerk to the Board to submit electronically, and terminate said agreement entered into under Resolution
#2020-2453, dated August 8, 2020. The motion was seconded by Commissioner Buck, and it carried
unanimously.
3) CONSIDER APPOINTMENTS TO BUILDING TRADES ADVISORY COMMITTEE:
Commissioner Ross moved to approve said appointments. The motion was seconded by Commissioner
Buck, and it carried unanimously.
le 4) CONSIDER REASSIGNMENTS, APPOINTMENT, AND REAPPOINTMENTS TO JUVENILE
COMMUNITY REVIEW BOARD: Commissioner Ross moved to approve said reassignments,
appointment, and reappointments. The motion was seconded by Commissioner Buck, and it carried
unanimously.
E. 5) CONSIDER APPOINTMENT TO REGIONAL COMMUNICATIONS ADVISORY BOARD:
Commissioner Ross moved to approve said appointment. The motion was seconded by Commissioner
Buck, and it carried unanimously.
Minutes, Monday, October 16, 2023
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El 6) CONSIDER REAPPOINTMENTS TO WELD COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT ADVISORY COMMITTEE (CDBGAC): Commissioner Ross moved to approve said
reappointments. The motion was seconded by Commissioner Buck, and it carried unanimously.
• 7) CONSIDER REAPPOINTMENT TO WELD FAITH PARTNERSHIP COUNCIL: Commissioner
Ross moved to approve said reappointment. The motion was seconded by Commissioner Buck, and it
carried unanimously.
• 8) CONSIDER APPOINTMENT TO WORKFORCE DEVELOPMENT BOARD: Commissioner Ross
moved to approve said appointment. The motion was seconded by Commissioner James, and it carried
unanimously.
PLANNING:
1) SECOND READING OF CODE ORDINANCE #2023-12, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 23 ZONING OF THE WELD COUNTY CODE
(FLOODPLAIN REGULATIONS): Commissioner James moved to read Code Ordinance #2023-12 by
title only. The motion was seconded by Commissioner Buck, and it carried unanimously. Bruce Barker,
County Attorney, read the title for the record. Tom Parko, Director of the Department of Planning Services,
alongside Diana Aungst, Department of Planning Services, stated there have been no changes since
First Reading, and he commended Ms. Aungst for her review of the regulations to ensure compliance.
No public testimony was offered concerning this matter. Commissioner James moved to approve Code
Ordinance #2023-12 on Second Reading. The motion was seconded by Commissioner Buck, and it
carried unanimously.
• PUBLIC COMMENT: No public comment was offered.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2023-12 was approved on Second Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:27 a.m.
Minutes, Monday, October 16, 2023
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These Minutes were approved on the 30th day of October, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddthio w ...de.%,A
Weld County Clerk to the Board
BY.
GYi1.to i ci-
Deputy Clerk to the Board
Mike Freeman, Chair
4E' --?-(4
Perry I f B k, Pro-Tem
Scott K. James
CUSED DATE OF APPROVAL
evin D. Ross
XCUSED
Lori Saine
Minutes, Monday, October 16, 2023
Page 5
2023-3066
BC0016
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