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Home My WebLink About20232507.tiffRESOLUTION RE: APPROVE WORK ORDER AGREEMENT, INVOICE, AND PRIVATE FACILITIES LOCATE FORM FOR STREET LIGHT INSTALLATION FOR COUNTY ROADS 6 AND 13 INTERSECTION ROUNDABOUT PROJECT, AND AUTHORIZE CHAIR TO SIGN - UNITED POWER, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Work Order Agreement, Invoice, and Private Facilities Locate Form for Street Light Installation for the County Roads 6 and 13 Intersection Roundabout Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and United Power, Inc., with further terms and conditions being as stated in said agreement, invoice, and form, and WHEREAS, after review, the Board deems it advisable to approve said agreement, invoice, and form, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Work Order Agreement, Invoice, and Private Facilities Locate Form for Street Light Installation for the County Roads 6 and 13 Intersection Roundabout Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and United Power, Inc., be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement, invoice, and form. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of August, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dethdo jeito;e4 Weld County Clerk to the Board Byggtruti-114.0am.i.o. Deputy Clerk to the Board AP' . ED AS my rney Date of signature: 01i0-IZ3 Cc:?W (CHIER/cK/DD 09 /2V/23 (YAY) M. eman, Chair . Pro-Te er L. B . James aine Ross a")' (YAY) (YAY) YAY (NAY) 2023-2507 EG0081 cn\vc& iUtk -1313 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: intersection Lighting Agreement with United Power for the CR 6/CR 13 Roundabout DEPARTMENT: Public Works — Engineering Division DATE: August 9, 2023 PERSON REQUESTING: Clay Kimmi, Don Dunker, Curtis Hall Brief description of the problem/issue: In order to ensure the CR 6/13 roundabout project is safe to travel through at night, the roundabout has to be tit with street tights. Public Works provided a lighting design for the street lights to United Power for review. The design included information to show that light pollution from the street lights will not leave the ROW and will not impact adjacent properties. United Power provided a work order showing the cost to install the lighting. They also informed Public Works that the poles and associated materials currently had a 12 to 14 month lead time. The street lighting is expected to be installed in mid -2025 prior to the roundabout opening to the public. The agreement has been reviewed by the County Attorney's office and has been approved as to form. What options exist for the Board? 1. The Board can put the Intersection Lighting Agreement on the agenda for consideration at an upcoming hearing. 2. The Board can ask fora work session to obtain more information prior to putting the agreement on the agenda for an upcoming hearing. Consequences: The Intersection Lighting Agreement has immediate consequences to the County. United Power requires the entire cost of the intersection lighting be paid up front. Public Works has budgeted for the Intersection Lighting Agreement costs in its 2023 budget. Impacts: If the agreement is not signed and costs are not paid, United Power will not order the street light poles and the associated materials. Given the lead time for the materials to come in, if the materials are not ordered, the project could be delayed and Public Works will not be able to maintain its current project schedule. Costs (Current Fiscal Year/ Ongoing or Subsequent Fiscal Years): The cost for the intersection lighting is estimated to be $119,908.00. Public Works has $1,100,000 allocated in the 2023 budget for ROW acquisition, utility relocation, and intersection lighting. Ongoing costs are monthly electric bills. The electric bills are estimated to be $2,100/year. Recommendation: Public Works recommends option 1 which is put the Intersection lighting agreement on the BOCC agenda for an upcoming hearing. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Place on BOCC Agenda Suao rt Recommendation Schedule Work Session Other/Comments: 2023-2507 $/2g EC--iO0°1 MEMORANDUM TO: Esther Gesick, CTB DATE: August 17, 2023 FROM: Clay Kimmi, P.E., Public Works SUBJECT: United Power Street Lighting Agreement for the CR 6 and CR 13 Roundabout Project Please place the attached street lighting agreement on the BOCC agenda. The agreement is for the installation of street lighting on the CR 6 and CR 13 Roundabout. The lighting is expected to be installed in 2025 after the roundabout has been constructed. However, due to supply shortages and the lead time to get the materials for the project, United Power has to order the materials as soon as possible. The lead time on the materials is 12 to 14 months. Construction of the roundabout is anticipated to be complete in the summer of 2025 so the long lead time on the lighting materials should not impact the construction schedule. The OnBase Contract ID is 7313. The agreement was reviewed by the BOCC in a pass around that was returned on August 16, 2023. Four of the five commissioner agreed with the recommendation to place the agreement on the BOCC agenda for an upcoming hearing for consideration. The agreement states the cost to install the street lighting is for an amount not to exceed $119,908.00. Public Works has included the street lighting costs in its 2023 budget. I will attend the BOCC meeting to answer any questions the BOCC may have. Page I of 1 M:\ —Active Projects\WCR 6 and WCR 13 intersection.esign\Work Session Requests \United Power Intersection Lighting\United Power Street Lighting Agreement Memo to CTB.doex August 3, 2023 Weld County PO Box 758 Greeley, CO 80632 Re: WO# 202307053 Dear Clayton Kimmi, NIT P0111111 Your Touchstone Energy Cooperative 41'> United Power (United) has completed the design and cost estimate to provide electric service for New Streetlights, located at WCR 6 & WCR 13. (See attached design.) The estimated cost to provide and install the electric service is $119,907.54. That cost includes the labor, material, administrative and general expense required to install the electric service as designed. The estimate is valid for ninety (90) days, per Tariff E-004, on file with the Colorado Public Utilities Commission or available upon request. The enclosed $119,907.54 invoice includes the following items: Estimated Construction Cost $ 119,908 Net Construction Deposit Invoice $ 119,908 In accordance with United's Tariff E-007, on file with the Colorado Public Utilities Commission or available upon request, United will analyze the final cost and compare it to the estimate when the work order is closed. If the actual cost is less than originally estimated, United shall refund the difference to the Applicant. If the actual cost to United proves to have been greater than the construction deposit, Applicant shall pay the difference to United within thirty (30) days following written notice of such excess amount. Please complete the enclosed private utilities form (excluding subdivision developments and overhead projects), indicating any private utilities in the project area. You may return the signed and completed form and your payment in the envelope provided. Payment in full is required prior to construction. Subdivision developers must return the signed final design for the underground distribution and the streetlight design, if applicable. UNITED POWER, INC. 500 Cooperative Way • Brighton, CO 80603 303-659-0551 • 800-468-8809 • fax 303-659-2172 www.unitedpower.com Payment of the invoice implies agreement with the terms stated below: • Applicant grants to United the right to enter the location listed above to construct, operate and maintain the electric distribution facilities, together with full right of ingress and egress. • Applicant shall perform all right-of-way clearing required for the construction of the facilities described above with United's specifications. • United shall perform all trenching and backfilling, including any rock removal and backhoe work, in accordance with United's specifications, except street crossing. • The Applicant shall establish and stake all easements of rights -of -way on land owned by the Applicant for installation of United's facilities. The Applicant shall assume all responsibility for proper location thereof and shall reimburse United for any expense due to subsequent changes and for any damage claims against United, including full reimbursement for damages established and expenses incurred in regard thereto, plus reasonable attorney's fees and court costs. • United shall install the facilities described herein in accordance with good engineering practice after the Applicant has established said right-of-way, cut easements to final grade, and prior to the paving of any streets and the construction of any curbs and gutters. The Applicant shall reimburse United for any expense due to subsequent changes by the Applicant. • The Applicant shall be responsible for coordinating all construction activities within the project, including, but not limited to, the installation of telephone, gas, and cable TV. The installation crew must be on site the day United digs the trench. United will not leave the trench open overnight and will close it at the end of each working day. The Applicant shall reimburse United for any expenses incurred by United to repair damages to its facilities caused by the Applicant or other parties during the construction period • Applicant will be responsible for accurately locating and visibly marking all private underground utilities, (including but not limited to water, telephone, sewer, septic, cable TV, fiber, and gas) prior to the construction of any facilities by United. Any damages to unmarked underground utilities by United or United's contractors will be at the Applicant's expense and responsibility to repair. • Applicant shall be responsible for all service laterals in residential subdivision and underground commercial/industrial services. See approved service lateral contractor list on our web site at www.unitedpower.com under the New Construction tab and click on the hyperlink for Metering/Laterals/Inspections, or call the construction hotline at 303- 637-1323. • Electric service will be provided to Applicant at United's applicable rates and upon the terms and conditions now in effect or at the rates and upon such terms and conditions as may hereafter be lawfully adopted by United for such service. • United reserves the right to revise said estimate and to require an increase in the non- refundable construction deposit from the Applicant to cover unexpected costs to install its facilities. Such costs will be described on a change order and billed per incident according to the time, equipment, and materials used. If the Applicant requires construction of the facilities when the ground is frozen or at a time when inclement weather will result in construction costs greater than the cost originally estimated, the applicant shall advance the estimated additional cost to United, as a contribution in aid of construction, prior to the construction of the facilities. • United will be responsible for locating all public utilities through Colorado 811. • Applicant may terminate this project at any time prior to or during the actual construction of electric facilities. In such an event, a portion or all of the consideration paid by the Applicant in advance to United hereunder shall be used to reimburse and pay United for all expenses or liabilities which may theretofore have been incurred by United for engineering, for materials, and equipment purchased or ordered, prior to the date of termination, with the balance of the construction deposit, if any, to be refunded to the Applicant Thank you for the opportunity to provide this service If you have questions, please call me at (720) 869-7375 Sincerely, Samuel Wilson Project Coordinator II — West District SJW ba Enclosures IT YomTeuchvare Cooperative 500 Cooperative Way Brighton, CO 80603 303 659 0551 WELD COUNTY WELD COUNTY PO BOX 758 GREELEY, CO 80632 0758 Invoice Account 20587 Order Date 8/3/23 Order 608526 w T,Order, ;Type„ Standard �ry Construction will be scheduled after payment and all required documents are received Map/Sec. 4424 Contact Clay Kimmi District Rep' SW Description WO 202307053 ESTIMATED COST OF CONSTRUCTION TO PROVIDE ELECTRIC SERVICE TO NEW STREETLIGHTS LOCATED AT WCR 13 & WCR 6 THIS INVOICE IS VALID FOR 90 DAYS UNITED POWER WILL NOT ACCEPT ANY CHECK WITH LIEN WAIVER LANGUAGE CATALOGGIITEM r DESCRIPTION I QUANTITY ,I UOM _`I,' `_UNITPRIICE° I AMOUNTITAX 1418194 NON REFUNDABLE CONST COST 1 000 EA 119,907 5400 119,907 54 (ESTIMATED MATERIAL AND LABOR COST) TOTAL ORDER AMOUNT. $ 119,907 54 Private Facilities Locate Form CUSTOMER NAME: PHONE/CELL NUMBER: SERVICE ADDRESS: OTHER CONTACT INFO: Weld County WCR 6 & WCR 13 PRIVATE FACILITIES: YES TRAFFIC SIGNAL WIRE t: WATER SEWER/SEPTIC/LEACH IRRIGATION/BURIED PIPE c1 PROPANE/GAS/OIL/PETROLEUM U SPRINKLER/CONTROL WIRE o PRIVATE COMMUNICATION LINES (Phone/Alarm, etc.) FIBER OPTIC o PRIVATE ELECTRIC OTHER NO x kW _ TED POWER Your Touchstone Energy` Partner WORK ORDER: 202307053 LOCATE DATE: MARKED SKETCHED x DESCRIPTION: See the construction drawings that have been provided to United Power for the location of the new private water line and the buried pipes under the intersection. This form is to inform United Power of any utilities installed by 'private parties' that Colorado 811 (UNCC) will not notify for locates either as a tier 1 or tier 2. United Power will NOT be responsible for any damage to private facilities which are not clearly marked in the field or with a sketch of location, including footages and depth, prior to the start of construction. A SIGNED FORM RETURNED WITH NO CHECKMARKS OR SKETCH, IS CONSIDERED NOTICE THAT THE SITE IS ALL CLEAR. I acknowledge receipt of this document and notif. ation: Customer Signature: 3Ce-0141-al 619dAdfl United Power Representative: REV'D 04/08/19 Page 1 of 2 UNITED POWER, INC. 500 Cooperative Way • Brighton, CO 80603 od1e, AUG 2 8 2023 08/28/2023 Date: 303-659-0551 www.unitedpower.com doz5 Private Facilities Locate Form N TEICP POWER Your Touchstone Energy° Partner Oa\ United Power will provide notification of the scheduled locate date at the contact number provided. If there is no answer, a message will be left at the contact number provides. The land/private facility owner is responsible to mark the location of all facilities AND provide a sketch to United Power by the locate date or before. CONSTRUCTION WILL NOT BEGIN UNTIL A SIGNED FORM IS RECEIVED. COMMUNICATION: YES NO Date: CUSTOMER NOTIFIED VOICE MESSAGE REV'D 04/08/19 Page 2 of 2 UNITED POWER, INC. 500 Cooperative Way • Brighton, CO 80603 303-659-0551 www.unitedpower.com INITIED P0 ER Your Touchstone Energy' Cooperative OA __ Proj Coord: PC Cell: Designed By: Designer Cell: Samuel Wilson 720-869-7375 Kyle Lamb 970-518-5992 Design Comp Date: 8/3/2023 Revised By: Date: ROW Agent: Const. Coord: CC Cell: APPLIFF VICI ITY MAP • OW CIO :MI col_ I + Cr, Ca Cr 0 Cir z DI 0 CD 1 a a2 i5. L I I I1 t s i E• (in r -, (II) I I Del -SON CA �� b�. I a A awn Al) v a-- -__._ �_ _ ____ _ _ ._�.. _ .. r 1) (Ulr""" (I..aww 10 t I :If 1• Disclaimer: Thsign and map,print isnot survey g•rade, nor set to. a specifics ale. .,Illt .- Sub/Circuit/Phase: Right of Way (All): Spec. Equipment. Primary/CT Metering: Locates Req'd: 01-1 ABC Work Order: 202307053 Service Order: 2023035997 Project Name: Description: WELD COUNTY STREET LIGHTING Equipment Loc: 44245101002 Service Loc: Contact Ph: 970-304-6531 Svc Address: City: County: Sec/Twn/Rng: 25 WCR6&WCT13 UNINCORPORATED 1N 68W Conductor Summary Conductor Size Status Placement Type U Wires Span (Ft) Total Bore/Trench Summary COMMENTS Inspection By: Reviewed/Approved By: COVERSHEET Date: Construction By: Date: 8/3/2023 Date: Page 1of1 IN PO ER Your Touchstone Energy' Cooperative OA Work Order: Service Order: Project Name: Description: Service Loc: Customer: Svc Address: City: County: 202307053 2023035997 WELD COUNTY STREET LIGHTING WELD COUNTY WCR 6 & WCT 13 UNINCORPORATED Proj Coordinator: PC Cell: Designer: Designer Cell: Design Comp Date: Samuel Wilson 720-869-7375 Kyle Lamb 970-518-5992 08/03/2023 STRUCTURES • II 0 O Poles Junction Cab Pedestal Switch Cab Vault Pull Box LOCATIONS 0 .O. --a Fiber UG Consumer TRANSFORME RS D OH 1PH M OH 2PH Mit> OH 3PH W UG 1PH UG 3PH METER PEDESTALS Single I.egt•Ut.i Multi DEVICES ® Switches e C O OOil Reclosers Elec. Reclosers ® Sub. Reclosers MISCELLANEOUS • e Anchors Fuses Regulators Capacitors Sectionalizers Step Trans Open Points Lights CONDUCTOR • OH Prim UG Prim OH Sec UG Sec Reviewed/Approved By: Date: LAYOUT 8/3/2023 Page I of 4 la- is I I I I I I I (3) 45190000001 ri (2) 45190100001 135 - A I I I I (1) 45190200002 130_ V'E L B COUNTY ROAD'6 w (7) 2 (6)- 45300052004 (4) 45190200003 I 45300050003 _300 * Sap 0 (5) 45190500001 Disclaimer The design and map print is not survey grade; nor set to a specific scale. [Al OH 1PH SNH R \Pour Touchstone Energy' Cooperative *this Work Order: Service Order. Project Name: Description Service Loc: Customer: Svc Address: City: County 202307053 2023035997 WELD COUNTY STREET LIGHTING WELD COUNTY WCR6&WCT13 UNINCORPORATED Proj Coordinator: PC Cell: Designer: Designer Cell: Design Comp Date: Samuel Wilson 720-869-7375 Kyle Lamb 970-518-5992 08/03/2023 STRUCTURES • P S V O Poles Junction Cab Pedestal Switch Cab Vault Pull Box LOCATIONS I to vow Fiber UG © Consumer T RANSf-ORM E RS D OH 2PH L OH 3PH UG 1PH UG 3PH METER PEDESTALS M Single Legend Multi DEVICES USwitches a O 1 Fuses Regulators Capacitors Sectionalizers Step Trans Oil Reclosers Elec. Reclosers Sub. Reclosers MISCELLANEOUS • Open Points Lights Anchors CONDUCTOR / OH Prim es UG Prim • / OH Sec UG Sec Reviewed/Approved By: Date: LAYOUT 8/3/2023 Page 2 of 4 (16) 44254652001 - (12) 44245202001 (11) !� 142451O1 004 (10) 44245101.003 (9) -III 44245101002 WELD COUNTY ROAD 6 300 (15) 44254952003 !Is N O 1/4O BORE 2: 1-2" .'toes Disclaimer. The design and map print is not survey grade, nor -set to a specific scale. 1 at :IL =_ 1 SN PWE R Your Touchstone Energy Cooperative Work Order: Service Order: Project Name: Description: Service Loc: Customer: Svc Address: City: County: 202307053 2023035997 WELD COUNTY STREET LIGHTING WELD COUNTY WCR6&WCT13 UNINCORPORATED Proj Coordinator: PC Cell: Designer: Designer Cell: Design Comp Date: Samuel Wilson 720-869-7375 Kyle Lamb 970-518-5992 08/03/2023 STRUCTURES J P V O Poles Junction Cab Pedestal Switch Cab Vault Pull Box LOCATIONS I ... Fiber UG © Consumer TRANSFORMERS D OH 1PH OH 2PH OH 3PH UG 1PH UG 3PH METER PEDESTALS Single Legend Multi DEVICES 6 a e © O Switches Fuses Regulators Capacitors Sectionalizers Step Trans Oil Reclosers Elec. Reclosers Sub. Reclosers MISCELLANEOUS • Open Points Lights E— Anchors CONDUCTOR / OH Prim • .. UG Prim • / OH Sec UG Sec Reviewed/Approved By: Date: LAYOUT 8/3/2023 Page 3 of 4] i t 45300050003 0 01 I I 1 I I (8) 44,1 45300047001 'IDisclaimer.jtie design and map print is not aden-raj-letto�a specific- scale -r SN POWE Your Touchstone Energy Cooperative 01, Work Order: 202307053 Service Order: Project Name: Description: Service Loc: Customer: Svc Address: WCR 6 & WCT 13 City: County: 2023035997 WELD COUNTY STREET LIGHTING WELD COUNTY UNINCORPORATED Proj Coordinator: PC Cell: Designer: Designer Cell: Design Comp Date: Samuel Wilson 720-869-7375 Kyle Lamb 970-518-5992 08/03/2023 STRUCTURES • P A 0 O Poles Junction Cab Pedestal Switch Cab Vault Pull Box LOCATIONS U •�J Fiber UG Consumer TRANSFORMERS D OH 1PH M OH 2PH Cf)i> OH 3PH W UG 1PH UG 3PH METER PEDESTALS Single Legend Multi DEVICES O e a O Switches Fuses Regulators Capacitors Sectionalizers Step Trans Oil Reclosers Elec. Reclosers Sub. Reclosers MISCELLANEOUS • Open Points -' Lights e Anchors CONDUCTOR / OH Prim .' UG Prim • / OH Sec UG Sec Reviewed/Approved By: Date: LAYOUT 8/3/2023 Page 4 of 4 (9) 44245101002 (13) 44245205001 (12) 44245202001 I 44245104004 (10) 44245101003 II I 1 1 0 0 M. ;l / C 1 I I I I I I I I I I I I 1 I 1 I I I I I 1 I I I I I I I I 0 (3) 45190000001 (2)45190100001 x± 135 - A I I I I 1 I I I I I I I I I I I (1) r!I 45150200002 (4) li 45190200003 130 _ _ l ^ _ — —-—————- ' Disclaimer: The des!Ufl and ii'rr?t is not Sur,rev grade, nor set to a specific_scale. New Contract Request Entity Information Entity Name UNITED POWER, INC Entity ID* @00001683 Contract Name* WORK ORDER FOR ROUNDABOUT STREET LIGHTING WITH UNITED POWER Contract Status CTB REVIEW ❑ New Entity? Contract ID 7313 Contract Lead * CKIMMI Contract Lead Email CKimmi@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # GR-56 Contract Description* THIS IS A WORK ORDER THAT NEEDS TO BE SIGNED IN ORDER FOR UNITED POWER TO PURCHASE THE STREET LIGHTING NEEDED FOR THE CR 6/1 3 ROUNDABOUT. Contract Description 2 THE STREET LIGHTING PRODUCTS CURRENTLY HAVE A 12 MONTH LEAD TIME. Contract Type* Department Requested BOCC Agenda Due Date WORK ORDER PUBLIC WORKS Date* 08/1 7/2023 08/21/2023 Amount* Department Email $119,908.00 CM- Will a work session with BOCC be required?* PublicWorks@weldgov.c HAD Renewable * om NO Does Contract require Purchasing Dept. to be Department Head Email included? Automatic Renewal CM-PublicWorks- NO NO DeptHead@weldgov.com Grant County Attorney NO GENERAL COUNTY IGA ATTORNEY EMAIL NO County Attorney Email CM- COUNTYATTORNEY@WE LOGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 08/09/2023 Committed Delivery Date Renewal Date Expiration Date* 08/31/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel .CURTIS HALL CHERYL PATTELLI BRUCE BARKER DH Approved Date Finance Approved Date Legal Counsel Approved Date 08/17/2023 08/17/2023 08/21/2023 Final Approval BOCC Approved Tyler Ref # AG 082823 BOCC Signed Date BOCC Agenda Date 08/28/2023 Hello