HomeMy WebLinkAbout710483.tiff MINUTES OF STACO MEETING
June 8, 1971
STATE OF COLORADO
COUNTY OF WELD f sS�
Filed with the Clerk of the Board
The following members were in attendance: of County Commission=rs
AUG 20 0 1971
Barton Buss A. G. Ferraro
Wm. VanSchooneveld Hugh Weed
COUNTY CLERK AND RECORDER
Wm. Wallace Herbert Hansen By Deputy
Maury Thomas W. C. Irwin
Millard Port Blaine Hastings
Barbara Jones Roy Jude
Ray Carper Will Rittner
The report of the Professional Systems Services Corporation was presented
and read by Barbara Jones. The following comments were presented following
this report:
Carper stated that it never was the intention of the State to control the
entire operation; that county control was still desirable.
Indicated the presence of Roy Jude and Blaine Hastings from the State ADP
and mentioned that money was available in next year's budget for, County-State
ADP systems work.
Mentioned the situation regarding El Paso County and Arapahoe County--
in that their systems were nitre advanced than Weld and Boulder and that
possibly those two counties may not be interested in continuing in the mutual
program.
710483
Ferraro r stated the history of STACO--How and Why it originated; the
need for county sharing, and that now that money was available, the State could
• match more of the funds. Also stressed that the county still would control their
accounting functions.
Millard Port presented a new card designed by his office-rearranged for the
field and for the key punch operator--wants Tax Commission approval. He
added planning district and other minor changes. ?The items marked with a
black dot indicate the items to be picked up by the key punch operator.
W. C. Irwin explained the card in detail and began to note discrepancies
in the manual, with regard to interpolation of the tables.
It was pointed out to him that the interpolation and the formulas had already
been developed and that there was no need to develop a second formula for El
Paso County. It was agreed that since the card was a personal county matter
that the State review the card with respect to the coding, the add and delete
features and set up a meeting with the El Paso delegat ion to work out the differences.
William VanSchooneveld suggested that if the formulas were available that
they be published and given to the ADP counties. Mr. Ferraro agreed that
this could be done.
VanSchooneveld stated that his county, as well as El Paso County, was only ',
interested in Phase I. He said Arapahoe County's position had changed and they
were only interested in sending in common county elements. He objected to
sending in legals, property addresses and other data which he feels is irrelevant
to the assessment package. He wants to keep the operation simple and objects
to the question of a central processing unit. Mr. Ferraro pointed out that the
question of the central processing unit was firmly decided at the meeting in
Colorado Springs several months aso.
Both Weld County and Boulder County stated that they wanted Phase I, but
eventually would be interested in Phase II -- as opposed to the continuation of
Arapahoe and El Paso County.
Rittner stated that despite comments made to him that Sta te-County
cooperation never works--he feels that this group can cooperatively get the job
done.
Roy Jude mentioned the State's interest in this program and mentioned that
ADP was successful in getting 100 percent of the funds necessary to complete
this program. His question is: "What piece of the total does the State pick up,
and what part does STACO pick up? "
Ferraro: It is apparent that Barbara's work in detailing the similarities and
differences of the four counties has been accomplished. In accordance with the
wishes of the group, it is necessary to proceed with the next phase of Barbara
Jones' contract--getting the data file layout out of the data bank and in systems
design--keeping in mind the counties' philosophy of establishing certain prerequisites
of data and certain optional data.
It was agreed by the Committee that Barbara Jones should be awarded the
contract to complete Phase III and IV of her proposal at a figure not to exceed
$2, 652--said contract to be completed two months from date. It was agreed
that the presentation by Professional Systems Services Corporation be made to
to the STACO Committee not later than August 10. If the work can be
completed prior to August 10, a meeting will be called by the Secretary.
Respectfully submitted,
AnthQ9.G. Ferraro
Secretary
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