HomeMy WebLinkAbout20231178.tiffRESOLUTION
RE: APPROVE EDUCATIONAL AFFILIATION AGREEMENT FOR UNPAID INTERNSHIPS
AND AUTHORIZE CHAIR TO SIGN - THE REGENTS OF THE UNIVERSITY OF
COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Educational Affiliation Agreement for
Unpaid Internships between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and the
Regents of University of Colorado, on behalf of the Colorado School of Public Health, with further
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Educational Affiliation Agreement for Unpaid Internships
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the
Regents of University of Colorado, on behalf of the Colorado School of Public Health, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of April, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ≤a4-&i
je4);6k,
Weld County Clerk to the Board
Cou ttorney
Date of signature: oS/o3/23
Cc:l-ISD
06 fog /23
2023-1178
HR0095
OtrM « o
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: April 18, 2023
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Education Affiliation Agreement with the Regents
of the University of Colorado on behalf of the
Colorado School of Public Health
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Education Affiliation Agreement with the
Regents of the University of Colorado on behalf of the Colorado School of Public Health.
The purpose of the Educational Affiliation Agreement between Weld County and Colorado
School of Public Health is to secure the Weld County Department of Human Services (WCDHS)
as an internship experience that will provide high -quality learning experiences for students in the
school's Public Heath Program.
This Agreement, once established, will be in perpetuity and will provide the opportunity for
Colorado State University (CSU), University of Colorado (CU), and the University of Northern
Colorado (UNC) students effective participation in the training phase of their overall education.
I do not recommend a Work Session. I recommend approval of this Education Affiliation
Agreement and authorize the Chair to sign.
Approve Schedule
Recommendation Work Session
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Other/Comments:
Pass -Around Memorandum; April 18, 2023 — CMS ID 6839 Page 1
2023-1178
Oy/2.c0 H -V-0695
colorado school of
public health
UNIVERSITY OF COLORADO
COLORADO STATE UNIVERSITY
UNIVERSITY OF NORTHERN COLORADO
THIS EDUCATIONAL AFFILIATION AGREEMENT ("AGREEMENT") is made and entered into thisZ(ay of
Pipet\ , 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld
County Department of Human Services ("AGENCY"), located at 1150 "O" Street, Greeley, Colorado
80631, and The Regents of the University of Colorado, a body corporate, for and on behalf of the
Colorado School of Public Health ("SCHOOL"), (a collaboration of Colorado State University, University of
Colorado and the University of Northern Colorado) located at 13001 E. 17th Place, Campus Box 8119,
Aurora, CO 80045.
WHEREAS, the purpose of this AGREEMENT is to guide and direct the parties, respecting their affiliation,
working arrangements, and agreements in furtherance thereof to provide high -quality learning
experiences for students in the SCHOOL's Public Health Program.
WHEREAS, neither party intends for this AGREEMENT to alter in any way its respective legal rights or its
legal obligations to the other party, the students assigned to the AGENCY, or any third party.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the
parties agree as follows:
A. Responsibilities of the SCHOOL
1. The SCHOOL will use its best efforts to see that students selected for participation in the
educational program are prepared for effective participation in the training phase of their
overall education.
2. The SCHOOL will retain ultimate responsibility for the education of its students.
3. The SCHOOL will provide qualified and competent faculty members at the school in adequate
number for the instruction and supervision of students using the AGENCY facilities.
4. The SCHOOL will instruct all students assigned to the AGENCY facilities in the confidentiality of
patient/client records and patient/client information imparted during the training experience.
The SCHOOL will also instruct all students that the confidentiality requirements survive the
termination or expiration of this AGREEMENT.
5. The SCHOOL will require all participating students to provide proof of health insurance. In the
event of an emergency, the AGENCY will provide such emergency care as is provided its
employees. The student will be responsible for any charges thus generated if the charges are
not covered under the Colorado Workers' Compensation Act.
6. The SCHOOL will encourage student compliance with the facility's rules, regulations, and
procedures, and use its best efforts to keep students informed as to the same and any changes
therein. Specifically, the SCHOOL will keep each participating student apprised of his or her
UNIVERSITY OF COLORADO j COLORADO STATE UNIVERSITY UNIVERSITY OF NORTHERN COLORADO
am5-file
responsibilities.
7. The SCHOOL has an equal/affirmative action program and does not discriminate on the basis of
race, sex, creed, color, age, national origin, individual handicap or veteran's status in any aspect
of student selection for internship experiences or in disciplining procedures.
8. The SCHOOL warrants and represents that it provides professional liability insurance for itself
and for its employees who provide health care services. The students who take part in this
educational experience are not employees of the SCHOOL.
9. The SCHOOL will be responsible for providing workers' compensation coverage for students of
SCHOOOL at the AGENCY. However, in the event a student is paid by the AGENCY during their
learning experiences, the AGENCY will be responsible for providing workers compensation
insurance in accordance with the Colorado Workers' Compensation Act.
10. The SCHOOL shall inform its students that they must obtain prior written approval from the
AGENCY and the SCHOOL before publishing any material related to the educational experience.
B. Responsibilities of the AGENCY
1. The AGENCY has a responsibility to maintain a learning environment in which sound educational
experiences can occur, therefore, the AGENCY will provide physical facilities and learning
opportunities for the study of public health.
2. The AGENCY will provide the opportunity for students and faculty to observe and participate in
agreed upon services provided by the AGENCY. The services shall be further defined in the
learning plan and placement agreement.
3. The AGENCY will retain full responsibility for care of any of its patients or clients and will
maintain administrative and professional supervision of students insofar as their presence and
program assignments affect the operation of the AGENCY and its care, direct and indirect, of
patients or clients.
4. The AGENCY will provide adequate facilities for participating students in accordance with the
educational objectives developed through cooperative planning by the SCHOOL's departmental
faculty and the AGENCY's staff.
5. The AGENCY staff will, upon request, assist the SCHOOL in the evaluation of the learning and
performance of participating students. The SCHOOL will determine a student's final grade.
6. To the extent possible, the AGENCY will provide for the orientation of SCHOOL's participating
students as to the AGENCY's philosophies, rules, regulations, and policies of the AGENCY.
Attendance at such orientation will be required before any student will be permitted to
participate in the program.
7. The AGENCY will limit access to students' files and personal information and will maintain files
and personal information in confidence.
UNIVERSITY OF COLORADO COLORADO STATE UNIVERSITY UNIVERSITY OF NORTHERN COLORA00
8. Upon request, the AGENCY will provide proof of liability insurance in an amount that is
customary in the community.
9. The AGENCY will provide written notification to the SCHOOL promptly if a claim arises involving
a student.
10. The AGENCY will permit, on reasonable request, the inspection of facilities by agencies charged
with the responsibility for accreditation of the SCHOOL.
11. The AGENCY will resolve any situation in favor of its patients' or clients' welfare and restrict a
student to the role of observer when a problem may exist until the incident can be resolved by
the staff in charge of the student or the student is removed.
12. The AGENCY shall designate an Internship Preceptor. The AGENCY shall notify the SCHOOL of
the temporary absence (more than a week) of the Internship Preceptor and designate an acting
Internship Preceptor.
C. Mutual Responsibilities
1. Representatives for each party will be established on or before the execution of this
AGREEMENT.
2. The parties will work together to maintain an environment of quality patient care or client
services. At the insistence of either party, a meeting or conference will promptly be held
between SCHOOL and AGENCY representatives to resolve any problems or develop any
improvements in the operation of the training program.
3. The personnel of both parties will seek each other's cooperation in carrying out the provisions of
this AGREEMENT. During the term of this AGREEMENT, arrangements may be made for periodic
meetings between representatives of the SCHOOL and representatives of the AGENCY to
promote understanding of and adjustments to any operation or activity involved herein.
4. The AGENCY may request the removal of any student whom the AGENCY determines is not
performing satisfactorily, or who refuses to follow the applicable administrative and patient or
client care policies, procedures, rules, and/or regulations. Such request must be in writing, and
must include a statement of the reason or reasons why AGENCY desires to have the student
removed. The student must be afforded by the SCHOOL an opportunity to respond in writing to
the statements. However, AGENCY may immediately remove from the premises any student
who poses an immediate threat or danger to personnel or to the quality of medical services, or
for unprofessional behavior.
D. Term and Termination
This AGREEMENT will commence as of the date first written above. This AGREEMENT may be
canceled at any time and for any reason by either party upon not less than thirty (30) days prior
written notice to the other party. Should notice of termination be given under this Section,
students then scheduled to AGENCY will be permitted to complete any previously scheduled
educational assignment at AGENCY.
UNIVERSITY OF COLORADO COLORADO STATE UNIVERSITY UNIVERSITY OF NORTHERN COLORADO
E. Governing Law
The laws of the State of Colorado and rules and regulations issued pursuant thereto will be
appled in the interpretation, execution, and enforcement of this AGREEMENT. Any provisions
of this AGREEMENT, whether or not incorporated herein by reference, that provide for
arbitration by any extra judicial body or person or that are otherwise in conflict with said laws,
rules, and regulations will be considered null and void. Nothing contained in any provision
incorporated herein by reference which purports to negate this or any other special provision in
whole or in part will be valid or enforceable or available in any action at law whether by way of
complaint, defense, or otherwise. Any provision rendered null and void by the operation of this
provision will not invalidate the remainder of this AGREEMENT to the extent that the
AGREEMENT is capable of execution.
F. Employment Disclaimer
The students participating in the program will not be considered employees or agents of the
AGENCY for any purpose. Students will not be entitled to receive any compensation from
AGENCY or any benefits of employment from AGENCY, including but not limited to, health care
or workers' compensation benefits, vacation, sick time, or any other benefit of employment,
direct or indirect. AGENCY will not be required to purchase any form of insurance for the
benefit or protection of any student of the SCHOOL However, in the event a student is paid by
the AGENCY during their learning experiences pursuant to Section A.9, this section F shall not
aPPIY•
G. Assignment
This AGREEMENT will not be assigned by either party without the prior written consent of the
other.
UNIVERSITY OF COLORADO COLORADO STATE UNIVERSITY UNIVERSITY OF NORTHERN COLORADO
DATE:
H. Notices
All notices provided by either party to the other will be in writing, and will be deemed to have
been duly given when delivered personally or when deposited in the United States mail, First
Class, postage prepaid, addressed as follows:
For the AGENCY:
Jamie Ulrich
Director
Weld County Department of Human Services
P.O. Box A
315 North 11th Avenue
Greeley, Colorado 80632
1. Severability
For the SCHOOL:
Mary K. Dinger, PhD, CHES, FACSM
Faculty Director, PBL
Colorado School of Public Health
13001 East 17th PI. Mail Stop B-119
Aurora, CO 80045
The invalidity of any provision of this AGREEMENT will not affect the validity of any other
provisions.
K. Entire Agreement
This AGREEMENT contains the entire AGREEMENT of the parties and may be modified only by a
written instrument executed by both parties.
In WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed effective as of
the date first written above.
AGENCY:
THE REGENTS OF THE UNIVERSITY
OF COLORADO: BY:IMAS11634-e-L------BY: 1 Gti�e SC/ ,, e�#'
,_.�_.
Mike Freeman, Chair Jonathan M. Samet, M.D., M.S.
Board of County Commissioners Dean, Colorado School of Public Health
Weld County Colorado May 01, 2023
DATE:
APR 2 6 2023
UNIVERSITY OF COLORADO COLORADO STAT.E UNIVERSITY J UNIVERSITY OF NORTHERN COLORADO
020 €- 1,78'
Contract Form
Contract Reque
Entity Name.
REGENTS OF UNIVERSITY OF
COLORADO
Entity ID'
@00033092
New Entity?
Contract Name * Contract ID
REGENTS OF UNIVERSITY OF COLORADO (EDUCATIONAL 6839
AFFILIATION AGREEMENT) COLORADO SCHOOL OF PUBLIC
HEALTH
Contract Status
CTB REVIEW
Contract Lead
APEGG
Contract Lead Email
apegg@weldgov.com,cobbx
xik@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project
Contract Description*
NEW EDUCATIONAL AFFILIATION AGREEMENT WITH THE COLORADO SCHOOL OF PUBLIC HEALTH. AGREEMENT IS IN
PERPITUITY. AAA IS THE PRIMARY DIVISION.
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CM. 4/20/23.
Contract Type '•
AGREEMENT
Amount
30.00
Renewable'
YES
Automatic Renewal
Department
HUMAN SERVICES
Department Email
CM -
H umanServices@weldgov.co
m
Department Head Email
CM-HumanServices-
DeptHeadrw,veldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EYELDG
OV.COM
Requested BOCC Agenda
Date
04/26/2023
Due Date
04/22/2023
Will a work session with BOCC be required?'
NO
Does Contract require Purchasing Dept. to be included?
If this is a ren r pr us Contract ID
If this is part of a MSA enter NSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Con
Effective Date
Review Date*
03/01,2024
Renewal Date*
04`3012024
Termination Notice Period
nom# Information
Info
Contact Name
Purchasin
Approval Profits!
De nt H
JAMIE ULRICH
DH Approved Date
04/17/2023
Final Apprc val
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
04/26/2023
Originator
APEGG
Contact Type
Committed Delivery Date
Contact Email
Finance Approver
CHERYL PATTELLI
Expiration Date
Contact Phone 1
Purchasing Approved Date
Finance Approved Date
04/18/2023
Tyler Ref #
AG 042623
Legal Counsel
MATTHEW CONROY
Contact Phone 2
Legal Counsel Approved Date
04'18/2023
Cheryl Hoffman
From:
Sent:
To:
Subject:
Follow Up Flag:
Flag Status:
noreply@weldgov.com
Wednesday, April 10, 2024 9:11 AM
CM-ClerktoBoard; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (8034)
Follow up
Flagged
Contract # 8034 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: REGENTS OF UNIVERSITY OF COLORADO Contract Name: REGENTS OF UNIVERSITY OF COLORADO
(EDUCATIONAL AFFILIATION AGREEMENT) COLORADO SCHOOL OF PUBLIC HEALTH Contract Amount: $0.00 Contract ID:
8034 Contract Lead: COBBXXLK
Department: HUMAN SERVICES /I)-
Review Date: 3/3/2025 �f'
Renewable Contract: YES
Renew Date: 4/30/2025
Expiration Date:
Tyler Ref #:
Thank -you
0?Mo -1/71
oag5
Cheryl Hoffman
From:
Sent:
To:
Cc:
Subject:
Attachments:
Follow Up Flag:
Flag Status:
Good morning CTB,
FAST TRACK ITEM:
Lesley Cobb
Wednesday, April 10, 2024 9:06 AM
CTB
HS -Contract Management
FAST TRACK - Educational Affiliation Agreement with the Regents of the University of Colorado CMS #8034
Affiliation Agreement (full).pdf
Follow up
Flagged
Attached please find the Educational Affiliation Agreement with the Regents of the University of Colorado
(Tyler ID# 2023-1178) originally CMS #6839. This agreement is in perpetuity and is reviewed yearly. There are
no changes that are being requested to this agreement and it is being Fast Track in CMS for tracking purposes
only for review in one year (CMS# 8034).
Thank you,
Lesley Cobb
Contract Management and Compliance Supervisor
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
Phone: (970) 400-6512
Fax: (970) 353-5212
Email: cobbxxlk@weld.gov
Confidentiality Notice: This electronic transmission and any attached documents or other
writings are intended only for the person or entity to which it is addressed and may contain information that is
privileged, confidential or otherwise protected from disclosure. If you have received this communication in
error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Kelly Morrison
To: Lesley Cobb; Jill Colavoloe
Cc: HS -Contract Manaaement
Subject: RE: nearly Review Requested: Educational Affiliation Agreement with the Colorado School of Public Health (In
Perpetuity)
Date: Friday, March 15, 2024 12:18:16 PM
Attachments: image001.joq
Hi Lesley,
It remains valid. Although we don't currently have an intern, we'd prefer to maintain this
arrangement in case an opportunity presents itself in the future.
Thanks, Kelly
From: Lesley Cobb <cobbxxlk@weld.gov>
Sent: Friday, March 15, 2024 11:53 AM
To: Kelly Morrison <kmorrison@weld.gov>; Jill Colavolpe <colavojx@weld.gov>
Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us>
Subject: RE: Yearly Review Requested: Educational Affiliation Agreement with the Colorado School
of Public Health (In Perpetuity)
Hi all,
I am just following up to see if this agreement is still valid. If so, we will put this on our list to
review in one year.
Thanks for your assistance on this!
Lesley Cobb
Contract Management and Compliance Supervisor
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
Phone: (970) 400-6512
Fax: (970) 353-5212
Email: cobbxxlkPweld.gov
Confidentiality Notice: This electronic transmission and any attached
documents or other writings are intended only for the person or entity to which it is
addressed and may contain information that is privileged, confidential or otherwise protected
from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution
or the taking of any action concerning the contents of this communication or any attachments
by anyone other than the named recipient is strictly prohibited.
From: Lesley Cobb
Sent: Friday, March 1, 2024 1:35 PM
To: Kelly Morrison <kmorrison(uiweld.gov>; Jill Colavolpe <colavojxPweld.gov>
Cc: HS -Contract Management<HS-ContractManagementico.weld.co.us>
Subject: Yearly Review Requested: Educational Affiliation Agreement with the Colorado School of
Public Health (In Perpetuity)
Good afternoon,
We have received a review notice for the Educational Affiliation Agreement with the Colorado
School of Public Health . I have attached the Agreement that was executed in 2023 for your
reference.
This contract is in perpetuity but is reviewed yearly to make sure it is still valid and no changes
need to be made. Can you please let me know if this agreement is still valid? If so, we will
review again in one year.
Thank you,
Lesley Cobb
Contract Management and Compliance Supervisor
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
Phone: (970) 400-6512
Fax: (970) 353-5212
Email: cobbxxlk(uiweld.gov
Confidentiality Notice: This electronic transmission and any attached
documents or other writings are intended only for the person or entity to which it is
addressed and may contain information that is privileged, confidential or otherwise protected
from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution
or the taking of any action concerning the contents of this communication or any attachments
by anyone other than the named recipient is strictly prohibited.
Houstan Aragon
From:
Sent:
To:
Subject:
noreply@weldgov.com
Wednesday, March 5, 2025 3:16 PM
CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (9176)
Contract # 9176 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: REGENTS OF UNIVERSITY OF COLORADO Contract Name: REGENTS OF UNIVERSITY OF
COLORADO (EDUCATIONAL AFFILIATION AGREEMENT) COLORADO SCHOOL OF PUBLIC HEALTH Contract
Amount: $0.00 Contract ID: 9176 Contract Lead: SADAMS
Department: HUMAN SERVICES Cb,� /aCL ID.j 911
Review Date: 3/2/2026
Renewable Contract: YES erQ \ V a , �[l
Renew Date: 4/30/2026
Expiration Date:
Tyler Ref #:
Thank -you
zoz3-i I�g
012-b095
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon CTB,
FAST TRACK ITEM:
Sara Adams
Wednesday, March 5, 2025 3:16 PM
CTB
HS -Contract Management
FAST TRACK - The Regents of the CU (CMS #9176)
Weld County PH.CSPH.AA.2023 (e).pdf
Attached please find the Regents of University of Colorado (Tyler ID# 2023-1178). This agreement is in
perpetuity and is reviewed on a yearly basis. No changes are required. This will be a Fast Track item in
CMS for tracking purposes only (CMS#9176).
Thank you,
Sara
Sara Adams
Contract Administrative Coordinator
Department of Human Services
Desk: 970-400-6603
P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632
OI300o
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Important: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
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