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Home My WebLink About20230936.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, APRIL 5, 2023 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 5, 2023, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Perry L. Buck, Pro-Tem Commissioner Scott K. James — EXCUSED Commissioner Kevin D. Ross Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli MINUTES: Commissioner Ross moved to approve the Minutes of the Board of County Commissioners meeting of March 22, 2023, as printed. Commissioner Buck seconded the motion, and it carried unanimously. El CERTIFICATION OF HEARINGS: Commissioner Buck moved to approve the Certification of Hearings conducted on March 22, 2023, as follows: 1) USR23-0003 — Jose and Marisela Avila, 2) USR23-0005 — Kenneth Harring, do CBEP Solar 6, LLC, 3) USR22-0033 — Christopher Gleason, and 4) COZ22-0014 — George L. Sandberg Irrevocable Trust, do Jeff Winter. Commissioner Ross seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed. Commissioner Buck seconded the motion, and it carried unanimously. El PROCLAMATIONS: 1) ANDREW ALIREZ DAY, NCAA WRESTLING NATIONAL CHAMPIONSHIP (141 POUNDS) - APRIL 5, 2023: Chair Freeman read the proclamation for the record. Andrew Alirez thanked the Board for their support and recognition, and spoke on his undefeated season. He explained how his sacrifices and dedication led him to a national championship, and how he had been living the right way on and off the mat. Mr. Alirez stated he grew up in Greeley, and is proud to be a role model to youth in the area. Each Commissioner, in turn, expressed their pride and extended appreciation for his work ethic, and Ltizis Minutes, Wednesday, April 5, 2023 Page 1 2023-0936 BC0016 acknowledged the support from his family, coaches, and teammates. They stated he is a staple in this community who showcased the sport of wrestling in a humble and elegant manner, and demonstrated for the youth in Weld County that achieving their athletic dreams is possible. (Clerk's Note: The group gathered for a photo opportunity.) 2) CHILD ABUSE PREVENTION MONTH - APRIL 2023: Chair Freeman read the proclamation for the record. Jamie Ulrich, Director of the Department of Human Services, stated annually since 1983, April is designated nationally to highlight the need for communities to come together to support child abuse prevention, with this year's theme "Building Together, Prevention and Partnership." Ms. Ulrich gave her appreciation to the Board for their support, and stated she is thankful for the strong and enduring collaboration efforts with the goal of strengthening our community and keeping children safe. Family Prevention and Child Welfare Division employees introduced themselves for the record, and Ms. Ulrich expressed her immense gratitude for her staff who work so diligently as child advocates, and stated there will be a Sidewalk Chalk Art event from 5:00-7:00 p.m., on April 26, 2023, at the Del Camino Office, and April 27, 2023, in the Greeley Downtown area. In turn, each Commissioner gave their sentiments and expressed their gratitude for the calling of individuals who advocate for the children of Weld County. (Clerk's Note: The group gathered for a photo opportunity.) El WARRANTS: 1) GENERAL WARRANTS - APRIL 3, AND 4, 2023: Commissioner Buck moved to approve the General Warrants, as printed. Commissioner Ross seconded the motion, and it carried unanimously. El BIDS: 1) APPROVE BID #B2300040, CHILD WELFARE VARIOUS SERVICES - DEPARTMENT OF HUMAN SERVICES: Carolyn Geisert, Purchasing Department, stated staff completed the review of 24 bids that were received through the Request for Proposal (RFP), and recommends awarding 23 out of the 24 vendors with either full or partial services, as noted on the attachment. She explained the vendor whose bid is not recommended has withdrawn their bid to add a new service (#2022-1532), and currently has an agreement with the Department of Human Services which will continue as is. Ms. Geisert stated all vendors, services, and rates were reviewed and approved by the Human Services Advisory Commission on March 23, 2023. Commissioner Ross moved to approve said bid for 23 vendors. The motion was seconded by Commissioner Buck, and it carried unanimously. 2) APPROVE BID #62300076, CUSTODIAL SUPPLIES - FACILITIES DEPARTMENT: Ms. Geisert stated staff recommends selecting the lowest bidder who met specifications for each item listed in the attached spreadsheet. Commissioner Saine commended Toby Taylor, Director of the Facilities Department, for his clear and concise bid tabulation, and moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. El 3) PRESENT BID #62300064, CAMERA CABLING — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of Information Technology, stated three (3) bids were received and staff will make a recommendation on April 19, 2023. He further stated one of the vendors had rescinded their bid; due to non -qualification and will not be considered. El 4) PRESENT BID #62300073, COURTS HOLDING CABLING — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated two (2) bids were received and staff will make a recommendation on April 19, 2023. Minutes, Wednesday, April 5, 2023 Page 2 2023-0936 BC0016 5) PRESENT BID #B2300096, VMWARE MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated seven (7) bids were received and staff will make a recommendation on April 19, 2023. 6) PRESENT BID #B2300097, INFOBLOX BLOXONE AND TRINZIC MAINTENANCE AND SUPPORT — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated three (3) bids were received and staff will make a recommendation on April 19, 2023. Ei NEW BUSINESS: 1) CONSIDER CONTRACT ID #6753 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - MARIZOL IRIZARRY: Jamie Ulrich, Director of the Department of Human Services, stated this contract is for a new certified kinship foster care home located in Evans, Colorado. Commissioner Saine moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried unanimously. El 2) CONSIDER CONTRACT ID #6780 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN — MICHAEL AND KIMBERLY MINTEER: Ms. Ulrich stated this contract is for a new certified kinship child specific foster care home , located in Perkinston, Mississippi. Commissioner Buck moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Ross, and it carried unanimously. 3) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 42 BETWEEN CRS 13 AND 15: Kevin Hettinger, Department of Public Works, presented, on behalf of SMH West and stated they are requesting an extension of this temporary closure of County Road (CR) 42 between CRs 13 and 15 for one (1) week, through April 15, 2023, for installation of a 16 -inch water main for the town of Johnstown, Colorado. He stated the original approved dates were from March 27, 2023, through April 8, 2023, but due to inclement weather, this project has been delayed. Commissioner Buck moved to approve said extension of temporary closure. The motion was seconded by Commissioner Ross, and it carried unanimously. El 4) CONSIDER CONTRACT ID #6806 AMENDMENT #1 TO PROFESSIONAL SERVICE AGREEMENT FOR ENTERPRISE RESOURCE PLANNING (ERP) PAYROLL AND TIME TRACKING FUNCTIONAL LEAD CONSULTING AND AUTHORIZE CHAIR TO SIGN — REMY CORPORATION: Cheryl Pattelli, Chief Financial Officer, stated the Board approved a contract with Remy Corporation for the total amount of $318,240.00, for a payroll and time tracking consultant on February 1, 2023. She explained the initial consultant was replaced; however, the new consultant has more implementation and Workday experience, and holds more Workday certifications than the initial consultant; therefore, her hourly rate is slightly higher than the initial consultant. Ms. Pattelli stated this amendment only affects the hourly rate and number of hours, which increased from $153/hour to $170/hour, and the total hours decreased from 2,080 hours to 1,872 hours. Commissioner Buck moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Ross, the motion carried unanimously. el PUBLIC COMMENT: There was no public comment. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, Wednesday, April 5, 2023 Page 3 2023-0936 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:28 a.m. These Minutes were approved on the 24th day of April, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dia,,,vG.X,Gto4 Mi - reeman, Chaj Weld County Clerk to the Board BY: _IV eputy Clerk to the Board er►, L. k, Pro-Tem S ott K. Jarr�es 7( .n - Kevin D. Ross Lori Saine Minutes, Wednesday, April 5, 2023 Page 4 2023-0936 BC0016 ATTENDANCE LIST NAME - PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (YIN)? 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