The URL can be used to link to this page

Browse Search

Home My WebLink About20233605.tiff RESOLUTION RE: APPROVE CONTRACT FOR 2024 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE)GRANT FOR VICTIM WITNESS ASSISTANCE UNIT,AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County,Colorado,and WHEREAS,the Board has been presented with a Contract for the 2024 Victim Assistance and Law Enforcement(VALE)Grant for the Victim Witness Assistance Unit between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,and the Victim Assistance and Law Enforcement(VALE)Board,commencing January 1,2024,and ending December 31,2024,with further terms and conditions being as stated in said contract,and WHEREAS,after review,the Board deems it advisable to approve said contract,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for the 2024 Victim Assistance and Law Enforcement(VALE)Grant for the Victim Witness Assistance Unit between the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the 19th Judicial District Attorney's Office,and the Victim Assistance and Law Enforcement (VALE)Board,be,and hereby is,approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to electronically sign said contract. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 11th day of December,A.D.,2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO (1 1 ATTEST: �,��,,,// deem*, �aClto%,A Mike Fr ernah,,Chair Weld County Clerk to the Board e ry L.Bu ,Pro-Tem BY: 7 11J1(,c)�i�C- / Deputy Clerk to the Board , �L ;tt K.J-•-- APP:!VED FORM: A ►►, =r D.Ross County A orney YrrI Date of signature: I�I I� Sain 3 �� cc:DA(EA/KP)ACT(cP/cD) 2023-3605 oz/a/.a4 DA0028 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE:DA Victim Services Unit 2024-VALE Contract for Victim Services DA's Office DEPARTMENT:Victim Witness Assistance Unit District Attorney's Office DATE: 11/30/2023 PERSON REQUESTING: Erma Archibeque,Director of Victim Witness Brief description of the problem/issue: The County Commissioners approved submission of the 2024 VALE Grant Victim Services Application for funding of positions in the Victim Witness Assistance Unit. Resolution 2023-1850 was approved by the County Commissioners on July 5,2023,the amount of$156,200.00. Funding in the amount of$156,200.00 was approved by the VALE Board. No Match is required. We are asking for authorization for the grant contract to be placed on the agenda for acceptance without a Work Session. What options exist for the Board? Consequences: Impacts: Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years): Recommendation: Approve or not approve grant to be placed on the agenda without a Work Session. Request to be placed on the agenda. Support Recommendation Schedule Place on BOCC Aoenda Work Session Other/Comments: Perry L.Buck,Pro-Tern (fk Mike Freeman,Chair Scott K.James Kevin D.Ross F Lori Saine Via-ikAkti 2023-3605 zAk DROOZS Karla Ford From: Lori Saine Sent: Thursday, November 30, 2023 3 :46 PM To: Karla Ford Subject: RE : Please Reply - WISEWOMAN contract amendment yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone : 970-400-4205 Fax : 970-336-7233 Email : Isaine@weldgov.com Website : www.co . weld . co . us In God We Trust Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged , confidential or otherwise protected from disclosure . If you nave received this communication in error, please immediately notify sender by return e- mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . From : Karla Ford < kford@weld .gov> Sent: Wednesday, November 29, 2023 3 : 32 PM To : Lori Saine < Isaine@weld .gov> Subject : Please Reply - WISEWOMAN contract amendment Importance : High Please advise if you support recommendation and to have department place on the agenda . Karla Ford X Office Manager, Board of Weld County Commissioners 1150 O Street, P. O, Box 758, Greeley, Colorado 80632 1 VICTIM'S ASSISTANCE& LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT(VALE)BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2,Title 24,C.R.S.,the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee Agency: District Attorney's Office,19th Judicial District Grant Number: 2024-6 Project Title: Victim Assistance through the Criminal Justice Process Grant Period: January 1,2024 through December 31,2024 Amount of Grant Award:Total Award$156,200.00 $68,806.00 General Funds(must be spent by 06/30/2024) $87,394.00 Local VALE Funds IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grantee agency and are incorporated into this contract as if fully set forth herein. 3. The grantee agency is required to submit four quarterly Financial Reports by April 30,2024,July 31,2024,October 31,2024,and January 31,2025.Each quarterly report is cumulative,and the final report must reflect the financial activities of the entire contract period.Financial Reporting Forms will be provided by the local VALE Board.Grant recipients are required to use these forms. 4. The grantee agency is required to submit four quarterly Narrative Program Reports by April 30,2024,July 31,2024,October 31,2024,and January 31,2025.Reports shall only reflect services provided to victims in the 19th Judicial District.These reports must address any special conditions that are listed in this contract.The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board.Grant recipients are required to use these forms. 5. As available and requested,the grantee agency is required to submit quarterly victim demographic reports,at a time to be determined by the Colorado Office for Victims Programs,which will be utilized by the State of Colorado and the local VALE Program. 6. The grantee agency agrees to submit the Financial Monthly Tracking sheet and accounting records if requested. 7. Grantee agency will be paid in 4 quarterly installments of$39,050.00.The 1st payment will be sent Post Office Box 1167-915 Tenth Street-Greeley,CO 80632-(970)356-4010-FAX(970)352-8023 in January 2024 after the signed contract and final 2023 reports are approved along with any reimbursement owed.The 2nd,3`d and 4th quarter payments will be sent after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report listed above. 8. Failure to comply with the reporting requirements may result in the Board's termination of this grant,return of awarded funds,and/or suspension of the grant.Failure to comply with reporting requirements may also jeopardize future funding to this grantee agency. 9. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grantee agency are as follows: a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100%of the total cost for that position.The grantee agency must resolve the allocation of funds to the satisfaction of the 19th JD VALE Board. b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days,via e-mail or regular mail,of any 19th JD VALE grant funded personnel position that is vacant for 45 days or more.Changes in grant funded personnel must be listed on the quarterly financial report under"Employee Name." c. Grantee agency must notify the VALE Board in writing within 30 days,with notification on agency letterhead,of any change of an official and/or employee who is listed as a responsible signatory on this 19th JD VALE grant funded project. d. Agency staff to attend VRA Training. 10. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board or VALE Administrator prior to any such change.Funding may only be used for 19th JD VALE services. 11. In the event all of the monies paid to the grantee agency are not expended within the contractual period,the local VALE Board,in its discretion,may enlarge the time period of the contract or request that monies not used be repaid to the Board.The grantee agency shall submit written notification to the VALE Board by November 1,2024 if the grantee agency will have any remaining funds at the end of the grant period and wishes to extend the current grant cycle.Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expended;and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as allowing use of the funds by December 31,2024 and will advise the grantee agency in writing as to their decision. 12. The grantee agency agrees that all funds received under this contract shall be expended solely for the purpose stated in the grant application and as approved by the local VALE Board.Any funds not so expended including funds lost or diverted to other purposes,shall be repaid to the local VALE fund no later than 30 days after the end of the contract. 13. The grantee agency agrees to comply with all applicable non-discrimination legal mandates. 14. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds,returning money to the local VALE fund,and/or other action as deemed Page I 2 necessary by the members of the local VALE Board. 15. All grantee agencies shall make available to the Board or its authorized designee,upon request,all current records and other information,including audit/financial statements,relative to the implementation of the grant. 16. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 17. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS,set forth in CRS 24-76.5-103 et seq. Page I 3 The grantee agency,through the following electronic or original signatories,understands and agrees that any VALE monies received in 2024 as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Directo • Signature: ( [�/ Date: 11/30/2023 Printed Name and Title:Ermelinda Archibeque Financial Officer: }} Signature:Cheryl Pattelli nate0yZe2.0414&OIP-0T00' Date: 12/4/23 Printed Name and Title:Cheryl Pattelli,CFO Authorized Official: Mike Freeman nigitalty signed by Mike Freeman Signature: Date:2023.12.1111:04:46-07'00' Date: Printed Name and Title:Mike Freeman,Chairman,Weld County BOCC VALE Board Signature: 1A4 Yr\ tZ Date: I f►Lf/a3 Printed Name and Tit :Mary Martin,Chair of VALE Board •The Project Director:The person who has direct responsibility for the implementation of the project.This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel.He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget.This person will normally devote a major portion of his/her time to the project and is responsible for meeting all reporting requirements.The Project Director must be a person other than the Authorized Official or the Financial Officer. •Financial Officer:The person who is responsible for all financial matters related to the program and who has responsibility for the accounting,management of funds,verification of expenditures,audit information and financial reports.The person who actually prepares the financial reports maybe under the supervision of the Financial Officer.The Financial Officer must be a person other than the Authorized Official or Project Director. •Authorized Official:The authorized official is the person who is,by virtue of their position,authorized to enter into legal contracts for the funded agency;for example,if the funded agency is one of the following,then the corresponding authorized official is as follows:state agency-department or division director;city-mayor or city manager;county-chairperson of the county commissioners;sheriffs department-chairperson of the county commissioners;police department-mayor or city manager;courts-chief judge;district attorney's office -district attorney;institution of higher education-president of the institution or chair/dean of the appropriate department;private non-profit agency-president or chairperson of the board of directors;school district- superintendent/assistant superintendent.The authorized official must be a person other than the project director or the fmancial officer. NOTE:If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant,you must provide official documentation of delegation(such as bylaws or resolutions)immediately following the signature page. Page I 4 VALE PROJECT BUDGET SUMMARY INFORMATION PROJECT FUNDS REQUESTED BUDGET: ROUND TO THE NEAREST DOLLAR Columns 2 and 3 will auto populate from other tabs Continuation Applicants ONLY ALL APPLICANTS Continuation PP (Will populate from other tabs) 2023 Applicants 2024 Increase or Current Grant Award Requested Budget Decrease PERSONNEL PERSONNEL V / -) Job Position Amount Job Position/NAME Amount VW Assist CTY Ahumada F . $ 22 , 395 VW Assistant CTY Sparks, A $26,400 17 . 88% VW Assist CTY Rodriguez, D . $ 1,500 VW Assistant CTY Lewis, J . $5, 300 253 . 33% VW Clerical Rodriguez, L . $27, 111 VW Clerical Montes, M . $29, 150 7 . 52% CVC Assistant Gallegos, R . $ 25, 000 CVC Assistant Hernandez Llamas, $31,350 25 .40% VW Assist Dist DeMint, A . $ 30, 176 VW Assistant Dist DeMint, A. $ 32,000 6 . 04% VW Assist Dist Hernandez, A. $30,000 VW Assistant Dist Ahumada, F $32,000 6 . 67% I Position #7 Title $0 0 . 00% Position #8 Title $0 0 .00% Subtotal I $ 136, 182 Subtotal $ 156,200 14.70% EQUIPMENT EQUIPMENT ( +/ - ) Item #1 $0 0 . 00% Item #2 $0 0 .00% Subtotal 1 $0 Subtotal I $0 SUPPLIES AND OPERATING EXPENSES SUPPLIES & OPERATING EXPENSES ( + / - ) Item #1 $0 0.00% Item #2 $0 0.00% Item #3 $0 0.00% Item #4 $0 0.00% Subtotal $0 Subtotal 0 $0 Item #1 $0 0 . 00% Item #2 $0 0 .00% Item #3 $0 0 .00% Subtotal $0 Subtotal 1 $0 PROFESSIONAL SERVICES PROFESSIONAL SERVICES ( 4- / -) Professional #1 $0 0 .00% Professional #2 $0 . Subtotal $0 Subtotal $0 TOTAL FUNDS: $136, 182 TOTAL FUNDS REQUESTED : $156,200 14. 70% Page 15 VALE PROJECT MANDATED GOALS GOALS AND OBJECTIVES: GOAL 1(standard):This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives,provide a measure of safety and security,and/or enhance victims'experience with the criminal justice system. OBJECTIVE 1(standard):To provide services to the following estimated unduplicated number of Weld County crime victims during the 12-month grant period. Although a person may be a victim of multiple crimes in one criminal episode,they can be counted only once using the predominant crime. Definitions: Victims:primary and secondary victims Primary victim:The person against whom the crime was committed,except in the case of homicide,and DUI/DWI deaths where the primary victims are the survivors of the victim.In domestic violence crimes,children of the primary victims(who are receiving services)are also considered to be primary victims. Secondary Victims:Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count:New and continuing victims served by the project.Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. Estimated#of Estimated#of Victims Type of Crime Victims Type of Crime 636 Child Physical Abuse 0 Human Trafficking Child Sexual Abuse(including Survivors of Homicide or Attempted 131 pornography) 30 Homicide 0 DUI/DWAI,Vehicular Assault or Homicide 43 Robbery/Burglary 1190 Domestic Violence 576 Assault Other violent crimes such as hate and 94 Adult Sexual Assault 305 bias crime,gang violence(specify). Other vehicular crimes(hit and run, 0 Adults Molested As Children 48 careless causing death or SBI,etc.) Kidnapping Stalking/Menacing Elder Abuse(including economic Other(Specify):burglary of dwelling, 105 exploitation and fraud crimes) 104 arson,theft$20K+ TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD:I 3262 Mandated Goals Page I 6 VALE PROJECT MANDATED GOALS OBJECTIVE 2(standard):To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. Number of Victims Receiving Each Type of Service:Estimate the number of victims who will receive each type of service provided by your agency during the grant period. A victim may receive the same type of service more than once(i.e.information)but the type of service can O be counted only once during the grant period.An individual service category cannot exceed the total number of victims listed in table A. A victim may receive the same type of service more than once(i.e.information)and the service is counted © every time during the grant period.An individual service category can exceed the total number of victims listed in table A. Estimated#of Estimated#of Victims Services Victims Services Information/Referral 0 Individual Therapy 1,400 Follow-up(in-person or by phone) 0 Group Treatment/Support Group 18,600 Individual Advocacy 30 Emergency Financial Assistance 5,100 Intervention with employer,creditor, 0 Shelter/Safehouse 0 landlord,or other Victim Advocacy/Accompaniment to 0 CASA or Youth Prevention Service 0 Hospital or Medical Clinic Language Services/Interpretation 11,900 Notification of Criminal Justice Events 725 1,300 Criminal Justice Support/Advocacy/ Transportation 20 Court Accompaniment Crisis Counseling/Intervention(in- 0 Civil Legal Assistance 375 person,includes safety planning) Civil Legal Advocacy/Court Hotline/Crisis Line Intervention 0 0 Accompaniment Victim Compensation Information/ On-Scene Crisis Response 5,200 0 Assistance(Required) Page I 7 Mandated Goals VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Add at least one more goal with objectives but no more than three additional goals with no more than three objectives per goal.Objectives must be measurable and specific.While an objective may relate to more than one statute,pick the most relevant statute from the drop-down list below the objective. Refer to Notes and Instructions on next page,use format provided below.NOTE:All cells except Goal rows will expand with typing. DA VW Assistants will provide direct assistance to victims of crime throughout the criminal justice process including:Victims'Rights information and education,referral to community resources and Crime Victim Goal 2: Compensation;and updates and support on the status of the prosecution of the case. Objective(include title of person Intended Impact Data Collection Time Frame responsible) Providing victims with VALE funded VW Assistants will contact 70%of primary victims of criminal justice domestic violence prior to the first information,support, DV stats are tracked by hearing(in which a plea could be referrals and asking for running an ACTION data offered and accepted by the input on resolution of the base report which defendant)to relay court case assists and empowers compiles the data VW information and ask victim for victims in domestic Assistants input with every 01/01/2024- 1 input. relationships. victim contact. 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)(d) 1111111111111 Providing victim representatives criminal justice information regarding the possible penalties of the crime, how long to expect a case VALE funded VW Assistants will contact 100%of deceased victim to be pending,and family representative(s)in criminal receiving input for the first cases involving death(murder, time from the victim vehicular)prior to the first court representatives Victim contact stats are hearing to provide criminal justice establishes rapport and complied by the Project information,referrals and hopefully trust in what will Director for quarterly 01/01/2024- 2 resources. be a lengthy process. reports. 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)(d) Assure that crime victims have knowledge and are afforded their rights in the criminal justice system as mandated Goal 3:in the Colorado Victims'Rights Amendment. Objective(include title of person Intended Impact Data Collection Time Frame responsible) Page I 8 Project Specific Goals VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Victims are kept fully apprised of the status of VW Assistants and the VRA the court case and Notification letters keep victims informed of their rights at apprised of the date,time,and each court hearing which VW Assistants log victim location of the court hearing as hopefully empowers and contacts in ACTION Notes. well as explain the hearings. gives back control to the VW Staff document VRA 01/01/2024- 1 Total Contacts-29,785 victim. letters sent to victims. 12/31/2024 Pick related VALE Statute from drop down list: Clerical VW will create and send Victims will be notified of 3,650 Sentence Outcome letters the defendant's sentence to crime victims via mail or email and their Victims'Rights and provide 465 victim contact from Post Sentencing information to the Post Agencies which gives them Sentencing Notification Agencies information and control (DOC,Probation,Community over steps they may want Clerical VW log contacts in Corrections,Work Release, to take when a defendants Action Notes.VW staff Attorney General,and State has completed their document contacts with 01/01/2024- 2 Hospital. sentences. victims 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)f �'y Victims are provided with guidance,education,and VW Staff record VW Assistants will provide trial support throughout the trial information from trial support to crime victims in 50 resulting in efficiency and sheets and compile for 1/01/2024- 3 cases. flow of trial proceedings. quarterly reports. 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)(j) Goal 4:Provide Crime Victim Compensation(CVC)Assistance to eligible crime victims. Objective(include title of person Intended Impact Data Collection Time Frame responsible) Victim will have access to funding and agency referrals CVC Staff enter new CVC Program Assistant will to help them in becoming applications into CVC provide assistance to 700 crime "whole"again after the database and compile for 01/01/2024- 1 victims crime quarterly reports 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)(c) j45tf Page I 9 Project Specific Goals VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Crime victims who need assistance paying for CVC Program Assistant will emergency needs can access CVC Staff enter approved contact 95%of applicants in services to east the financial emergency request into which a criminal case has not burden of the criminal CVC database and compile 01/01/2024- 2 been filed. incident. for quarterly reports. 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)(c) Crime victims who need assistance paying for CVC Program Assistant will emergency needs can CVC Staff enter approved provide emergency assistance to access services to east the emergency request into 97%of eligible requests within financial burden of the CVC database and compile 01/01/2024- 3 72 hours. criminal incident. for quarterly reports. 12/31/2024 Pick related VALE Statute from drop down list: 24-4.2-105(4)(c) ,.t. Page I 10 Project Specific Goals VICTIM'S ASSISTANCE& LAW ENFORCEMENT BOARD Nineteenth Judicial District November 29,2023 Erma Archibeque District Attorney's Office,19th Judicial District PO Box 1167 Greeley,CO 80631 RE:VALE Grant Contract January 1,2024 through December 31,2024 Victim Assistance through the Criminal Justice Process Dear Erma, Attached is the VALE contract for the upcoming grant cycle January 1,2024,through December 31, 2024.Agencies should be aware of any Special Conditions listed in number 8 of the contract. Please note that contracts are in Adobe format again this year.Agencies may either gather electronic signatures or print and return ONE HARD COPY of the contract for physical signatures.Contracts that were signed in printed form must be submitted in the hard physical form.If a physical copy of the contract is submitted,it will be returned fully signed in an electronic copy.Contracts are due back no later than December 18"',2023. The officials signing the contract for your agency should be the same as those on the original application. If the officials for your application have changed,a letter should be submitted on your agency letterhead and signed by one of the other officials listed on the grant. After the VALE Board Chair signs the contract,it will be returned electronically for your agency's records. The first quarter payment for the quarter January 1,2024 through March 31,2024 will be made upon receipt of the signed contracts AND approval of the 4'quarter report(October,November,and December 2023)of the current grant(if applicable). Please contact me with any questions. Sincerely, Karol Patch VALE Board Administrator (970)400-4748 kpatch@co.weld.co.us enclosures Post Office Box 1167-915 Tenth Street-Greeley,CO 80632-(970)356-4010-FAX(970)352-8023 CONTRACT FOR 2024 VICTIMS ASSISTANCE AND LAW ENFORCEMENT(VALE)GRANT FOR VICTIM WITNESS ASSISTANCE UNIT APPROVED AS TO SUBSTANCE: epartment Hea ,or Elected Official f 1 AS TO FUNDIING: Chief Financial Officer,or Controller APPROVED AS TO FORM: County Attorney Hello