HomeMy WebLinkAbout20232177.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR ENERGY AND MINERAL IMPACT
ASSISTANCE FUND (EIAF) PROGRAM FOR INFRASTRUCTURE INVESTMENTS
AND JOBS ACT (IIJA) LOCAL MATCH SUPPORT (AUGUST CYCLE) FOR SAFE
STREETS FOR ALL (SS4A) SAFETY PLAN AND DELEGATE AUTHORITY TO
DEPARTMENT OF PUBLIC WORKS TO SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the Energy and
Mineral Impact Assistance Fund (EIAF) Program for Infrastructure Investments and Jobs
Act (IIJA) Local Match Support (August Cycle) for the Safe Streets for All (SS4A) Safety Plan from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Public Works, to the Colorado Department of Local
Affairs, Division of Local Government, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Application for the Energy and Mineral Impact Assistance
Fund (EIAF) Program for Infrastructure Investments and Jobs Act (IIJA) Local Match Support
(August Cycle) for the Safe Streets for All (SS4A) Safety Plan from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Works, to the Colorado Department of Local Affairs, Division of Local
Government, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Elizabeth Relford, Department of Public
Works, be, and hereby is, authorized to electronically submit said application.
cc: PvJ(cH/ER), FI CT(CP/CD)
O7/31 /23
2023-2177
EG0081
GRANT APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE FUND (EIAF)
PROGRAM FOR INFRASTRUCTURE INVESTMENTS AND JOBS ACT (IIJA) LOCAL MATCH
SUPPORT (AUGUST CYCLE) FOR SAFE STREETS FOR ALL (SS4A) SAFETY PLAN
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddam)jele04
Weld County Clerk to the Board
BY:
APP: ! ED A
ounty •' orney
Date of signature: 07/31/23
Mike eman, Chair
'2,e/t/?//
Per L. Bu¢I
S tt K. Jam
Pro-Tem
evin D. Ross
Lori Saine
2023-2177
EG0081
Karla Ford
From:
Sent:
To:
Cc:
Subject:
1/4-44,2 07S,,
tka iL/oz5
Kevin Ross
Wednesday, July 26, 2023 10:29 AM
Commissioners; Bruce Barker; Karla Ford; Ryan Rose
Elizabeth Relford
CTB Application
Commissioners
I need to get approval from you to put on Monday's board agenda our willingness to work with CTB to submit a DOLA
application for August 1St. Elizabeth Relford will be submitting an application should we approve. Again the deadline is
August 1st for submittal. My apologies to everyone for the short notice on this. If you approve Elizabeth will get the
application done over the weekend and ready for your consideration at Monday's Board Meeting.
Thanks
Kevin
&raga, gra&
Weld County Commissioner -at -Large
970-381-S172(cell)
A�ccva fo put DoLa,
A th
YES
Buck
law
NO
Freeman
James
Ross
Saine
ppm 1131(23
1
2Q23-2177
X131 E60n1
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Approve
Mike Freeman
Wednesday, July 26, 2023 10:37 AM
Perry Buck
Kevin Ross; Commissioners; Bruce Barker; Karla Ford; Ryan Rose; Elizabeth Relford
Re: CTB Application
Sent frnm my iPhnnP
On Jul 26, 2023, at 10:32 AM, Perry Buck <pbuck@weld.gov>wrote:
I approve
Perry L Buck
Weld County Commissioner at Large
Weld County
1150 "O" Street
Greeley, CO 8O631
970-400-4206 (Work)
970 573 2377 (Cell)
<image001.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are
intended only for the person or entity to which it is addressed and may contain information that is
privileged, confidential or otherwise protected from disclosure. If you have received this communication
in error, please immediately notify sender by return e-mail and destroy the communication. Any
disclosure, copying, distribution or the taking of any action concerning the contents of this
communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Kevin Ross <kross@weld.gov>
Sent: Wednesday, July 26, 2023 10:29 AM
To: Commissioners <COMMISSIONERS@co.weld.co.us>; Bruce Barker <bbarker@weld.gov>; Karla Ford
<kford@weld.gov>; Ryan Rose <rrose@weld.gov>
Cc: Elizabeth Relford <erelford@weld.gov>
Subject: CTB Application
Commissioners
I need to get approval from you to put on Monday's board agenda our willingness to work with CTB to
submit a DOLA application for August 1St. Elizabeth Relford will be submitting an application should we
approve. Again the deadline is August 1St for submittal. My apologies to everyone for the short notice
on this. If you approve Elizabeth will get the application done over the weekend and ready for your
consideration at Monday's Board Meeting.
Thanks
Kevin
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Good with it.
** Sent from my iPhone **
Scott James
Wednesday, July 26, 2023 10:30 AM
Kevin Ross
Commissioners; Bruce Barker; Karla Ford; Ryan Rose; Elizabeth Relford
Re: CTB Application
Scott K. James
Weld County Commissioner, District 2
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning
the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
On Jul 26, 2023, at 10:29 AM, Kevin Ross <kross@weld.gov>wrote:
Commissioners
I need to get approval from you to put on Monday's board agenda our willingness to work with CTB to
submit a DOLA application for August 1st. Elizabeth Relford will be submitting an application should we
approve. Again the deadline is August 1St for submittal. My apologies to everyone for the short notice
on this. If you approve Elizabeth will get the application done over the weekend and ready for your
consideration at Monday's Board Meeting.
Thanks
Kevin
9re;itt gra&
Weld County Commissioner -at -Large
970-381-5172(cell)
1
Application Viewer
DOLA
COLORADO
Department of Local Affairs
Division of Local Government
Local Match 2022 Application
Local Government/Organization: Weld County
Status: Partially Complete
Filed On: 2023-07-27T12:16:14
Filed By: GRANTS_WEB
Reviewed On:
Reviewed By:
Reviewer Notes:
Application Overview
The Colorado Department of Local Affairs (DOLA) in collaboration with the Office of Economic Development and
International Trade (OEDIT) and the Governor's Office have created the Infrastructure Investment and Jobs Act (IIJA)
Local Match grant program to be used for local governments to support a local government's non federal match
requirement when they are applying directly to the federal government for a federal IIJA Program.
Eligible entities include counties, municipalities, special districts and federally recognized tribes who have or intend to
apply for a federal IIJA program that requires a non federal match.
Link to I IJA Local Match Funds: Scoring matrix
PLEASE NOTE: The Principal Representative and Responsible Administrator in Section A MUST be a different person and
MUST have different email addresses in order for the application to be accepted.
A. APPLICANT/CONTACT INFORMATION
1. Local Government/Organization: Weld County
In the case of a multi -jurisdictional application, select the other participating eligible organizations:
2. Principal Representative:
(In the case of a multi -jurisdictional application, principal representative of the lead organization.)
Honorific: Commissioner
First Name: Mike
Middle Name:
Last Name: Freeman
Suffix:
Role: Chief Elected
Mailing Address: 1150 0 Street
Address 2:
City: Greeley
State: CO
Zip Code: 80631
https://dola.Colorado.gov/...1/portalApplicationResponseView.jsf?id=12782&jfwid=6KkiBH66DFQTul2 zwU7PSiC20fxE2p QgTgem7T:0[7/29/2023 11:49:25 AM]
Application Viewer
Phone #: 970-400-4200
Email Address: BOCC-Contracts@weldgov.com
3. Responsible Administrator (will receive all mailings) for the Application:
Honorific:
First Name: Chris
Middle Name:
Last Name: D'Ovidio
Suffix:
Role: Responsible Administrator
Mailing Address: 1150 O Street
Address 2:
City: Greeley
State: CO
Zip Code: 80632
Phone #: 970-400-4447
Email Address: cdovidio@weld.gov
B. CHIEF ELECTED OFFICIAL INFORMATION
Please provide contact information for the chief elected official.
Name
Commissioner Mike Freeman
Title
Chair
Street Address
1150 O Street
City
Greeley
State
CO
Zip
80632
Phone
970-400-4200
Email Address
BOCC-Contracts@weldgov.com
C. LOCAL MATCH AMOUNT REQUESTED
1. Amount of IIJA local match grant funds requested.
There is a minimum amount of $250,000 that may be requested in local matching funds.
https://dola.Colorado.gov/...1/portalApplicationResponseView.jsf?id=12782&jfwid=6KkiBH66DFQTul2 zwU7PSiC20fxE2p QgTgem7T:0[7/29/2023 11:49:25 AM]
Application Viewer
(numbers field only)
100,000
2. Less than full funding.
Can this project move forward with an amount less than requested? What are the consequences of less than full matching funds?
Yes, Weld County would be grateful for any amount you can partner with us on.
3. Exception for minimum request amount.
$250,000 minimum match request is required. If your federal IIJA program application requires a match of less than $250,000, please
provide a detailed narrative clearly demonstrating the validity, importance and value of a smaller local project. This option is intended
for smaller, rural, and/or historically underserved communities.
(Respond with "N/A"if you are not requesting an exception to the minimum request amount.)
Weld County is requesting $100,000 match request for an SS4A federal grant application for $500,000. While this amount is less than
the required $250,000, Weld County is requesting a significant federal partnership with USDOT to prepare a safety study for the most
dangerous roads in the rural areas of Weld County. Without this study, Weld County is unable to request future IIJA funding through
this program for infrastructure improvements.
D. FEDERAL IIJA PROGRAM
1. What is the name of the federal IIJA program you have or will be applying for?
Weld County is applying for a Safe Streets For All (SS4A) Planning and Demonstration Grant
2. What is the grant application deadline for the federal IIJA Program?
The SS4A applicant deadline was July 10th, but not awards are anticipated until the end of the year.
3. What is the total amount of federal IIJA funds applied for or expected?
Weld County applied for $400,000 of federal IIJA funds.
4. What is the match requirement for the federal IIJA program?
Copy language from the federal agency or statute.
The SS4A program requires an 80/20 (federal/local) match amount. Therefore, Weld County will be required to match $100,000 for
this grant.
5. What is the Nationwide total to be distributed?
Link to GFOA's Funding Tracker
The SS4A website identifies 1.177 billion dollars for both the infrastructure and action plan grants combined.
6. Is the program competitive or formulaic?
Competitive
7. What is the expected date of the federal award decision?
USDOT anticipates making two rounds of awards: one earlier round of awards only focuses on applications requesting Planning and
Demonstration Grants, and a later round of awards encompasses Implementation Grants. We are hopeful to hear if we received
funding for a Planning and Demonstration Grant in the earlier round., which is anticipated to be in October 2023, and the later round
is anticipated to be in December 2023.
E. GOVERNOR'S POLICY PRIORITIES
The following questions align with the "Alignment with Governor's Policy Priorities" section of the scoring matrix.
1. Collaboration.
Have you collaborated with and secured other local, nonprofit, and/or private sector partners on project planning? Please describe.
https://dola.Colorado.gov/...1/portalApplicationResponseView.jsf?id=12782&jfwid=6KkiBH66DFQTul2 zwU7PSiC20fxE2p QgTgem7T:0[7/29/2023 11:49:25 AM]
Application Viewer
The SS4A grant doesn't allow you to partner with communities who have previously received SS4A funding. To ensure we are not
overlapping communities who already received funding, Weld County's Safety Action Plan will apply to only the unincorporated areas
of the county.
2. Governor's Policy Priorities.
How does this proposed project align with the Governor's policy priorities as detailed in the IIJA Priority document?
By Weld County creating a Safety Action Plan to reduce fatalities in Colorado, we are helping the LOMA program implement Governor
Polis' IIJA policies in the transportation sector by prioritizing projects in rural and underserved areas.
F. JUSTIFICATION OF NEED
The following questions align with the "Justification of Need" section of the scoring matrix.
1. Other funding sources.
If any other funding sources will be leveraged for this project, please list the funding source type, amount, and if these funds have been
committed to the project.
No other funding sources are identified for this project.
2. Additional Funding.
Why can this match requirement not be met by other funding sources/reallocation of existing budgets?
Strongest application has justified clearly why other funds cannot be leveraged or reallocated for this purpose, including at least 2
examples.
Weld County will match the IIJA grant with Public Works General Fund dollars. If DOLA
3. Project budget.
Please attach your proposed budget for the federal grant application, which should include planned uses for all funds for this project
(federal, state match, any other funds.) If you do not have this documentation prepared as part of the federal application, please provide
a high-level project budget. The budget must specify the proposed use for IIJA State Matching funds.
(Upload document)
SF424A-V1.0 - Budget 7.10.23 submittal.doc
G. EQUITABLE a LONG-TERM COMMUNITY IMPACTS
The following questions align with the "Projected Equitable Impacts" and "Long-term Community Impact Depth" sections of the scoring
matrix.
1. Intended Use.
Please briefly describe the intended use of funds and relationship to state or agency key strategic goals. Strongest applications will
specify how the project will have a permanent impact on health and safety of the community and a wide -reaching impact across the
state.
The purpose of this project is to develop a long-range safety action plan that will reduce or eliminate fatalities in Weld County. The
State of Colorado's fatality numbers continue to increase, therefore this planning effort will assist with improving community health
and safety throughout the region.
2. Disproportionately Impacted Communities.
What percentage of total project funding will be invested in disproportionately impacted communities?
Strongest applications will align with or exceed 40% threshold per federal Justice40 initiative
There are portions of unincorporated Weld County that meet the Justice40 criteria per the screening tool on the website:
https://screeningtool.geoplatform.gov/en/#9.61 /40.5425/-104.792.. Weld County is the 3rd largest county in the state and has
many census tracts that are large. The larger the census tract the more difficult for the data to reflect specific locations because it
gets spread out.
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Application Viewer
3. Prioritization.
How will your project implementation identify and prioritize benefiting disproportionately impacted communities or communities most
harmed by legacy infrastructure?
The Safety Action Plan will identify if there are any legacy improvements significantly impacting Weld County residents.
4. Counties Impacted.
List the county(ies) that will be impacted by this proposed project.
Weld County is the most impacted by this request.
H. IMPACTS ON WORKFORCE/JOB CREATION
The following questions align with the "Impact on Workforce/Job Creation" section of the scoring matrix.
1. How many new jobs is this project expected to create?
If unknown at this stage of planning, briefly describe whether and how the project will create new jobs or workforce demand.
Weld County will utilize this funding to contract consulting services to assist with developing the Safety Action Plan, which will help
with perpetuating the economy. Once a plan is in place, any infrastructure improvements will create new jobs by contracting the
construction.
2. What workforce plan(s) are in place to meet the workforce needs related to this project?
Weld County will follow our procurement procedures through a competitive bid process in order to ensure workforce plans are in
place to accommodate workforce needs.
I. SHOVEL -READY STATUS
The following questions align with the "Shovel -Ready Status" section of the scoring matrix.
1. Project Phases.
Briefly describe if this is an annual project, multi -year but single-phase project, or multi -phase project.
(NOTE: Funds will be provided on an annual basis and any funding awarded for one year/phase of a federal grant does not guarantee
additional match funding for future phases/years of project.)
This IIJA request for a SS4A Planning Grant is required before a community can apply for an Implementation Grant. While the study is
a stand alone item, the Safety Action Plan could recommend important improvements to the county road system that will improve
reducing fatality deaths and therefore would require additional IIJA funding to construct. We will not know the extent of a potential
future application without conducting the study.
2. Project Timeline.
Please briefly describe the project implementation timeline for the project.
If awarded IIJA funding, Weld County plans to go to bid to select a consultant and have the Safety Action Plan completed by the end
of 2024.
3. Project Sites.
Have project sites been secured for the proposed project? Please describe.
No project sites have been secured for this proposed project. This is not a construction project, but the development of a Safety
Action Plan.
4. Relevant State Agencies.
Have the relevant state agencies been included and/or informed of the proposed project? If so, please list the State agencies.
Yes, and in addition, Weld County received letters of support from Congressman Buck and Congresswoman Caraveo's offices.
5. Projected Start Date of Encumbrances.
What is the projected start date of encumbrances for the project?
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Application Viewer
By the time the project would be awarded and contracted, Weld County hopes to start the planning effort in Q1 of 2024.
6. Projected End Date of Encumbrances.
What is the projected end date of expenses for the project?
Weld County is anticipating completing the project in Q4 of 2024.
7. Additional Information.
Is there any other information you would like to provide about this project?
Weld County recognizes this amount is lower than the required minimum request and is very grateful that DOLA is allowing us the
opportunity to apply for this funding. While the required local match amount better supports construction/infrastructure projects, I
cannot speak enough to the importance of ensuring the safety of human life on the county road system. If this study results in saving
or preventing even one fatality from occurring, then this grant effort will be considered a success. Weld County has one of the
highest fatality rates in the state for the traveling public. We need to attempt to do whatever we can to reduce these numbers. We
are a large county and are asking for the Committees support and understanding to partner with us on this effort.
J. APPLICANT AFFIRMATIONS/AGREEMENT WITH TERMS AND CONDITIONS
1. Affirmation of Advance Request
Awarded IIJA Local Match projects will not receive funding until they can demonstrate they have been awarded the federal IIJA program
for which they applied. Grantees must submit, if awarded, an advance request form accompanied by the federal IIJA award or allocation
letter through the DLG grants portal. The advance request form is included as part of the award agreement.
Confirm/Agree to Comply.
2. Affirmation of Use of Funds
Grant funds can ONLY be used for costs associated with the non-federal match requirement of an awarded federal IIJA program.
Grantees who spend funds outside of this intended purpose understand that any such funds must be returned to DOLA and agree to do
so within 30 days of identification of improper fund use.
Confirm/Agree to Comply.
3. Affirmation of Interim Report.
Grantees must provide DOLA with a minimum of one itemized interim report, as well as any other financial reports as requested by the
Governor's Office through DOLA. Reports will include supporting documentation (invoices and proof of payment) on how the advanced
funds were used. The report form is included as part of the award agreement.
Confirm/Agree to Comply.
4. Affirmation of Final Report
Grantees must provide a final itemized report, to include supporting documentation, at the conclusion of the award agreement
accompanied by the federal close-out letter on how grant funds were used. The report form is included as part of the award agreement.
Confirm/Agree to Comply.
5. Affirmation of Return of IIJA Local Match Grant Funds.
Grantees acknowledge that all unspent grant funds at the end of the award agreement must be returned to the Department of Local
Affairs within 30 days of the expiration of the award agreement.
Confirm/Agree to Comply.
K. BOARD ACTION/TABOR COMPLIANCE
1. Official Board Action
Assurance of community priority. Applications cannot be submitted unless approved by the entity's Board, Council or Trustees. Provide
the date official action was taken authorizing this application.
7/31/2023
2. TABOR Compliance.
The applicant jurisdiction understands TABOR spending limitations related to receiving and expending state grants.
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Application Viewer
Confirm/Agree to Comply.
L. STATE ACCEPTANCE OF APPLICATION
Confirmation
The State, upon acceptance and favorable review of an Application submitted through the DOLA online grants portal system, agrees
to provide financial assistance from the IIJA Local Match Program to the Applicant. The notification of award of financial assistance
(Grant Award) indicates that Applicant has met all of the requirements to qualify for IIJA Local Match program grant monies with
such amount to be determined exclusively by the State and has affirmed and confirmed agreement with the stated terms and
conditions associated with use of those grant funds.
Confirm I Have Read the Above Statement
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BUDGET INFORMATION - Non -Construction Programs
OMB Number: 4040-0006
Expiration Date: 02/28/2025
SECTION A - BUDGET SUMMARY
Grant Program
Function or
Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non -Federal
(d)
Federal
(e)
Non -Federal
(f)
Total
(g)
1.
SS4A Planning Grant
- Weld County
Comprehensive Safety
Action Plan
20.939
$
$
$
400,000.00
$
100,000.00
$
500,000.00
2.
3.
4.
5. Totals
$
$
$
400,000.00
$
100,000.00
$
500,000.00
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1
SECTION B - BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
(1)
(2)
(3)
(4)
SS4A Planning Grant
- Weld County
Comprehensive Safety
Action Plan
a. Personnel
$
$
$
$
$
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
i. Total Direct Charges (sum of 6a -6h)
$
j. Indirect Charges
$
k. TOTALS (sum of 6i and 6j)
$
$
$
$
$
7. Program Income
$
100,000.00
$
$
$
$ 100,000.00
Authorized for Local Reproduction
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1A
SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
(e)TOTALS
8.
SS4A Planning Grant - Weld County Comprehensive Safety Action Plan
$
100,000.00
$
$
$
100,000.00
9.
10.
11.
12. TOTAL (sum of lines 8-11)
$
100,000.00
$
$
$
100,000.00
SECTION D -
FORECASTED CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$
400,000.00
$
$
$
$ 400,000.00
14. Non -Federal
$ 100,000.00
100,000.00
15. TOTAL (sum of lines 13 and 14)
$ 500, 000.00
$
500, 000.00
$
$
$
SECTION E - BUDGET ESTIMATES OF FEDERAL
FUNDS NEEDED
FOR
BALANCE OF THE
PROJECT
(a) Grant Program
FUTURE FUNDING
PERIODS
(YEARS)
(b)First
(c) Second
(d) Third
(e) Fourth
16.
SS4A Planning Grant - Weld County Comprehensive Safety Action Plan
$
400,000.00
$
$
$
17.
18.
19.
20. TOTAL (sum of lines 16 - 19)
$
400, 000.00
$
$
$
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges:
22. Indirect Charges:
23. Remarks:
The total project cost is estimated to be $500,000. Weld County will match the federal dollars ($400,000) with a ($100,000) local cash match to hire a
consultant to assist the county with development of the safety action plan deliverables.
Authorized for Local Reproduction
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 2
GRANT APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE FUND (EIAF)
PROGRAM FOR INFRASTRUCTURE INVESTMENTS AND JOBS ACT (IIJA) LOCAL
MATCH SUPPORT (AUGUST CYCLE) FOR SAFE STREETS FOR ALL (SS4A) SAFETY
PLAN
APPROVED AS TO - BSTANCE:
Elebt€d Official, P : - rtment Head, or Deputy Department Head
APPROVED AS TO FUNDING:
Chief Financial Officer, or Controller
APPROVED AS TO FORM:
-S-,--,17-F,A.-.
County Attorney
Application Viewer
P&of OF S&L&L
COLORADO
Department of Local Affairs
Division of Local Government
Local Match 2022 Application
Local Government/Organization: Weld County
Status:
Filed On:
Filed By:
Reviewed On:
Reviewed By:
Reviewer Notes:
Application Overview
Submitted
2023-07-31T12:34:21
ERELFORD
MEM
The Colorado Department of Local Affairs (DOLA) in collaboration with the Office of Economic Development and
International Trade (OEDIT) and the Governor's Office have created the Infrastructure Investment and Jobs Act (IIJA)
Local Match grant program to be used for local governments to support a local government's non federal match
requirement when they are applying directly to the federal government for a federal IIJA Program.
Eligible entities include counties, municipalities, special districts and federally recognized tribes who have or intend to
apply for a federal IIJA program that requires a non federal match.
Link to IIJA Local Match Funds: Scoring matrix
PLEASE NOTE: The Principal Representative and Responsible Administrator in Section A MUST be a different person and
MUST have different email addresses in order for the application to be accepted.
A. APPLICANT/CONTACT INFORMATION
1. Local Government/Organization: Weld County
In the case of a multi -jurisdictional application, select the other participating eligible organizations:
2. Principal Representative:
(In the case of a multi -jurisdictional application, principal representative of the lead organization.)
Honorific: Commissioner
First Name: Mike
Middle Name:
Last Name: Freeman
Suffix:
Role: Chief Elected
Mailing Address: 1150 O Street
Address 2:
City: Greeley
State: CO
Zip Code: 80631
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Application Viewer
Phone #: 970-400-4200
Email Address: BOCC-ContractsCweldgov.com
3. Responsible Administrator (will receive all mailings) for the Application:
Honorific:
First Name: Chris
Middle Name:
Last Name: D'Ovidio
Suffix:
Role: Responsible Administrator
Mailing Address: 1150 O Street
Address 2:
City: Greeley
State: CO
Zip Code: 80632
Phone #: 970-400-4447
Email Address: cdovidio@weld.gov
B. CHIEF ELECTED OFFICIAL INFORMATION
Please provide contact information for the chief elected official.
Name
Commissioner Mike Freeman
Title
Chair
Street Address
1150 O Street
City
Greeley
State
CO
Zip
80632
Phone
970-400-4200
Email Address
BOCC-Contracts®weldgov. com
C. LOCAL MATCH AMOUNT REQUESTED
1. Amount of IIJA local match grant funds requested.
There is a minimum amount of $250,000 that may be requested in local matching funds.
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Application Viewer
(numbers field only)
100,000
2. Less than full funding.
Can this project move forward with an amount less than requested? What are the consequences of less than full matching funds?
Yes, Weld County would be grateful for any amount you can partner with us on.
3. Exception for minimum request amount.
$250.000 minimum match request is required. If your federal IIJA program application requires a match of less than $250,000, please
provide a detailed narrative clearly demonstrating the validity. importance and value of a smaller local project. This option is intended
for smaller rural, and/or historically underserved communities.
(Respond with "N/A" if you are not requesting an exception to the minimum request amount.)
Weld County is requesting $100,000 match request for an SS4A federal grant application for $500,000. While this amount is less than
the required $250,000, Weld County is requesting a significant federal partnership with USDOT to prepare a safety study for the most
dangerous roads in the rural areas of Weld County. Without this study, Weld County is unable to request future IIJA funding through
this program for infrastructure improvements.
D. FEDERAL IIJA PROGRAM
1. What is the name of the federal IIJA program you have or will be applying for?
Weld County is applying for a Safe Streets For All (SS4A) Planning and Demonstration Grant
2. What is the grant application deadline for the federal IIJA Program?
The SS4A applicant deadline was July 10th, but not awards are anticipated until the end of the year.
3. What is the total amount of federal IIJA funds applied for or expected?
Weld County applied for $400,000 of federal IIJA funds.
4. What is the match requirement for the federal IIJA program?
Copy language from the federal agency or statute.
The SS4A program requires an 80/20 (federal/local) match amount. Therefore, Weld County will be required to match $100,000 for
this grant.
5. What is the Nationwide total to be distributed?
Link to GFOA's Funding Tracker
The SS4A website identifies 1.177 billion dollars for both the infrastructure and action plan grants combined.
6. Is the program competitive or formulaic?
Competitive
7. What is the expected date of the federal award decision?
USDOT anticipates making two rounds of awards: one earlier round of awards only focuses on applications requesting Planning and
Demonstration Grants, and a later round of awards encompasses Implementation Grants. We are hopeful to hear if we received
funding for a Planning and Demonstration Grant in the earlier round., which is anticipated to be in October 2023, and the later round
is anticipated to be in December 2023.
E. GOVERNOR'S POLICY PRIORITIES
The following questions align with the "Alignment with Governor's Policy Priorities" section of the scoring matrix.
1. Collaboration.
Have you collaborated with and secured other local, nonprofit, and/or private sector partners on project planning? Please describe.
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Application Viewer
The SS4A grant doesn't allow you to partner with communities who have previously received SS4A funding. To ensure we are not
overlapping communities who already received funding, Weld County's Safety Action Plan will apply to only the unincorporated areas
of the county.
2. Governor's Policy Priorities.
How does this proposed project align with the Governor's policy priorities as detailed in the IIJA Priority document?
By Weld County creating a Safety Action Plan to reduce fatalities in Colorado, we are helping the LOMA program implement Governor
Polls' IIJA policies in the transportation sector by prioritizing projects in rural and underserved areas.
F. JUSTIFICATION OF NEED
The following questions align with the "Justification of Need" section of the scoring matrix.
1. Other funding sources.
If any other funding sources will be leveraged for this project, please list the funding source type, amount. and if these funds have been
committed to the project.
No other funding sources are identified for this project.
2. Additional Funding.
Why can this match requirement not be met by other funding sources/reallocation of existing budgets?
Strongest application has justified clearly why other funds cannot be leveraged or reallocated for this purpose, including at least 2
examples.
Weld County will match the IIJA grant with Public Works General Fund dollars. We know this funding request is less than the
minimum DOLA has identified and we want to help support the state in showing these stimulus funds are being expended for their
intended use. Weld County is trying to help Colorado secure as much IIJA funding as possible. The priority funding is the Mega grant
application, while also trying to partner with DOLA on the construction of High -Plains Boulevard, which is a parallel arterial road to I-
25, Segment 5. Any partnership amount is greatly appreciated.
3. Project budget.
Please attach your proposed budget for the federal grant application. which should include planned uses for all funds for this project
(federal., state match. any other funds.) If you do not have this documentation prepared as part of the federal application, please provide
a high-level project budget. The budget must specify the proposed use for IIJA State Matching funds.
(Upload document)
SF424A-V1.0 - Budget 7.10.23 submittal.doc
G. EQUITABLE Et LONG-TERM COMMUNITY IMPACTS
The following questions align with the "Projected Equitable Impacts- and '`Long-term Community Impact Depth" sections of the scoring
matrix.
1. Intended Use.
Please briefly describe the intended use of funds and relationship to state or agency key strategic goals. Strongest applications will
specify how the project will have a permanent impact on health and safety of the community and a wide -reaching impact across the
state.
The purpose of this project is to develop a long-range safety action plan that will reduce or eliminate fatalities in Weld County. The
State of Colorado's fatality numbers continue to increase, therefore this planning effort will assist with improving community health
and safety throughout the region.
2. Disproportionately Impacted Communities.
What percentage of total project funding will be invested in disproportionately impacted communities?
Strongest applications will align with or exceed 40% threshold per federal Justice40 initiative
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Application Viewer
There are portions of unincorporated Weld County that meet the Justice40 criteria per the screening tool on the website:
https://screeningtool.geoplatform.gov/en/#9.61 /40.5425/-104.792.. Weld County is the 3rd largest county in the state and has
many census tracts that are large. The larger the census tract the more difficult for the data to reflect specific locations because it
gets spread out.
3. Prioritization.
How will your project implementation identify and prioritize benefiting disproportionately impacted communities or communities most
harmed by legacy infrastructure?
The Safety Action Plan will identify if there are any legacy improvements significantly impacting Weld County residents.
4. Counties Impacted.
List the county(ies) that will be impacted by this proposed project.
Weld County is the most impacted by this request.
H. IMPACTS ON WORKFORCE/JOB CREATION
The following questions align with the "Impact on Workforce/Job Creation" section of the scoring matrix.
1. How many new jobs is this project expected to create?
If unknown at this stage of planning. briefly describe whether and how the project will create new jobs or workforce demand.
MEM
Weld County will utilize this funding to contract consulting services to assist with developing the Safety Action Plan, which will help
with perpetuating the economy. Once a plan is in place, any infrastructure improvements will create new jobs by contracting the
construction.
2. What workforce plan(s) are in place to meet the workforce needs related to this project?
Weld County will follow our procurement procedures through a competitive bid process in order to ensure workforce plans are in
place to accommodate workforce needs.
I. SHOVEL -READY STATUS
The following questions align with the "Shovel -Ready Status'' section of the scoring matrix.
IMP
1. Project Phases.
Briefly describe if this is an annual project, multi -year but single-phase project. or multi -phase project.
(NOTE: Funds will be provided on an annual basis and any funding awarded for one year/phase of a federal grant does not guarantee
additional match funding for future phases/years of project.)
This IIJA request for a SS4A Planning Grant is required before a community can apply for an Implementation Grant. While the study is
a stand alone item, the Safety Action Plan could recommend important improvements to the county road system that will improve
reducing fatality deaths and therefore would require additional IIJA funding to construct. We will not know the extent of a potential
future application without conducting the study.
2. Project Timeline.
Please briefly describe the project implementation timeline for the project.
If awarded IIJA funding, Weld County plans to go to bid to select a consultant and have the Safety Action Plan completed by the end
of 2024
3. Project Sites.
Have project sites been secured for the proposed project? Please describe.
No project sites have been secured for this proposed project. This is not a construction project, but the development of a Safety
Action Plan.
4. Relevant State Agencies.
Have the relevant state agencies been included and/or informed of the proposed project? If so, please list the State agencies.
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Application Viewer
Yes, and in addition, Weld County received letters of support from Congressman Buck and Congresswoman Caraveo's offices.
5. Projected Start Date of Encumbrances.
What is the projected start date of encumbrances for the project?
By the time the project would be awarded and contracted, Weld County hopes to start the planning effort in Q1 of 2024.
6. Projected End Date of Encumbrances.
What is the projected end date of expenses for the project?
Weld County is anticipating completing the project in Q4 of 2024.
7. Additional Information.
Is there any other information you would like to provide about this project?
Weld County recognizes this amount is lower than the required minimum request and is very grateful that D0LA is allowing us the
opportunity to apply for this funding. While the required local match amount better supports construction/infrastructure projects, I
cannot speak enough to the importance of ensuring the safety of human life on the county road system. If this study results in saving
or preventing even one fatality from occurring, then this grant effort will be considered a success. Weld County has one of the
highest fatality rates in the state for the traveling public. We need to attempt to do whatever we can to reduce these numbers. We
are a large county and are asking for the Committees support and understanding to partner with us on this effort.
J. APPLICANT AFFIRMATIONS/AGREEMENT WITH TERMS AND CONDITIONS
1. Affirmation of Advance Request
Awarded IIJA Local Match projects will not receive funding until they can demonstrate they have been awarded the federal IIJA program
for which they applied. Grantees must submit. if awarded. an advance request form accompanied by the federal IIJA award or allocation
letter through the DLG grants portal. The advance request form is included as part of the award agreement.
Confirm/Agree to Comply.
2. Affirmation of Use of Funds
Grant funds can ONLY be used for costs associated with the non-federal match requirement of an awarded federal IIJA program.
Grantees who spend funds outside of this intended purpose understand that any such funds must be returned to DOLA and agree to do
so within 30 days of identification of improper fund use.
Confirm/Agree to Comply.
3. Affirmation of Interim Report.
Grantees must provide DOLA with a minimum of one itemized interim report, as well as any other financial reports as requested by the
Governor's Office through DOLA. Reports will include supporting documentation (invoices and proof of payment) on how the advanced
funds were used. The report form is included as part of the award agreement.
Confirm/Agree to Comply.
4. Affirmation of Final Report
Grantees must provide a final itemized report, to include supporting documentation. at the conclusion of the award agreement
accompanied by the federal close-out letter on how grant funds were used. The report form is included as part of the award agreement.
Confirm/Agree to Comply.
5. Affirmation of Return of IIJA Local Match Grant Funds.
Grantees acknowledge that all unspent grant funds at the end of the award agreement must be returned to the Department of Local
Affairs within 30 days of the expiration of the award agreement.
Confirm/Agree to Comply.
K. BOARD ACTION/TABOR COMPLIANCE
1. Official Board Action
Assurance of community priority. Applications cannot be submitted unless approved by the entity's Board. Council or Trustees. Provide
the date official action was taken authorizing this application.
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Application Viewer
7/31/2023
2. TABOR Compliance.
The applicant jurisdiction understands TABOR spending limitations related to receiving and expending state grants.
Confirm/Agree to Comply.
L. STATE ACCEPTANCE OF APPLICATION
Confirmation
The State, upon acceptance and favorable review of an Application submitted through the DOLA online grants portal system, agrees
to provide financial assistance from the IIJA Local Match Program to the Applicant. The notification of award of financial assistance
(Grant Award) indicates that Applicant has met all of the requirements to qualify for IIJA Local Match program grant monies with
such amount to be determined exclusively by the State and has affirmed and confirmed agreement with the stated terms and
conditions associated with use of those grant funds.
Confirm I Have Read the Above Statement
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Cheryl Hoffman
From:
Sent:
To:
Cc:
Subject:
kodijohnson@state.co.us
Wednesday, August 2, 2023 7:00 AM
BOCC Contracts; Chris D'Ovidio; Elizabeth Relford
Tamra.norton@state.co.us; KODI.JOHNSON@STATE.CO.US
DLG Grants e -filing: application 12767 accepted for consideration
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
The following electronically filed application has been accepted for consideration of a grant award by the Division of
Local Government on Aug 1, 2023 08:52 AM. All applications will be reviewed at a later date and the decision to award
funds will be determined at that time.
Funding Opportunity: Local Match for Federal IIJA starting September 26, 2022
Application ID: 12767
Program Type: LOMA
Project Number: 23012
Applicant: Weld County
Filed By: ERELFORD
Date Filed: Jul 31, 2023 02:58 PM
Review Notes:
Please do not respond to this automatic notification. If you need assistance or have questions, please contact the
program or regional staff copied on this notification.
Cheryl Hoffman
From:
Sent:
To:
Cc:
Subject:
Elizabeth Relford
Friday, August 4, 2023 12:01 PM
Cheryl Hoffman; Esther Gesick
Houstan Aragon
RE: 4 Applications for EIAF Programs on July 31, 2023
Thank you, I appreciate it. I originally had good intentions to do so, but I just can't right now.
Also, just an FYI...I am going to need to put another grant on the BOCC agenda for approval to submit on August 16th. I
should be able to get that application loaded.
Elizabeth
From: Cheryl Hoffman <choffman@weld.gov>
Sent: Friday, August 4, 2023 11:50 AM
To: Elizabeth Relford <erelford@weld.gov>; Esther Gesick <egesick@weld.gov>
Cc: Cheryl Hoffman <choffman@weld.gov>
Subject: RE: 4 Applications for EIAF Programs on July 31, 2023
It's totally fine, Elizabeth, if you don't, especially for applications. We just thought you were going to add them to
OnBase. Because you weren't planning to, let's go with that, okay? I'll finalize them all with the documentation you
provided and everything will be in Tyler.
Thanks for your response!
Cheryl L. Hoffman
Deputy Clerk to the Board
1150 O Street/P.O. Box 758
Greeley, CO 80632
Tel: (970) 400.4227
choffman@weld.gov
From: Elizabeth Relford <erelford@weld.gov>
Sent: Friday, August 4, 2023 11:37 AM
To: Cheryl Hoffman <choffman@weld.gov>; Esther Gesick <egesick@weld.gov>
Subject: RE: 4 Applications for EIAF Programs on July 31, 2023
I wasn't planning on it, but I get it if you guys want consistency. I can see if I can have someone else fast track them for
me if that CTB's preference.
From: Cheryl Hoffman <choffman@weld.gov>
Sent: Friday, August 4, 2023 11:28 AM
To: Elizabeth Relford <erelford@weld.gov>; Esther Gesick <egesick@weld.gov>
Subject: RE: 4 Applications for EIAF Programs on July 31, 2023
1
Will do, thank you, Elizabeth. I will take care of this later today or Monday. So are we just not adding them to OnBase? If
not, that's fine. Just let me know when you can.
Totally understand.
Cheryl L. Hoffman
Deputy Clerk to the Board
1150 O Street/P.O. Box 758
Greeley, CO 80632
Tel: (970) 400.4227
choffman@weld.gov
From: Elizabeth Relford <erelford@weld.gov>
Sent: Friday, August 4, 2023 11:17 AM
To: Cheryl Hoffman <choffman@weld.gov>; Esther Gesick <egesick@weld.gov>
Subject: RE: 4 Applications for EIAF Programs on July 31, 2023
Cheryl,
I am swamped with my HUD submittal today. Can you please process these attachments as the official submittal in the
system? I have added all the documents I submitted online as well as DOLA's acknowledgement they have been
accepted. If you look at the first page of the application, you can see the ones we have in the record only say partially
complete. These attachments can go towards the official submittal. Please reach out if you have any other questions.
Thanks,
Elizabeth
From: Cheryl Hoffman <choffman@weld.gov>
Sent: Friday, August 4, 2023 8:40 AM
To: Elizabeth Relford <erelford@weld.gov>; Esther Gesick <egesick@weld.gov>
Cc: Cheryl Hoffman <choffman@weld.gov>
Subject: 4 Applications for EIAF Programs on July 31, 2023
Good morning, Elizabeth,
For the applications on the July 31, 2023 agenda, are you planning on entering them into OnBase, or should we just
proceed with finalizing and filing them? If you intend on entering them, please let me know and I'll hold them until we
receive the Contract ID #s.
Thanks, Elizabeth.
Cheryl L. Hoffman
Deputy Clerk to the Board
1150 O Street/P.O. Box 758
Greeley, CO 80632
Tel: (970) 400.4227
choffman@weld.gov
2
Hello