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Home My WebLink About20230021.tiffConivact 1D -1(o23 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND ENVISION, CREATIVE SUPPORT FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES This Agreement Amendment made and entered into 70141 day of N OVelY1 X2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Envision, Creative Support for People with Developmental Disabilities, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement to ensure efficient communication and collaboration between the two organizations specific to the Children's Habilitation Residential Program (CHRP) and other Home and Community Based Services (HCBS) waiver services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-0021, approved on January 4, 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on December 31, 2023. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of January 1, 2024: 1. Term This agreement is being renewed for the second year, for the period January 1, 2024 through February 29, 2024. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. Consmi- IVZb/2 ec..07(.44,--(k/-6) /ll a%3 2023-ooz1 l}120bg5 COUNTY: ATTEST: Jelte0;t1 Clerk to the Board Deputy Clerk to BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO .tig ez ike Freeman, ChairN2 0 223 ONTRACTOR: Envision, Creative Support for People with Developmental Disabilities 1050 3rd Street P.O. Box 200069 Evans, Colorado 80621 By: Celeste Ewe t 13, 2023 16,4 MST) Celeste Ewert, Executive Director Nov 13, 2023 Date: .2_3 -vow -1 SIGNATURE REQUESETED: Weld/Envision Amendment #1 Final Audit Report 2023-11-13 Created: 2023-11-13 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAukL64OcSi5IOEgyEQaYPJgY4-JjRQgdl "SIGNATURE REQUESETED: Weld/Envision Amendment #1" H istory 5 Document created by Windy Luna (wluna@co.weld.co.us) 2023-11-13 - 11:34:40 PM GMT E Document emailed to cewert@envisionco.org for signature 2023-11-13 - 11:35:28 PM GMT t Email viewed by cewert@envisionco.org 2023-11-13 - 11:53:24 PM GMT 4 Signer cewert@envisionco.org entered name at signing as Celeste Ewert 2023-11-13 - 11:54:19 PM GMT 4 Document e -signed by Celeste Ewert (cewert@envisionco.org) Signature Date: 2023-11-13 - 11:54:21 PM GMT - Time Source: server O Agreement completed. 2023-11-13 - 11:54:21 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* ENVISION Entity ID. @00002342 Contract Name* Contract ID ENVISION,CREATIVE SUPPORT FOR PEOPLE WITH 7623 DEVELOPMENTAL DISABILITIES (MOU AMENDMENT #1) Contract Status CTB REVIEW Contract Lead * WLUNA New Entity? Parent Contract ID 20230021 Requires Board Approval YES Contract Lead Email Department Project # wluna@weldgov.com;cob bxxlk@weldgov.com Contract Description* (CONSENT) ENVISION,CREATIVE SUPPORT FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES - MEMORANDUM OF UNDERSTANDING AMENDMENT #1 TO EXTEND TERMS DATE. TERM: JANUARY 1, 2024 THROUGH FEBRUARY 29, 2024. Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date AMENDMENT HUMAN SERVICES Date* 12/02/2023 12/06/2023 Amount* Department Email $0.00 CM- Will a work session with BOCC be required?* HumanServices@weldgov. NO Renewable* com NO Does Contract require Purchasing Dept. to be Automatic Renewal Grant IGA Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 12/29/2023 Committed Delivery Date Renewal Date Expiration Date* 02/29/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 11/15/2023 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 11/15/2023 11/15/2023 11/15/2023 Final Approval BOCC Approved Tyler Ref # AG 112023 BOCC Signed Date Originator WLUNA BOCC Agenda Date 11/20/2023 RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR CREATIVE SUPPORT FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES AND AUTHORIZE CHAIR TO SIGN - ENVISION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for the Creative Support for People with Developmental Disabilities between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Envision, commencing January 1, 2023, and ending December 31, 2023, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for the Creative Support for People with Developmental Disabilities between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Envision, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of January, A.D., 2023, nunc pro tunc January 1, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditcos., „k Weld County Clerk to the Board BY: Deputy Clerk o the APPROVED AS TO FOR A .County ttorney Date of signature: 01/11/2-3 Mike Freeman, Chair ,p,442.0.4 Perky L. Buck, Pro-Tem Sett K. James I evin D. Ross Lori Saine Cc: %-t50 02/01/23 2023-0021 HR0095 Cor1rafrIt1I: (o57C PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: December 20, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandum of Understanding (MOU) with Envision, Creative Support for People with Developmental Disabilities Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding (MOU) with Envision, Creative Support for People with Developmental Disabilities. The Department currently has a Memorandum of Understanding (MOU) with Envision Creative Support for People with Developmental Disabilities (Envision) known to the Board as Tyler ID: 2021-0522. This new MOU will supersede the current MOU and will establish protocol for the coordination of case management between our two entities specific to criteria for determination of a developmental delay and disability. It will also advise regarding potential services that could be beneficial for individuals such as the Family Support Services Program (FSSP), the Children's Habilitation Residential Program (CHRP), Home and Community Based Services (HCBS) waiver services, and other community resources. The term of this MOU is January 1, 2023 through December 31, 2023. I do not recommend a Work Session. I recommend approval of this Memorandum of Understanding and authorize the Chair to sign. Approve Recommendation Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; December 20, 2022 — CMS ID 6570 Page 1 2023-0021 01. ia,l H12.0095 MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND ENVISION, CREATIVE SUPPORT FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES THIS MEMORANDUM OF UNDERSTANDING is entered into this Le day of , :__:l4i, by and between the Board of County Commissioners, on behalf of the Weld County D artment of Human Services, hereinafter referred to as "Human Services", and Envision, Creative Support for People with Developmental Disabilities hereinafter referred to as "Envision". 1. To establish the protocol for the coordination of the Human Services' Child Welfare and Family Resource Divisions and Envision Case Management, specific to criteria for the determination of a developmental delay and disability, as well as advisement regarding potential services that could be beneficial for individuals including Family Support Services Program (FSSP), the Children's Habilitation Residential Program (CHRP), Home and Community Based Services (HCBS) waiver services, and other community resources. 2. Human Services and Envision share the value that children with special needs, specifically children determined to have an intellectual or developmental disability (IDD) or developmental delay, should be able to access or receive services available for which they are determined to meet eligibility criteria. Envision is better able to meet the needs of these children and families when there is no indication of abuse or neglect. When there are concerns of abuse or neglect, Human Services will work to alleviate risk and partner with Envision to get the correct services in the home. 3. Human Services and Envision each have individual roles concerning the welfare of current and potential populations served. It is in the best interest of shared clients that good communication and cooperation is the standard between these programs. 4. In order to ensure efficient communication and collaboration, Envision will provide a Case Manager (CM) who will act as a liaison between Envision and Human Services staff. The CM will be co -located in the Human Services Division of Child Welfare to ensure that: a. Children identified as having or potentially having developmental delays or disabilities are referred for determination early in the assessment process, including children and families working with prevention, b. Families and caseworkers are educated about the services that may be available within the community, including but not limited to, the CHRP and/or Children's Extensive Support (CES) waivers and, c. IDD determination and eligibility for additional services, as selected for pursuit by the child's or youth's interdisciplinary team, are completed in a timely manner. 02Oca —.%),... Term of this Memorandum of Understanding This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning January 1, 2023 and shall end December 31, 2023. This MOU may be renewed by both parties, in writing, on an annual basis. Responsibilities of Envision Case Manager (CM) Liaison Consult on application processes with the caseworker and/or family. Attend Review, Evaluate and Direct (RED) Team, Family Team (FTM) meetings, Team Decision Making (TDM) Meetings, and Group Supervision when requested and scheduled in advance to assess the needs of IDD children and families. Provide quarterly training as planned and scheduled regarding HCBS waivers, Family Support and State Supportive Living Services (SLS) when relevant. Function as a liaison between caseworkers and assigned CM, helping to troubleshoot issues when needed. Focus on issues related to Human Services children and families as much as possible when located at the county office. Set up regular times to be available for Human Services caseworkers and outreach staff to drop -in to discuss children and families on their caseloads who may be IDD. Present data, in, conjunction with the Child Welfare Liaison, to Human Services Administration at least quarterly or as requested. Participate in state meetings and trainings as requested by Human Services. Responsibilities of Human Services Child Welfare Liaison and/or Quality Assurance Staff or Caseworker Meet regularly with the CM to discuss workload. Conduct monthly staffings with the CM and Envision Quality Assurance Director to review children in various stages of referral process. Complete or assist the family in completing the Request for Determination form, including required signatures. Gather and provide all information required for Determination. Provide CM information related to the child protection/safety issues of the home. Inform the CM when a case has closed. When the Caseworker has determined that a child needs to be placed out of the home, meet with the CM to determine if foster care or CHRP placement is most appropriate and/or viable. Review the Placement Information Form to identify children who may be eligible for waiver services and provide that information to the CM. Expected Outcomes Increased collaboration between Envision Case Management and Human Services, particularly the Child Welfare and Family Resource Divisions. Early identification of children who may be IDD and who may be eligible for other IDD waivers. Reduction in the number of families who enter Child Welfare due to inability to receive necessary services and thus avoid Child Welfare involvement and keep child(ren) at home. Provision of IDD services when appropriate, instead of involvement with Child Welfare, to support parents to meet the needs of children with IDD, avoiding foster care as the only option for assistance. Reduction in length of time cases are open by providing families with the appropriate services they need to successfully support their child(ren) to return home. Streamline process for children who are aging out of foster care and entering adult IDD services. Modifications. This Agreement may be modified in writing, in whole or in part, upon approval of the signers. Termination. This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the signers. No portion of this MOU shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated, as this MOU is subject to the availability of funding. Therefore, Human Services may terminate this MOU at any time if the source of funding for the services made available to Envision is no longer available to the Department, or for any other reason. Envision reserves the right to suspend services to clients if funding is no longer available. Entire Agreement. This MOU contains the entire agreement and understanding between the parties with respect to the subject matter hereof and may not be changed or modified except as stated herein. This MOU shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. Envision and Human Services may not assign any of its rights or obligations hereunder without the prior consent of both parties. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this MOU shall give or allow any claim or right of action whatsoever by any other person not included in this MOU. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this MOU shall be an incidental beneficiary only. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-l0-101 et seq., as applicable now or hereafter amended. Independent Contractor. Envision agrees that it is an Independent Contractor and that Envision's officers, agents or employees will not become employees of Human Services, nor entitled to any employee benefits from Human Services as a result of the execution of this MOU. Envision shall perform its duties hereunder as an Independent Contractor. Envision shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this MOU. Envision, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Human Services and Human Services shall not pay for or otherwise provide such coverage for Envision or any of its agents or employees. Unemployment insurance benefits will be available to Envision and its employees and agents only if such coverage is made available by Envision or a third party. Envision shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this MOU. Severability. If any term or condition of this MOU shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this MOU shall be construed and enforced without such provision, to the extent that this MOU is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Y: i4 .4444i BOARD OF COUNTY COMMISSIONERS Clerk to the Board WELD COUNTY, COLORADO Deputy Clerk to t Mike Freeman, Chair JAN 0 4 2023 ONTRACTOR: Envision Creative Support for People with Developmental Disabilities 1050 3th Street P.O. Box 200069 Evans, Colorado 80620 By: AA -AA, Celeste Ewert, Executive Director Date: Dec 12, 2022 SIGNATURE REQUESTED: Weld/Envision MOU (f) Final Audit Report 2022-12-12 Created: By: Status: Transaction ID: 2022-12-12 Alison Pegg (apegg@co.weld.co.us) Signed CBJCHBCAABAADLnx-nexxjhVOej89xZxcBbnlBtDQsH D "SIGNATURE REQUESTED: Weld/Envision MOU (f)" History 5 Document created by Alison Pegg (apegg@co.weld.co.us) 2022-12-12 - 6:00:03 PM GMT- IP address: 204.133.39.9 2. Document emailed to cewert@envisionco.org for signature 2022-12-12 - 6:00:27 PM GMT n Email viewed by cewert@envisionco.org 2022-12-12 - 9:21:05 PM GMT- IP address: 67.177.236.246 ba Signer cewert@envisionco.org entered name at signing as Celeste Ewert 2022-12-12 - 9:22:05 PM GMT- IP address: 67.177.236.246 6© Document e -signed by Celeste Ewert (cewert@envisionco.org) Signature Date: 2022-12-12 - 9:22:07 PM GMT - Time Source: server- IP address: 67.177.236.246 el Agreement completed. 2022-12-12 - 9:22:07 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Entity Information Entity Name. ENVISION ❑ New Entity? Entity ID* OO0002342 Contract Name" ENVISION (MEMORANDUM OF UNDERSTANDING) Contract Status CTB REVIEW Contract ID 6570 Contract Lead APEGG Contract Lead Email apeggr weldgov.com.cobbx xlkrweldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description R NEW MOU. WITH ENVISION AND CW. NEW MOU WILL REPLACE TYLER ID 2021-0522 DUE TO PROGRAM CHANGES. TERM. JANUARY 1, 2023 - DECEMBER 31, 2023. Contract Description 2 PA IS ROUTING THROUGH THE REGULAR PROCESS. ETA TO CTB: 10/22,, 2022 Contract Type '• AGREEMENT Amount $0.00 Renewable YES Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HurnanServices@weldgov.co rn Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EYAWELDG OV.COM Requested BOCC Agenda Date 12.28,2022 Due Date 12,2412022 Will a work session with 1OCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 11 01,2023 Renewal Date* 12;29;2023 Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 12,13/2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 01!04;2023 Originator APEGG Finance Approver CHERYL PATTELLI Legal Counsel MATTHEW CONROY Finance Approved Date Legal Counsel Approved Date 12//14,2022 12,,19 2022 Tyler Ref # AG 010423 Hello