HomeMy WebLinkAbout20233776.tiff RESOLUTION
RE: APPROVE PROJECT STATEMENT OF WORK, SCHEDULE,AND BUDGET FOR
WELD COUNTY HAZARD MITIGATION PLAN UPDATE,AND AUTHORIZE CHAIR TO
SIGN
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with a Project Statement of Work,Schedule,
and Budget for the Weld County Hazard Mitigation Plan Update,as a requirement for the Building
Resilient Infrastructure and Communities(BRIC)Funding Application,from the County of Weld,
State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf
of the Office of Emergency Management,to the Colorado Department of Homeland Security,with
further terms and conditions being as stated in said statement of work,schedule,and budget,and
WHEREAS,after review,the Board deems it advisable to approve said statement of work,
schedule,and budget,a copy of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County,Colorado,that the Project Statement of Work,Schedule,and Budget for the Weld
County Hazard Mitigation Plan Update,as a requirement for the Building Resilient Infrastructure
and Communities(BRIC)Funding Application,from the County of Weld,State of Colorado,by
and through the Board of County Commissioners of Weld County,on behalf of the Office of
Emergency Management,to the Colorado Department of Homeland Security,be,and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized
to sign said statement of work,schedule,and budget.
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 20th day of December,A.D.,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: ' r?
e,.,t A)47 Mi e man,Chair
Weld County Clerk to the Board
B' )614V-t Perry L.B77,Pro-Tem
Deputy Clerk to the Board
'�•�o t K.James
ED A F M:
3�i
I.Ross
County A torney Ain/�!Z� 'faine
Date of signature: ( I ,,►
Cc'oEIMORR' 2023-3776
EM0020 02/I 2/24
C►r1vaCf1D4T103
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Hazard Mitigation Grant,BRIC Application
DEPARTMENT: Emergency Managements DATE:December 5,2023
PERSON REQUESTING: Roy Rudisill
Brief description of the problem/issue:The State is requesting Weld County to participate in a grant
application to update our 2021 Hazard Mitigation Plan.Our plan expires in December 2026,FEMA and the State
require each County to have an approved Hazard Mitigation Plan. Due to some changes FEMA is requiring for
the plan updates,The State is expecting a 16-to-18-month process to update our plan.If we wait until the 2025
budget application process and approval,we will go beyond the time to complete the plan update.If our plan
expires prior to having an updated plan in December 2026,any hazard mitigation projects are at risk of not being
funded or a work stoppage.The City of Greeley,Kersey and Millikin all have Mitigation grant projects that may
be in jeopardy of a work stop or delay funding if we do not complete our plan in time.
The application for this grant requires a letter of commitment to participate in the plan update project.It also
requires a financial commitment of 25%of the cost of the project for Weld County's plan update.An estimate of
not to exceed$40,000.00 should cover our portion of the cost to update the plan.
I understand it is not normal to committee to funding a project outside of the budget year,therefore,I recommend
we include in our commitment letter that we will encumber the funding in 2024 and have the funding available
for the 2025-2026 Hazard Mitigation Plan update.
My request is for the Board to approve me to draft the commitment letter for the BOCC chair to sign,schedule
at a formal Board meeting then submit the application documents to the State. After the first of the year,I will
work with Jennifer Oftelie and Ryan Rose to schedule a time to make sure we have the funding encumbered for
the Plan update for 2025-2026.
What options exist for the Board?
Consequences:If we don't participate in this grant application,we may not be able to complete a plan
update with the time allowed for next years grant,this is due to the time it take for funding of the federal grant.
Impacts:If our Hazard Mitigation Plan expires,current mitigation projects my not receive funding and
current projects my have to stop work,or the funding will be delayed.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
The FEMA grant is a 75%federal and 25%local match,funding for the Plan update is estimated to be
around$150,000.OEM will work with vendors and Purchasing,to make sure we receive quality BIDs and the
best qualified vendor to complete the plan update. There are no reoccurring costs,but the plan does allow us
and other county communities to seek funding for Mitigation projects.
1
c-c-,OE-CY1 O (3Agre 2023-3776
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ra
IL/20 a �'a3 EN/10010
Recommendation:Allow for commitment of our portion of the grant in 2024 and supplemental funding to ensure
the grant application can be submitted in 2024 for award in 2025.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tem 66(?,,
Mike Freeman,Chair Mi t
Scott K.James
Kevin D.Ross
Lori Saine �!
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Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
1. Scope of Work(SoW)
A. The proposed project will develop a Hazard Mitigation Plan(HMP)Update for Weld County that
meets the requirements of the Disaster Mitigation Act(DMA)of 2000,44 CFR Part 201.6 and the
most current Federal Emergency Management Agency(FEMA)"how-to"planning guidance.
The plan will meet the most current FEMA and DHSEM Local Mitigation Plan Review Tool
requirements.In addition,the plan will be aligned with the current State of Colorado Hazard
Mitigation Plan.
B. This will be a multi jurisdictional plan.At a minimum,the following cities,towns,and special
districts are anticipated to be participating jurisdictions(as defined by FEMA)in this multi-
jurisdictional plan update:
1) Weld County
2) Ault
3) Dacono
4) Eaton
5) Erie
6) Evans
7) Firestone
8) Fort Lupton
9) Frederick
10) Greeley
11) Hudson
12) Johnstown
13) Keenesburg
14) LaSalle
15) Mead
16) Milliken
17) Nunn
18) Pierce
19) Platteville
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2o23-3774
Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
20) Severance
21) Windsor
C. Weld County will procure a contractor with FEMA grant funds to facilitate the planning process,
identify the data requirements,conduct research,develop and facilitate the public input process,
document the planning process,produce the draft and final plan document,and facilitate the plan
adoption process.The contractor will be responsible to the Weld County Office of Emergency
Management Director as Project Manager for the following four stages:Organizing Resources;
Hazard Identification and Risk Assessment(HIRA);Developing a Mitigation Strategy;and Plan
Adoption,Monitoring&Evaluation.The contractor will maintain its project management role
until FEMA approves the plan update.The contractor will assist the Weld County Project
Manager,as necessary,with documentation for grant management,to include quarterly progress
reports,reimbursements for contractual fees,and time spent towards eligible in-kind activities
with participating jurisdiction representatives.
D. Plan Development Tasks.The proposed planning project has five tasks:
1) Task 1.Organize Resources.The plan will document the planning process used to develop
the plan update and how the plan will be maintained within a five-year cycle,including the
following information:
a) Weld County will establish a planning team to oversee the development of the plan.The
planning team will include representatives from:participating jurisdictions;local elected
officials;local,regional,and state agencies involved in hazard mitigation activities;
agencies that have the authority to regulate development;neighboring communities;and
other public,private,and non-profit interests.
b) Each jurisdiction's participation in the planning process and how they met FEMA's
participation requirements.
c) An action plan,involving a variety of methods,for public involvement and comment
during the plan development tasks and a public review/comment period.The plan will
document both the process and results.
d) Which plans,studies,reports,and technical information were reviewed and incorporated.
This could include local comprehensive plans,local ordinances,Capital Improvement
Plans(CIPs),warning systems,Community Wildfire Protection Plans(CWPPs),public
education initiatives,local building codes and zoning ordinances,Floodplain
Management Plans,mitigation planning-type activities such as Risk MAP,and others.
e) A description of building codes,hazard overlay districts,zoning and subdivision codes,
or other hazard mitigation measures currently in effect for each participating jurisdiction
that has land use authority.Building code information shall include the version of the
code and any local changes that may affect hazard mitigation.
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Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
f) A description of how the plan update incorporates Plan Assessment comments from the
previous plan's Review Tool.
g) The participating jurisdictions'implementation and maintenance of the current plan since
FEMA's approval.
h) How each jurisdiction will continue public participation and monitor,evaluate,and
update the plan within a five-year cycle.
2) Task 2.Hazard Identification and Risk Assessment(I-IIRA).The updated plan will include an
assessment of the changes in development in hazard prone areas and how the vulnerability of
each jurisdiction has been affected.The updated plan will also include hazard events that
have occurred and any other appropriate changes in data and analysis since the last plan was
developed.The HIRA will include the following information,at a minimum:
a) A review of and comments about all natural,human-caused,and technological hazards
listed in the Colorado State Hazard Mitigation Plan(SHMP),with updated or new
descriptions of those specific hazards that most affect or impact the participating
jurisdictions.
b) Updated information on the location,extent,and previous occurrences of each hazard
affecting each jurisdiction.
c) Updates on any hazard events that have occurred since the last plan date.
d) Updated information on the probability of future hazard events.
e) An overall summary for each jurisdiction's vulnerability to each hazard.Rate the impact,
for example high,medium,or low and explain the rating system used and the process
followed to achieve the ranking.
f) For each jurisdiction,describe in general each hazard's impact on buildings,
infrastructure,critical facilities,the vulnerable population,and Lifelines,based upon
FEMA's Lifeline Assessment Toolkit.Lifeline analysis should include ingress/egress
challenges during hazard events.
g) Describe vulnerability in terms of types and numbers of National Flood Insurance
Program(NFIP)insured properties,to include repetitive loss(RL)and severe repetitive
loss(SRL)properties,located in the identified hazard areas.Include information
regarding insured values and previous claims.
h) Include the most current FEMA Flood Insurance Rate Map(FIRM)in plan,if available.
i) Based on best available data,provide updated information on the vulnerability of existing
and future buildings,infrastructure,critical facilities,and Lifelines for each jurisdiction.
Specify the types and numbers of buildings,infrastructure,critical facilities,and
Lifelines.
j) Based on best available data,provide estimated potential dollar losses to vulnerable
structures and infrastructure,describing the methodology used to prepare the estimate.
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Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
k) Based on best available data,describe vulnerability in terms of land use and development
trends.
1) Based on best available data,analyze the economic impacts from potential hazards.
m)Based on best available data,describe how potential climate adaptation may impact each
jurisdiction's current and future vulnerability to specific hazards.
n) Based on the Future Avoided Cost Explorer(https://cwcb.colorado.gov/FACE),an
assessment or evaluation of potential losses from climate change associated with flood,
drought,and wildfire.
3) Task 3.Develop a Mitigation Strategy.Each jurisdiction will participate in the development
of a mitigation strategy that reflects the results of the risk assessment and includes the
following:
a) Document each jurisdiction's existing capabilities(authorities,policies,programs,and
resources)related to hazard mitigation,and its ability to expand on and improve these
existing tools.
b) Overall goals for reducing risk in the planning area.The participating jurisdictions may
also create objectives as part of the mitigation strategy.The plan will describe how the
planning team reviewed,and if applicable,updated the goals and objectives.
c) The plan update will describe mitigation actions in the current plan,identifying which are
complete,incomplete(and why),deleted,or continued for each jurisdiction.
d) Specific mitigation actions and projects to reduce the impacts identified in the risk
assessment,with an emphasis on new and existing buildings,community lifeline
assessments,and infrastructure for each jurisdiction.There must be new identifiable
action items for each jurisdiction seeking adoption of the plan.
e) A description of each jurisdiction's participation in the NFIP and continued compliance
with NFIP requirements,as appropriate.
I) A description of each jurisdiction's compliance with the Colorado Rules and Regulations
for Regulatory Floodplains(2 CCR 408-1).
g) A description of how the jurisdictions will prioritize and implement the mitigation actions
identified for each jurisdiction.
4) Task 4.Plan Adoption,Monitoring,and Evaluation.The plan will describe a process for
adopting,monitoring,and evaluating this plan update,to include:
a) The method and schedule for monitoring and evaluating the plan,including progress on
action items,updates to the HIRA or mitigation goals and objectives,and adding new
mitigation actions before the next plan update.
b) The process to incorporate the mitigation plan into other local planning mechanisms for
each jurisdiction,and how the previous mitigation plan elements were incorporated into
the same.
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Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
c) A strategy for continued public participation.
d) Weld County will submit the draft plan and completed FEMA Local Mitigation Plan
Review Tool to the DHSEM Mitigation Planning Team for review of compliance with
FEMA HMP requirements.DHSEM will forward the plan to FEMA Region VIII for
review and Approvable Pending Adoption(APA)status.The contractor will make
revisions to the plan as required by DHSEM and FEMA(Note-These changes may be
required after final payment is made to the contractor in order to maximize the grant
award,but final payment does not relieve the contractor of delivery of a FEMA approved
plan).Upon receiving APA status,all participating jurisdictions will formally adopt the
plan and provide their resolutions of adoption to DHSEM within three months.DHSEM
will provide local resolutions to FEMA for final plan approval.
e) Posting the FEMA-approved plan,FEMA approval packet,and all local adoptions to the
Weld County website within three months of FEMA's approval date.
5) Task 5.Project Management.Weld County and participating jurisdictions'staff will assist the
County Project Manager,as necessary with the following tasks:
a) Procurement implementation
b) Attend required meetings and gather data for the plan.
c) Consultant procurement and compliance with local,state,tribal,and federal procurement
rules.
d) Track project progress and ensure project remains on schedule.
e) Track invoiced expense from contractors.
2. Part II:Project Work Schedule
A. Weld County will complete this HMP update within the following timeline.
B. All time periods in this schedule begin from the date FEMA awards this grant.
1) Award Date+3 Months:State-Local Grant Agreement Process;Local Procurement
Complete
2) Award Date+4-16 Months:HMP development;DRAFT plan complete.
3) Award Date+17-18 Months:State HMP Review and potential revisions
4) Award Date+19-21 Months:FEMA HMP Review and potential revisions;FEMA APA
Status
5) Award Date+21-23 Months:HMP local adoptions
6) Award Date+24 Months:Official FEMA HMP approval;End State Period of Performance
7) Award Date+25.5 Months:Complete Local-State Grant Closeout
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Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
8) Award Date+27 Months:Complete FEMA Grant Closeout
3. Budget Cost Estimate and Breakdown
A. The proposed budget for Weld County is a$100,579.00 total project cost,rounded to the nearest
whole dollar.DHSEM provided guidance for a range of costs that combines inputs from FEMA
Region VIII and the-cost breakdowns of recent HMPs throughout Colorado.Based on that
guidance,a mitigation plan for Weld County should be between$80,000.00-100,000.00-.This
range accounts for the total population in the planning area 350,207 based on the CO
Demography Office numbers,the number of participating jurisdictions,21 and the complexity of
the planning area's terrain and hazards.
Weld County is located in the Northern Front Range of central Colorado.The County spans an
area from northern Metro Denver to the Wyoming state line.Slightly less than four thousand
square miles in size,the County seat is located in the City of Greeley,and thirty-one incorporated
municipalities lie within the County's borders.Weld County is the third largest county in the
State in terms of land area and is larger than the size of Rhode Island,Delaware,and the District
of Columbia combined.
Weld County is relatively flat in terms of terrain and topography,as the northeastern portion
contains the Pawnee National Grassland.The Pawnee Buttes,two prominent rock formations that
stand out against the plains,can be seen while traveling through the Grassland.Two interstate
highways run through the County:I-25(US 87)runs through the southwestern and northwestern
corner and I-76 from the south-central edge northeastward to the Morgan County border.Other
major transportation routes include US 85 and US 34,which intersect near Greeley,as well as
State Highway 14,which runs through Ault.
Many of Weld County's incorporated cities and towns(31)are located along these highway
corridors although the County consists of numerous gravel roads that serve to connect
communities to amenities.
The Platte and Cache la Poudre Rivers are the significant waterways in the County and the most
important sources of water in the large,semi-arid region.The agricultural portions of western
Weld County are fed by a system of irrigation canals.A broader mixture of land uses and greater
concentrations of the population are located in the western third of the County,while the drier
eastern landscape remains largely open,less populated,and more uniform in terms of land use.
The rural region of the County holds historic resources,including archaeological and cultural
sites.As of November 2019,Weld County has a total of 41 properties and districts listed on the
National Register of Historic Places and Historic Districts.Landmark buildings,historic
structures and sites,as well as commercial and residential districts can be found in communities
across Weld County.
Weld County is one of the top ten economically producing agricultural counties in the United
States.Due to the dry climate,mild winters,and warm summers,the County leads the state in the
production of grains,beef cattle,and sugar beets.Over eighty percent of Weld County's 2.5
million acres is devoted to agriculture.Weld County farmers are also the state's leading
producers of potatoes,poultry,eggs,milk,dry beans,and other dairy products.There are over
4,000 farms in Weld County and the County's agricultural products create over$1 billion of
market value each year.
6
Project SoW, Schedule, and Budget for the Weld County Hazard Mitigation Plan Update
The energy industry is another important driver of Weld County' s economy . Due to its location
above the Wattenberg Field, oil and gas extraction has been occurring for decades in Weld
County . Currently, Weld County has more oil and gas wells than any other county in the state.
The County ' s 2019 oil and gas revenue was $ 8 .9 billion .
B . Cost Estimate
Weld County 2023 HMP Budget
Task Description Cost (% Unit Cost # of Total
of Total) Units
ORGANIZE RESOURCES: Management Costs,
Kickoff Meetings, and Outreach Activities 19. 96%
(% of Total Cost Estimate)
la. Contractual (% of estimated contract cost) 19.28% $ 15 ,424.00 n/a $ 15,424.00
lb. Local In-Kind (% of estimated total cost) 4.6% $4,653 . 50
1 Personnel $34.36 125 $4,295 .00
Mileage (at IRS 2019 rate of$0. 58/mile) $0 . 585 100 $58 . 50
Other Eligible Costs (e. g. - Room Fees, etc.) $300.00 1 $300.00
Cost Line la rounded to nearest whole dollar $15,424. 00
Cost Line lb rounded to nearest whole dollar $4,654. 00
Task I Sub- Total $20,078. 00
HAZARD IDENTIFICATION & RISK
ASSESSMENT (HIRA) (% of Total Cost Estimate) 32 .06%
2a. Contractual (% of estimated contract cost) 33 .41 % $26,728 .00 n/a $26,728 .00
2b. Local In-Kind (% of estimated total cost) 5 .5% $5,512 .50
Personnel $34.36 150 $5 , 154 .00
2 .f(at IRS 2019 rate o Mileage $0. 58/mile) $0. 585 100 $58 . 50
Other Eligible Costs (e. g. - Room Fees, etc. ) $300.00 1 $300.00
Cost Line 2a rounded to nearest whole dollar $26, 728. 00
Cost Line 2b rounded to nearest whole dollar $5,513. 00
Task 2 Sub- Total I $32,241 .00
DE VEL OP A MITIGATION STRA TEG Y
(% of Total Cost Estimate) 29.43 %
3a. Contractual (% of estimated contract cost) 30. 11 % $24,088 .00 n/a $24,088 .00
3b. Local In-Kind (% of estimated total cost) 5 .5% $5 ,512 . 50
3 Personnel $34.36 150 $5 , 154.00
Mileage (at IRS 2019 rate of$0. 58/mile) $0.585 100 $58. 50
Other Eligible Costs (e. g. - Room Fees, etc. ) $300.00 1 $300.00
Cost Line 3a rounded to nearest whole dollar $24,088. 00
Cost Line 3b rounded to nearest whole dollar $5,513. 00
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Project SoW, Schedule, and Budget for the Weld County Hazard Mitigation Plan Update
Task 3 Sub- Total $29,601 .00
PLAN ADOPTION, MONITORING &
EVALUATION: 13 .41 %
Plan Review/Adoption (% of Total Cost Estimate)
4a. Contractual (% of estimated contract cost) 14.02% $ 11 ,216.00 n/a $ 11 ,216.00
4 4h. Local. In-Kind (Personnel) (% of estimated total 2 .3% $34.36 66 $2,267 . 76
cost)
Cost Line 3a rounded to nearest whole dollar $11,216. 00
Cost Line 3b rounded to nearest whole dollar $2,268. 00
Task 4 Sub- Total $13,484.00
PROJECT MANAGEMENT & OTHER ELIGIBLE
COSTS (% of Total Cost Estimate) 5 . 15%
5a. Contractual (% of estimated contract cost) 3 . 18% $2,544.00 n/a $2,544.00
Sb. Local In-Kind (% of estimated total cost) 2.6% $2,631 .06
5 Personnel $34.36 72 $2,473 .92
Other Eligible Costs (e. g. - Printing, Supplies, etc. ) $52 .38 3 $ 157 . 14
Cost Line 5a rounded to nearest whole dollar $2,544. 00
Cost Line Sb rounded to nearest whole dollar $2,631. 00
Task 5 Sub- Total $5, 175.00
Total Budget Estimate
Total Project Cost (Rounded to nearest whole dollar per cost line) $ 100,579.00
- Total Contractual Costs (Rounded to nearest whole dollar per cost line) $80,000.00
- Total Local In-Kind Costs (Rounded to nearest whole dollar per cost line) $20,579.00
Federal Share of Total Project Cost (75%- Rounded DOWN to nearest whole dollar) $75,434.00
Local Share of Total Project Cost (25%- Rounded UP to nearest whole dollar) $25, 145.00
- Local Share of Total Contractual Cost (Total Contract Cost - Federal Share) $4,566.00
- Local In-Kind Cost $20,579.00
C . Explanation of Budget Breakdown
1 ) The $ 100, 579 .00 total project cost was broken down into the five tasks listed in Section I :
Scope of Work in this document. The cost percentages in the Cost Estimate reflect average
HMP contract prices in Colorado and estimates of local participation and eligible costs .
2) The local costs percentages noted above were modified based on criteria such as the number
of participating communities, projected size of the planning team , expected amount of travel
required, and other items . The final budget was reviewed and approved by the sub-applicant
and DHSEM as being reasonable.
3 ) Each of the budget cost lines are separated into contractual fees and local in-kind. The in-kind
will primarily consist of staff participation during planning meetings and follow-up work,
mileage to attend meetings in non-government vehicles, room rental fees, and other eligible
costs. A default value of $34 .36 is used to value an hour of time - this value comes from the
Independent Sector value of a volunteer hour for Colorado for 2022, which is the most recent
8
Project SoW,Schedule,and Budget for the Weld County Hazard Mitigation Plan Update
year available.Each participating jurisdiction will track its staff and volunteer participation
for the sub-applicant's grant management tasks.Although we are estimating the budget with
the volunteer rate of$34.36 per hour,many participants will provide documentation
necessary to use their actual"loaded wage,"which is a combination of their hourly
salary/wage rate and their fringe benefits rate.These loaded wages will frequently exceed
$34.36 per hour but it was not feasible to include them during this application process.
4) The Federal Award amount will only apply to contractual costs.The participating
jurisdictions will be responsible for any cash differences between the total contract price and
the Federal Award.Each jurisdiction's Funding Match Commitment Letter(attached to the
application)support the local cash and in-kind portions of the cost estimate.
5) Weld County's Planning Project.Weld County staff,as the grant fiscal agent,will monitor
the HMGP grant and supervise the contractor.The County will attend and facilitate necessary
meetings and gather requested data for plan completion.
a.Weld County will provide a cash match of$25,145.00.this is shown on the budget sheet
above under Local Share.
BOARD OF COUNTY COMMISSIONERS
ATTEST: i14# WELD COUNTY,COLORADO
Clerk to the Board
I
BY: AA_ ' ` / ,l 1 r
Deputy Clerk to the Board ir � Ike e Freeman,Char
�lii►i DEC 2 c 2023
r )ter •
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9
2023-3776
12/21/23,3:13 PM Before You Apply for Building Resilient Infrastructure and Communities(BRIC)Funds I FEMA.gov
An official website of the United States government Here's how you know
66.e^egAliy^R-a
FEMA
Building Resilient Infrastructure and Communities(BRIC)
Before You Apply for Building Resilient
Infrastructure and Communities (BRIC)
Funds
English
Funding Eligibility Capability-and Capacity-Building Activities
Technical Assistance&Resources Cost Share,Pre-Award&Management Costs
Phased Projects Period of Performance
Building Resilient Infrastructure and Communities(BRIC)funds may be used for:
■ Capability-and capacity-building activities
■ Mitigation projects
■ Management costs
Existing project types detailed in the Hazard Mitigation Assistance Guidance for the Pre-Disaster
Mitigation grant program are eligible under the BRIC program.
https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities/before-apply 1/11
12/21/23,3:13 PM Before You Apply for Building Resilient Infrastructure and Communities(BRIC)Funds I FEMA.gov
Projects must:
■ Be cost-effective.
■ Be designed to increase resilience and reduce risk of injuries,loss of life,and damage and
destruction of property.
■ Meet either of the two latest published editions of relevant consensus-based codes,
specifications and standards.
■ Align with the applicable hazard mitigation plan(HMP).
■ Meet all criteria found in the 2023 Hazard Mitigation Assistance Program and Policy Guide
(HMA Guide),
■ Meet all applicable federal,state,tribal,and local floodplain and land use laws defined in
the HMA Guide.
■ Meet all Environmental and Historic Preservation(EHP)requirements.
A sampling of potential eligible project types is profiled in the HMA
Mitigation Action Portfolio(MAP).and serve as case studies in innovative
mitigation at a variety of project scales.
Funding
For fiscal year 2023,FEMA will distribute up to$1 billion through the BRIC program in the
following manner:
State/Territory Allocation State/Territory and Tribal Building
Code Plus-Ups
$112 million(up to$2 million per applicant).
All 50 states,the District of Columbia,and To further demonstrate the importance that
FEMA places on building codes,new this year,
https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities/before-apply 2/11
12/21/23,3:13 PM Before You Apply for Building Resilient Infrastructure and Communities(BRIC)Funds I FEMA.gov
U.S.territories may apply under this the BRIC program has made available a$112
allocation. million State or Territory Building Code Plus-
Up and a$25 million Tribal Building Code
Plus-Up.The maximum allocation for a state
Tribal Set-Aside or territory under this category is$2 million
$50 million.All federally recognized tribal and the maximum total allocation for tribal
governments may apply for up to a$2 million under this category is$25 million to carry out
federal cost share for capability-and eligible building code adoption and
capacity-building activities per applicant enforcement activities such as:
under the Tribal Set-Aside.Applicants may ■ Evaluate adoption and or
submit an unlimited number of hazard
implementation of codes that reduce
mitigation project subapplications,each
risk.
valued up to a$50 million federal share.
• Enhance existing,adopted codes to
National Competition incorporate more current requirements
or higher standards.
$701 million(estimated).Remaining funds
that are not awarded from the State/Territory
• Develop professional workforce
Allocation and Tribal Set-Aside could be capabilities related to building codes
included in the National Competition. through technical assistance and
Applicants may submit an unlimited number training.
of hazard mitigation project subapplications,
each valued up to$50 million federal share.
Eligibility
Eligible states,territories and federally recognized tribal governments can submit applications
on behalf of subapplicants for BRIC funding via FEMA Grants Outcomes(FEMA GO),.This is the
grants management system to support FEMA grant programs.
Applicants may have their own priorities or requirements when screening their subapplications.
Subapplicants cannot submit these directly to FEMA.Subapplicants must submit them to their
applicant for review and submission.
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Homeowners,business operators and nonprofit organizations cannot apply directly to FEMA.
However,they can be included in a subapplication submitted by an eligible subapplicant.
Applicants and Subapplicants
Applicants often determine mitigation priorities.These are generally aligned with the program's
visions and goals.The State Hazard Mitigation Officer(SHMO).or the equivalent representative
for a federally recognized tribal government or territory can help choose which hazards pose the
greatest threat and determine the best strategy for mitigation.From these broad
strategies,subapplicants weigh public interest and target specific projects to benefit their
communities.
Entities interested in creating BRIC subapplications may contact town/city/county managers,as
well as planning and emergency management offices within local governments.These include
cities,townships,counties,special districts and federally recognized tribal governments.
For local governments,please contact your SHMO to learn about the applicant's priorities,
deadlines and further requirements.
APPLICANT ELIGIBILITY REQUIREMENTS
■ Applicants may include states,the District of Columbia,U.S.territories,and federally
recognized tribal governments under the Federally Recognized Indian Tribe List Act of 1994.
■ Each state,territory,federally recognized tribal government and the District of Columbia
shall designate one agency to serve as the applicant for BRIC funding.Each agency may
submit only one BRIC grant application to FEMA.An application can be made up of an
unlimited number of subapplications.
■ Applicants must have a FEMA-approved state or tribal Hazard Mitigation Plan(HMP)by the
application deadline.They also must have one at the time of obligation of grant funds.
■ State or territory:Must have received a major disaster declaration under the Robert T.
Stafford Disaster Relief and Emergency Assistance Act in the 7 years before the application
period start date.All states,territories and the District of Columbia are eligible to apply in
fiscal year 2023.
■ Federally recognized tribal government:Must have received a major disaster declaration
under the Robert T.Stafford Disaster Relief and Emergency Assistance Act to apply.All
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federally recognized tribal governments are eligible to apply in fiscal year 2023.Eligibility
includes:
o The tribe received a major disaster declaration in the 7 years before the application
period start date;or
o The tribe is at least partially in a state or territory that had a major disaster declaration
in the 7 years before the application period start date.
SUBAPPLICANT ELIGIBILITY REQUIREMENTS
• Local governments,including cities,townships,counties,special district governments,state
agencies and federally recognized tribal governments(who choose to apply as
subapplicants)are considered subapplicants.They must submit subapplications to their
state,territory or tribal applicant agency.
• Subapplicants must have a FEMA-approved local or tribal Hazard Mitigation Plan in
accordance with Title 44 Code of Federal Regulations Part 201 by the application deadline.
They must also have one at the time of obligation of grant funds for hazard mitigation
projects and capability-and capacity-building activities.Hazard mitigation planning and
planning-related activities,partnerships and building codes are exempt from the plan
requirement.Federally recognized tribal governments,submitting as subapplicants to a
state or territory,are included in this exemption.
• Federally recognized tribal governments can choose to apply as a subapplicant to an eligible
state or territory.
Capability-and Capacity-Building Activities
Capability-and capacity-building activities enhance the knowledge,skills and expertise of the
current workforce to expand or improve the administration of mitigation assistance.This
includes activities in the following sub-categories:
• Building codes.
• Partnerships.
• Project scoping.
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■ Hazard mitigation planning and planning-related activities.
FY 2023 Funding for Capability-and Capacity-Building
Capability-and capacity-building activities can only be submitted under the State/Territory
Allocation and the Tribal Set-Aside.All applicants need to ensure their capability-and capacity-
building activities up to$2 million are ranked in order within FEMA GO.
The Tribal Set-Aside includes$50 million;all The State/Territory Allocation includes$112
federally recognized tribal governments may million(up to$2 million per applicant)for all
apply.The Tribal Set-Aside can be used for 50 states,the District of Columbia,and U.S.
capability-and capacity-building activities territories.
and hazard mitigation projects.The
combined cost of the applicant's capability-
and capacity-building activities under the
Tribal Set-Aside must not exceed$2 million
per applicant.
Up to$1 million of the Tribal Set-Aside may
be used for hazard mitigation planning and
planning-related activities per applicant.
Technical Assistance and Resources
• Videos on FEMA's YouTube channel • Cost-Effectiveness and Benefit-Cost
Analysis Technical Assistance for Eligible
• Submitting Phased Phased Projects _r Communities
BRIC and FMA Funding
• Creating a Benefitting Area Map for a
BRIC or FMA Application or
Subapplication
View the list of Program Support Material Resources or visit the Building Resilient Infrastructure
and Communities(BRIC)page for more program information.
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Prospective subapplicants should contact their state,tribe or territory
(applicant-level)hazard mitigation office with questions about the BRIC
0 program.This includes asking about priorities,deadlines and
requirements for a subapplication.State and territory contacts are
provided here:State Hazard Mitigation Officers
Cost Share Requirements,Pre-Award Costs and
Management Costs
A cost share is required for all subapplications funded under BRIC.The non-federal cost share
funding may consist of cash;donated or third-party in-kind services and materials;or any
combination thereof.FEMA will provide 100%of the federal funding for management costs.Cost
share amounts are as follows:
• Generally,the cost share for this program is 75%federal cost share funding/25%non-federal
cost share funding.
• Hazard mitigation projects performed within,and/or that primarily benefit,a designated
Community Disaster Resilience Zone are eligible for an increase in BRIC cost share up to 90%
federal/10%non-federal with the goal to lessen the financial burden on communities to
perform resilience-related activities.
• Economically Disadvantaged Rural Communities(EDRCs)are eligible for an increase in
funding,up to a 90%federal cost share/10%non-federal cost share.EDRCs are communities
of 3,000 or fewer people,identified by the applicant,with residents having an average per
capita annual income no more than 80%of the national per capita income,based on the
best available data.
• For insular areas-including American Samoa,Guam,the Northern Mariana Islands and the
U.S.Virgin Islands-FEMA automatically waives the non-federal cost share for the recipient
when the non-federal cost share for the entire award is under$200,000.The applicant may
request the waiver when they apply.
• FEMA provides 100%federal cost share funding for management costs.
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Pre-Award Costs
Pre-award costs directly related to developing the BRIC grant application or subapplication that
are incurred before the date of the grant award are subject to FEMA approval at the time of
award.
These are examples of costs incurred prior to the application submission:gathering National
Environmental Policy Act data;developing a benefit-cost analysis(BCA);preparing design
specifications;and conducting workshops or meetings related to development and submission
of subapplications.
To be eligible for BRIC funding,pre-award costs must be identified in an individual line item in
the cost estimate of the subapplication.
Pre-award costs may be cost shared.Applicants and subapplicants may also identify them as
their non-federal cost share.
Costs associated with the execution of proposed projects in the submitted grant application or
subapplication that are incurred before the date of the grant award are not allowed.Activities
begun or completed before the date of the grant award are generally not eligible.
Management Costs
There is financial assistance to reimburse the recipient and subrecipient for eligible and
reasonable indirect costs,direct administrative costs,and other administrative expenses for a
specific mitigation measure or project in an amount up to 15%of the total grant award.Of this
amount,no more than 10%may be used by the recipient and 5%by the subrecipient for such
costs generally.
Applicant requests for management costs must be submitted in a separate subapplication in
FEMA GO.Applicants may submit up to 10%of the application budget.This includes
subapplicant management costs for applicants to administer and manage award and subaward
activities.The subapplicant management costs(up to 5%)must be added to the subapplication
total budget prior to the calculation of the applicant management costs(up to 10%).
Benefit Cost Analysis(BCA)
FEMA has created software to ensure that
the benefit cost ratio is calculated in
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accordance with FEMA's standardized
methodologies and Office of
„w. Management and Budget CircularA-94.4.
FEMA's BCA Toolkit is available on
k
FEMA.gQy.
=. P
ill
--• FEMA will accept only versions 6.0 or
newer as documentation for showing
cost-effectiveness.A non-FEMA BCA
methodology may only be used if FEMA
pre-approves it in writing.
Phased Projects
Phased projects are allowed for complex projects for which FEMA provides funding to
subapplicants.Before FEMA issues a full construction approval,these subapplicants must
prepare all technical and environmental information.This includes design,engineering studies,
final BCA,and permitting.Phasing is for projects that are further along in development but for
which there are not enough funds to complete certain technical pieces.Phasing a project
reserves funds through the same grant cycle.
Phase I funds will be awarded first.After FEMA reviews and approves the Phase I deliverables,
Phase II construction funding will be awarded.
If a project is shown not to be cost effective or technically feasible after Phase I is done,FEMA
still funds the costs of Phase I.Any funds allocated to the project then go back into the funding
pot for the next grant cycle.
Period of Performance
The period of performance(POP)is 36 months;it starts on the date of the recipient's federal
award.Any subsequent amendments to the federal award will not extend the POP unless
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explicitly stated.The applicant may submit a request for a longer POP.A longer POP must be
requested,documented,reasonable and justified.Extensions to the POP are allowed.
Last updated October20,2023
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https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities/before-apply 11/11
Contract Form
Entity Information
Entity Name* Entity ID* Q New Entity?
DEPARTMENT OF HOMELAND @00028683
SECURITY
Contract Name" Contract ID Parent Contract ID
HAZARD MITIGATION GRANT,BRICK APPLICATION 7703
Contract Status Contract Lead* Requires Board Approval
CTB REVIEW GMARQUEZ YES
Contract Lead Email Department Project#
gmarquez@co.weld.co.us
Contract Description*
DUE TO SOME CHANGES FEMA IS REQUIRING FOR THE PLAN UPDATES.,THE STATE IS EXPECTING A 16-TO-18
MONTH PROCESS TO UPDATE OUR PLAN.IF WE WAIT UNTIL THE 2025 BUDGET APPLICATION PROCESS AND
APPROVAL WE WILL GO BEYOND THE TIME TO COMPLETE THE PLAN UPDATE
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
CONTRACT OEM Date* 12/14/2023
12/18/2023
Amount* Department Email
$40,000.00 CM-OEM@weldgov.com Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-OEM- Does Contract require Purchasing Dept.to be
DeptHead@weldgov.com included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
ATTORNEY EMAIL
IGA County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
11/14/2024
Termination Notice Period Committed Delivery Date Expiration Date*
12/13/2024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
ROY RUDISILL CHERYL PATTELLI BRUCE BARKER
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/18/2023 12/19/2023 12/19/2023
Final Approval
BOCC Approved Tyler Ref#
AG 122023
BOCC Signed Date Originator
GMARQUEZ
BOCC Agenda Date
12/20/2023
Hello