HomeMy WebLinkAbout20232181.tiffcnwaGf I1)th 1189
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE:
Peoplesoft Annual Renewal
DEPARTMENT: Information Technology
PERSON REQUESTING: Ryan Rose c -
DATE: 6/30/23
Brief description of the problem/issue:
Annually, we sign an agreement with Oracle to renew services for PeopleSoft Software. The annual
software renewal agreement is for one year, and carries a financial impact of 262,032.85, which is
included in the County Annual Budget.
This is the last annual renewal for PeopleSoft Software,
which will be replaced by WorkDay in 2024.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) approve the renewal for PeopleSoft Software
2) Request works session
Recommendation:
IT recommends Option 1, to renew Peoplesoft Software for one year.
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Sane
con
e7/3l/7,3
Approve
Schedule
Recommendation Work Session
Other/Comments:
e&e 67S2-€(.tr)
-7/A/A5
2023-2181
\it012
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Approve
Mike Freeman
Wednesday, July 5, 2023 11:44 AM
Karla Ford
Kevin Ross
Re: Please Reply - PA for IT Peoplesoft
Sent from my iPhone
On Jul 5, 2023, at 4:36 PM, Karla Ford <kford@weld.gov>wrote:
Please advise you support the recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kforda_weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image001.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: CM103-05550@co.weld.co.us <CM103-05550@co.weld.co.us>
Sent: Wednesday, July 5, 2023 8:34 AM
To: Karla Ford <kford@weld.gov>
Subject: Attached Image
<1491_ool.pdf>
Karla Ford
From:
Sent:
To:
Subject:
Approve
Kevin Ross
Kevin Ross
Wednesday, July 5, 2023 8:38 AM
Karla Ford; Mike Freeman
Re: Please Reply - PA for IT Peoplesoft
From: Karla Ford <kford@weld.gov>
Sent: Wednesday, July 5, 2023 10:36:49 AM
To: Mike Freeman <mfreeman@weld.gov>; Kevin Ross <kross@weld.gov>
Subject: Please Reply - PA for IT Peoplesoft
Please advise you support the recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kiordaweldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: CM103-05550@co.weld.co.us <CM103-05550@co.weld.co.us>
Sent: Wednesday, July S, 2023 8:34 AM
To: Karla Ford <kford@weld.gov>
Subject: Attached Image
1
Jacob Mundt
From: Joanna Giorno <joanna.giorno@oracle.com>
Sent: Friday, June 30, 2023 8:25 AM
To: Jacob Mundt
Subject: RE: Weld County Oracle Support Renewal Contract Number P-94-130-00-000--21 SEPT2023
This Message Is From an External Sender
This message came from outside your organization.
Report Suspicious
Hello Jacob
I have received our Legal Department's response;
Oracle is OK with the customer's statement. Per Legal: The disclosure of public sector purchasing agreements and the pricing
contained therein is normally open to public disclosure. As such, from a legal perspective we are good with the your statement
below that both documents (TSSA and Renewal) will be presented as at the public meeting also noted below in your original
email.
Thank you for your transparency and confirming.
Please let me know if any further questions arise.
Thanks so much,
Joanna
ORACLE
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From: Jacob Mundt <jmundt@weld.gov>
Sent: Wednesday, June 28, 2023 1:32 PM
To: Joanna Giorno <joanna.giorno@oracle.com>
Subject: [External] : RE: Weld County Oracle Support Renewal Contract Number P-94-130-00-000--21 SEPT2023
Hi Joanna,
I just caught our legal folks, who have had this in their queue to review. I think we are all good to proceed — but they
asked me to confirm that you
1
0FRACLC'
4 -May -23
Dear Jacob Mundt
A support service renewal is expired or about to expire.
The technical support services for support service number P-94-130-00-000--21 will expire. or have
expired on 31 -Aug -23.
Renewing these services is easy. Just click the Quick Checkout button below and complete your renewal
online. Once your renewal is completed, the new Support Period for these services will begin on the start
date listed for this renewal in your My Support Renewals account and will be provided through the end
date as shown for this renewal in your My Support Renewals account. A renewal order containing all of
the information about your renewal is also attached for your reference. So that there is no interruption in
these services, please complete your renewal on or before 2 -Aug -23. You can see and manage all of
your support service renewals anytime on My Support Renewals by clicking the Manage Your Renewals
button below.
Quick Checkout
Manage Your Renewals
To log into My Support Renewals, you will need your username and password:
Your Oracle.com username is: JMUNDT@WELDGOV.COM
New Customer? Forgot your password? Reset.
We want to make renewing your Oracle technical support services even easier. The technical support
services in this renewal can be enrolled in Auto Renew. With Auto Renew, the Support Period will be
automatically extended for an additional Support Period unless you cancel the services within the
timeframes listed in the renewal order or on My Support Renewals. If you opt in to Auto Renew, we will let
you know before your Support expires that the Support Period will be automatically extended. Then you
will simply be invoiced for the additional Support Period. To opt in to Auto Renew for the technical support
services included in this renewal, please select the Auto Renew option while checking out this renewal on
My Support Renewals.
Learn more about Auto Renew
If you are unable to complete your renewal on My Support Renewals, you can complete your renewal by
following the instructions in the attached renewal order.
You can still enroll the technical support services included in this renewal in Auto Renew going forward
even if you are not completing this renewal on My Support Renewals - just follow the instructions on the
renewal order.
Have a question about your renewal? Call 1-203-921-6851 or email Oracle at joanna.giorno@oracle.com.
Have a question regarding Auto Renew or the acceptance process on My Support Renewals? Call
1-203-921-6851, Chat on My Support Renewals, or Request Assistance.
Page 1 of 13 Support Service Number: P-94-130-00-000--21
RLSpecified_ Agreement_ US_ Auto_ Renew Eligible v011221
OI?ACLE
TECHNICAL SUPPORT SERVICES RENEWAL ORDER
GENERAL INFORMATION
OFFER EXPIRATION
ORACLE:
Oracle
Inc.
America,
Support
Number:
Service
P-94-130-00-000--21
Joanna
Oracle
Contact
Giorno
Information:
Offer
Expires:
31
-Aug -23
Telephone:
1-203-921-6851
Fax: +17194577511
Email:
joanna.giorno@oracle.com
CUSTOMER:
Board
of
Weld
County
Commissioners
CUSTOMER
CUSTOMER
QUOTE
TO
BILL
TO
Account
Contact:
Jacob
Mundt
Account
Contact:
Accounts
Payable
Account
Name:
Board
Commissioners
of
Weld
County
Account
Name:
Weld
County
Address:
1401
N
17th
Ave
Address:
Weld
Services
County
Information
Greeley
Attn
Ryan Rose , 1401
N
CO 80631
17th
Ave
United
States
Greeley
CO 80631
United
States
Telephone:
970-400-2521
Telephone:
Fax:
Fax:
E-mail:
jmundt@weldgov.com
E-mail:
Billing.IT@co.weld.co.us
"You" and "Your" as used in this renewal order, refer to the Customer listed above.
Please take a minute to make sure the email information entered above is correct. Your email address is
particularly important because Oracle may email You certain notices about technical support services. If
You need to make any changes to the Customer information above, You can either login to your My
Support Renewals account and select "Update Quote to Information" to edit Your "Quote To" information
and You can edit Your "Bill To" information at check out. Alternatively, this information can be updated by
providing Your current information along with Your support service number P-94-130-00-000--21, to
Oracle per the General Information section above.
Page 2 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_ US_Auto_Renew_Eligible_v011221
SERVICE DETAILS
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License License Start Date End Date
Metric Level /
Type
Micro Focus Visual COBOL for 14479191 USER
Windows
PeopleSoft Enterprise Benefits 14484990 1100 VALUE
Administration - Employee Count
Perpetual
PeopleSoft Enterprise Benefits 14484990 200
Administration - Employee Count
Perpetual
PeopleSoft Enterprise Flexible 14484990 1100 VALUE
Spending Administrati -
Employee Count Perpetual
PeopleSoft Enterprise Human 14484990 1100 VALUE
Resources - Employee Count
Perpetual
PeopleSoft Enterprise Human 14484990 200
Resources - Employee Count
Perpetual
PeopleSoft Enterprise Payroll 14484990 200
For North America - Employee
Count Perpetual
PeopleSoft Enterprise Payroll 14484990 1100 VALUE
North American - Employee
Count Perpetual
Oracle User Productivity Kit 15682346
Standard - UPK Developer
Perpetual
Oracle User Productivity Kit - 15682346 1100
UPK Employee Perpetual
PeopleSoft Enterprise
ePerformance - Employee Count
Perpetual
15682346 110
PeopleSoft Enterprise 15682346 1100
ePerformance - Enterprise
Employee Perpetual
PeopleSoft Enterprise Human 15682346 110
Resources - Employee Count
Perpetual
PeopleSoft Enterprise Human 15682346 1100
Resources - Enterprise
Employee Perpetual
PeopleSoft Enterprise Payroll 15682346 110
Interface - Employee Count
Perpetual
Price
1 -Sep -23 31 -Aug -24 3,460.56
1 -Sep -23 31 -Aug -24 35,300.89
FULL USE 1 -Sep -23 31 -Aug -24 1,828.98
1 -Sep -23 31 -Aug -24 10,014.17
1 -Sep -23 31 -Aug -24 49,469.46
FULL USE 1 -Sep -23 31 -Aug -24 2,086.72
FULL USE 1 -Sep -23 31 -Aug -24 2,086.72
1 -Sep -23 31 -Aug -24 42,112.48
FULL USE 1 -Sep -23 31 -Aug -24 3,530.06
FULL USE 1 -Sep -23 31 -Aug -24 6,471.78
FULL USE 1 -Sep -23 31 -Aug -24 1,768.63
LIMITED 1 -Sep -23 31 -Aug -24 9,707.93
USE
OTHER
FULL USE 1 -Sep -23 31 -Aug -24 1,330.53
LIMITED 1 -Sep -23 31 -Aug -24 17,258.12
USE
OTHER
FULL USE 1 -Sep -23 31 -Aug -24 1,507.97
Page 3 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_US_Auto_Renew_Elig i ble_v011221
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License
Metric
PeopleSoft Enterprise Payroll 15682346 1100
Interface - Enterprise Employee
Perpetual
PeopleSoft Enterprise Time And 15682346 110
Labor - Employee Count
Perpetual
PeopleSoft Enterprise Time and 15682346 1100
Labor - Enterprise Employee
Perpetual
PeopleSoft Enterprise UPK 15682346
eBenefits (up to 4K employees
and up to $1 billion in revenue) -
UPK Module Perpetual
PeopleSoft Enterprise UPK ePay 15682346
(up to 4K employees and up to
$1 billion in revenue) - UPK
Module Perpetual
PeopleSoft Enterprise UPK
ePerformance (up to 4K
employees and up to $1 billion in
revenue) - UPK Module
Perpetual
PeopleSoft Enterprise UPK
Human Resources (up to 4K
employees and up to $1 billion in
revenue) - UPK Module
Perpetual
15682346 1
15682346 1
PeopleSoft Enterprise UPK 15682346
Payroll for North America (up to
4K employees and up to $1
billion in revenue) - UPK Module
Perpetual
PeopleSoft Enterprise UPK Time 15682346
& Labor (up to 4K employees
and up to $1 billion in revenue) -
UPK Module Perpetual
Websphere for PeopleSoft
Enterprise (Mfr is International
Business Machines Corporation;
Third Party Program)
15682346 1
License Start Date End Date
Level/
Type
LIMITED 1 -Sep -23
USE
OTHER
FULL USE 1 -Sep -23
Price
31 -Aug -24 6,471.76
31 -Aug -24 1,330.54
LIMITED 1 -Sep -23 31 -Aug -24 10,246.99
USE
OTHER
FULL USE 1 -Sep -23 31 -Aug -24 1,765.02
FULL USE 1 -Sep -23 31 -Aug -24 1,765.05
FULL USE 1 -Sep -23 31 -Aug -24 3,530.06
FULL USE 1 -Sep -23 31 -Aug -24 3,530.06
FULL USE 1 -Sep -23 31 -Aug -24 3,530.06
FULL USE 1 -Sep -23 31 -Aug -24 3,530.06
FULL USE 1 -Sep -23 31 -Aug -24 0.00
Program Technical Support Fees: USD 223,634.60
Page 4 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_US_Auto_Renew_Elig ible_v011221
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License
Metric
PeopleSoft Enterprise 15682346 110
ePerformance - Enterprise
Employee Perpetual
PeopleSoft Enterprise Human 15682346 110
Resources - Enterprise
Employee Perpetual
PeopleSoft Enterprise Payroll 15682346 110
Interface - Enterprise Employee
Perpetual
PeopleSoft Enterprise Time and 15682346 110
Labor - Enterprise Employee
Perpetual
License Start Date End Date
Level/
Type
Price
FULL USE 1 -Sep -23 31 -Aug -24 1,154.40
FULL USE 1 -Sep -23 31 -Aug -24 2,033.94
FULL USE 1 -Sep -23 31 -Aug -24 769.59
FULL USE 1 -Sep -23 31 -Aug -24 1,209.38
Program Technical Support Fees: USD 5,167.31
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License
Metric
PeopleSoft Enterprise Benefits 14484990 200
Administration - Employee Count
Perpetual
PeopleSoft Enterprise Flexible 14484990 200
Spending Administrate -
Employee Count Perpetual
PeopleSoft Enterprise Human 14484990 200
Resources - Employee Count
Perpetual
PeopleSoft Enterprise Payroll 14484990 200
North American - Employee
Count Perpetual
License Start Date End Date
Level /
Type
Price
FULL USE 1 -Sep -23 31 -Aug -24 1,562.57
FULL USE 1 -Sep -23 31 -Aug -24 445.68
FULL USE 1 -Sep -23 31 -Aug -24 1,782.80
FULL USE 1 -Sep -23 31 -Aug -24 1,782.80
Program Technical Support Fees: USD 5,573.85
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
PeopleSoft Enterprise
ePerformance - Enterprise
Employee Perpetual
PeopleSoft Enterprise
ePerformance - Enterprise
Employee Perpetual
Page 5 of 13
CSI # Qty License License Start Date End Date
Metric Level /
Type
15682346 220 FULL USE 1 -Sep -23 31 -Aug -24 1,591.32
Price
15682346 110 FULL USE 1 -Sep -23 31 -Aug -24 961.76
RL_Specified_Agreement_US_Auto_Renew_EI ig i ble_v011221
Support Service Number: P-94-130-00-000--21
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty
PeopleSoft Enterprise Human 15682346 220
Resources - Enterprise
Employee Perpetual
PeopleSoft Enterprise Human 15682346 110
Resources - Enterprise
Employee Perpetual
PeopleSoft Enterprise Payroll - 15682346 220
Enterprise Employee Perpetual
PeopleSoft Enterprise Payroll 15682346 110
Interface - Enterprise Employee
Perpetual
PeopleSoft Enterprise Time and 15682346 220
Labor - Enterprise Employee
Perpetual
PeopleSoft Enterprise Time and 15682346 110
Labor - Enterprise Employee
Perpetual
License
Metric
License Start Date End Date
Level /
Type
Price
FULL USE 1 -Sep -23 31 -Aug -24 2,803.83
LIMITED 1 -Sep -23 31 -Aug -24 1,694.57
USE
OTHER
FULL USE 1 -Sep -23 31 -Aug -24 3,410.02
LIMITED 1 -Sep -23 31 -Aug -24 641.17
USE
OTHER
FULL USE 1 -Sep -23 31 -Aug -24 1,667.19
FULL USE 1 -Sep -23 31 -Aug -24 1,007.59
Program Technical Support Fees: USD 13,777.45
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License
Metric
PeopleSoft Enterprise Benefits 14484990 200
Administration - Employee Count
Perpetual
PeopleSoft Enterprise Flexible 14484990 200
Spending Administrate -
Employee Count Perpetual
PeopleSoft Enterprise Human 14484990 200
Resources - Employee Count
Perpetual
PeopleSoft Enterprise Payroll 14484990 200
North American - Employee
Count Perpetual
License Start Date End Date
Level /
Type
FULL USE 1 -Sep -23 31 -Aug -24
FULL USE 1 -Sep -23 31 -Aug -24
FULL USE 1 -Sep -23 31 -Aug -24
FULL USE 1 -Sep -23 31 -Aug -24
Price
1,424.35
1,625.09
405.84
1,625.09
Program Technical Support Fees: USD 5,080.37
Page 6 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_US_Auto_Renew Eligible_v011221
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License
Metric
PeopleSoft Enterprise 15682346 110
ePerformance - Enterprise
Employee Perpetual
PeopleSoft Enterprise Human 15682346 110
Resources - Enterprise
Employee Perpetual
PeopleSoft Enterprise Payroll 15682346 110
Interface - Enterprise Employee
Perpetual
PeopleSoft Enterprise Time and 15682346 110
Labor - Enterprise Employee
Perpetual
License Start Date End Date
Level/
Type
FULL USE 1 -Sep -23
LIMITED 1 -Sep -23
USE
OTHER
LIMITED 1 -Sep -23
USE
OTHER
Price
31 -Aug -24 934.62
31 -Aug -24 1,646.73
31 -Aug -24 623.08
FULL USE 1 -Sep -23 31 -Aug -24 979.15
Program Technical Support Fees: USD 4,183.58
Program Technical Support Services
Service Level: Software Update License & Support
Product Description
CSI # Qty License
Metric
PeopleSoft Enterprise Benefits 14484990 200
Administration - Employee Count
Perpetual
PeopleSoft Enterprise Flexible 14484990 200
Spending Administrati -
Employee Count Perpetual
PeopleSoft Enterprise Human 14484990 200
Resources - Employee Count
Perpetual
PeopleSoft Enterprise Payroll 14484990 200
North American - Employee
Count Perpetual
License Start Date End Date
Level /
Type
FULL USE 1 -Sep -23 31 -Aug -24 1,293.96
FULL USE 1 -Sep -23 31 -Aug -24 1,476.33
FULL USE 1 -Sep -23 31 -Aug -24 369.07
FULL USE 1 -Sep -23 31 -Aug -24 1,476.33
Program Technical Support Fees: USD 4,615.69
Total Price: USD 262,032.85
Plus applicable tax
NOTES
• If Oracle accepts Your renewal order, the start date set forth in the Service Details table above shall
serve as the commencement date of the technical support services and the technical support
services ordered under this renewal order will be provided through the end date specified in the table
for the applicable programs and/ or hardware ("Support Period").
• If any of the fields listed in the Service Details table above are blank, then such fields do not apply to
Your renewal.
Page 7 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_U S_Auto_Renew_EI ig i ble_v011221
Price
OPT IN TO AUTO RENEW
We want to make renewing Your Oracle support services even easier. The technical support services in
this renewal can be enrolled in Auto Renew. With Auto Renew, the Support Period will be automatically
extended for an additional Support Period. If You opt in to Auto Renew, You will be automatically invoiced
and won't have to continue to accept the renewal for these services year after year. More information
about Auto Renew is in the Technical Support Services section below.
You will be given the option to enroll the technical support services in this renewal in Auto Renew going
forward when You accept this renewal on My Support Renewals. If You are unable to renew online but
would still like the technical support services in this renewal to be Auto Renewed going forward, please
follow the instructions in the Renewal Processing section below.
Page 8 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Ag reement_US_Auto_Renew_Elig i ble_v011221
TECHNICAL SUPPORT SERVICES TERMS
If the Customer and the Customer Quote To name identified in the General Information table above are
not the same, Board of Weld County Commissioners represents that Customer has authorized Board of
Weld County Commissioners to execute this renewal order on the Customer's behalf and to bind the
Customer to the terms contained in this renewal order. Board of Weld County Commissioners agrees
that the services ordered are for the sole benefit of Customer and shall only be used by Customer. Board
of Weld County Commissioners agrees to advise Customer of the terms of this renewal order as well as
any communications received from Oracle regarding the services.
If the Customer and the Customer Bill To name identified in the General Information table above are not
the same, Customer agrees that: a) Customer has the ultimate responsibility for payments under this
renewal order; and b) any failure of Weld County to make timely payment per the terms of this renewal
order shall be deemed a breach by Customer and, in addition to any other remedies available to Oracle,
Oracle may terminate Customer's technical support service under this renewal order.
Technical support is provided under Oracle's technical support policies in effect at the time the services
are provided. The technical support policies are subject to change at Oracle's discretion; however,
Oracle will not materially reduce the level of services provided for supported programs and/or hardware
during the period for which fees for technical support have been paid, or for U.S. federal and public sector
entities, the period for which services have been ordered. You should review the technical support
policies prior to entering into this renewal order.
The current version of the technical support policies may be accessed at
http://www.oracle.com/us/support/oolicies/index.html.
Regarding the inclusion of DFARS 252.204-7012, the parties agree that DFARS 252.204-7012,
Safeguarding Covered Defense Information and Cyber Incident Reporting (OCT 2016), does not apply to
the Commercial Off the Shelf (COTS) licenses or hardware, and does not apply to the associated
technical support because Oracle will not process, collect, develop, receive, transmit, use, or store "
covered defense information" on "covered contractor information systems" as defined in DFARS
252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (OCT 2016), in
performance of the associated technical support services ordered under this renewal quote, and the
Government agrees that it will not provide "covered defense information" to Oracle in performance of the
associated technical support services.
The technical support services in the Service Details section above are eligible for Auto Renew. If you
choose to opt in to Auto Renew by either selecting the Auto Renew option at checkout for this renewal on
My Support Renewals or by completing and returning the Auto Renew Enrollment section below, then at
the end of the Support Period, the technical support services will Auto Renew for an additional Support
Period at the fees specified in the renewal order, which will be sent to You for Your information prior to the
support service renewal Auto Renewing. The renewal order will include Oracle's then current percentage
increase over the prior year's fees (except as otherwise agreed). If You would like to cancel Auto Renew
for a future Support Period, You must provide Oracle with written notice no later than 30 days prior to the
end of the active Support Period. Oracle can also cancel the Auto Renewal of Your technical support
services by providing You with written notice no later than 90 days prior to the end of the active Support
Period informing You that Oracle will not Auto Renew the applicable technical support services.
The technical support services renewed under this renewal order are governed by the terms and
conditions of the US-PS-TSSA-FEC-80196948 ("agreement"). Any use of the programs and/or hardware,
which includes updates and other materials provided or made available by Oracle as a part of technical
support services, is subject to the rights granted for the programs and/or hardware set forth in the order in
which the programs and/or hardware were acquired.
Page 9 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Ag reement_U S_Auto_Renew_Elig i ble_co 11221
This renewal order incorporates the agreement by reference. In the event of inconsistencies between the
terms contained in this renewal order and the agreement, this renewal order shall take precedence.
Page 10 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_US_Auto_Renew_Eligi ble_v011221
RENEWAL PROCESSING DETAILS
Please renew the technical support services on this renewal order on My Support Renewals.
If You are unable to renew using My Support Renewals, You can renew using the options below. Your
renewal order is subject to Oracle's acceptance. Your renewal is considered complete when You provide
Oracle with payment details for the renewal as detailed below or an executed Oracle Financing contract.
Once completed, Your renewal cannot be cancelled and Your payment is nonrefundable, except as
provided in the agreement. Oracle will issue an invoice to You upon receipt of a purchase order or a form
of payment acceptable to Oracle. If You are U.S. federal government or public sector entity, Oracle will
issue You an invoice quarterly in arrears after the services are performed.
Unless you are an U.S. federal government entity, Oracle's invoice includes applicable sales tax, GST, or
VAT (collectively referred to as "tax"). If Board of Weld County Commissioners is a tax exempt
organization and is not an U.S. federal government entity, a copy of Board of Weld County
Commissioners's tax exemption certificate must be submitted with Board of Weld County Commissioners'
s purchase order, credit card, or other acceptable form of payment.
Please note that unless You are a U.S. federal government or public sector entity, if the pre-tax value of
this renewal is USD $2,000 or less, the technical support services ordered must be paid by credit card; or
You must renew Your support on My Support Renewals.
Technical Support fees are invoiced Quarterly in Arrears. All fees payable to Oracle are due within
30 NET from date of invoice.
You agree to pay any sales, value-added or other similar taxes imposed by applicable law, except for
taxes based on Oracle's income.
AUTO RENEW ENROLLMENT
If You would like the technical support services in this renewal to be enrolled in Auto Renew going
forward, please select the Auto Renew option at checkout on My Support Renewals.
If You are unable to checkout on My Support Renewals but would like to enroll in Auto Renew, please
complete and sign this section and return this renewal order to Oracle per the General Information section
above, and we will sign You up.
Ei Yes! Please enroll the technical support services for support service number
P-94-130-00-000--21 in Oracle's Auto Renew program. I understand that Auto Renew will
start after the current Support Period.
By signing this form, I am choosing to opt in to Auto Renew and I agree that at the end of the Support
Period specified in the Service Details section above, the technical support services will Auto Renew for
an additional Support Period at the fees specified in the Auto Renew renewal order, which will include
Oracle's then current percentage increase over the prior year's fees (except as otherwise agreed), unless
I provide Oracle with written notice no later than 30 days before the end of the active Support Period that I
would like to cancel Auto Renew for a future Support Period. Oracle can also cancel the Auto Renewal of
these technical support services by providing me with written notice no later than 90 days prior to the end
of the active Support Period informing me that Oracle will not Auto Renew the applicable technical
support services.
Page 11 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_US_Auto_Renew_Elig ible_v011221
Board of Weld County Commissioners
Authorized Signature
Mike Freeman
Name
BOCC Chair
Title
JUL 3 12023
Signature Date
PAYMENT DETAILS
Purchase Order
If You are submitting a purchase order for the payment of the renewal of the technical support services on
this renewal order, the purchase order must be in a non -editable format (e.g., PDF) and include the
following information:
- Support Service Number P-94-130-00-000--21
- Total Price: USD 262,032.85 (excluding applicable tax)
- Local Tax, if applicable
In issuing a purchase order, Board of Weld County Commissioners agrees that the terms of this renewal
order and the agreement supersede the terms in the purchase order or any other non -Oracle document,
and no terms included in any such purchase order or other non -Oracle document shall apply to the
technical support services renewed under this renewal order.
Please contact Oracle per the General Information section above to issue Your purchase order.
Credit Card
If You wish to use a credit card to pay for the renewal of the technical support services on this renewal
order, please contact Oracle per the General Information section above. Please note that Oracle is
unable to process credit card transactions of USD $100,000 or greater or transactions that are not in
USD.
Check
If You are submitting a check for the payment of the renewal of the technical support services on this
renewal order, the check must include the following information:
- Support Service Number P-94-130-00-000--21
- Total Price: USD 262,032.85 (excluding applicable tax)
- Local Tax, if applicable
In issuing a check, Board of Weld County Commissioners agrees that only the terms of this renewal order
and the agreement shall apply to the technical support services renewed under this renewal order. No
terms attached or submitted with the check will apply.
Checks for technical support services renewed under this renewal order should be sent to:
AK, AZ, CA, HI, ID, NV, OR, UT, WA:
Oracle America, Inc
PO Box 884471
Page 12 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_US_Auto_Renew_Eligible_v011221
0,400.20 -add/
Los Angeles, CA 90088-4471
All Other States:
Oracle America, Inc
PO Box 203448
Dallas, TX 75320-3448
Payment Confirmation
If You cannot pay using any of the payment methods described above, please complete this payment
confirmation and submit it to Oracle. Please initial the following statement that best applies to You.
Board of Weld County Commissioners does not issue purchase orders.
Board of Weld County Commissioners does not require a purchase order for the services ordered
hereto.
Board of Weld County Commissioners certifies that the information provided above is accurate and
complies with Board of Weld County Commissioners's business practices in entering into this renewal
order, including obtaining all necessary approvals to release the funds for this renewal. In issuing this
payment confirmation, Board of Weld County Commissioners agrees that the terms of this renewal order
and the agreement shall apply to the technical support services ordered under this renewal order. No
terms attached or submitted with the payment confirmation will apply.
The signature below affirms Board of Weld County Commissioners's commitment to pay for the services
ordered in accordance with the terms of this renewal order.
Board of Weld County Commissioners
2, -_____-
Authorized Signature
Mike Freeman
Name
BOCC Chair
Title
JUL 3 1 2023
Signature Date
Please contact Oracle per the General Information section above to issue Your Payment Confirmation.
Page 13 of 13 Support Service Number: P-94-130-00-000--21
RL_Specified_Agreement_U S_Auto_Renew_Elig ible_v011221
&2o5- 71--/g/
Contract Form
New Contract Request
Entity Information
Entity Name"
ORACLE AMERICA INC
Contract Name
2023 ANNUAL RENEWAL FOR PEOPLESOFT
Contract Status
CTE REVIEW
Entity ID"
O0008456
Contract Description'
ANNUAL RENEWAL WITH ORACLE FOR PEOPLESOFT SOFTWARE
Contract Description 2
Contract Type
AGREEMENT
Amount
8262,032.85
Renewable
NO
Automatic Renewal
Grant
IGA
Department
INFORMATION
TECHNOLOGY -CIS
Department Email
CM-
InformationTechnologyGIS
weldgov.coen
Department Head Email
CM-
InformationTechnologyGIS-
DeptHead Wveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY U WELDG
OV,COM
❑ New Entity?
Contract ID
7189
Contract Lead"'
JMUNDT
Contract Lead Email
jrnundt.co.weld.co.us
Requested BOCC Agenda
Date
071 7 2023
Parent Contract ID
Requires Board Approval
YES
Department Project
Due Date
07,x'13, 2023
Will a work session with 11OCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
tf this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Review Date.
06 x 01 2024
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Committed Delivery Date
Expiration Date*
08 31/2024
2024
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing
CONSENT
Approval Process
Department Head
RYAN ROSE
DH Approved Date
07,24;2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
07'31;2O23
Originator
JMUNDT
Finance Approver
CONSENT
Purchasing Approved Date
0712412023
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
07324;'2023 07 24,202.3
Tyler Ref #
AG 073123
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