HomeMy WebLinkAbout20232723.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, SEPTEMBER 20, 2023
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 20, 2023, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Scott K. James
Commissioner Kevin D. Ross
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of September 6, 2023, as printed, Commissioner Buck moved to approve. Commissioner James
seconded the motion and it carried unanimously.
El CERTIFICATION OF HEARINGS: Commissioner Saine moved to approve the Certification of
Hearings conducted on September 6, 2023, as follows: 1) LEP23-0001 — Jim and Kirsten Humphrey, do
American Cancer Society, and 2) USR22-0018 — Loveland Ready -Mix Concrete, Inc. Commissioner Buck
seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Ross seconded the motion and it carried unanimously.
El PRESENTATIONS:
1) GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) TRIPLE CROWN AWARD -
DEPARTMENTS OF FINANCE ADMINISTRATION, ACCOUNTING, AND PUBLIC INFORMATION
OFFICE: Cheryl Pattelli, Chief Financial Officer, gave a brief overview of the Government Finance
Officers Association (GOFA) Triple Crown Award, which is recognition of Weld County's Budget, Audit,
and Popular Annual Financial Report (PAFR). She indicated this is the first time the County has received
this award since the County just started participating in the PAFR, which is a summary of the audit report.
Ms. Pattelli also thanked Shaley Dehner, Public Information Office, for her efforts concerning the PAFR
and recognized Jennifer Oftelie, Budget Manager, for her contributions regarding the budget for
td Iz
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Weld County. Chris D'Ovidio, Controller, expressed his appreciation for the Board's support in supporting
the Accounting Staff to do their jobs effectively, and recognized those who represent the Accounting
Department at satellite business offices. In addition, Mr. D'Ovidio introduced those present for the record.
The Commissioners, in turn, expressed their appreciation for Weld County's fiscal responsibility, and
stated the 'Devil is in the Details' and reconciling accounts to the penny is no small feat. They stated the
first Triple Crown Award in the County's history speaks highly to the incredible jobs done, by staff who
keep the gears moving with stability. They further acknowledged the evidence of the strong fiscal
foundation that was secured by Don Warden, former Director of Finance and Administration.
(Clerk's Note: The group gathered for a photo opportunity.)
▪ WARRANTS:
1) GENERAL WARRANTS - SEPTEMBER 19, 2023: Commissioner Buck moved to approve the General
Warrants, as printed. Commissioner Ross seconded the motion and it carried unanimously.
• BIDS:
1) APPROVE BID #62300077, CORONER CASE MANAGEMENT SOFTWARE SOLUTION —
DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of
Information Technology, stated staff recommends selecting the lowest bidder who met specifications,
VertiQ Software, LLC, for a total amount of $96,760.00, with $16,200.00 in annual maintenance cost after
the first -year implementation. In response to Commissioner Saine, Mr. Rose explained the overall
functionality, data migration, and security authentication and verification for the sensitive information of
the Coroner's Office is the primary difference for the VertiQ Software, LLC, that has been recommended
for approval. Commissioner Buck moved to approve said bid. The motion was seconded by
Commissioner Ross, and it carried unanimously.
le 2) APPROVE BID #B2300170, DELL STORAGE — DEPARTMENT OF INFORMATION
TECHNOLOGY: Mr. Rose reviewed the bid responses and stated the first two (2) low bidders only
submitted a quantity of one (1) and not two (2), as requested, thus the total amounts would have been
higher than staffs recommendation to select Lewan Technologies, who met specifications, for a total
amount of $344,562.00. He indicated this amount was budgeted as part of the 2023 Capital
Improvements Plan (CIP). Commissioner Ross moved to approve said bid, which was seconded by
Commissioner Buck. In response to Commissioner Saine, Mr. Rose reiterated the stated explanation for
the recommendation. There being no further discussion, the motion carried unanimously.
3) APPROVE BID #62300171, CISCO ROOM KIT MAINTENANCE FOR VIDEO ARRAIGNMENT —
DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated two (2) bids were received and
introduced Zivaro, Inc., as the low bidder selected by staff, and confirmed they met all specifications, with
said bid amounting to $28,677.71. Commissioner Ross moved to approve said bid. The motion was
seconded by Commissioner Buck, and it carried unanimously.
• 4) APPROVE BID #B2300156, JAIL SEWAGE GRINDER PUMP ELECTRICAL AND SITE
UPGRADE - FACILITIES DEPARTMENT: Carolyn Geisert, Purchasing Department, stated staff
recommends selecting the lowest bidder who met specifications, Top Notch Plumbing, LLC, for a total
amount of $560,905.00. Commissioner Ross moved to approve said bid. The motion was seconded by
Commissioner James, and it carried unanimously.
le 5) PRESENT BID #B2300169, FACILITIES BUILDING ADDITION AND REMODEL - FACILITIES
DEPARTMENT: Ms. Geisert stated eight (8) bids were received and staff will make a recommendation
on October 4, 2023.
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▪ NEW BUSINESS:
1) CONSIDER CONTRACT ID #7356 REVISED EXECUTIVE SUMMARY AND CONTRACT APPROVAL
FOR MEMORANDUM OF UNDERSTANDING FOR SERVICE DELIVERY AGREEMENTS PURSUANT
TO WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA), AUTHORIZE CHAIR TO SIGN
AND SUBMIT ELECTRONICALLY, AND RESCIND RESOLUTION #2023-2335, DATED AUGUST 9,
2023: Tami Grant, Deputy Director of the Department of Human Services, stated this revised
memorandum of understanding is to re-establish roles and responsibilities for implementation of
provisions for the Workforce Innovation and Opportunity Act (WIOA) with the Colorado Department of
Labor and Employment, Division of Unemployment Insurance (DUI). Commissioner Buck moved to
approve said revised memorandum of understanding, authorize the Chair to sign, and rescind Resolution
#2023-2335, dated August 9, 2023. Seconded by Commissioner James, and it carried unanimously.
▪ 2) CONSIDER CONTRACT ID #7368 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
LOGAN WIDICK AND CHARITY RAY: Ms. Grant stated this is a new certified foster care home located
in Eaton, Colorado, with a term from September 20, 2023, through September 19, 2024.
Commissioner Ross moved to approve said contract and authorize the Chair to sign. The motion was
seconded by Commissioner Buck, the motion carried unanimously.
El 3) CONSIDER CONTRACT ID #7305 GROUP MASTER APPLICATION AND THIRD -PARRY DATA
SHARING AUTHORIZATION FORM FOR 2024 EMPLOYEE BENEFIT PLAN AND AUTHORIZE CHAIR
TO SIGN ELECTRONICALLY - CONTINENTAL AMERICAN INSURANCE COMPANY, DBA AFLAC:
Staci Datteri-Frey, Department of Human Resources, stated this is an enhancement and update to the
Aflac policies that coordinate with the WorkDay (Enterprise Resource Planning [ERP]) Solution.
Commissioner Ross moved to approve said application and form, and authorize the Chair to sign
electronically. The motion, which was seconded by Commissioner Buck, carried unanimously.
• 4) CONSIDER DIRECTING CLERK TO THE BOARD TO HAVE PUBLISHED EMERGENCY
ORDINANCE NO. 259- A SUPPLEMENTAL APPROPRIATION FOR 2023: Jennifer Oftelie, Budget
Manager, stated staff is requesting the Board to direct the Clerk to the Board to publish notice of the
Emergency Supplemental Appropriation Ordinance that will be presented for approval on October 4,
2023. The motion to approve said Resolution was made by Commissioner James, seconded by
Commissioner Ross, and it carried unanimously.
• PUBLIC COMMENT:
1) Steve Teets, Greeley resident, offered his comments to the Board.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:23 a.m.
Minutes, Wednesday, September 20, 2023
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These Minutes were approved on the 4th day of October, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Weld County Clerk to the Board
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Deputy Clerk to the Bo
Mik eeman, Chair
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S ott K. James
Kevin D. Ross
EXCUSED DATE OF APPROVAL
Lori Saine
Minutes, Wednesday, September 20, 2023
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ATTENDANCE LIST
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