HomeMy WebLinkAbout20231246.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE:
Multi-fuctional device for Investagations/Finance Division
DEPARTMENT: Sheriffs Office DATE: 04-26-23
PERSON REQUESTING: Edna Mata
Brief description of the problem/issue:
The current MFD's is no longer supported by Canon and needs to be replaced. Sheriffs has this
budgeted in 2023.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
The cost of the machine is $4,230.00 and the maintenance will be charged .007 for black prints
and .05 for color prints. This was the low bid from Capital Business, other bids for the same
machine were $ 7,916.33 from UBEO Business Services and Canon Business Solutions was $
8,343.82.
Recommendation:
Replace old machine.
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Aoorove
e m��e//ndation
cV
via email
Cc . PS (EM)
OS 1.5 /23
05/03/23 30 0081-(
Schedule
Work Session
Other/Comments;
n3-edrri-- Hord&
2023-1246
Karla Ford
From:
Sent:
To:
Subject:
Yes, I meant
Lori Saine
Weld County Commissioner, District 3
1150 O Street
PO Box 758
Greeley CO 80632
Phone: 970-400-4205
Fax: 970-336-7233
Email: lsaine@weldgov.com
Website: www.co.weld.co.us
In God We Trust
Lori Saine
Thursday, April 27, 2023 8:22 AM
Karla Ford
RE: Please Reply - Finance/SO Pass Around
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
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contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weld.gov>
Sent: Thursday, April 27, 2023 8:17 AM
To: Lori Saine <Isaine@weld.gov>
Subject: Please Reply- Finance/SO Pass Around
Importance: High
Please advise if you approve recommendation. Thank you!
Karla Ford ct
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
1
CAPITAL
BUSINESS SYSTEMS, INC.
Installation & Integration Agreement
%...13IVI
11C1 1111 VI
I
I ISA %Iv■ U.
Customer Name: Weld
County Sheriff
Street Address:
1950 O St
City, State, & Zip:
Greeley,
CO 80631
Contact Name: Edna Mata
Phone:
(970) 400-2050
Email:
emata@weldgov.com
...WI lvva1 C/ JCI v I�.LJ.
Product
# imageRUNNER
ADVANCE DX C5840i
Serial
#
FUNCTION _
NUMBER OF USERS
PRICE TO CLIENT
' -
Included
x
Print
x 1
Email
Folder
Separate scope of work document prepared.
This includes all labor on above -listed product/software installation and Integration only
Additional Instructions:
VII. CONDITIONS
1. Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital
will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services.
LIMITATIONS
1. Hardware & software support other than those items listed on this or another support agreement:
2. Backup or restores
3. Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action. or any cause beyond reasonable control of Capital Business
Systems, Inc.
1. DISCLAIMER OF LIAI3Il ITV AND WARRANTY
1. Except as specifically provided herein: there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness
for a particular purpose.
1. In no event shall Capital Business Systems. Inc, be liable for any damages resulting from loss of data. loss of profits. loss of use of products or Equipment or for any incidental
or consequential damages. even if advised of the possibility of such damages Customer's right to recover damages caused by Capital's fault or negligence shall be limited
to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action. whether in contract or tort including
negligence. Any action brought against Capital Nosiness Systems, Inc must be brought within three (3) months of the alleged act or omission in giving rise to damages.
1 GENERAL
t The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement.
2. The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so_ By signing this agreement. Capital Business Systems, Inc.
and Customer acknowledge they have read. understand. and agree to be bound by its terms and conditions. Further which, the parties agree that it is their complete statement
of agreement between them, superseding all others, oral or written, relating to the subject matter of this agreement.
Signatures:
Customer: Weld County CO - Mike Freeman
Title: Chair, Board of Count Commissioners
MAYO 32
Date:
Capital Business Systems, Inc.:
Title: S CA i!4 s e ep
Date: — 3-Z� _
07o 23 /ate
CAPITAL
BUSINESS SYSTEMS, INC.
FC0526
e Automate Account 11
Sales Order Agreement
50744
Order ID it
Customer
Bill
To:
Full
Legal
Name: Weld
County
Address:
PO Box 758, Greeley,
CO 80632
Contact
Customer
Full
Legal
Name:
Name:
Edna
Ship To:
Weld
Math
County Sheriff
Tel # (970) 400-2050
Email:
emata@weld•ov.com
Address:
1950 O St, Greeley,
CO 80631
Contact
QTY
Name: Edna
Mata
Description
- Make, Model
Tel.
#: (970) 400-2050
Item
Email:
emata@weld
#
Unit
ov.com
Price
Total Amount
1
imageRUNNER
ADVANCE DX C5840i
CA-3827C002AA
$2.930.00
$2,930 00
1
Inner Finisher L 1
CA-4000C002BA
S650.00
S650.00
1
Cassette Feeding
Unit AQ 1
CA-4030C002BA
S650.00
S650 00
Special
4
Instructions/Terms
Subtotal
$4,230 00
Sales
Tax
N/A
Total
$4,230.00
Cash
Paid
Balanced
Owed
-
I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal
place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state You hereby consent to personal
jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial.
II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your
payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us
against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect
damages
III. Software/ Data. Except as provided in this paragraph, references to 'Equipment" include software included as part of, or installed on, the Equipment. We do not
own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license
agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any. who granted you your right to use the software to determine
those rights. You are solely responsible for protecting and removing any confidential information.
IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties
of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement You may contact us or the manufacturer for a
statement of the warranties, if any, that the manufacturer is providing We assign to you any warranties given to us.
V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement
with us, you will be in default, and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other
legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from
the due date, at 1.5% per month.
VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations
or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy
of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement;
and
Customer's
bears the
Authorized
original of our
Signature
manually
applied
signature. Any change to the
Agreement must be in writing signed by eacn party.
ONCE YOU SIGN THIS OWNER accepts
THIS ORDER WILLNON -CANCELABLE
�
(As Stated Above)
,B
XA44-1-,-%-------
_Mike
Freeman,
8OCC Chair
MAY
0 3 Z4
Customer
_
Signature
Print Name & Title
Date
Owner
("We", "Us","Our")
3 "'e3
Systems, Inc.
X)0,20"40pir
z-,
CAr•S3i4aSullener
aS
Capital
Business
f
Owner
Signature _
Print Name & Title
Date
3001 East Pershing Blvd., Ste 100, Cheyenne,
WY, 82001
23
oa3 itpt/C-
CAPITAL
BUSINESS SYSTEMS, Irv(
Customer Bill To:
Customer Name: Weld County
AFTERMARKET SUPPORT AGREEMENT
Address. PO Box 758, Greeley, CO 80632
Telephone. (970) 400 2050
Attention: Edna Mata
Email: emata@weld
ov.corn
Customer Ship To:
Customer Name. Weld County Sheriff
Address: 1950 O St, Greeley, CO 80631
Telephone: (970) 400-2050
Attention: Edna Mata
Email: emata@weldgov corn
Make, Model, Included Accessories
Serial #
ir'nayeRUNNER ADVANCE DX C58401
Inner Finisher Li
Cassette Feeding Unit-AQ1
ID#
Base Payment
Monthly
Quarterly
Annually
x
Beginning Meter
Reading
I
x
Image Allowance
Monthly
Quarterly
Annually
B&W
0
Color
$0.007
$0.05
0
Excess Per Image
Charge
(Plus Tax)
I
End User Details
Location / Address
(if different to supply shipments)
Name
Email
1
2
3
4
-e
5
f
x
Supplies
Included
•
A
Items Excluded: paper
See attached equipment or group billing schedule Meter Frequency Quarterly
• The consolidated image allowance and excess per image amounts shown above (or on the attached equipment or group billing schedule) if any applies to (check one)
Equipment installed under this schedule together with equipment listed on any other applicable
x
Equipment installed under this schedule only
Or
schedule ,I.E.an aggregate consolidation), if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule). images
made on the equipment under this schedule will be included in determining your image and overages charges the applicable prior schedule to master agreement
TERM (check one term option)
Term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO
Brill In Months 60 (Applies to this schedule only) Start Date
PAYMENT (check one term option)
Monthly Base Payment Amount' 5 0 (Plus
Tax)
x
(Includes amounts due under this schedule only)
ADDITIONAL I ERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES You are entitled to make the total number of images shown under Image Allowance Per Machine ;or Total Consolidated image Allowance. if applicable) each period
during the term of this Agreement If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the
applicable Excess Per Image Charge Regardless of the number of images made in any period, you will never pay less than the Base Payment Amount You agree to provide us with the actual meter readings on any
business day as designated by us; we may estimate the number of images used if such meter reading are not received within five days after being requested We will adjust the estimated charge for excess images
upon receipt of actual meter readings You agree that the Base Payment Amount and the Excess Per Image Charges may be proportionately increased at any time if our estimated average page coverage is exceeded
After the end of the first year of this Schedule and not more than once each successive 'twelve month period thereafter, the Base Payment Amount and the Excess Der Image Charges (and at our election, the Base
Payment Amount-and-ExcessRer-Image Charges under any other schedules for iragenq-equipmea+-be1weer;1e+*andns-Nai incorporate -the terms of the-Master--Agreementf may- be+ncreased-by- a--snas4mum-of-14
of the then ex+st nq-payment or -charge At Expiration of original or any renewal terms, this agreement shall be automatically renewed for a minimum of one year No refunds will be made if contract is cancelled prior
to original or renewal terms
i
Quarterly Base Payment Amount $ (Plus Taxl
Annual Base Payment Amount S (PLL,s Tax
Customer
Signature: Weld County
CUSTOMER
SIGNATURE
Mike Freeman, BOCC Chai+AY 0 3 2C
NAME & TITLE DATE
Capital Business Systems Signature:
CA KS raze Sv /ten tier x
REPRESENTATIVE
SIGNATURE
Revised Date: 2/22/17
23
0203 • iO2`/(-
WCSO REQUISITION FORM
Requested bySon a Digitally signed by
J Sonja Kohlgraf
Kohlgraf D122613?06'00'1
Authorized by Donnie Digitally signed by
(Captain or LT) Donnie Patch
Patch 11ate: 2:4225 0600'1
Department: 1 Delivery notes (date/location):
Fund: 1000 Drg: 21100 - Admin Pati Account: 6220 Prog: 200
Suggested Vendors:TBD by Edna
If request is not from a Sole Source vendor: refer to Procurement Policy and County Code S-4-30:80 for bid requirements.
Sole Source: QM only: Budgeted: YES
If not budgeted, provide brief explanation why:
This Req will serve as the request to receive printer/copier quotes from
Edna before the machines are being purchased
Approval by US or Sheriff for non -budgeted purchase
Quantity
Item Description:(pleaseprovideprodoctlink when available)
Model/MGF #
Price Per Unit
Total,
1
Replacement for IRC5240A JRA01895 Investigations
1
$ 5,000.00
$ 5,000.00
1
Replacement for IRC5240A RRD02191 Finance/IA former Prof Standards
1
$ 5,000.00
$ 5,000.00
Copy/Printers
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
'Shipping & Handling:
$ 0.00
I Total
$ 10,000.00
INSTALLATION AND INTEGRATION AGREEMENT, SALES ORDER AGREEMENT, AND .
AFTERMARKET SUPPORT AGREEMENT FOR COPIER MULTI -FUNCTIONAL DEVICE FOR
SHERIFF'S OFFICE ADMINISTRATION - CAPITAL BUSINESS SYSTEMS, INC.
APPROVED AS TO SUBSTANCE:
Elected Official, Department Head, or Deputy Department Head
APPROVED AS TO FUNDING:
ifittrru.
Chief Financial Officer, or Controller
APPROVED AS TO FORM:
Notteri
C -
County Attorney
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