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Home My WebLink About20231854.tiffRESOLUTION RE: APPROVE ACCEPTANCE OF PURCHASE ORDER FUNDS FOR HOUSING NAVIGATOR PROGRAM AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO DISBURSE FUNDS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Purchase Order for the Housing Navigator Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, commencing July 1, 2023, and ending June 30, 2024, with further terms and conditions being as stated in said purchase order, and, and WHEREAS, after review, the Board deems it advisable to approve said purchase order, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Purchase Order for the Housing Navigator Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Purchase Orders be, and hereby are, accepted, and the Department of Human Services, be, and hereby, is authorized to disburse said funds. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of July, A.D., 2023, nunc pro tunc July 1, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ] j dtO•‘,k Weld County Clerk to the Board County Attorney Date of signature: 07/11 /23 EXCUSED cc:NSD 0712.0/23 2023-1854 HR0095 Czniva c+ lb±hi3 9 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 27, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Colorado Department of Human Services (CDHS) Housing Navigator Grant Program Purchase Order Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Colorado Department of Human Services (CDHS) Housing Navigator Grant Program Purchase Order. The Weld County Department of Human Services (WCDHS) has received $120,000.00 in funds in the form of Purchase Order IHBA 202400001232, from the Colorado Department of Human Services (CDHS). This funding was a result of a Housing Navigator grant application and subsequent award, identified as Tyler ID#2023-0825 and #2023-1134. As outlined in the awarded grant application, this funding will establish an Intensive Housing Navigator position within the WCDHS. In alignment with statewide priorities and to support local community needs, this position will provide intensive case management to individuals and families experiencing, or at risk of, homelessness who are receiving assistance from a WCDI-IS program such as TANF and Old Age Pension, and to serve priority populations of WCDHS to include seniors, individuals with disabilities and foster youth. This funding will support the Housing Navigator and related services through June 30, 2024. I do not recommend a Work Session. I recommend approval of this Purchase Order and authorize the WCDHS to dispense the purchase order funds as appropriate. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Approve Recommendation Schedule Work Session (±' _ Other/Comments: Pass -Around Memorandum; June 27, 2023 — CMS ID 7159 Page 1 2023-1854 -1 /5 H 3/42-009S Karla Ford From: Sent: To: Subject: Mike Freeman Wednesday, June 28, 2O23 9:35 AM Karla Ford Re: Please Advise -PA FOR ROUTING: Housing Navigator Grant PO (CMS 7159) Approve Sent from my iPhone On Jun 28, 2023, at 5:O4 PM, Karla Ford <kford@weld.gov>wrote: Please advise if you approve recommendation. Thank you. Karla Ford , Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford a�.weldgov.com :: www.weldgov.corn **Please note my working hours are Monday -Thursday 7:00a.m,-5:00p.m.** <imageOO2. jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the nomed recipient is strictly prohibited. From: Lesley Cobb <cobbxxlk@weld.gov> Sent: Wednesday, June 28, 2023 9:01 AM To: Karla Ford <kford@weld.gov> Cc: Bruce Barker <bbarker@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weld.gov>; HS - Contract Management <HS-ContractManagement@co.weld.co.us> Subject: PA FOR ROUTING: Housing Navigator Grant PO (CMS 7159) Good morning, We have been notified that the Commissioner Coordinator meeting for this week was cancelled. Attached please find the PA for the Housing Navigator Grant PO (CMS 7159) that was approved for routing to all five Commissioners. Thank you! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 STATE OF COLORADO Department of Human Services ORDER Number: PO,IHBA,202400001232 Date: 6/15/23 Description: Housing NavigatorS - Weld County Effective Date: Ex iration Date: BUYER Buyer: Email: 07/01/23 06/30/24 JIAMIR MIRABAL jiamir.mirabal@state.co.us VENDOR WELD COUNTY 1150OSt PO Box 758 Greeley, CO 80632-0758 Contact: Phone: Chris D'Ovidio 970-400-4447 VENDOR INSTRUCTIONS EXTENDED DESCRIPTION Page 1 of 1 *****IMPORTANT***** The order number and line number must appear on all invoices, packing slips, cartons, and correspondence. BILL TO Executive Director 1525 Sherman Street 5th floor Denver, CO 80203 HIP TO Executive Director 1525 Sherman Street 5th floor Denver, CO 80203 HIPPING INSTRUCTIONS Delivery/Install Date: FOB: The Colorado Department of Human Services (the Department) is contracting with Weld County Department of Human Services (the Contractor) to hire, train, and supervise housing navigators, preferably with lived experience of housing insecurity who will deliver housing navigation/housing stability services to those at risk of and currently experiencing homelessness within Weld County. The title of this position in Weld County will be Housing Stability Case Manager referred to as HSCM for the remainder of this Statement of Work. Line Item Commodity/Item Code UOM QTY Unit Cost Total Cost MSDS Req. 1 95200 (0 Description: Lead Business Analyst & Strategist 0.00 $120,000.00 ■ Service From: 07/01/23 Service To: 06/30/24 TERMS AND CONDITIONS https://www.colorado.gov/osc/purchase-order-terms-conditions DOCUMENT TOTAL = $120,000.00 1.HOUSING NAVIGATOR 2.STATEMENT OF WORK 06/21/2023 0. PROJECT OVERVIEW 1. The Colorado Department of Human Services (the Department) is contracting with Weld County Department of Human Services (the Contractor) to hire, train, and supervise housing navigators, preferably with lived experience of housing insecurity who will deliver housing navigation/housing stability services to those at risk of and currently experiencing homelessness within Weld County. The title of this position in Weld County will be Housing Stability Case Manager referred to as HSCM for the remainder of this Statement of Work. 0. TERM OF PROJECT 1. Weld County Department of Human Services shall begin work upon acceptance of this purchase order. All work pursuant to this purchase order shall be completed no later than June 30, 2024. 0. GENERAL REQUIREMENTS 1. The Contractor shall perform all work in accordance with all applicable Federal and State statutes, regulations, and rules, as now and hereafter amended, and the requirements described within this Statement of Work and the purchase order. 2. The Contractor shall work closely and collaboratively with the Department, discuss suggestions or issues as they occur and incorporate suggestions or guidance from the Department while performing the work described within this Statement of Work and the purchase order. 3. The Contractor shall coordinate and prioritize all work to ensure that all deliverables and deadlines are met. 4. The Contractor shall employ an internal quality control process to ensure that all deliverables are complete, accurate, easy to understand, and of high quality. The Contractor shall provide deliverables that, at a minimum, are responsive to the specific requirements, organized into a logical order, contain no spelling or grammatical errors, formatted uniformly, and contain accurate information and correct calculations. The Contractor shall retain all work papers generated for reference through the duration of the project and project acceptance. The Contractor shall participate in the review and revision process, until the Department provides written acceptance of the deliverable. 5. The Contractor shall provide copies of any supporting documentation to the Department upon request of the Department and without charge. 6. The Contractor shall respond to all telephone calls, voicemails, and e-mail inquiries from the Department within I business day. 7. The Contractor shall enable all Contractor staff to exchange documents and electronic files with the Department staff in formats compatible with the Department's systems. The Department currently uses Google Docs. 0. PROJECT REQUIREMENTS 1. The Weld County Department of Human Services (WCDHS) will hire and train a HSCM, preferably with lived experience of housing insecurity. This Housing Navigator/Housing Stability Case Manager will provide intensive case management to WCDHS Customers experiencing homelessness. 1. WCDHS's training will include motivational interviewing, housing stability planning, financial health classes, assistance with housing applications, and help finding applicable resources. 2. WCDHS shall collaborate with the Department by providing a copy of the training plan in writing and provide a hiring timeline. 3. DELIVERABLE: HSCM hire and training. 4. DUE: As outlined in Table 7.4. 2. Weld County Department of Human Services shall conduct outreach to 75% or more of the county's unhoused cash assistance clients. I. The outreach will include at least three (3) attempts at contacting an individual using various methods to provide services. 2. WCDHS's outreach efforts will be documented for each household. 3. DELIVERABLE: Outreach 4. DUE: As outlined in Table 7.4. 3. Weld County Department of Human Services shall maintain an ongoing caseload of 20-30 individuals with whom the HSCM will develop housing plans and support an individual from planning to application, to move in, and continue work with the family to build natural supports and resources. The case managers will provide support and case management during the housing search and after the family is rehoused. 1. The HSCM will engage with families/individuals to assess their unique situation and offer referrals to relevant services. In addition, collaboratively create a Housing Stability Plan, help with implementation of the client's plan, monitor, document/review the household's progress, update a housing plan, and track the outcomes of the families as they work towards housing stability. 2. Housing Stability Plans will be individualized, and specific to each household. The plan will break down housing goals into attainable steps. The plans will be simple, easy to read, and helpful. The plan is created by the household and case manager collaboratively. The household will lead the process by establishing their housing goals, and the HSCM will help follow through on the household goals. 3. Each Housing Plan will be documented, and progress will be tracked. The plan will promote independence for the family, but aid with connections to resources, help locating housing, troubleshooting with the household, and overall support. HSCM will help create plans that build upon strengths and promote resiliency. 4. The HSCM will facilitate check -ins with households frequently (minimum once per month) to review progress, readjust Housing Stability Plans, and keep informed of the family's housing situation. HSCM will have consistent contact when first meeting a household experiencing homelessness as the household's needs stabilize in housing and resources contact will become less frequent based on client need. 5. DELIVERABLE: Housing Planning 6. DUE: As outlined in Table 7.4. 4. The WCDHS aims to assist 10 to 15 households receiving Division of Economic, and Workforce Support (DEWS) cash assistance clients are rehoused by the conclusion of the fiscal year. 1. Once an individual is rehoused, their status in the CBMS system will be changed to show that they are no longer unhoused. We will work collaboratively with our Eligibility Department to reflect the information in the CBMS System. 2. The HSCM will check in with the household after they have entered housing. 3. At least $30,000 of this grant funding will be set aside to provide funding on behalf of the customer to re-enter housing. 4. DELIVERABLE: Rehousing 5. DUE: As outlined in Table 7.4. 1. The Contractor shall track and report their efforts to implement the grant and shall provide a quarterly Progress Report to the Department. 1. DUE: As outlined in Table 1.4. 0. DELIVERABLES, TIMELINE AND COMPENSATION The total amount of funding for this fixed price purchase order for all work to be performed pursuant to this Statement of Work is $120,000. This total amount of funding will be the sole compensation to the Weld County Department of Human Services for the services and/or deliverables provided. DELIVERABLES DATE DUE TO THE DEPARTMENT AMOUNT OF TOTAL AWARDED FIXED PRICE PURCHASE ORDER WITH WELD COUNTY DHS Housing Navigator hire and training 07/31/2023 WCDHS is committed to providing our hiring timeline to the Department and our training guidelines in writing. Outreach 06/30/2024 WCDHS will outreach 75% of the households receiving cash assistance that are experiencing homelessness. WCDHS will contact a minimum of 3 times. All outreach attempts will be documented and shared with the Department upon request. We will utilize different communication methods to reach these identified households using all available communication methods. Housing Planning 06/30/2024 WCDHS will work with the family to create a housing plan that is specific to each household. We will work to connect to resources. Each housing plan will be documented and held in a case file. Information will be provided to the department upon request. Rehousing 06/30/2024 Once a household is rehoused, we will work with our Eligibility Department here at WCDHS to update the homeless status in CBMS to housed and update the address. Information will be provided to the department upon request. Quarterly Progress Report Quarterly, on the last day of the month beginning on 9/30/2023 TOTAL $120,000.00 0. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA). 1. Federal law and regulations governing the privacy of certain health information requires a business associate contract between the Department and the contractor. 45 C.F.R. § 164.504(E). Attached hereto and incorporated herein by reference and agreed to by the parties is a HIPAA Business Associate Addendum for HIPAA compliance. Terms of the Addendum shall be considered binding upon the execution of this contract and shall remain in effect during the term of the contract including any extensions. 0. GRANT PROVISIONS 1. This Contract is funded one hundred percent (100%) by a grant from CDHS. Contract Form New Contract Request Ent - In or ration Entity Name* Entity ID* COLORADO DEPARTMENT OF HUMAN -g00003650 SERVICES Contract Name* COLORADO DEPARTMENT OF HUMAN SERVICES (HOUSING NAVIGATOR GRANT PURCHASE ORDER) Contract Status CTB REVIEW ❑ New Entity? Contract ID 7159 Contract Lead* COBBXXLK Contract Lead Email cobbxxlk@co.weld.co.us Parent Contract ID 20230825 Requires Board Approval YES Department Project # Contract Description* COLORADO DEPARTMENT OF HUMAN SERVICES HOUSING NAVIGATOR GRANT PURCHASE ORDER (PO) - RESULT FROM GRANT AWARD TYLER ID#2023-1 1 34. PO FUNDING IS $120,000.00 AND IS FUNDING UNTIL JUNE 30, 2024. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 9,29;23. Contract Type* WORK ORDER Amount* $120,000.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanService sL>weldgov.co rn Department Head Email CM-HumanServices- DeptHeadgweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORN EYSWELDG OV.COM Requested BOCC Agenda Date* 07,'05 (`2023 Due Date. 07,"01,'2023 Will a work session with MCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date" 04/30°2024 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH OH Approved Date 06/28,2023 Final Approval BOCC Approved 8OCC Signed Date 1OCC Agenda. Date 07,`05,2023 Originator COBBXXLK Contact Type Committed Delivery Date Contact Email Finance Approver CHERYL PATTELLI Expiration Date" 06/28)2024 Contact Phone l Purchasing Approved Date Finance Approved Date 06/' 28+202.3 Tyler Ref # 7/5,23 Legal Counsel BYRON HOWELL Contact Phone 2 Legal Counsel Approved Date 06/29/2023 Hello