HomeMy WebLinkAbout20233676.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR SPECIAL YOUTH
OPPORTUNITIES AND EMERGENCY FUNDING,AND AUTHORIZE CHAIR PRO-TEM
TO SIGN-REALITIES FOR CHILDREN CHARITIES
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with a Memorandum of Understanding for
Special Youth Opportunities and Emergency Funding between the County of Weld,State of
Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the
Department of Human Services,and Realities for Children Charities,commencing January 1,
2024,and ending December 31,2027,with further terms and conditions being as stated in said
memorandum of understanding,and
WHEREAS,after review,the Board deems it advisable to approve said memorandum of
understanding,a copy of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County,Colorado,that the Memorandum of Understanding for Special Youth Opportunities
and Emergency Funding between the County of Weld,State of Colorado,by and through the
Board of County Commissioners of Weld County,on behalf of the Department of Human Services,
and Realities for Children Charities,be,and hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be,and hereby is,
authorized to sign said memorandum of understanding.
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 13th day of December,A.D.,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: ddt,,,,,A, EXCUSED
v• �� Mike eman,Chair
Weld County Clerk to the Board
erry L.B k,Pro-Tem
B m. a14,o>�:,
Deputy Clerk to the Boar
y
r�1: K.James
APP ED ORM: MI '1/42 (-) 3
in D.Ross
County ttorney
1711OP Lori Saine
Date of signature: I••I�3
cc:I-1 S D 2023-3676
O l/aq/2.4 HR0095
Cor*vac* 0-7(65
BOARD OF COUNTY COMMISSIONERS
PASS AROUND REVIEW
PASS-AROUND TITLE:Memorandum of Understanding between Weld County Department of Human
Services and Realities for Children Charities
DEPARTMENT:Human Services DATE: December 5,2023
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:The Department is requesting to enter into a Memorandum of
Understanding(MOU)with Realities for Children Charities(RFCC). This MOU outlines the roles and
responsibilities for the Special Youth Opportunities and emergency funding that RCCF provides to serve the
unmet needs of abused and neglected children in Weld County.
The period of this MOU is from January 1,2024 through December 31,2027.At the end of the initial period the
MOU may be renewed in subsequent twelve(12)month intervals unless terminated according to the provisions
within the MOU.
What options exist for the Board?
• Approval of the MOU between WCDHS and RFCC.
• Deny approval of MOU between WCDHS and RFCC.
Consequences:There will not be a MOU between WCDHS and RFCC.
Impacts:Abused and neglected Children in Weld County will not receive Special Youth Opportunities
and will not be provided emergency funding to service unmet needs.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
• Total cost=This is a non-financial MOU.
Recommendation:
• Approval of the Memorandum of Understanding and authorize the Chair to sign.
Support Recommendation Schedule
Places ri BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tem 44'
Mike Freeman,Chair
Scott K.James
Kevin D.Ross 1St
Lori Seine a1,5
Pass-Around Memorandum;December 5,2023—CMS ID 7655 2023-3676
MEMORANDUM OF UNDERSTANDING
BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND
REALITIES FOR CHILDREN CHARITIES
THIS MEMORANDUM OF UNDERSTANDING is entered into this L5 'day of be c ervkbe v 2023,
by and between the Board of County Commissioners,on behalf of the Weld County Department of Human
Services,hereinafter referred to as"Department,"and Realities for Children Charities,a 501(c)(3)charitable
organization,hereinafter referred to as"Contractor".
Purpose
The purpose of this Memorandum of Understanding(MOU)is to enter a partnership with the Contractor to
provide Special Youth Opportunities and emergency funding to serve the unmet needs of abused and neglected
children in Weld County.The Department,on behalf of the children,appreciates the care and generosity of the
Contractor and its donors.
Term of this Memorandum of Understanding
The initial period of this Memorandum of Understanding("MOU"or"Agreement")shall be from January 1,
2024 through December 31,2027.At the end of the initial period,the MOU may be renewed in subsequent
twelve(12)month intervals unless terminated according to the provisions herein.
Roles and Responsibilities of the Contractor
1. Provide emergency funding to the Department upon request on a case-by-case basis with the intention of
supplying a safety net to children who would otherwise go without these services.This funding will be
obtained through annual fundraising events.
2. Notify the Department,upon request,of available funding for use by its children.
3. Provide a funds request form to the Department when requesting funding.The request form is available
through the Agency Portal on the Contractor's website.
4. Screen all fund requests prior to disbursement to determine if the request meets the funding
requirements outlined herein.
5. Notify the Department of any approved funding requests and immediately submit them to the
Department for payment.
6. Notify the Department of any request that does not meet the funding requirements outlined herein,
within eight(8)hours of receipt of the request.
7. Mail or make available for pick up by a designated agent of the Department,all distributed funds
directly from the Contractor and submit for reimbursement monthly and/or allow the Department to
directly pay for approved emergency obligations.
8. Track all fund requests and maintain a running balance of available funds.
9. Respond promptly to requests from the Department for additional information as it pertain to funding
requests and/or this MOU.
10.Meet with Department staff regularly to discuss needs,problems,and other items to ensure a positive
outcome.
Roles and Responsibilities of the Department
1. Demonstrate to the Contractor that the Department is a tax-exempt organization.
2. Ensure that any child receiving services as part of this MOU is considered abused,neglected,or at risk
of being abused and/or neglected.
3. Ensure that any child receiving services as part of this MOU resides in or is currently receiving
assistance in Weld County.
4. Ensure that all other funding resources,such as Medicaid or Victims Compensation,have been
exhausted and no other funding is available.
5. Demonstrate the Contractor's principles toward collaborative and cooperative efforts in serving the
abused and at-risk children locally.
6. Announce Contractor fundraising events and invite potential supporters.
7. Display evidence of the partnership with the Contractor by use of agency stickers,plaque,website,or
other similar items.
8. Provide the Contractor with at least one(1)letter stating the importance of ongoing support after the end
of the MOU term.
9. Designate an agent of Weld County to receive,review,approve,and submit funding requests directly to
the Contractor.
10.Receive and disburse funds as intended per the approved funding requests.
11.Submit monthly invoices to the Contractor for reimbursement of approved emergency expenditures if
funds are not disbursed at the time of request.
12.Respond promptly to requests from the Contractor for additional information as it pertains to funding
requests and/or this MOU.
13.Meet with the Contractor regularly to discuss needs,problems,and other items to ensure a positive
outcome for all parties involved.
Modifications.This Agreement may be modified in writing,in whole or in part,upon approval of the signers.
Termination.This Agreement may be terminated at any time by either party giving thirty(30)days written
notice to the signers.No portion of this MOU shall be deemed to create an obligation on the part of the County
of Weld,State of Colorado,to expend funds not otherwise appropriated,as this MOU is subject to the
availability of funding.Therefore,the Department may terminate this MOU at any time if the source of funding
for the services made available to Contractor is no longer available to the Department,or for any other reason.
Contractor reserves the right to suspend services to clients if funding is no longer available.
Entire Agreement.This MOU contains the entire agreement and understanding between the parties with
respect to the subject matter hereof and may not be changed or modified except as stated herein.This MOU
shall be binding upon the parties hereto,their successors,heirs,legal representatives,and assigns.Contractor
and the Department may not assign any of its rights or obligations hereunder without the prior consent of both
parties.
No Third-Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this MOU,and all rights of action relating to such enforcement,shall be strictly reserved to the
undersigned parties and nothing in this MOU shall give or allow any claim or right of action whatsoever by any
other person not included in this MOU.It is the express intention of the undersigned parties that any entity other
than the undersigned parties receiving services or benefits under this MOU shall be an incidental beneficiary only.
Governmental Immunity.No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied,of any of the immunities,rights,benefits,protections or other provisions,of the Colorado
Governmental Immunity Act§§24-10-101 et seq.,as applicable now or hereafter amended.
Independent Contractor.Contractor agrees that it is an Independent Contractor,and that the Contractor's
officers,agents or employees will not become employees of the Department,nor entitled to any employee
benefits from the Department as a result of the execution of this MOU.Contractor shall perform its duties
hereunder as an Independent Contractor.Contractor shall be solely responsible for its acts and those of its
agents and employees for all acts performed pursuant to this MOU.Contractor,its employees and agents are
not entitled to unemployment insurance or workers'compensation benefits through the Department and
the Department shall not pay for or otherwise provide such coverage for Contractor or any of its agents
or employees.Unemployment insurance benefits will be available to Contractor and its employees and
agents only if such coverage is made available by Contractor or a third party.Contractor shall pay when
due all applicable employment taxes and income taxes and local head taxes(if applicable)incurred
pursuant to this MOU.
Severability.If any term or condition of this MOU shall be held to be invalid,illegal,or unenforceable by a
court of competent jurisdiction,this MOU shall be construed and enforced without such provision,to the extent
that this MOU is then capable of execution within the original intent of the parties.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year
first above written.
� COUNTY:
r ATTEST: � o;� BOARD OF COUNTY COMMISSIONERS
Weld C. n Clerk to the Bo d WELD COUNTY,COLORADO
By: _ �, �zC�i%LGK
Deputy Cler/o th-Boa�I IE,1���� erry L. uck, Pro-Tem
DEC 1 3 2023
I 0
`1861 ( '��`r=��*�y/`
(
4"� 0 CONTRACTOR:
Vocrryi Realities for Children and Charities
308 East County Road 30
Fort Collins,Colorado 80525
(970)484-9090
Cf a{�Sec/tei
By, Craig Seche Nov 29 20231302 MST)
Craig Secher,President
Nov 29,2023
Date:
02002 ��
SIGNATURE REQUESTED: Weld/RFCC MOU
2024
Final Audit Report 2023-11-29
Created: 2023-11-29
By: Windy Luna(wluna@co.weld.co.us)
Status: Signed
Transaction ID: CBJCHBCAABAAPUL4ZJtL2155nUEjFzSK4YgT4DQh3ft0
"SIGNATURE REQUESTED:Weld/RFCC MOU 2024"History
t Document created by Windy Luna(wluna@co.weld.co.us)
2023-11-29-6:50:06 PM GMT
El Document emailed to Craig Secher(craig@realitiesforchildren.com)for signature
2023-11-29-6:51:07 PM GMT
n Email viewed by Craig Secher(craig@realitiesforchildren.com)
2023-11-29-8:02:39 PM GMT
4 Document e-signed by Craig Secher(craig@realitiesforchildren.com)
Signature Date:2023-11-29-8:02:52 PM GMT-Time Source:server
Q Agreement completed.
2023-11-29-8:02:52 PM GMT
y' Powered by
` Adobe
Acrobat Sign
Contract For
Entity Information
Entity Name* Entity ID* Q New Entity?
REALITIES FOR CHILDREN @00032088
CHARITIES INC
Contract Name* Contract ID Parent Contract ID
REALITIES FOR CHILDREN CHARITIES(MEMORANDUM 7655
OF UNDERSTANDING) Contract Lead* Requires Board Approval
Contract Status WLUNA YES
CTB REVIEW
Contract Lead Email Department Project#
wluna@weldgov.com;cob
bxxik@weldgov.com
Contract Description*
NEW MOU.WE ENTER INTO THIS MOU ON AN ANNUAL BASIS.CONTRACTOR PROVIDES SPECIAL YOUTH
OPPORTUNITIES AND EMERGENCY FUNDING TO SERVE THE UNMET NEEDS OF ABUSED AND NEGLECTED
CHILDREN IN WELD COUNTY.TERM:1/1/24-12/31/24.NON-FINANCIAL MOU.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 12/07/2023.
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 12/09/2023
12/13/2023
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov. NO
Renewable*
com
NO Does Contract require Purchasing Dept.to be
Department Head Email included?
Automatic Renewal CM-HumanServices-
DeptHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
10/31/2024
Termination Notice Period Committed Delivery Date Expiration Date*
12/31/2024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/11/2023 12/11/2023 12/11/2023
Final Approval
BOCC Approved Tyler Ref*
AG121323
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
12/13/2023
Houstan Aragon
From: noreply@weldgov.com
Sent: Monday,November 18,2024 1:45 PM
To: CM-ClerktoBoard;Windy Luna;Lesley Cobb;CM-HumanServices-DeptHead
Subject: Fast Tracked Contract ID(8873)
Follow Up Flag: Follow up
Flag Status: Flagged
Contract#8873 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:REALITIES FOR CHILDREN CHARITIES INC Contract Name:REALITIES FOR CHILDREN
CHARITIES,INC.(MEMORANDUM OF UNDERSTANDING)Contract Amount:$0.00 Contract ID:8873
Contract Lead:WLUNA
Department:HUMAN SERVICES
Review Date:10/31/2025 ayAk v0,6\ ���
Renewable Contract:YES \E- �
Renew Date:1/1/2025 \`--Q'
Expiration Date:
Tyler Ref#:20233676
Thank-you
g-COCAS
Houstan Aragon
From: Windy Luna
Sent: Monday,November 18,2024 1:42 PM
To: CTB
Cc: HS-Contract Management
Subject: FAST TRACK ITEM:Realities for Children Charities Memorandum of Understanding(Tyler
ID#2023-3767)(CMS 8873)
Attachments: RFCC MOU 2024(e).pdf;No changes-Julie R..pdf;No changes-RFCC.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Good afternoon CTB,
FAST TRACK ITEM:
Attached please find the Memorandum of Understanding between the Weld County Department of Human
Services and Realities for Children Charities,Tyler ID#2023-3676. I have also included communication from
the DHS Child Welfare Division and Realities for Children stating no changes are needed for 2025.
The term of this agreement is January 1,2024 through December 31,2027.There are no changes to the
agreement and it is being Fast Track in CMS for tracking purposes only(CMS#8873).
Thank you,
Windy Luna
Contract Administrative Coordinator
Weld County Dept.of Human Services
Contract Management Team
315 N.11th Ave.,Bldg A
PO Box A
Greeley,CO 80632
(970)400-6544
wluna(c�weld.gov
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you
have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
1
Houstan Aragon
From: Onbase
Sent: Wednesday,November 12,2025 3 51 PM
To: CM-ClerktoBoard,Sara Adams,Lesley Cobb,CM-HumanServices-DeptHead
Subject: Fast Tracked Contract ID(10086)
Contract#10086 has been Fast Tracked to CM-Contract Maintenance
You will be notified in the future based on the Contract information below
Entity Name REALITIES FOR CHILDREN CHARITIES INC Contract Name REALITIES FOR CHILDREN CHARITIES,
INC(MEMORANDUM OF UNDERSTANDING)Contract Amount$0 00 Contract ID 10086 Contract Lead SADAMS
Department HUMAN SERVICES
Review Date 10/31/2026 n va0Ab 1O )
Renewable Contract YES l ,p
Renew Date 12/31/2026 co,-\-1-v0- \ `Ae
Expiration Date
Tyler Ref#.
Thank-you
' 1 267.3-"3 Unto
t'a.009S
Houstan Aragon
From: Sara Adams
Sent. Wednesday,November 12,2025 3 48 PM
To: CTB
Cc: HS-Contract Management
Subject:,, FAST TRACK-Realities for Children Charities MOU(CMS 10086)
Attachments:, RFCC MOU 2024(e)pdf
Good afternoon CTB,
FAST TRACK ITEM
Attached please find the Realities for Children Charities MOU(Tyler ID#2023-3676).The term of this
MC)U°is through 12/31/2027 and is reviewed on a yearly basis No changes are required This will be a
Fast'Track item in CMS for tracking purposes only(CMS#10086)
Thank you,
Sara
couwnr,co'
Sara Adams
Contract Administrative Coordinator
Department of Human Services
Desk.970-400-6603
P 0 Box A,315 N 11th Ave,Greeley,CO 80632
3x14 6°J
Jam Our Team
Important:This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise
protected from disclosure If you have received this communication in error,please immediately notify sender by
return e-mail and destroy the communication Any disclosure,copying,distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited
1
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