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Home My WebLink About20231539.tiffRESOLUTION RE: APPROVE CONTRACT AMENDMENT #2 FOR COLORADO COMMUNITY RESPONSE PROJECT AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Contract Amendment #2 for the Colorado Community Response Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Early Childhood, commencing July 1, 2021, and ending June 30, 2024, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Contract Amendment #2 for the Colorado Community Response Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Early Childhood, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign and submit said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of June, A.D., 2023, nunc pro tunc July 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddtA.A,Je,L; Weld County Clerk to the Board BY: AP County Attorney Date of signature: O6/13 /23 w:a Mike man, Chair erry Jr. B k, Pro-Tem Scott K. James Lori Saine cc:l-LSD O7/06/23 2023-1539 HR0095 CoMvac - I Dtkco9z5 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 2, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Colorado Community Response (CCR) Grant Amendment #2 with the Colorado Department of Early Childhood (CDEC) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Colorado Community Response (CCR) Grant Amendment #2 with the Colorado Department of Early Childhood. In 2021, the Department of Human Services' Family Resource Division (FRD) was awarded funding as part of the State's Colorado Community Response (CCR) Grant for prevention programs. This initial contract is known as Tyler ID: 2021-1651 and the Amendment #1 is known as Tyler ID: 2022-1792. With this funding, FRD provides voluntary case management services to a minimum of 40 Weld County families who have been reported to child protection but screened out, closed after initial assessment, or referred by a community agency. The focus of the prevention program is on providing access to needed concrete services and enhancing support networks to meet families' needs. This amendment extends the term of the contract through June 30, 2024. The total amount of funding awarded for this third term is $126,518.00, bringing the total award amount to $379,554.00. I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign via DocuSign. Approve Recommendation Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; May 2, 2023 - CMS ID 6925 2023-1539 1,21 lOO5 COLORADO Department of Early Childhood CONTRACT AMENDMENT #2 SIGNATURE AND COVER PAGE State Agency Colorado Department of Early Childhood 710 South Ash Street, Building C Glendale, CO 80246 Original Contract Number 22 IHIA 169577 Contractor Amendment Contract Number Weld County Department of Human Services 24 QAAA 181632 315 N. 11cuAvenue, Building A Greeley, CO 80632 Current Contract Maximum Amount Contract Performance Beginning Date Initial Term July 1, 2021 State Fiscal Year 2022 $126,518 Current Contract Expiration Date June 30, 2024 Extension Terms State Fiscal Year 2023 $126,518 State Fiscal Year 2024 $126,518 Total for All State Fiscal Years $379,554 Signature Page begins on next page 4 Amendment Contract Number. 24 QAAA 181632 Page 1 of 4 CDEC V.2 Rev. 07/08/2022 („20,25-/5&I' DocuSign Envelope ID: 226F1209-85AD-4818-BA8B-2DD53FEAC573 COLORADO Department of Early Childhood THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. CONTRACTOR Weld County Department of Human Services EDocuSigned by: -NOk. C7IB0DB000 �LSP{i... By: Mike Freeman, hair of the Board of Commissioners Date: 6/22/2023 STATE OF COLORADO Jared Polis, Governor Colorado Department of Early Childhood Lisa Roy, Ed.D., Executive Director DocuSigned by: (,thL Co, F11A91r07 4d4C0 By: Lisa Castig�ia, Deputy Chief Financial Officer Date: 6/22/2023 In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD CrOevi DocuSigned by: Ww By: El2rtc 79t1ont4w Andrea uric om illiamson / Telly Belton Amendment Effective Date: 6/22/2023 -- Signature and Cover Pages End -- Amendment Contract Number: 24 QAAA 181632 Page 2 of 4 CDEC V.2 Rev. 07/08/2022 .1O,2_1- /0"39 fee 1. PARTIES COLORADO Department of Early Childhood This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment or July 1, 2023,whichever is later and shall terminate on the termination of the Contract. 4. PURPOSE The Weld County Department of Human Services shall provide comprehensive voluntary case management and advocacy services for families reported to child protective services but screened out and/or closed after initial assessment; these services will increase enrolled families' protective capacities by promoting individual, family, and community strengths; and will address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services. By partnering with families in the early stages of child maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County. The Weld County Department of Human Services will provide intensive coordination of community -based supports (case management, financial decision making, social capital opportunities and flex funding) based on family identified goals. This Amendment extends the contract expiration date, increases funds for SFY 24 services, and amends Exhibits A, B, and C. 5. MODIFICATIONS Amendment Contract Number: 24 QAAA 181632 Page 3 of 4 CDEC V.2 Rev. 07/08/2022 COLORADO Department of Early Childhood The Contract and all prior amendments thereto, if any, are modified as follows: A. Extend the Contract Expiration Date from June 30, 2023, to June 30, 2024 The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. B. Increase the Contract Amount for SFY 24 by $126,518 and Increases the Maximum Amount for All State Fiscal Years from $253,036 to $379,554. The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown on the Signature and Cover Page for this Amendment. C. Exhibit A — Statement of Work Exhibit A — Amendment #2, which is attached and incorporated by this Amendment, shall be added to Exhibit A of the Original Contract. D. Exhibit B — Budget Exhibit B — Amendment #2, which is attached and incorporated by this Amendment, shall be added to Exhibit B of the Original Contract. E. Exhibit C — Additional Provisions Exhibit B — Amendment #2, which is attached and incorporated by this Amendment, shall replace to Exhibit C — Amendment #1 of the Original Contract. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Amendment Contract Number: 24 QAAA 181632 Page 4 of 4 CDEC V.2 Rev. 07/08/2022 isce COLORADO Department of Early Childhood STATEMENT OF WORK (SOW) COLORADO COMMUNITY RESPONSE WELD COUNTY DEPARTMENT OF HUMAN SERVICES 315 N. 11TH AVENUE P.O. Box A. GREELEY, CO 80632 JULY 1, 2023 -JUNE 30, 2024 Page 1 of 8 Exhibit A -Amendment #2 COLORADO Department of Early Childhood INTRODUCTION/BACKGROUND Exhibit A -Amendment #2 The mission of the Colorado Department of Early Childhood (CDEC) is to ensure the delivery of a comprehensive, community -informed, data - driven, high quality and equitable early childhood system that supports the care, education, and well-being of all Colorado's young children, their families and early childhood professionals in all settings. Colorado Community Response (CCR) is a voluntary prevention program administered by CDEC that works with families who have been reported to county child welfare programs for alleged child abuse or neglect, but who are not receiving services because the referral was 1) screened out, or 2) screened in for further assessment, but the assessment was closed due to a finding that the report could not be substantiated. CCR sites receive referrals directly from County Human Services Departments. CCR sites are also able to refer families internally, not to exceed 25% of the overall number served. The CCR program seeks to address the link between poverty and child maltreatment and prevent child neglect by connecting enrolled families to vital economic services, community resources, and social networks. CCR is designed to be a two -generation strategy providing opportunities that meet both the needs of the parents and the needs of the children. The program was developed around the Strengthening Families Protective Factors Framework, a framework developed by the Center for the Study of Social Policy (CSSP) over the last decade. The purpose is to increase family strengths, enhance child development, and reduce child maltreatment. This approach helps child welfare systems, early education, child maltreatment prevention organizations, and other programs work with parents to build protective factors that, when present, increase the overall well-being of children and families. The protective factors include social connections, parental resilience, concrete support in times of need, knowledge of parenting and child development, and social emotional competence in children. SCOPE OF WORK Weld County Department of Human Services CCR/Prevention Team within the Family Resource Division shall collaborate with the Child Welfare Division to ensure coordination of CCR referrals and services. CCR Navigators shall increase enrolled families' protective capacities by promoting individual, family, and community strengths and by providing intensive support and coordination of community -based resources (case management, financial coaching, social capital opportunities, and flex funding) based on family -identified goals in the home or other locations/formats convenient for the family. PERIOD OF PERFORMANCE July 1, 2023 —June 30, 2024 Page 2 of 8 a WORK PLAN COLORADO Department of Early Childhood Exhibit A -Amendment #2 Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES Outcome statement: strengths community Weld other From participating supportive County July and 1, -based 2023, CCR shall families. services. supports, program address to June 30, the shall with link 2024, a increase between CCR goal of Navigators serving enrolled poverty 30 families' and shall families child provide protective maltreatment over the comprehensive performance capacities by connecting by case promoting period, management enrolled based individual, on families and goals family intensive identified to vital and coordination economic by community CCR and of Key fiscal Activity grant A: year. Shall Up provide to 25% of comprehensive referrals voluntary may come from services a provider for families agency. referred with a screen -out or closed assessment from child welfare during the 2023-2024 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category A.1 program and Referrals via via internal provided secure process. method to July June 1, 2023, 30, 2024 to Referrals CDEC shall system. data be entered delivered -system. by via site Internal secure in CDEC method referrals data- to Referrals secure CDEC method data shall -system be and available accessed via via Child Supervisors, Resource CCR Navigators Welfare Supervisor, Family Personnel texts, A.2 reviewed and Navigator Multiple shall Greeting visits. Referred assigned be letters, done by for modes Cards, CCR to and families outreach. including CCR of phone Supervisor outreach drop shall CCR calls, by be July June 1, 2023, 30, 2024 to CCR families business Supervisor to days CCR of shall worker receiving assign within referral. referred 2 All information and attempts Outreach documented system of completion. referred a minimum shall within attempts shall family's be in 2 the of completed. business be 4 shall CDEC reviewed outreach be days data Family Supervisor, Navigators Resource CCR Personnel A.3 enroll Families in the shall CCR voluntarily program. July June 1, 2023, 30, 2024 to local CCR families. High Assessments, shall Navigators child Risk be internal. 75% welfare, and of and Family shall referrals up including strive Safety to 25% to shall of closed serve be referrals from 30 100% participate complete Consent, Agreement, Financial Budget of Inventory. families the Participation Health in Intake, CCR following: agreeing shall Survey, CFSA to Data 2.0, and Family Supervisor, Navigators Resource CCR Personnel Page 3 of 8 COLORADO Department of Early Childhood Exhibit A -Amendment #2 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category training A.4 Assessment Colorado and 2.0 support Family (CFSA) Support July June 1, 2023, 30, 2024 to training CCR Supervisors and CFSA offered Association Supervisors Family upon 2.0 by community the shall as Navigators onboarding. Family needed. shall complete engage of Resource and practice Navigators CFSA in the Center 2.0 CCR Supervisors the Training monitored intermediary. use Family of attendance shall the by Navigators CFSA CCR be certified 2.0 to tool. be and in Family Supervisor, Navigators Resource CCR Personnel, Training tool. A.5 be measured domains Family using functioning across the 14 CFSA shall 2.0 July June 1, 2023, 30, 2024 to Utilizing skills, engage complete CCR families Motivational the Family CFSA in a Navigators conversation 2.0 Interviewing assessment shall and tool. 100% participate complete baseline. families additional program collected entered system completion of into within families the 80% shall completion. from in CFSA the CFSA the of have the 30 CDEC agreeing program participating 2.0 days an tool 2.0 upon Data shall data of at shall to be Family Supervisor, Navigators Resource CCR Personnel identified A.6 work families progress CCR in Navigators partnership to goals set family- and with document shall July June 1, 2023, 30, 2024 to In Income, Navigators goals, economic participation. Transportation, Education, Coverage). partnership to include Employment, shall domain Cash with (Economic Food assist at during Savings, the least Security, family, with one Housing, program goals and setting goal Health CCR in include Adult the identify 100% participate set economic participation. support shall system completion. goals, of be topic goal entered within families including in goal the and attainment. during Navigators 30 into agreeing program days activities one the program of CDEC shall shall Data to to Family Supervisor, Navigators Resource CCR Personnel A.7 Resources provided achieving to identified assist shall the be family goals. in July June 1, 2023, 30, 2024 to CCR goals resources attainment. Family and identify needed Navigator with to support shall the family discuss goal internal 100% shall data completion. system of be documented and resource within This external includes referrals 30 in days referrals. CDEC of Family Supervisor, Navigators Resource CCR Personnel Page 4 of 8 a COLORADO Department of Early Childhood Exhibit A -Amendment #2 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category integrated A.8 Protective services Strengthening offered. Factors throughout Families are all CCR July June 1, 2023, 30, 2024 to training trainer All complete Families Navigators knowledge opportunities factors CCR utilizing network and Family the training shall from family online to upon training promote Navigators or the use strengths. Strengthening in-person/virtual certified the onboarding. learned to protective shall provide Colorado Training monitored intermediary. participating complete CFSA 2.0. attendance section by families CCR 100% to of shall B of the be Family Supervisor, Navigators Resource CCR Personnel, Training the the A.9 social opportunities Social being network. Navigators individual, resources capital capital, part of shall building to families. at is one a social the defined gains level offer of as by July June 1, 2023, 30, 2024 to At opportunity families. availability provided social minimum, network. as shall Activities and a one result return social be offered should of of participation capital resources to reinforce building in the a Social details CDEC days capital shall data of the be system event. building entered within activity into the 30 Family Supervisor, Navigators Resource CCR Personnel, & Operating Supplies Key the Activity 2023-2024 B: Shall fiscal grant address year. the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services during Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category B.1 shall financial families. CCR increase Family well-being knowledge Navigator for of July June 1, 2023, 30, 2024 to the Newly Navigators/Supervisors person/virtual Health required onboarded Institute Financial training (FHI) Family Health and online shall 6 complete 2 -day Financial courses. in CCR receive completion person/virtual and courses. be intermediary 6 monitored Family online certificate Training for Navigator learning in- 2 -day by of attendance CCR training shall to Family Supervisor, Navigators Resource CCR Personnel, Training 13.2 shall eligibility and process CCR assess assist family for when with families' public appropriate. application Navigator benefits July June 1, 2023, 30, 2024 to In family financial and partnership benefits Navigator health inventory with survey shall families, complete and worksheet. the CCR income the 100% CCR financial incomes worksheet. shall of families complete health and survey benefits enrolled the inventory and in the Family Supervisor, Navigators Resource CCR Personnel Page 5 of 8 a COLORADO Department of Early Childhood Exhibit A -Amendment #2 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category B.3 shall funding family receiving have goal. CCR provide a relevant need. to family flex one-time meet All funding economic Navigator an families immediate flex shall July June 1, 2023, 30, 2024 to the CCR receiving shall economic flex family funding work funds. with goal Navigator families related form CCR for shall Family to any to flex complete set family Navigator funding. an information 100% funding form data receiving a documented system. related system. of completed families shall economic flex 100% shall in have funding the in receiving be flex the of goal. CDEC families shall funding CDEC Goal data flex set Family Supervisor, Navigators Resource CCR Personnel, & Operating Supplies key Activity program requirements. C: Shall work in partnership with the CCR community to promote knowledge sharing, skill development, networking, and up-to-date knowledge of CCR Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category the technical training, C.1 organization, fidelity, monitoring. Work CCR quality in Intermediary assistance and partnership regarding performance improvement, (TA), with model July June 1, 2023, 30, 2024 to training, CCR program collaborate regarding sites delivery and shall quality with performance maintain and the improvement, intermediary actively fidelity monitoring. TA to CCR and training the intermediary Attendance monitored. be system. shall collaboration by entered year. the be CCR shall Quality monitored in Assessment at Required Program meetings be the with shall and tracked CDEC throughout the be fidelity data of obtained Manager. and and data shall Family Supervisor, Navigators Resource CCR Personnel, Training C.2 monthly discuss ensure awareness between Connect with referral knowledge agencies. of at CCR DHS minimum volume partners and within and lx or to July June 1, 2023, 30, 2024 to Regular connection adequate of CCR (at program referral least with 1 local x volume monthly) DHS and shall knowledge ensure Referral monitored Manager Referral available the CDEC volume data and to by data site intermediary. shall CCR system. supervisors shall Program be be made via Family Supervisor, Navigators Resource CCR Personnel C.2 quarterly Participation regional in the meetings. July June 1, 2023, 30, 2024 to Attendance the regional and meetings. active participation at Attendance CCR related shared intermediary to meetings by intermediary. shall be Information shall tracked by be Family Supervisor, Navigators Resource CCR Personnel, Training C.3 monthly Participation CCR collaborative in the July June 1, 2023, 30, 2024 to Attendance the required. sharing colleagues and/or monthly information watching Attendees in and CCR the active collaborative agency recordings. are with participation responsible other as needed call at is for Attendance the intermediary Manager. meeting shall by and CCR be state tracked Program at Family Supervisor, Navigators Resource CCR Personnel, Training call. Page 6 of 8 a COLORADO Department of Early Childhood Exhibit A -Amendment #2 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category C.4 grantee Attend orientation the biennial CCR Fall 2023 Attend biennial held and _ CDEC/intermediary in communicated and CCR -person. actively grantee Details participate by orientation to well -be in -determined advance. in the to be All organization shall by Program CCR be CCR tracked staff intermediary Manager. attend. from Attendance at the meeting and state Family Supervisor, Navigators Resource CCR Personnel/Travel Key Activity D: Monitoring and Reporting _ Time Period Deliverable Measurement Person(s) Responsible Budget Category Tasks I).1 Invoices Monthly Invoices to CDEC. submitted on a monthly basis Contractor invoices each be first submitted month. week by shall the of 20th Final by July submit billing the end 2024. day all of of must the Family Supervisor, Resource Head. Head Fiscal Resource Division Family Division Personnel D.2 programmatic CDEC. Submit final reports to Q4 information. Reports fashion shall and include be submitted all requested in a timely to Final business CDEC reports no later day shall of than July be submitted 2024. the last Family Supervisor, Resource Head Resource Family Division Personnel D.3 designated measures CDEC methodology Report data and on outcomes collection comply system. CDEC and with July June 1, 2023, to 30, 2024 All data required -system data is entered into CDEC Required into designated days outreach management instrumentation CDEC indicated data attempts, data number shall -system above notes, tool). case be entered of business (i.e., within Family Supervisor, Navigators Resource CCR Personnel SCHEDULE/M ILESTONES 1. Contractor shall strive to meet goal of serving 30 families per each full-time CCR Navigator for a total of 30 families. 75% of referred families shall be from child welfare and 25% shall be provider agency referrals. 2. Contractor shall ensure, at minimum, 100% of families complete a baseline CFSA 2.0 and 80% complete a CFSA 2.0 upon program completion. 3. Contractor shall ensure that 100% of families set goals and 100% of families set at least one economic goal. 4. Contractor shall ensure that 100% of families enrolled in CCR services shall complete the income and benefits inventory worksheet and financial health survey. Page 7 of 8 a COLORADO Department of Early Childhood Exhibit A -Amendment #2 5. Contractor shall ensure all new staff complete required onboarding training. Required trainings include CFSA 2.0, virtual/in-person 2 - day training and 6 online -courses with FNI, CCR model training, Strengths -Based Case Management. Protective Factors, Mandated Reporter. and CDEC data system training. 6. Contract shall attend and participate in regular CCR meetings and convenings and maintain up-to-date community partnerships. 7. Contractor shall submit all invoices by the 20th day of each month. Final billing must be submitted by the end of the first week of July 2024. 8. Contractor shall support and provide resources necessary for the family Navigator to meet CCR expectations. ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC). The designated program manager and CDEC-funded intermediary partner shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. Page 8 of 8 Exhibit B - Amendment #2 taealCOLORADO littor Department of Early Childhood Colorado Department of Early Childhood BUDGET WITH JUSTIFICATION FORM Contractor Name Weld County Budget Period July 1, 2023 - June 30, 2024 Project Name Colorado Community Response Program Contact Name, Title Phone Email Julie Witkowski, FRD Division Head 970-400-6777 witkowjx@weldgov.com Fiscal Contact Name, Title Phone Email Tammy Maurer, Fiscal Division Head 970-400-6533 maurertk@weldgov.com Expenditure Categories Personnel Services - Salaried Employees SFY 2024 Position Title Description of Work and Fringe Benefits Gross or Annual Salary Fringe Percent of Time on Project Total Amount Requested from CDEC CCR Navigator Implementation of the CCR Program. Half time CCR $79,577 $25,465 50% $52,521 CCR Navigator Implementation of the CCR Program. Half time CCR $66,670 $21,334 50% $44,002 Family Resource Supervisor Supervision of CCR Navigators and CCR Program $93,592 $20,590 12% $13,702 Total Personnel Services (including fringe benefits) $110,225 Contractors/Consultants (payments to third parties or entities) SFY 2024 Name Description of Item Total Amount Requested from CDEC No costs in this category will be reimbursed by CDEC $0 , Total Contractors/Consultants $0 Travel SFY 2024 Item Description of Item Total Amount Requested from CDEC Mileage Staff travel for visiting families $1,351 Grantee Orientation State sponsored orientation for two CCR staff members. Costs include registration, per -diem rates for food, lodging, mileage, and other expenditures related to participation. $718 Total Travel $2,069 Supplies & Operating Expenses SFY 2024 Item Description of Item Total Amount Requested from CDEC FHI Subscription Annual Financial Health Institute Subscription $2,495 Flex Funding One-time financial assistance for families $9,489 Building Social Capital Support social capital events such as support groups and child abuse prevention community activities $1,740 Total Supplies & Operating Expenses $13,724 Training and Technical Assistance SFY 2024 Item Description of Item Total Amount Requested from CDEC Professional Development State -approved trainings and professional development opportunities $500 Total Training and Technical Assistance $500 Items that cannot be included in Modified Total Direct Costs (MTDC) SFY 2024 Item Description of Item Total Amount Requested from CDEC No costs in this category will be reimbursed by CDEC $0 Total Items that cannot be included in MTDC $0 TOTAL DIRECT COSTS $126,518 Uniform Guidance § 200.68 - MTDC means all direct salaries up to the first $25,000 of each subaward. MTDC remission, scholarships and fellowships, excludes and wages, applicable equipment, capital participant support costs MODIFIED TOTAL DIRECT COSTS fringe benefits, materials and supplies, services, expenditures, charges for patient care, rental and the portion of each subaward in excess (MTDC) travel, and costs, tuition of $25,000. $126,518 Page 1 of 2 Exhibit B - Amendment #2 Indirect [not to exceed 10% unless Negotiated Federal Indirect Costs Cost rate or Negotiated State Indirect Cost rate is attached] SFY 2024 Item Description of Item Total Amount Requested from CDEC No costs in this category will be reimbursed by CDEC $0 Total Indirect $o TOTAL $126,518 *Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0) Page 2 of 2 sat COLORADO Department of Early Childhood ADDITIONAL PROVISIONS 1. Service Provisions Exhibit C — Amendment #2 The Contractor shall provide the services according to the plans submitted in the "Statement of Work", attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this contract shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW) require an amendment to the contract. 2. Goals and Objectives The Contractor shall be responsible for the achievement of any goals and objectives as specified within the Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by the State to the Contractor allowing adequate time for compliance during the term of this contract. 3. Copy of Subcontract The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract Representative upon execution. 4. Payment In consideration of the provision of services and reporting and subject to all payment and price provisions and further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of this contract. A. The Contractor shall submit requests for payment to CDEC Invoicing(a,state.co.us no less than monthly on forms prescribed and provided by the State. B. Payment shall be made on a cost reimbursement basis for services rendered. C. It is understood any vacancy savings in the personnel category and/or any savings in any other category shall require written approval from the State prior to any redistribution of any savings by the Contractor. ANY COST SAVINGS THAT ARE REDISTRIBUTED BY CONTRACTOR WITHOUT WRITTEN APPROVAL SHALL NOT BE REIMBURSED BY THE STATE. D. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT BE PAID BY CDEC. If Contractor has a legitimate need for additional funds, the Contractor shall request additional funds from the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall review each request and notify Contractor in writing of approval or denial. Approval of additional funds shall require an official modification to the Contract by Amendment or Option Letter. Page 1 of 4 Revision Date 03/01/2023 COLORADO Department of Early Childhood Exhibit C — Amendment #2 E. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month. End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to CDEC Invoicinggstate.co.us. Final invoices for services prior to June 30th shall be submitted by September 14th. Invoices received after September 14th may not be paid. F. The Contractor shall maintain source documentation to support all payment requested pursuant to this contract. All source documentation shall be provided to the State by the Contractor upon request. G. It is understood that the State reserves the right to offset funds pursuant to this contract based on the discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of funds is interpreted to apply to specific terms of prior year contracts and includes without limitation requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes. H. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State determines the Contractor is not needing/using the funding allocated for the Contractor's work in the Contract, the State shall remove these funds from the contract budget by Option Letter for a proportional reduction of services with prior written notification to the Contractor. This provision does not allow for a reduction in the rate of pay. 5. Participation The Contractor representative(s) is required to participate in any Department of Early Childhood sponsored meetings related to this contract. 6. Supplanting Payments made to the Contractor under this contract shall supplement and not supplant other state, local or federal expenditures for services associated with this contract. 7. Budget Changes Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to the budget related to the budget revision request. The total dollar amount of the contract budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 10%, adding new expense lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to the Indirect Costs portion of the budget are allowable without a formal amendment. Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual employee if a position currently listed in the contract becomes vacant and the new incoming employee shall be hired at a higher or lower salary. No increase within the salary range is authorized without prior written approval from CDEC. Adding additional staff requires an amendment to the contract. Vacancy savings cannot Page 2 of 4 Revision Date 03/01/2023 ISO COLORADO Department of Early Childhood Exhibit C — Amendment #2 be used to change salary amounts for existing personnel without an amendment. Any change to personnel requires prior written approval from CDEC staff. This process shall never change the Contract Maximum Amount. Contractor must use available unused funds from either vacancy savings or another category within the contract. The revision request may not at any time compromise the integrity of the funded program as determined by CDEC program staff. 8. Travel Travel costs must be listed in Exhibit B — Budget under travel including airfare, hotel, mileage and per diem costs. A. Mileage shall not exceed the State mileage rate per https://www.colorado.gov/pacific/osc/travel-fiscal-rule. B. Per Diem shall not exceed the State per diem rate for the area of travel per https://www.colorado.gov/pacific/osc/travel-fiscal-rule. C. Hotel rates cannot exceed any rate established for conference attendance. D. Usage of airfare or Out of State Travel requires pre -approval from CDEC. 9. Critical Incident Reporting Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency staff member of any family support program staff funded through the Department of Early Childhood (CDC), the agency must report in writing the details of the critical incident to the CDEC Program Manager for the involved family support program. Critical incidents may include, but are not limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family support program; involuntary termination of a program staffs employment; criminal allegations involving program staff and related to his/her employment; negative media attention about the family support program; any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child or family. 10. Mandated Reporting A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters must report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844- 264-5437). B. All program staff are required to take the online mandatory reporter training on the Colorado Department of Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated- reporter-training. Page 3 of 4 Revision Date 03/01/2023 fte 11. Gift Cards COLORADO Department of Early Childhood The Distribution of Gift Cards, where applicable, shall adhere to the following: Exhibit C — Amendment #2 A. The contractor agency must have a written Gift Card Distribution Policy in place and this plan must be approved by the Department of Early Childhood before gift cards may be purchased. The policy must include maintaining an audit log of gift card purchases and disbursements and a process for routine reconciliations. B. The contractor agency's gift card policy must ensure that gift cards cannot be redeemed for cash and must restrict the recipient from using gift cards for alcohol, firearms, tobacco, lottery tickets, or entertainment. C. Gift Cards must be distributed to recipients within five (5) business days of purchase. D. Gift Cards should be given at the conclusion of an event or upon completion of an activity or milestone. E. Contractor agency staff shall have recipients sign a form that includes the following: Date, Name of Gift Card Recipient, Purpose of Gift Card, Signature of Gift Card recipient acknowledging receipt of Gift Card and Gift Card Amount. F. The contractor cannot request reimbursement for the cost of gift cards until distribution of the gift cards has been made to recipients. Additionally, the contractor must maintain adequate documentation to show a record of all gift card distributions. G. The contractor shall be held responsible for inappropriate use of gift cards. 12. SAM.GOV Requirement for State Funded Contracts A. Individuals who are excluded from participation in federal health care programs are also prohibited from participating in federal government procurement and non -procurement programs according to title 2 of the Code of Federal Regulations (CFR) § 376.147 and 42 CFR part 1001, which clarifies that this applies to individuals and entities. B. Any individual or entity excluded from participation in Medicare, Medicaid, and other Federal health care programs under Title XI of the Social Security Act, 42 U.S.C. 1320a-7, 1320a -7a, 1320c-5, or 1395ccc, and implementing regulation at 42 CFR part 1001, will be subject to the prohibitions against participating in covered transactions, as set forth in this part and part 180, and is prohibited from participating in all Federal Government procurement programs and non -procurement programs. C. Contractor shall have a formal written policy regarding SAM.gov checks for all staff upon hiring and not less than annually including procedures for maintaining records of the evidence of this check. Page 4 of 4 Revision Date 03/01/2023 Contract Form New Contract Request Entity Information Entity Name* Entity ID* COLORADO DEPARTMENT OF EARLY X00004256 CHILDHOOD Contract Name* Contract ID COLORADO DEPARTMENT OF EARLY CHILDHOOD 6925 (COLORADO COMMUNITY RESPONSE (CCR) AMENDMENT 2) Contract Status CTB REVIEW Contract Lead* APEGG New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # apegg@weldgov.com;cobbx xlk@weldgov.com Contract Description* AMENDMENT 2. NEW EXPIRATION DATE: 6/30:2024. CCR GRANT FOR FRD. RELATED TO TYLER IDS: 2021-1651 & 2022- 1792. FUDING FOR SFY23: $126,518.00. TOTAL FUNDING FOR ALL FISCAL YEARS: $379,554.00 Contract Description 2 PA IS ROUTING THROUGH THE NORAML PROCESS. ETA TO CTB: 5 /4/23. STATE ORIGINAL CONTRACT #22 IHIA 169577 STATE AMENDMENT CONTRACT # 24 QAAA 181632 Contract Type* AMENDMENT Amount* $379,554.00 Renewable* NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM - H u manService sWweldgov.co Department Head Email CM-HumanServices- De p[HeadL@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WELDG OV.COM If this is a renewal enter previous Contract ID Requested BOCC Agenda Date* 06/07/2023 Due Date 06?03/2023 Will a work session with B©CC be required?* NO Does Contract require Purchasing Dept. to be induded? If this is part of a MSA enter NSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Ontase Contra Dates Effective Date Termination Notice Period Contact Information Contact Info trc) Contact Name lg . Purchasing Approve Approval Department Head JAMIE ULRICH DH Approved Date 05/30/2023 Pr BOCC Approved BOCC Signed Date BOCC Agenda Date 06/05/2023 Originator APEGG Contact Type Review Date* 05/01/2024 Committed Delivery Date Contact Email Finance Approver CHERYL PATTELLI Renewal Date Expiration Date* 06/30/2024 Contact Phone 1 Purchasing Approved Date Finance Approved Date 05/30/2023 Tyler Ref I AG 060523 Legal Counsel BYRON HOWELL Contact Phone 2 Legal Counsel Approved Date 05/30/2023 Hello