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Home My WebLink About20251406.tiff Conk sac+( C14-15 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE:City of Greeley Facility Rental Contract for the 2025 Weld County Foster and Kinship Provider Appreciation Event. DEPARTMENT: Human Services DATE:May 13,2025 PERSON REQUESTING: Jamie Ulrich,Director,Human Services Brief description of the problem/issue:The Department is requesting to enter into Facility Rental Contracts with the City of Greeley Culture,Park,and Recreation Department for the rental of their Family FunPlex Center and the Putt Putt Golf Course. The purpose of the rental agreements would be to host the 2025 Weld County Foster and Kinship provider appreciation event. This event will take place on Saturday,June 14,2025,from 6:00 pm to 8:00 pm. The estimated cost for the rentals will be covered through donations through Realities for Children and are as follows: - Family FunPlex=$650.00 - Putt Putt Golf Course=$350.00 The Facility Agreements have been reviewed and approved by Legal(B.Howell). What options exist for the Board? • Approval of the Facility Rental Contracts with the City of Greeley Culture,Parks and Recreation Department. • Deny approval of Facility Rental Contracts with the City of Greeley Culture,Parks and Recreation Department. Consequences: The Weld County Foster and Kinship Care Appreciation event will not occur. Impacts: The Department will not have the opportunity to host an event to show appreciation to our Weld County Foster and Kinship providers. Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years): • Estimated Total Cost=$1,000.00. • Cost will be covered by donations through Realities for Children. Pass-Around Memorandum;May 13,2025—CMS ID TBD (�_n5 C C,On �(^D,S) 2025-1406 sat/zs 5/21/Z5 { -cc ri Recommendation: • Approval of the Facility Rental Contracts and authorize the Department Director to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L.Buck Scott K.James Jason S.Maxey ., Lynette Peppier Ma Ai qv& Kevin D.Ross \," Pass-Around Memorandum;May 13,2025—CMS ID TBD 651 10th Ave Greeley,CO 80631 Greeley https://www.greeleygov.com•(970)350-9216 Contract Information Contract Number: 1123 v1 Contract Name: Aquatics-Crandall Foster Family Rental Contract Client: Karin Crandall Contract Phone Number: Email Client: crandakk@weld.gov Client Address: Facilities Number of reservations: 1 Facility Date Price Family FunPlex I Aquatics Saturday,June 14,2025 6:00 PM-8:00 PM$650.00 Extras Number of extras: 0 None. Custom Fees Number of fees: 0 None. Notes None. Page 1 of 5 amilia 651 10th Ave Greeley P 9 Y9 Gr•I(y,CO3 89216 htt s://www.reele ov.com 970 350-921 16 Rate Information Facilities $650.00 Extras $0.00 Custom fees $0.00 Subtotal $650.00 City Sales Tax $0.00 State Sales Tax $0.00 Total $650.00 This is not an invoice.It will be sent to you shortly. Page 2 of 5 amilia 651 10th Ave Greeley,CO 80631 Greeley https://www.greeleygov.com•(970)350-9216 Terms The renter agrees to abide by all policies,rules,ordinances and regulations of the Culture,Parks,& Recreation Department,and those regarding the use of the City of Greeley's property and/or facilities. The renter acknowledges an understanding of the following rental guidelines: Damage Deposit,Final Payment,Cancellations,and Refunds:Payment is due at the time of booking or 14 days prior to the day of the event.Refunds for facility rentals must be requested a minimum of seven(7)days prior to the day of the rental to receive a full refund or account credit.If not requested seven(7)or more days prior,all fees paid will be forfeited.The renter agrees to cover any costs associated with damage to City property or premises by those in attendance. Rental Time:The rental time includes time for setup and cleanup(15 minutes before and after). If the renter goes beyond the preset time of rental,additional hourly rates will apply. Room Setup:Tables and chairs may be provided upon request and availability.For large rentals,if additional tables and chairs are needed,the renter is responsible to inform the facility at least five(5) business days in advance of the event and additional fees may apply. Cleanup:Cleanup is the responsibility of the renter.The room is expected to be left in the condition it was found.If spills of any type occur,please notify Guest Services staff immediately.A cleaning charge will be assessed if excessive cleanup or damage occurs. Decorations&Open Flames:Renters are permitted to provide their own decorations for the room(s).Decorations may only be attached to the walls or ceiling using approved painter's tape.Open flames are not permitted.Self-contained candles are permitted.Rice,confetti,bird seeds,glitter,smoke machines,fog machines,glass containers,etc.are prohibited in or around the premises. Alcohol&Tobacco Policy:Alcohol is prohibited at the Recreation Center property and facility.All tobacco,tobacco products,and e-cigarettes,are prohibited inside the Recreation Center facility.Illegal drugs,alcohol,and/or tobacco are not permitted and will result in violation fees and/or police assistance. Renter Responsibilities:The renter is responsible for the behavior of their guests at all times. Refusal to abide with the facility closing time will be charged$25.00 for every 15 minutes that the renter goes over. Applicant hereby expressly releases and discharges the City from all liabilities other than liability due to the negligence of the City,list employees or agents for loss,injury or damages to persons or property that may be sustained by Applicant or its invitees while on City property, including the parking lot,during the term of this Agreement.Applicant hereby agrees to indemnify and hold harmless the City and its officers,representatives and employees against all claims,costs and losses of any kind,including reasonable attorney's fees resulting from Applicant or Applicant's invitees use of the City facilities.Applicant hereby assumes personal Page 3 of 5 amilia 651 10th Ave Greeley,CO 80631 Greeley https://www.greeleygov.com•(970)350-9216 and individual liability for any damages occurring through or during the use of the facility set forth in this agreement. Page 4 of 5 amilia 651 10th Ave C, � Greeley,CO 80631 j[.Cel cy heps:pwww.greeleygov.com•(970)350-9216 Signature Please sign below if you agree to the rate and terms. Ja c'ie UG�r'cGt Jamielllrich jMay13.2025_07:31MD ___ 05/13/2025 Signature of the person responsible Date Jamie Ulrich Print Name Board of County Commissioners Attest: Weld County,Colorado‘e_10,16 d" Perry L.B ,Chair Esther E.Gesick Clerk to the Board MAY 2 1 2025B`. eputy Clerk to the Board ,garr, Page 5of5 amilia Family Fun Plex Final Audit Report 2025-05-13 Created: 2025-05-13 By: Lesley Cobb(cobbxxlk(dlweld.gov) Status: Signed Transaction ID: CBJCHBCAABAAvk8801YpMRyPBuXb8gMuy43EG14GO-jK "Family Fun Plex"History 5 Document created by Lesley Cobb(cobbxxlk@weld.gov) 2025-05-13-1:28:59 PM GMT-IP address:204.133.39.9 C'�Document emailed to ulrichjj@weldgov.com for signature 2025-05-13-1:32:23 PM GMT t Email viewed by ulrichjj@weldgov.com 2025-05-13-1:33:15 PM GMT-IP address:204.133.39.9 4 Signer ulrichjj@weldgov.com entered name at signing as Jamie Ulrich 2025-05-13-1:33:46 PM GMT-IP address:204.133.39.9 6©Document e-signed by Jamie Ulrich(ulrichjj@weldgov.com) Signature Date:2025-05-13-1:33:48 PM GMT-Time Source:server-IP address:204.133.39.9 O Agreement completed. 2025-05-13-1:33:48 PM GMT 410 Vssond by Adobe Acrobat Sign Contract or Entity Information Entity Name* Entity ID* Q New Entity? CITY OF GREELEY @00001 551 Contract Name* Contract ID Parent Contract ID CITY OF GREELEY FACILITY RENTAL CONTRACT FOR 9475 THE FUNPLEX Contract Lead* Requires Board Approval Contract Status COBBXXLK YES CTB REVIEW Contract Lead Email Department Project# cobbxxlk@weld.gov Contract Description* FACILITY RENTAL CONTRACT FOR THE FUNPLEX-2HR RENTAL FOR THE 2025-26 FOSTER/KINSHIP CARE APPRECIATION EVENT,JUNE 14,2025. TOTAL CONTRACT AMOUNT$650.00 TO BE PAID BY DONATION THROUGH REALITIES FOR CHILDREN. Contract Description 2 APPROVED PA ATTACHED Contract Type* Department Requested BOCC Agenda Due Date CONTRACT HUMAN SERVICES Date* 05/17/2025 05/21/2025 Amount* Department Email $650.00 CM- Will a work session with BOCC be required?* HumanServices@weld.gov NO Renewable* NO Department Head Email Does Contract require Purchasing Dept.to be CM-HumanServices- included? Automatic Renewal DeptHead@weld.gov Grant County Attorney GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 06/13/2025 Termination Notice Period Committed Delivery Date Expiration Date* 06/13/2025 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH RUSTY WILLIAMS BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 05/16/2025 05/19/2025 05/19/2025 Final Approval BOCC Approved Tyler Ref# AG 052125 BOCC Signed Date Originator COBBXXLK BOCC Agenda Date 05/21/2025 Hello