HomeMy WebLinkAbout20251114.tiff Housing Authority of the City of Greeley
Weld County Housing Authority
Meeting of the Board of Commissioners
Wednesday 3/26/2025
4:30pm
Minutes
Greeley Housing Authority-903 6`"Street Greeley,CO 80631
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Meeting ID:276 877 329 011
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Attendees:Shawn Walcott,Kim Longworth,Ernest Cienfuegos-Baca,6cl:4i-fames,Juliana
Kitten,Kike-Hetmeft,Olivia Milstead,Karin Crandall,Vincent Ornelas,Bobbier Cranston,
LaVon Sonne
1. Call to Order at 4:31 pm by board chair Shawn Wolcott
2. Action Item-Approval of prior meeting minutes:It was motioned by Karin Crandall to
approve the February 26`",2025 and March 17`",2025 meeting minutes.;Motion was
seconded by Kim Longworth;no opposition;all approved;motion passed.
3. Open Public Comment Period:no public comments
4. Executive Director Reports:
a. Financials:Vincent Ornelas presented the Board with the Greeley Housing
Authority 2024 unaudited financials for the Board to review.Vincent Ornelas stated
that a note was added to the financials regarding the deficits regarding the
Management and Private House programs.Vincent Ornelas stated that prior
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accounting staff were not capitalizing large capital expenses and not allocating
management's payroll expenses correctly.The result of these two actions resulted
in those two programs operating at a deficit for fiscal year 2024.Vincent Ornelas
stated that accounting staff salaries were booked to the management program only
and moving forward,accounting staff will be booked to all programs.LaVon Sonne
stated that she did not have any new information to add and would be open to any
questions.Vincent Ornelas stated that he would be presenting 2025 budgets to the
Executive Committee and then to the full board for consideration at the April Board
Meeting.Karin Crandall asked if there was a deficit at Lincoln Square and
Management programs.Vincent Ornelas stated that those two programs did have a
deficit and relied on prior year reserves.Vincent Ornelas stated that he is actively
reviewing services being provided to the Housing Authority and determining which
of those services should continue.This evaluation should result in lower
administrative costs for 2025.
b. Housing Department Report:Vincent Ornelas presented the Housing Department
report for February 2025.Vincent Ornelas gave an update on vacancies and believes
current vacancies will decrease in the next month.Vincent Ornelas stated that one
of the units at Lincoln Square currently needs meth remediation and might need to
sit until funding is found.Karin Crandall asked how many units at Dominic are
vacant.Vincent Ornelas stated that one unit was vacant at Dominic.Karin Crandall
asked how long that unit had been vacant and Vincent Ornelas did not have that
information readily available.Karin Crandall expressed that units in the past were
sitting vacant for too long without any movement.Vincent Ornelas agreed and
committed to the board that next month's Housing Department report will also
include information on vacancy dates.
5. Action Items
a. 5-Year PHA Plan:Vincent Ornelas stated that the public comment period had
ended for the PHA Plans.Vincent Ornelas stated that no comments were provided
and the plans can be approved by the board.Ernest Cienfuegos-Baca asked if the
Housing Authority currently has preferences.Vincent Ornelas stated that the
current Administrative Plan does not provide for any preferences and these
preferences will be evaluated in consultation with the Board later this summer.It
was motioned by Ernest Cienfuegos-Baca to adopt the 5-Year PHA plan as
presented.The Motion was seconded by Karin Crandall;no opposition;all
approved;motion passed.
b. Annual PHA Plan:Vincent Ornelas stated that an annual plan is required by HUD.It
was motioned by Karin Crandall to adopt the Annual PHA plan as presented.The
Motion was seconded by Ernest Cienfuegos-Baca;no opposition;all approved;
motion passed.
c. City of Greeley IGA:Vincent Ornelas presented the third amendment of the City of
Greeley IGA.Vincent Ornelas stated that the only change would be to terminate the
Technical Assistance provided by Deb Callies team and reimbursement of costs.
Vincent Ornelas wanted to acknowledge and thanks the help that the City Staff
provided during the transition.Bobbier Cranston stated that HR and Legal services
will continue to be provided by the City at no cost to the Housing Authority.It was
motioned by Karin Crandall to adopt the IGA for the City of Greeley.The Motion was
seconded by Kim Longworth;no opposition;Abstention by Julianna Kitten;all
approved;motion passed.
6. Discussion
a. Housing Authority Board Recommendation:Shawn Walcott stated that the
Executive Committee has met to discuss recommendations.Vincent Ornelas stated
that his Greeley City Counsil presentation has been rescheduled and moved to April
22,2025.Bobbier Cranston stated that it is up to the Housing Authority board on
how quickly it would want to move with the recommendation.Bobbier Cranston
stated that the Housing Authority Board would need to approve a resolution on the
recommendations and then present that to City Counsil.Shawn Walcott stated that
the recommendation of the Executive Committee would be to reduce the Board
members from nine to seven members.Julianna Kitten asked why the Executive
Committee came to seven members.Karin Crandall stated that seven members is
typical of other Housing Authorities and would streamline the work being done by
the Board.Julianna Kitten asked who would be interviewing applicants.Bobbier
Cranston stated that it would be beneficial for the Housing Authority board to
outline the screening and recruiting process in its recommendation to the City
Council.Karin Crandall stated that no members would be asked to resign to get
down to seven members and members would be able to serve the remainder of their
term.Shawn Walcott stated that another recommendation from the Executive
Committee would be to reduce the term of new members from five years to three
years.Ernest Cienfuegos-Baca asked what would happen to members with more
than 3 years on their current term.Bobbier Cranston confirmed that members
would have the ability to serve their remainder of the current appointment.Julianne
Kitten announced that she would be resigning from the Board effective April 24th,
2025.Shawn Walcott stated that the resignation of Julianna Kitten would bring the
number of board members to seven.Shawn Walcott stated that the City has voiced
interest in having a City representative on the board either in a voting role or as an ex
officio member.Julianna Kitten stated that Councilman Butler expressed interest in
being on the board as a non-voting members if a City Staff member with voting
privileges is appointed to the board.Bobbier Cranston recommended delaying the
recommendation until after the City seat is filled to prevent someone from the
current board having to resign.Shawn Walcott stated that a vote would not be
required and this is only an update by the Executive Committee.Shawn Walcott
stated that the Executive Committee will continue to discuss bylaws,conflict of
interest and board orientation.
7. Adjourn:It was motioned by Karin Crandall to adjourn;Motion was seconded by Ernest
Cienfuegos-Baca;no opposition;all approved;motion passed.
Next Board Meeting Scheduled April 23,2025.
Respectfully submitted by Vinent Ornelas,Greeley Housing Authority Executive Director/Board
Secretary
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