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Home My WebLink About20252658.tiff Weld County Finance Purchasing Division (970)400-4454 1390 North 17th Avenue COUNTY,CO P.O.Box 758 Greeley,CO 80632 September 19,2025 To:Board County Commissioners Subject: HGACBuy Interlocal Membership Contract for Cooperative Purchasing Weld County Code allows purchases from cooperatives. After evaluation,the Purchasing Division is recommending becoming a member of the Houtston-Galveston Area Council cooperative commonly called HGACBuy. The cooperative offers products at discounted rates which may benefit Weld County Departments. Attached is the interlocal contract to become a member of the HGACBuy which will allow departments to consider and utilize discounted products. Therefore,the recommendation is to approve the membership agreement. If you have any questions,please contact me. Sincerely, Toby Taylor Procurement Manager 2025-2658 NTERLOCAL CT FOR �� COOPERATIVE PURCHASING ILC l ,.....,.fiGl ILC2525- 9243 Permanent Nussba,assigned by H.GAC THIS INTERLOCAL CONTRACT("Contract"),made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791,Texas Government Code(the"Act"),by and between the Houston-Galveston Area Council,hereinafter referred to as"H-GAC,"having its principal place of business at 3555 Timmons Lane,Suite 120,Houston,Texas 77027,and Weld County Government,a local government,a state agency,or a non-profit corporation created and operated to provide one or more governmental functions and services,hereinafter referred to as"End User,"having its principal place of business at 1150 0-Street Greeley,CO 80631. WITNESSETH WHEREAS,H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391,Texas Local Government Code;and WHEREAS,pursuant to the Act,H-GAC is authorized to contract with eligible entities to perform governmental functions and services,including the purchase of goods and services;and WHEREAS,in reliance on such authority,H-GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act;and WHEREAS,End User has represented that it is an eligible entity under the Act,that its governing body has authorized this Contract on 09/17/2025(Date),and that it desires to contract with H-GAC on the terms set forth below; NOW,THEREFORE,H-GAC and the End User do hereby agree as follows: ARTICLE 1:LEGAL AUTHORITY The End User represents and warrants to H-GAC that(1)it is eligible to contract with H-GAC under the Act because it is one of the following:a local government,as defined in the Act(a county,a municipality,a special district,or other political subdivision of the State of Texas or any other state),or a combination of two or more of those entities,a state agency(an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code,or a similar agency of another state),or a non-profit corporation created and operated to provide one or more governmental functions and services,and(2)it possesses adequate legal authority to enter into this Contract. ARTICLE 2:APPLICABLE LAWS H-GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations,and ordinances and laws in effect or promulgated during the term of this Contract. ARTICLE 3:WHOLE AGREEMENT This Contract and any attachments,as provided herein,constitute the complete contract between the parties hereto,and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 4:PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User,which began 01/01/2025 and ends 12/31/2025.This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year,provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H-GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract. ARTICLE 5:SCOPE OF SERVICES The End User appoints H-GAC its true and lawful purchasing agent for the purchase of certain products and services through the H-GAC Cooperative Purchasing Program.End User will access the Program through HGACBuy.com and by submission of any duly executed purchase order,in the form prescribed by H-GAC to a contractor having a valid contract with H-GAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by H-GAC. Ownership(title)to products purchased through H-GAC shall transfer directly from the contractor to the End User. ARTICLE 6:PAYMENTS H-GAC will confirm each order and issue notice to contractor to proceed.Upon delivery of goods or services purchased,and presentation of a properly documented invoice,the End User shall promptly,and in any case within thirty(30)days,pay H- GAC's contractor the full amount of the invoice.All payments for goods or services will be made from current revenues available to the paying party.In no event shall H-GAC have any financial liability to the End User for any goods or services End User procures from an H-GAC contractor. ARTICLE 7:CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties,except that any alterations,additions,or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. H-GAC reserves the right to make changes in the scope of products and services offered through the H-GAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8:TERMINATION PROCEDURES H-GAC or the End User may cancel this Contract at any time upon thirty(30)days written notice by certified mail to the other party to this Contract.The obligations of the End User,including its obligation to pay H-GAC's contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation,as well as any other obligation incurred under this Contract,until performed or discharged by the End User. ARTICLE 9:SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable,such determination shall not affect any other term of this Contract,which shall continue in full force and effect. ARTICLE 10:FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes,stoppage of labor,riot,fire,flood,acts of war,insurrection,accident,order of any court,act of God,or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance,in such event,the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed;provided,however,force majeure shall not excuse an obligation solely to pay funds.Determination of force majeure shall rest solely with H-GAC. ARTICLEARTICLEULYENEE Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED BY THE PARTIES HERETO AS FOLLOWS: Weld County Government Houston-Galveston Area Council Name of End User(local government,agency,or non-profit 3555 Timmons Lane,Suite 120,Houston,TX corporation) 77027 11500-Street By: Charles Wemple(Nov 20,202506:18:20 CST) Mailing Address Executive Director Greeley,CO 80631 Date: 11/20/2025 GAO Code 9/2C4/202.5 G Signature of chief elected or appointed official I D.;, '/t+_ Air 1 Attest: V �'. 5 Esther E.Gesick,Clerk to the Board Perry L.Buck,Chair, 01,1V Board of Weld County Commissioners t , Typed Name ds Title of Signatory r t.�r,r� • y t � �� 186i I. s • 'y' . Deputy Clerk to the Board i‘ Q! ' 2025—2t05Ts 1NGACBuy TN [ SHIRT PURCHASING SOLUTION END USER DATA Please sign and return Interlocal Contract , along with this completed form to H - GAC by emailing to ILC@H - GAC . com . The contract may also be mailed to : H - GAC Cooperative Purchasing Program P . O . Box 22777 , Houston , TX 77227 - 2777 Name of End User Ager_ cy : Weld County Government County Name : Weld Mailing Address : P . O . Box 758 Greeley , CO 80632 Main Telephone Number : 970 - 400 - 4000 FAX Number : Physical Address : 1150 0 - Street Greeley , CO > 80631 Web Site Address : https : //www . weld . gov /Home Official Contact : Toby Taylor Title : Procurement Manager Mailing Address : P . O . Box 758 Ph No . : 970 - 400 - 4454 Greeley , CO 80632 FX No . : E - Mail Address : ttaylor@weld . gov Authorized Official : Perry Buck Title : Chair , Board of County Commissioner Mailing Address : P . O . Box 758 Weld County Colorado Greeley , CO 80632 Ph No . : 970 - 400 - 4206 FX No . : E - Mail Address : pbuck@weld . gov Authorized Official : Karin McDougal Title : Deputy County Attorney Mailing Address : P . O . Box 758 Ph No . : 970 - 400 - 4396 Greeley , CO 80632 FX No . : E - Mail Address : kmcdougal@weld . gov COMPLETING AND EXECUTING THE ILC PROCESS Step 1(complete) Thank you for completing this step.A PDF copy of the ILC document will be delivered to the email address entered. Step 2 Secure a signature by the individual identified as the Authorized Official to contractually bind your entity. Step 3 Scan and email a PDF copy of the contract to H-GAC at ILC@h-gac.com and use the subject line:"ILC Application." Step 4 H-GAC will execute the contract and return a copy to you electronically. Houstan Aragon From: Cheryl Pattelli Sent: Monday,September 22,2025 11:14 AM To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Byron Howell;Adria Schiel;Will Grumet;Rusty Williams;Toby Taylor Cc: CTB Subject: RE:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership, with HGACBuy-Purchasing Department I approve-thanks From:Houstan Aragon<haragon@weld.gov> Sent:Monday,September 22,2025 11:00 AM To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy <mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet <wgrumet@weld.gov>;Cheryl Pattelli<cpattelli@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Toby Taylor <ttaylor@weld.gov> Cc:CTB<CTB@co.weld.co.us> Subject:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership,with HGACBuy-Purchasing Department Importance:High Good morning, Please review and advise as to placement on the Wednesday,September 24,2025,Agenda. Please also remember to reply-all to this email. Cheryl—Please Approve as to Department Head Rusty—Please Approve as to Finance Toby—Please Approve as to Procurement Accuracy Legal—Please Approve as to Form Thank you, 131-ELff COUNTY,CO Houstan Aragon Deputy Clerk to the Board Desk:970-400-4224 P.O.Box 758,1150 0 St.,Greeley,CO 80632 o©0®O Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Houstan Aragon From: Rusty Williams Sent: Monday,September 22,2025 11:18 AM To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Byron Howell;Adria Schiel;Will Grumet;Cheryl Pattelli;Toby Taylor Cc: CTB Subject: RE:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership, with HGACBuy-Purchasing Department Looks good to me,Houstan. Thanks. From:Houstan Aragon<haragon@weld.gov> Sent:Monday,September 22,2025 11:00 AM To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy <mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet <wgrumet@weld.gov>;Cheryl Pattelli<cpattelli@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Toby Taylor <ttaylor@weld.gov> Cc:CTB<CTB@co.weld.00.us> Subject:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership,with HGACBuy-Purchasing Department Importance:High Good morning, Please review and advise as to placement on the Wednesday,September 24,2025,Agenda. Please also remember to reply-all to this email. Cheryl—Please Approve as to Department Head Rusty—Please Approve as to Finance Toby—Please Approve as to Procurement Accuracy Legal—Please Approve as to Form Thank you, COUNTY,CO Houstan Aragon Deputy Clerk to the Board Desk:970-400-4224 P.O.Box 758,1150 O St.,Greeley,CO 80632 061000 Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. • 2 Houstan Aragon From: Toby Taylor Sent: Monday,September 22,2025 11:01 AM To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Byron Howell;Adria Schiel;Will Grumet;Cheryl Pattelli;Rusty Williams Cc: CTB Subject: RE:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership, with HGACBuy-Purchasing Department Purchasing approves. Toby Taylor MBA,NIGP-CPP Procurement Manager Weld County Finance Desk:970-400-4454 P.O.Box 758,Greeley„CO 80632 ttaylor@weld.gov 011000 Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From:Houstan Aragon<haragon@weld.gov> Sent:Monday,September 22,2025 11:00 AM To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy <mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet <wgrumet@weld.gov>;Cheryl Pattelli<cpattelli@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Toby Taylor <ttaylor@weld.gov> Cc:CTB<CTB@co.weld.co.us> Subject:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership,with HGACBuy-Purchasing Department Importance:High Good morning, Please review and advise as to placement on the Wednesday,September 24,2025,Agenda. Please also remember to reply-all to this email. Cheryl—Please Approve as to Department Head Rusty—Please Approve as to Finance Toby—Please Approve as to Procurement Accuracy Legal—Please Approve as to Form Thank you, COUNTY,CO Houstan Aragon Deputy Clerk to the Board Desk:970-400-4224 P.O.Box 758,1150 O St.,Greeley,CO 80632 013000 Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication in error, please immediately notify sender by return.e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Houstan Aragon From: Byron Howell Sent: Monday,September 22,2025 11:30 AM To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Adria Schiel;Will Grumet;Cheryl Pattelli;Rusty Williams;Toby Taylor Cc: CTB Subject: RE:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership, with HGACBuy-Purchasing Department I've reviewed.Looks good to go. Byron L.Howell Assistant Weld County Attorney Weld County Attorney's Office 1150 O Street Greeley,Colorado 80632 970-400-4394 STATEMENT OF CONFIDENTIALITY&DISCLAIMER:The information contained in this email message is attorney privileged and confidential,intended only for the use of the individual or entity named above.If the reader of this message is not the intended recipient,you are hereby notified that any dissemination,distribution or copy of this email is strictly prohibited.If you have received this email in error,please notify us immediately by replying and delete the message.Thank you. From:Houstan Aragon<haragon@weld.gov> Sent:Monday,September 22,2025 11:00 AM To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy <mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet <wgrumet@weld.gov>;Cheryl Pattelli<cpattelli@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Toby Taylor <ttaylor@weld.gov> Cc:CTB<CTB@co.weld.co.us> Subject:SIGNATURE REVIEW:Interlocal Contract for Cooperative Purchasing Membership,with HGACBuy-Purchasing Department Importance:High Good morning, Please review and advise as to placement on the Wednesday,September 24,2025,Agenda. Please also remember to reply-all to this email. Cheryl—Please Approve as to Department Head Rusty—Please Approve as to Finance Toby—Please Approve as to Procurement Accuracy Legal—Please Approve as to Form Thank you, COUNTY,CO Houstan Aragon Deputy Clerk to the Board Desk:970-400-4224 P.O.Box 758,1150 0 St.,Greeley,CO 80632 0® 0 ®O Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Hello