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Home My WebLink About20243073.tiffSERVICE AGREEMENT BETWEEN WELD COUNTY AND PRAIRIE MOUNTAIN PUBLISHING COMPANY, LLP, DBA PRAIRIE MOUNTAIN MEDIA (GREELEY TRIBUNE) THIS AGREEMENT is made and entered into this 13th day of January, 2025, by and between the Board) of Weld County Commissioners, on behalf of the Clerk to the Board's Office, hereinafter referred to as "County," and Prairie Mountain Publishing Company, LLP, dba Prairie Mountain Media (Greeley Tribune), hereinafter referred to as "Contractor". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing and has the specific ability to perform the required services at or below the cost set forth in the attached Exhibits; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No. B2400147. Exhibit B consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for th'e Work and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Contractor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement, and ends one year later. Both of the parties to this Agreement understand and 1 Consexlt end zoz�t-3073 ii�3iz5� �e�E��`�;�, ) Bea)! 5 agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended upon mutual written agreement of the Parties. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Due to the time needed for County to procure replacement services, Contractor may terminate this Agreement for its own convenience upon ninety (90) days written notice to County. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all completed or partially completed Work under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation. Upon Contractor's successful completion of the Work, and County's acceptance of the same, County agrees to pay Contractor publication amounts calculated as set forth in Exhibit B. No payment in excess of that set forth in the Exhibits will be made by County unless a Change Order authorizing such additional payment has been specifically approved by Weld County. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 2 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits (including unemployment insurance or workers' compensation benefits) from County as a result of the execution of this Agreement. Contractor shalt be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. 8. Subcontractor& Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent,'which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall .cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications. 10. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall' not in any way relieve Contractor of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 11. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the 3 Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. Types of Insurance. Workers' Compensation /Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury $5,000; Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, its elected officials, and its employees as an additional named insured. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. 4 12. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 13. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 14. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 15. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 16. Notices. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: a) personal service by a reputable courier service requiring signature for receipt; or b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required and received by the sending party; or 5 Either party may change its notice address(es) by written notice to the other. Notice may be sent to: TO CONTRACTOR: Name: Prairie Mountain Media / Greeley Tribune Position: Melissa Najera, Inside Sales Manager Address: 2400 W. 161 Street, Suite C Address: Greeley, CO 80634 E-mail: legals@greeleytribune.com Phone: 303-473-1378 TO COUNTY: Name: Weld County Government Position: Esther Gesick, Clerk to the Board Address: 1150 O Street Address: Greeley, CO 80634 E-mail: egesick@weld.gov Phone: 970-400-4226 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement maybe changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-1&201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, 6 without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall', give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado, or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall 7 terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation by the Colorado Department of Labor and Employment. Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all the other requirements of federal or state law. If Contractor fails to comply with any requirement of this provision, County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States, if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by federal or state law, and (c) shall produce one of the forms of identification required by federal law prior to the effective date of the contract. 29. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 8 Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. CONTRACTOR: Prairie Mountain Media / Greel- Tribune By: Name: Title: Date of gnature WELD COUNTY: ATTEST: Weld BY: Deputy Clerk to thel Board e oard"` ` .4 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO C(C' (glea Perry L. I ck, Chair JAN 1 3 2025 ZOZ4 - 3013 Weld County Finance Department Purchasing Division 1301 North 17th Avenue Greeley, Colorado 80601 General Services - Invitation for Bid (IFB) Cover Sheet Bid Number: Title: Issue Date: Bid Due Date: Bid Delivery: For additional information: IFB Schedules B2400147 Legal Newspaper Service for 2025 November 5th, 2024 November 15, 2024, by 10:00 AM, Purchasing's Clock Preferred email to bids©weld.gov or hand delivery to 1301 North 17th Avenue, Greeley, CO 80631 bids@weld.gov Documents Included in this Bid Package Schedule A: Bid Instructions Schedule B: Scope of Work Schedule C: Project Schedule Schedule D. Bid Form Schedule E: Insurance Schedule F. Weld County Contract IFB Attachments Attachment 1 — Sample type 1 Attachment 2 — Sample type 2 Attachment 3 — Sample type 3 Table of Contents General Services - Invitation for Bid (IFB) Cover Sheet 1 Documents Included in this Bid Package 1 IFB Schedules 1 IFB Attachments 1 Schedule A - Bid Instructions 3 Purpose/Background 3 Bid Advertisement .3 Bid Submission 3 Introductory Information 3 Cooperative Purchasing 4 Schedule B - Scope of Work 5 Project Overview 5 Method of Procurement 5 Pricing Method 5 Project Scope 5 *A current W-9 is required for new bidders. If you have previously worked with Weld County, only provide your W-9 if there has been a change. Schedule C - Project Schedule 9 Schedule 10 Schedule D - Bid Form 11 Bid Submittal Instructions 11 Attestation 12 Schedule E — Insurance 13 Insurance 13 Insurance Mailing Information 14 Schedule F - Weld County Contract 15 Contractual Obligations 15 Weld County Standard Contract Error! Bookmark not defined. B2400147 2 Schedule A - Bid Instructions Purpose/Background The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing Office (collectively referred to herein as, "Weld County"), wishes to purchase the following: Legal Newspaper Service for 2025 Bids will be received until: November 15, 2024 at 10:00am (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on November, 15, 2024 at 10:30am. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631. Phone number: 720-439-5261 Phone Conference ID: 16461362# Bid Advertisement You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Submission 1. PREFERRED: email bids to bids( /weld.gov If your bid exceeds 25MB please upload your bid to https://ww*bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. If vendor does not desire email submission, sealed bids will be received at the Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue, Greeley, CO 80631 by the bid due date and time. 2. PDF format is rquired. Emailed bids must include the following statement on the email: "I hereby waive mY right to a sealed bid". An email confirmation will be sent when your bid has been received. Please call Purchasing at 970-400-4222 or 4223 with any questions. Introductory Informat!on 1. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Division. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Procurement B2400147 3 Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package nd on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, it detail, and signed by the Bidder. 2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Procurement Manager for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Procurement Manager; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. 3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase'hof any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. 4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Invitation) for Bid contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. Cooperative Purchasing Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local g vernment agencies, school districts, or political subdivisions in the event they would have a nee for the same product/service. Usage by any entity shall not have a negative impact on Wel County in the current term or in any future terms. B2400147 4 Schedule B - Scope of Work Project Overview Weld County is seeking bids for a turn -key lump sum project for a vendor to provide Legal Newspaper Service for 2025. Method of Procurement Invitation for Bid (IFB): is a procurement method often referred to as a sealed bid solicitation. When issued, the bid package is considered complete for bidding purposes. Responsiveness to the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be eliminated from consideration. Low price is the key consideration by Weld County in awarding an IFB the contract. Pricing Method Unit Pricing: Unit pricing is where the contractor simply sets a price for each unit of type of work, or category of cost. Project Scope The scope of this project is for: WELD COUNTY NEWSPAPER SERVICE JANUARY 1, 2025, THROUGH DECEMBER 31, 2025 1. Pursuant to the advertisement calling for bids for "Advertisement of the County Newspaper", this contract will be good for one year only with dates set by Weld County. 2. All bidders shall certify their newspapers' compliance with the requirements of Sections 24-70-101 through 24-70-108, C.R.S., specifically, but not limited to: a. Section 27-4-101(4), C.R.S., states: "Published" means a newspaper maintains an office in the county to gather news, sell advertising, or conduct the general business of newspaper publications." b. Section 24-7-102, C.R.S., states: "Every newspaper printed and published daily, or daily except Sundays and legal holidays, or on each of any five (5) days in every week excepting legal holidays and including or excluding Sundays shall be considered and held to be a daily newspaper; every newspaper printed and published at regular intervals three (3) times each week shall be considered and held to be a triweekly newspaper; every newspaper printed and published at regular intervals twice (2X) each week shall be considered and held to be a semiweekly newspaper; and every newspaper printed and published at regular intervals once (1X) each week shall be considered and held to be a weekly newspaper. No publication, no matter how frequently published, shall be considered a legal publication unless it has been admitted to the United States mails with periodicals mailing privileges." To maintain that status, each bidder shall submit evidence of a P.S. Form 3526 (Statement of Ownership, Management and Circulation) filed with its postmaster, on or before October 1st of each year. B2400147 5 c. Section 24-70!-103, C.R.S., states, "The newspaper, if published tri-weekly, semiweekly, or weekly, shall have been so published in such county, except as provided in this section, continuously and uninterruptedly during the period of at least fifty-two (52) consecutive weeks next prior to the first issue thereof containing any such notice or advertisement: and the newspaper, if published daily, shall have been so published in such county, uninterruptedly and continuously,luring the period of at least six (6) months next prior to the first issue thereof containing any such notice or advertisement." The mere change in the name of any newspaper or the removal of the principal business office or seat of publication of any newspaper from one place to another in the same county shall not break or affect the continuity in the publication of any such newspaper if the same is, in fact, continuously and uninterruptedly printed or published within such county. d. Section 24-7-103(5), states, "When any legal notice is required by law to be published in any newspaper, the newspaper publishing the notice shall, at no additional cost to the person or entity placing the notice, place the notice on a statewide website established and maintained by an organization representing a majority of Colorado newspapers as a repository for the notices."The successful bidder shall be a member of the Colorado Press Association (CPA) and registered to place legal notices on the statewide website established and maintained by the CPA known as "Public Notice Colorado" which is found at the following website: https://www.publicnoticecolorado.com. e. All other advertising not specifically mentioned in the above shall be furnished at lowest market prices and shall not exceed prices quoted above, with the understanding that prices for publication and advertising not specifically mentioned in this bid will be determined by getting bids on these items from local firms as the need arises. 3. The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any informality in bids, and to accept the bid that, in the opinion of the Board, is to the best interest of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. A satisflactory bond, subject to the approval of the Board of County Commissioners, may be required of the firm obtaining the contract for said advertising. 4. Weld County will provide the notice to be published in Microsoft Word or Microsoft Excel format ONLY. Transfer to successful bidder shall be by E-mail, with confirmation of receipt sent to appropriate department by return E-mail within two hours. Publisher should eliminate spacing where they can to ensure lower advertisement costs for Weld County. 5. It is vitally important that notices are published accurately and on time. It is the responsibility of the successful bidder tolassure all items have been received and respond to E -mailed notices within two (2) working hours. Failure to publish a notice at the proper time, provide affidavits with newspaper clippings as proof of publication on a weekly basis as described in Section 24-7-105, C.R.S., or respond to E -mailed notices within two (2) working hours will be treated as a breach of contract. 6. The firm awarded the contract for said advertising shall furnish the County Commissioners and various departments with a copy of each publication thereof (number of copies to be determined at time of award) and shall also furnish affidavits with newspaper clippings as proof of publications as described in Section 24-7-105, C.R.S., to the appropriate department on a weekly basis during the life of this contract. Billing may be done weekly or monthly. B2400147 6 7. All Notices Will Be Published In Nonpareil, Six -Point Type. If the successful bidder wishes to publish in a width other than given below for each type of notice, approval MUST BE GIVEN by the Weld County Clerk to the Board prior to publication. B2400147 7 Items to be submitted with your bid The following items must be completed and submitted with your bid on or before the bid opening deadline of 10:00 a.m. on November 15, 2024: 1. Per page 9, Line item #2, A — E of the Bid Specifications, "All bidders shall certify their newspapers' compliance with the requirements of Sections 24-70-101 through 24-70-108, C.R.S., specifically, but not limited to:" 2. Completed page 8, and include Samples for Publication Type 1, Type 2, and Type 3. 3. Page 11. 4. Page 12. 5. Completed page 13. 6. W-9, if applicable.* 7. Any future Addenda must be completed. *A current W-9 is required for new bidders. If you have previously worked with Weld County, only provide your W-9 if there has been a change. B2400147 9 Schedule C - Project Schedule Schedule Below is the anticipated solicitation schedule for this project: Date of this Bid Advertisement Date Bids Are Due Bid Award Notice Contract Execution Delivery of Goods November 5, 2024 November 5, 2024 November 15, 2024 December 9, 2024 December 23,2024 January 6, 2025 B2400147 10 Schedule D - Bid Form Bid Submittal Instructions The following items must be completed and submitted with your bid on or before the bid opening deadline of 10:00am on November 15, 2024: 1) Schedule B- Scope of Work 2) Schedule D — Bid Form 3) W9, if applicable.* 4) Any potential or future Addenda must be completed/acknowledged. 5) All other items as requested in the Bid Specifications and/or Scope of Work. *A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete, non -responsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all the conditions, specifications and special provisions set forth in the Invitation for Bid for Request No. #B2400147. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying bid sheets. 4. Acknowledgement of Schedule E — Insurance and Bond 5. Acknowledgment of Schedule F — Weld County Contract 6. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms and conditions of the solicitation as established by Weld County. 7. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. B2400147 11 Schedule E — Insurance Insurance 1. The Contractor shall furnish a certificate of insurance for commercial general liability, comprehensive automobile liability, workers' compensation, and professional liability upon notification of award and prior to performance. Work shall not commence under this Agreement/Cont,ract until the Contractor has submitted to the County, and received approval thereof'. the certificate of insurance showing compliance with the following types and coverage of insurance. a. Commercial General Liability Insurance: to include products liability, completed operations, contractual, broad form property damage, and personal injury. Each Occurrence General Aggregate $1,000,000 $2,000,000 b. Comprehensive Automobile Liability Insurance: to include all motor vehicles owned, hired, leased, or borrowed. Bodily Injury/Property Damage $1,000,000 (each accident) Personal Injury Protection Per Colorado Statutes c. Workers' Compensation Insurance: Per Colorado Statutes d. Professional Liability Insurance*: to include coverage for damages or claims for damages arising out of the rendering, or failure to render, any professional services. Each Occurrence $1,000,000 *This insurance requirement applies only to Contractors who are performing services under this Agreement as professionals licensed under the laws of the State of Colorado, such as physicians, lawyers, engineers, nurses, mental health providers, and any other licensed professionals. 2. The Contractor's commercial general liability, comprehensive automobile liability, workers' compensation, and professional liability insurance policies and/or certificates of insurance shall be issued to include Weld County Government as an "additional insured" and shall include the following provisions: a. Underwriters shall have no right of recovery or subrogation against the County, it being the intent of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses resulting from the actions or negligence of the Contractor. b. The insurance companies issuing the policy or policies shall have no response against the County for payment of any premiums due or for any assessments under any form of any policy. B2400147 13 c. Any and all deductibles contained in any insurance policy shall be assumed by and at the sole risk of the Contractor. 3. If any of the said policies shall be or at any time become unsatisfactory to the County as to form or substance, or if a company issuing any such policy shall be or at any time becomes unsatisfactory to the County, the Contractor shall promptly obtain a new policy, submit the same to the Purchasing Division of Weld County for approval, and thereafter submit a certificate of insurance as herein provided. a. Upon failure of the Contractor to furnish, deliver, and maintain such insurance as provided herein, this Agreement/Contract, at the election of the County, may be immediately declared suspended, discontinued, or terminated. b. Failure of the Contractor to obtain and/or maintain any required insurance shall not relieve the Contractor from any liability under the Agreement/Contract, nor shall the insurance requirements be construed to conflict with the obligations of the Contractor concerning indemnification. c. Contractor shall provide copies insurance coverage policies to the County department maintaining contract administration duties. These include initial policy, updated/changes to coverage, extensions, renewals, etc. 4. If the Contractor is a Joint Venture, then the respective parties thereto are each individually held fully responsible for completion of the project according to the terms of this Agreement. The parties thereto also have joint and several liabilities to the County for any liquidated damages assessed or for performance bond claims against the Joint Venture. The performance bond and all insurance required by this Agreement shall set forth the identity of each party to the Joint Venture. Insurance Mailing Information Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic correspondence or mai' using the information below: Email: Project Manager: Esther Gesick Email: egesick@weld.gov Telephone: 970-400-4226 Mail: Weld County Clerk to the Board ATTN: Esther Gesick PO Box 758 Greeley, CO 80632 B2400147 14 Schedule F - Weld County Contract Contractual Obligations 1. The successful Contractor will be required to sign a contract substantially similar to the Weld County Standard Contract shown in Schedule F of this document. The County reserves the right to add or delete provisions to the form prior to Agreement execution. 2. Issuance of this solicitation does not commit the County to award any agreement or to procure. 3. If a formal contract is required, the Contractor agrees and understands that a Notice of Award does not constitute a contract or create a property interest of any nature until a contract is signed by the Awardee and the Board of County Commissioners and/or their authorized desinee. 4. Contractor is responsible for reviewing the Weld County Standard Contract and understanding t e terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, illegal aliens, equal opportunity, non - appropriation, and termination. 5. Contractor's Response to this solicitation is a willingness to enter into the Weld County Standard Contract or Contractor shall identify and include any proposed revisions they have for the Weld County Standard Contract. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project -by -project basis that provide further clarification. B2400147 15 Rose Everett From: Sent: To: Subject Attachments: Melissa Najera <Melissa@prairiemountainmedia.com> Thursday, November 14, 2024 9:23 AM bids B2400147 B2400147.pdf Caution: This email originated from outside of Weld County Government Do not click links or open attachments unless you recognize the sender and know the content is safe. I hereby waive my right to a sealed bid Good morning, I have attached the signed bid # B2400147. Thank you for your consideration, Melissa Najera Ciassihhecs Cail Center/Obituat y phone 303.473.1378 fax 303.442 1508 Melissa@prairiemountainmedia.com on Br -1)c19199 l 30u!der. CO 80308 Boulder Daily Camera I Broomfield Enterprise Longmont Times -Call I Colorado Hometown Weekly Loveland Reporter -Herald Estes Park Trail -Gazette Gree/ey Tribune f Greeley Tribune Weekly The Morgan County Times South Platte Sentinel Canon City Daily Record I Canon City Shopper 1 Publication of Legal Notices (Type 1): Type 1 notices are those without charts, figures, maps, or dollar amounts. This is the default type of notice to be used whenever a specific type is not specified. This is for solid text notices, such as notice of Board of County Commissioner meetings, bid advertisements, applications for Treasurer Deeds, and notification to individuals regarding various matters. It is recognized that different newspapers use varying column width. Your notice may be done in a different column width only if general layout is more than one inch. Price of publication of sample Type 1 - Total price of ad... Width of your column $ a5.5o 1.5" Publication of Ordinances (Type 2): Type 2 notices are those with charts, figures, maps, or dollar amounts. They are notices, such as Ordinances, which include tables in the text. It is recognized that different newspapers use varying column width. Your notice may be done in a different column width only if general layout is more than three inches. Price of publication of sample Type 2 - Total price of ad... Width of your column $ Ic119.Qtf Publication of Warrants Approved for Payment (Type 3): Type 3 notices are those such as the warrants approved for payment. It is recognized that different newspapers use varying column width. Your notice may be done in a different column width only if general layout is more than six inches. Price of publication of sample Type 3 - Total price of ad $410.41 Width of your column Publication of Notices Not Specified: Solid nonpareil (6 point), single column measure (Specify width: 1 .55" inches.) Price per column inch.........$ k • ct - Provide one original copy of each sample. Do not fax samples. Samples provided will be a determining factor in awarding the bid by the Clerk to the Board. C- c' When is your newspaper published? (What day of week) SDIi Wed Ti' t 4 "�. What is your deadline for iegals from us? (What day(s)/time of week) riNcor,lpfatif WA Oa 3P.44" 'S hour. 3p'n -(uc 5� v ^Ju r• . Do you have Microsoft Word and Excel e-mail capability? Yes /"- No If No, please note your bid does not meet specifications. What is your requested method for transfer of notices? B2400147 8 aI-5 - tas.SO Pursuant to the zoning taws of the State of Colorado sod the Weld County Cade, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld Coun- ty, Colorado, Weld I- unty Administration Building, 1150 O Street, Greeley Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the tweed, in wrlt- log, at least five dallt Prior to the hearing. The cost of engaging a court reporter shall be borne by the to oestingt party In accordance with the Americans with writ - Mast paKic(paiein t his hearni g. Pleaso Coirtactithe Ctefk iort�he Board's Office at (9701336-7215, Extension 4226, prior to the day of the hearing. The eoet lets case file may be examined In the office of the Clerk to the Board o(�fqCounty Commissioners, Weld County Administration Bufldke ,1150 FOStreet, Greeley, Colorado 80631. E -Matt messages sent bb6o an individual Commissioner may not be esotto eiafe±tce iste the 1erase fife, pleasi n weed ocopy to egesiektt cawetdco.us. Docket #: 2024-97 Date November 6, 2024 Time: 10:00 a.m. fmot: igg! L Parsons t3ving Trust TEAM Engineering 3468 Shallow Pond Dive Fort Collins, Colorado 80526-7002 slot ti al Plow,MF i 025, foeeletght (e1 lots a -Peace Na endivi- Estates Legal Descriptiam: Lot B of Recorded Exert tion #3358 being part of Section 10, Tewnship 7 North, Range 7 West of tie 6th P.M., Weld County, Colorado edj eettto CountyiRood 84 (SeetLegal Des�captionuth of precise location.) Board of County Commissioners Weld County, Colorado Dated: November 8, 2024 Published: November 13, 2024 -rPe. 2. List, — la V/E10 COUNTY CDDE DROWANCE 20240 IN THE MATTER OF REPEALING AND REENACTINfi, WfTN AMENDMENTS, CHAPTER 3 HUMAN RESOURCES, OF THE WELD GOUIQY CODE BE R ORSAINF13 ST THE BOARD Of COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF GOLORAOOt WNEBEAS, tso Board d County Csmridssianors of it= County Web, Staa d Caarado, puauaM Cabmdo sande aW De Web County Nome Pule Charter, Is sated vd1h 1M act o adndNetmina the atfaka of Weld Count, Colorado, and WHEREAS, Mn anon d Corday Monti onto, on December 26, 2000, adopted weld Coady Coda Ordhertte 2000•!, tnaciNg a sal motteanm Code ler the Cant d Weld, IKIudIng the matt . d a0 praviausb MoOtederdnataeota general and permanent mt. emoted a ar belws odd daft d admtlm, and WHEREAS, toe WeN Coun9' Dade Is h need at mwlsbn and canNcadon Mm regard to procedures, terms, and requlmmenle therein. NOpd T1E8fF8NE, ✓fE R ONOAIHED by Na Board d Cant Comlldaioners of the County of Weld, Shat= ei Cdlaradar Oat certain eakprg ChaPtero df ore WeN County Cade be, and Hereby are, r" W* and re-enacted, WM amendment, and the various Chapter= are real. m reed as Ioll'Y CHAPTER 3 HUMAN RESOURCES Amend See. 3-2-160, Phased retirement option. Employees reOdnA fmm CwmM sorvice muri'separatuaem mgumr emplpyment Paco Weld Cunt In ordarb dmwitenefes iron anWewCounty fldlremedPMr.TheY do net aawe a dpht orenpecmtkn d GonanWd eugbymeM woo woo count, CwrtmCt aropU}ertam d a to. employee rt. beat the dscr tbn d the Waled NOM or Oepadment lied,.1 Conical enployroed sh80 be"ffi wN' and shoe 11""="'"d 1 poured M Mms and mndlilorm set teeth h e contrail efgnedlam hoed d Counts I;ommksbnem aroi iha Wtkd emPloyoe m1tl pursuema me requbemertk dttu Secson.An ekampb et such a Comte[ may be found b Apperdt 3C, 8. Endo,. mukig loam COMM aariCe under Ne %Mee t Pmt may, tucomongratt,te dequrtmedhndereirdedolRaalwwknomom Nam aMal Morn thousand Ma emdredsav+sryota HOW.= J omml b Jamary.The linkedmot. May nil remise a... kataara e Mao. but May be M IHNe krrhealth, deatal and Mien eatama Otis as a remtgbyed worker, or through tie ram Moen plan, if a a ri qudMes. Cato M hoot[ memo eon.. is Paid mry for the holds Waded and b mt eggIbte to recebe benellt. a Part -N.4 eart4MOTIMmaa `ra O. is mpukryscheduled to waft less tlan tart l4WMos p rwed T,I;;m tt-fUraenreewnecato[enUy waft at batMmt(201 hours perm. tray ea km caall eandnl 3. .lab Sham Reword silty aenelts A Job Sham WNrae arabYae ueak9 part -pone and may be ellgibb to trier beneBis, ImdudrnS Step Ilrcreasac.Tbe aae6t d tyke mat. arlAtar CA= MN dictate If Mt Hahn k poSside. Ben. are canoe oe a W.ma basis based on smiled bouts worked, shown In Table 32 and Tante 33. Table 3.2 Retiree Job Semen Slates -Prange d Oen. Asnuel Hors Rate sawn 1976 34 1366 1550 .75 1.040 .50 4 and 5 - No Charge. C. No Change. 0, Employees reeHrg ham County 6mbewedar do Sdaa d CotwadoPENA rdkement program shall second Readin8: Jut ). 2024, at 9:0D a.m, beDovernadbyPC-RAmbsandrequfyimabrempkNeawaddrWaDtrsenkaordfeabHAyrafkemmt. Third ReadfiD:JUIy2B.2024,alt as Refer to PEAR rules and repaint., Fv1FTlgfa ll/as Nally LMdt lebd On �TAa tYay 44 Yee Yet Yak loo maw Ket wac No yes Yes yes Ya W leer Yee wa MOM tip Yac Wee No Mani Ent Yea Na leltsml lWa Ihnummal lea hat Whom wet 3-i 3-a No No • Praatedinempbra tont mike.nedt lssuly.1 hours m met per auk torec. a Healed kWh mortar basil, •• Pannle9kSerwt`—yet. a AM enpiores or U6DepaMenl of IS Wd Environment dg be mambas ofPESA. M IIMNi o6 a6arrN0MimdmnddPM em atel�6b Amend Sen,3-S-100. Jury duty/urines. M employee Mo s mu. mgbyd. no Snow try Soc. 13-7[-126, CRS_ and wA0 k Wykad b some Winn • a tiro Irook4np lira Coady q:aenrruma a a (roar urlrgstMetsad work Wino- Y: adkbd to, Hove not to exceed Wm. we. An aodosee .eo sermon a May them b as Canty Mp amuck rem. aortin Mat' write. b xlw-b M genteel taw MwY dory. Mae amp.. moo mbnof s cagy d the omen. and d Wu Wilted M Ole Cook d Oro Cast reed. to the timed... P..vlowuras can Go Wined by the an eloyee-M Mitre aft Is aaaerta d Cu Moor ea a wt..In a Clio meld d to rainy bedew moms mkt leis. meltable M m pain time k scafhtde, Ma! her oft MN be leave M7md pay. ...yea matt wild aerationsMASOthoSoupoinknaotayecbbns,dayMyard•taetaylnpMorkGMw ninHt. waemkl IsarnriMen d conadinael Ode. ckmmstarcac, or aPHdas prq' sate ebtakiatl h Na acme and cone d mart work may be molded. Add Appends 34; -ATTACHED. Notice Remnant to Nor Well County Here Ilea Mang Ordnance Narrow 2021-0 MOP. above, was Ino00red and, cat =Van duty made end accorded. Ilpp.. Won Brit maw On Jane IM, -2024. A gait Marl, aro wand reading Is scheduled a he bent In u3- Cambers d pr....Watt Came novo . was,. 11500.st. Creaky. Corr.80831. m i$ 7, 2024.61 pesone In any MINT Wasted in le veering d rid Millais ea requested kt slid a 0 aaay Da Nord. Pluao cent[ the [hook b to Bes.on. at M. (7013184216, Emden 4228. or ka1g701152.0242. prtd to tin day d dm Wed. V, as orb too d s OaeNA', lea (aquae roman. accoomdadmr order b Mrlicipab in Oda Merbo.Any lockup meted., azle& or bdormatlan pntteMyt bmMol b he Scald d Coady C•omdsslmms t rentsg Nit molter may tin nem. k Its Ace of the Clerk b PM BOmd d Coot la amri WM M the WW cotml,..sirsllsa alnfykq. INN 0 Steel g olo Wiredb. b.. Mee mere d gee am. and S.03 pro Monday AN Friday: w may to aomsed Mu. the. Weld Cm. Wren Page twa.tw.weitco. ErMan oweitmee era b an bdirtdraf Cammbs.& may not be WO. h an case lily To mire Inc.. el your E-Ma0 commondwtcs Info Nn case Me, plow mead a copy to egestckOtometd.co.u:. Amend Sea. 3-2-116. Boot Nita Beam of County Commistloners Vkid Canty, Colorado Table 3.3 describes bana8b b7 ample,. type for Count employees: (lead: June 20, 2024 rubhana: Jam z7, zoz4 Table 33 Baaeflt Tabb bV Employee Type Published 6redeg Mt. 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IMI t Ym rif W �m wm em aamm amem ram rM1q aeas asps! am 0 �sv Attestation Item Entry Company Name: Grc�e Ir1%tIL / Prairie froutilliA n ' Q400 IV, 4, SuCI.e• Gr C Address: Phone 30.'3- 413- ► 31 g Email: le aSLbPttittrlu]ft+L...Com FEIN/Federal Tax ID #: 1 31ka\5a1 CONTRA OR: By: Name: Title: o..DA (1.1 SriAL0 Mitottur B2400147 Date of Signature (0,- 21,34 12 Farm (Rev. March 2024) Department of the Treasury Internal Revenue Service Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. 1 Name of entity/individual. An entry is required. (Fora sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded entity's name on fine 2.) Prairie Mountain Publishing Company LLP Request for Taxpayer Identification Number and Certification Go to www,irs.gav/Form W9 for instructions and the latest information. Give form to the requester. Do not send to the IRS. ao 15. l'•aG 2 Business name/disregarded entity name, If different from above. DBA Prairie Mountain Media 3a Check the appropriate box for federal tax classification of the entitylndividual whose name is entered on line 1. Check only one of the following seven boxes. ❑ Individual/sole proprietor ❑ C corporation ❑ S corporation ❑J Partnership ❑ Trust/estate ❑ LLC. Enter the tart classification (C = C corporation. S = S corporation, P =Partnership) . . . Note: Check the "LLC" box above and, In the entry space, enter the appropriate code (C. S, or P) for the tax ciassifioation of the LLC, unless it Is a disregarded enttty. A disregarded entity shock! instead check the appropriate box for the tax classification of its owner. ❑ Other (see instructions) 3b If on Ilne 3a you checked "Partnership" or "Trust/estate," or checked 1.1C- and entered "P" as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box )f you have any foreign partners, owners, or beneficiaries. See Instructions . . . . . . . Requester's name and address (optional) 5 Address (number, street, and apt. or suite no.). See instructions. PO Box 8008 o City, state, and ZIP code Willoughby, OH 44096 7 List account number(s) here (optional) 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from Foreign Account Tax compliance Act IFATCA) repairing code (if any) (Applies to accauntsmanfained outside . United States.) - Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. Far individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number. see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. Soo fat security num or Employer identification number 1 6 •D Certification Under penalties of perjury, l certify that: 1. The number shown on this form is my correct taxpayer Identification number (or I am waiting fora number to be issued to me); and 2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that t am subject to backup withholding as a result of a failure to report all interest or dividends, or to) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on th''o form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends. you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part ll, later. Sign I Signature of (/"1� ��r ��J/ Here u.s. person C��*"l.&44 Ll IMUL General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Forrn W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. What's New Line 3a has been modified to clartfy how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, e should check the ^LLC" box and enter its appropriate tax classification. 6/2/2024 Date New line 3b has been added to this form. A flow -through entity is required to complete this line to Indicate that it has direct or indirect foreign partners, owners, or beneficiaries when It provides the Form W-9 to another flow -through entity in which it has an ownership interest. This change is intended to provide a now -through entity with information regarding the status of its ktdlrect foreign partners, owners, or beneficiaries. so that It can satisfy any applicable reporting requirements. For example, a partnership that has any Indirect foreign partners may be required to complete Schedules K-2 and K-3. Partnership instructions for Schedules K-2 See the 2 and -3 (Form 1055). Purpose of Form ue Indivlduaeor entity(Form W-9 requester) who is requled toe file an information return with the IRS is giving you this form because they Cat. No.10231X Form W-9 (Rev. 3-2024) Affidavit of Publication uAvrEosmres Statement of ownership, Management, and Circulation �POSTALSERVKE. (All Periodicals PPP Gallons Except Requester Pu6dcallons) 1.nrYexbnmaM, I mat.... 1:111•1 'I.} at Cl. Vaal �' ars a .I.Um P e MxaMYar m4 110 LCampelawl•IgiOArsse0lll0mmGmcealrwaca•InRa►orBtM rases" eesiasn7l••.«.rrAe.arma aaaeu�ar+e�nnea •7.3.244.7 0.Ca...Lr Y olcrpacno •acd•ea.ssOllwt...r. P•. 179 •rowerp.a>9. I PA lima dal O.ip.•••.,Nief.xn «M•raeL7ueca..It.. ji.C.ser . merr+.a4r7 lima lC Pao. punosaimpk...ralatm Mums J.rtCI4a0.oai77f11,•e«.. Rom a.w.wr.a772a7,m+e.aco warm la.m.vfoouarmauesrw�+1Fr+aasm+.s+uesrMaplorvNrs+vq+a•n*+db M NMfruefMaa a e ►�ata1r.Wt.f�na7M.kf.� .a««.Wb'+ r .. «.M.ra p.sa....bMgAANks(7.+.r.r.a'''... '� IbA. .2..1+1 i+f""" 6 6..1.10«x. 4.. •..w.6aN21. .11.41 M...twos II. �l[d[I,tra,ia Mui....arYRrO+nllM�r raa$(�1•aa.e 60K OW. t 'Ce Mo. 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STATE OF COLORADO County of Weld, I, the undersigned agent. of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, that the same is a three days weekly plus Sunday newspaper of general circulation and printed and published in the City of Greeley in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive (days); that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was 25th day of September A.D. 2024 and the last publication thereof. in the issue of said newspaper bearing the date of the 29th day of September A.D. 2024 has been published continuously and uninterruptedly during the period of at least six mantles next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3,1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. Agent Subscribed and sworn to before me this day of September, 2024 in the ounty of Weld, State of Colorado, Acct #:1048983 AD #: 2077322 Cost: $0.00 SHAYLA NAJERA NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20174031905 MY COMMISSION EXPIRES July 31, 2025 Houstan Aragon From: Sent: To: Cc: Subject: Looks fine. Bruce Barker Tuesday, January 7, 2025 10:09 AM Houstan Aragon; Karin McDougal; Matthew Conroy; Byron Howell; Adria Schiel CTB RE: Service Agreement for 2025 Legal Newspaper Service (Bid B#2400147) From: Houstan Aragon <haragon@weld.gov> Sent: Tuesday, January 7, 2025 8:33 AM To: Bruce Barker <bbarker@veld.gov>; Karin McDougal <kmcdougal@weld.gov>; Matthew Conroy <mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>; Adria Schiel <aschiel@weld.gov> Cc: CTB <CTB@co.weld.co.us> Subject: Service Agreement fc r 2025 Legal Newspaper Service (Bid B#2400147) Good morning, Please review and advise as to placement on the remember to reply -all to this email. Thank you, Houstan Aragon Deputy Clerk to the Board Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4224 Email: haragori©weld.gov Monday, January 13, 2025, Consent Agenda. Please also Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended o nly for the person or entity to which it is addressed and may contain information that is privileged, confidential o r otherwise protected from disclosure. If you have received this communication in error, please immediately n otify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 MEMORANDUM LL/CI TO: Purchasing Department DATE: December 5, 2024 l FROM: Esther Gesick, Clerk to the Board SUBJECT: 2025 Legal Newspaper Service, Bid #B2400147 To compare prices, we ask bidders to price three (3) sample notice publications, and then the cost of those sample notices is calculated to acquire an estimated annual cost based upon the average number of notices to be published in the next year. of Notices each Colorado Conservancy, Community (aka Press) Colorado Fort Lupton News Media dba Greeley Tribune 2025 Example Month - 2025 #1 format - 28 Notices $1,146.88 $714.00 Type #2 format - 18 Notices $2,186.64 $1,925.28 Type Payables #3 format 1 month X 6 pages $227.52 $670.41 Type - Monthly $3,561.04 $3,309.69 Total ANNUAL $42,732.48 $39,716.28 TOTAL The County is statutorily required to publish certain notices and media payables in a newspaper of general circulation, with "an office within Weld County to gather news, sell advertising, or conduct the general business of newspaper publications". Because the Colorado News Conservancy, dba Colorado Community Media (aka Fort Lupton Press) does not meet the statutory requirement of an office within Weld County, and has submitted a higher bid, I recommend awarding the bid to apparent low bidder, The Greeley Tribune, which meets the bid specifications. ZULq- 3013 C 0015 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE 2025 Legal Newspaper Service (Bid #B2400147) DEPARTMENT Clerk to the Board PERSON REQUESTING Esther Gesick, Clerk to the Board DATE 12/4/2024 Brief description of the problem/issue Historically, publication bids were based on different widths of columns, which made it difficult to compare prices As a result, we ask bidders to price three (3) sample notice publications, and then the cost of those sample notices is calculated to acquire an estimated annual cost based upon the average number of notices to be published in the next year Publications. The Greeley Tribune, beginning in 2019, shifted from a daily publication to four publications weekly (Sun , Wed , Fri , and Sat ), with a two-day prior submittal deadline Colorado Community Media (aka Fort Lupton Press) is a weekly publication on Thursdays, with a submittal deadline of the Wednesday prior Online presence' The Greeley Tribune does not charge for online access to Legals or Classified notices and has various subscription rates depending on need $14 00/month Standard Digital, $18 99/month Premium Digital (Ad- free)$16 90/month (Sunday and Holidays Home delivery), or $19 50/month (Wed, Fri, Sat/Sun Standard Home delivery) Colorado Community Media (aka Fort Lupton Press) does not charge for online access to Legals or Classified notices through the Colorado Press Association Network, and has a subscription rate of $99/year unlimited digital + print) Location (Section 27-4-101(4), C R S.). The Greeley Tribune office operations are conducted at 2400 W 16th Street, Suite C, Greeley, Colorado 80634 Colorado Community Media (aka Fort Lupton Press) office operations are conducted at 750 W Hampden Avenue, Suite 225, Englewood, Colorado 80110, with the Fort Lupton Press at 143 S Second Place, Brighton, Colorado 80601 (NOTE: This does not satisfy statutory requirements.) What options exist for the Board? 1) Select low, qualifying bidder, utilizing existing billing/payment structure that is already in place, a higher frequency of publication options and no change in rates 2) Rebid Consequences* (See below ) Impacts: (See below ) Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): For 2025, The Greeley Tribune is the apparent low bidder with no change to the rates. of Notices each Month Colorado Lupton Conservancy, Colorado Media Press) Community (aka News dba Fort - 2025 Greeley Tribune 2025 Example #1 format - 28 Notices $1,146.88 $714.00 Type #2 format - 18 Notices $2,186.64 $1,925.28 Type Payables #3 format 1 month X 6 pages $227.52 $670.41 - Type Monthly $3,561.04 $3,309.69 Total TOTAL . �,rmvp ANNUALii y _, `,` i, ' • °; Pg„ �9Un&'l'•�r'ac3' v_� rr-v��+ 1/4*/<, x��ir�a<"ywa33< ,S w.i%Cw-'.b5.v<uaf . '�;a g; ` 4.�b"kYY. x°' i1 >£ a £ 4 ? $42,732.48 $39,716.28 Recommendation: The Bid is scheduled to be listed on the 12/9/2024 Agenda to make a staff recommendation. I have received minimal complaints or concerns during the past year from departmental subscribers, the County is statutorily required to publish certain notices and media payables in a newspaper of general circulation, with "an office within Weld County to gather news, sell advertising, or conduct the general business of newspaper publications", and there is no change in rates over 2024. Because the other bidder does not meet the statutory requirement of an office within Weld County, and has submitted a substantially higher bid, I have no concern with continuing to conduct business with The Greeley Tribune, at this time. Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Support Recommendation Schedule Place on BOCC Agenda Work Session \!cft{vvuI Vt. email. (%uw\an. via ermit Other/Comments: • Karla Ford From: Sent: To: Cc: Subject: Approve Kevin Ross Kevin Ross Wednesday, December 4, 2024 2:58 PM Scott James; Karla Ford Commissioners Re: Please Reply - RUSH PA Request: 2025 Legal Newspaper Recommendation (Bid #B2400147) ..,..,,.,.......,,.,.'ea....cx...v..u..uaw.4intMC 140Lax. �wa.+�s:.'sxre rte:, �.ww::xxw\CNIONIWOOXSYM��4' ,..:..... ..... ... ........uy.,rar'.+'ax�.nwiw.axwxxxazww.W•K. a10,6BJT_Wa'ON ACCVAV rleatMnWea, v.%•::idV.. .,*i'••>..'•V..—tleAr •�i: tlya'R�%Wr:M]Y:y;1p':nvNn'vJ.MMWf/MWNyntro.A'%NAi'..NV.V%.\YW.WI.V8xv1Riw=xxx%Mf4W'AYwKJWX\R From: Scott James <sjames@weld.gov> Sent: Wednesday, December 4, 2024 2:28:06 PM To: Karla Ford <kford@weld.gov> Cc: Commissioners <COMMISSIONERS@co.weld.co.us> Subject: Re: Please Reply - RUSH PA Request: 2025 Legal Newspaper Recommendation (Bid #B2400147) Approve Scott K. James Weld County Commissioner, District 2 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 970.336.7204 (Office) 970.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. On Dec 4, 2024, at 2:08 PM, Karla Ford <kford@weld.gov>wrote: Please Rush — this needs to be on Monday's agenda. Please advise if you support recommendation and to have department place on the agenda. Karla Ford Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weld.gov:: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-4:00p.m.** 1 <image002 jpg> Confidentiality Notice This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is pnvdeged, confidential or otherwise protected from disclosure If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication Any disclosure, copying, distnbution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is stnctly prohibited From. Esther Gesick <egesick@weld gov> Sent Wednesday, December 4, 2024 1 50 PM To: Karla Ford <kford@weld gov> Cc. Esther Gesick <egesick@weld gov>, Cheryl Pattelll <cnattelli@weld goy>, Jill Scott <Iscott@weld goy>, Bruce Barker <bbarker@weld gov>, Karin McDougal <kmcdougal@weld gov> Subject. PA Request 2025 Legal Newspaper Recommendation (Bid #B2400147) Hi Karla, Please lay this on the counter for RUSH review by any Commissioner who happens to come in tomorrow or Friday The approval recommendation is scheduled for Monday's board meeting Thanks' Esther E. Gesick Clerk to the Board 1150 O Street/P O Box 758/Greeley, CO 80632 tel (970) 400-4226 <image001 jpg> Confidentiality Notice This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is pnvdeged, confidential or otherwise protected from disclosure If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited <WS Pass Around - 2025 Legal Newspaper Service 12-04-24 pdf> 2 Karla Ford From: Sent: To: Cc: Subject: Approve Sent from my iPhone Mike Freeman Wednesday, December 4, 2024 2:21 PM Perry Buck Karla Ford; Commissioners Re: Please Reply - RUSH PA Request: 2025 Legal Newspaper Recommendation (Bid #B2400147) On Dec 4, 2024, at 2:14 PM, Perry Buck <pbuck@weld.gov>wrote: I approve Thank you Sent from my iPhone On Dec 4, 2024, at 2:08 PM, Karla Ford <kford@weld.gov>wrote: Please Rush — this needs to be on Monday's agenda. Please advise if you support recommendation and to have department place on the agenda. Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordweld.gov :: www.weldgov.com :: **Please note my working hours are Monday -Thursday 7:00a.m.-4:00p.m.** <image002.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e- mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Esther Gesick <egesick@weld.gov> Sent: Wednesday, December 4, 2024 1:50 PM To: Karla Ford <kford@weld.gov> Cc: Esther Gesick <egesick@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Jill Scott <jscott@weld.gov>; Bruce Barker <bbarker@weld.gov>; Karin McDougal <kmcdougal@weld.gov> Subject: PA Request: 2025 Legal Newspaper Recommendation (Bid #B2400147) WELD COUNTY PURCHASING 1301 N 17TH Avenue, Greeley, CO 80631 E-mail: reverett(a�weldgov.com E -Mail: coeisert(Eiweldgov.com E -Mail: ttayloraweldgov.com Phone: (970) 400-4222, 4223 or 4454 DATE OF BID: NOVEMBER 15, 2024 REQUEST FOR: LEGAL NEWSPAPER SERVICE FOR 2025 (01/01/2025 THROUGH 12/31/2025) DEPARTMENT: CLERK TO THE BOARD BID NO: #B2400147 PRESENT DATE: November 20, 2024 APPROVAL DATE: DECEMBER 9, 2024 VENDOR GREELEY TRIBUNE 2400 W. 16TH ST, SUITE C GREELEY CO 80634 FT. LUPTON PRESS C/O -COLORADO COMMUNITY 143 S. SECOND PL BRIGHTON CO 80601 PRICE PRICE PRICE NOTICES NOT TYPE #1 TYPE #2 TYPE #3 SPECIFIED $25.50 $106.96 $670.41 $1.91 Prices are based on a 1.55" column. Newspaper Published: Sun, Wed, Fri & Sat Deadlines: Mon @ 3pm for Wed Wed @ 3pm for Fri Thurs @ 3pm for Sat & Sun $40.96 $121.48 $227.52 $4.90 Prices are based on a 1.667" column. Newspaper Published: Thursday Deadlines: 3pm for Wed week prior to publication Type #1 — Publication of legal notices Type #2 — Publication of ordinances Type #3 — Publication of warrants/monthly Publication of notices not specified THE CLERK TO THE BOARD IS REVIEWING THE BIDS. 2024-3073 I1/Z0 8C0 (5 Hello