HomeMy WebLinkAbout20252852.tiffConivac 11Da 10000
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Harmen (Daptiv) Software Renewal
DEPARTMENT: Information Technology
PERSON REQUESTING: Ryan Rose
DATE: 9/22/2025
Brief description of the problem/issue: Daptiv is the software IT uses for project portfolio management. This
is to extend our agreement until we transition to Workday (From December 1, 2025 — February 28, 2025). This
software maintenance will expire and no longer be used after February 28, 2026. S 7
202& •
What options exist for the Board? IT is asking the Board to authorize the Chair to sign the attached agreement.
Consequences: If the Board does not sign, the current agreement will expire in November 2025.
Impacts: This software is used daily for project management, tracking resources, timesheet
management and for quarterly reporting efforts. Not having it would mean IT couldn't report on projects
for the remainder of 2025 or track time appropriately for the County cost -allocation model.
Costs (Current Fiscal Year 1 Ongoing or Subsequent Fiscal Years): The cost to extend maintenance
and support is $7,170.96. This is a part of the 2025 approved budget.
Recommendation: The County attorney has reviewed the terms and conditions and Information Technology
recommends approval of the agreement.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
ConSen-FR9eh Cto�.
10/Z0/25'
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
5744
2025-2852
11-0011-4
Docusign Envelope ID: 7B906C1E-FC05-4641-AC42-DFC2E4E2D2C7
HARMAN
Customer Order Form to
Daptiv Hosted Subscription Agreement
Effective Date of Agreement: 2014 -Dec -01
Date of Assignment to Hannan: 2025 -July -1
Quote Number: Q-377375
SOW Number.
Harman Connected Services, Inc.
445 Indio Way,
Sunnyvale
CA 94085
United States
End Customer
Bill To
Weld County 1401 N
17th Ave Greeley
CO 80631
United States
Order Form
End Customer
Ship To
Weld County
1401 N 17th Ave Greeley
CO 80831
United States
Description
Item
Sty
Annual Unit Price
Total
DPUISUAC01 DP PPM Manager User Subs 17
Users
6
$818.76
$1,228.14
DPU1SUAD01 DP PPM Team Member User Subs 1Y
Users
51
$409.40
$5,219.85
DPU1 SUAP01 DP Timesheet-Only - Legacy
Users
12
$204.72
$614.16
DPU1 SUBI01 - Changepoint Anaytics Author User
Subscription
Users
1
$435.24
$108.81
TOTALS
$7,170.96
Fee Schedule
:Period
Setup Fees
fear 1 ;$0.00
?Total $0.00
Terms
Subscription / 2025 Dec 1 — 2026 Feb 28
Period
} Payment i Net 30
Terms
, Billing Annual
Frequency
Subscription Fees ',Professional
�rvlces Fees
47,170.96 ;$0.00
S7,170.96
,;50.00
Invoice Date Total
2025 -Dec -01
Invoice Email billino d(cilweldoov.com
(please enter /
the correct
value if
differentZ
Currency USD $
Payment Options: We only accept payments via wires or ACH. For Banking information, please contact HCS•BillinoShannan.com.
Quote XQJ77976—Weld County
Order Form Page 1 of 2
Harman Conndrdiu
F$7,170.90
Docusign Envelope ID: 78906C1E-FC05-4641-AC42-DFC2E4E2D2C7
Applicable taxes may apply. If your company is tax exempt, please send your tax exemption certificate to HCS-Biiirw@4hannan.com.
Portals end Purchase Orders: If Customer requires () Hannan to submit its invoices to a procurement or vendor portal, system,
or platform or 01) a Purdiase Order number to be included on Harman's invoices for payment processing, then Customer must notify
the relevant Harman billing contact not more than fire (5) business days after execution of a new Order Forth or Statement of Work,
which notice must include all relevant access requirements and details. The billing contact for all Haman customers is HCa
Billinelah enen.axn If Customer fails to timely provide the foregoing notice with all relevant requirements, then, unless otherwise
agreed in writing by Harman, the applicable invoice must be paid by Customer within the tirmeframe specified herein, in order to
avoid Harman's remedies for late payment as spe ified in the Agreement.
Acknowledgment: Effective as of July 1, 2025 (the "Assignment Date') Plamiew, Inc. assigned the above -described Subscription
Services Agreement, and related orders/ subscriptions (collectively, the 'Agreement") to Hartman Connected Services, Inc. (the
"Assignment.) and all Fees due under the Agreement following the Assignment Date are to be paid to Harman. By signing below,
Customer confirms the Assignment and acknowledges and agrees that this Order Form is governed by the Agreement, as assigned
by Planview to Harman.
IN WITNESS WHEREOF, Hannan and Customer have caused this Order Form to be executed by their duty authorized
representatives as of the last date of signature below.
Weld County
Signature
Perry L. Buck
Typed Printed Name
Chair, Board of Weld County Commissioners
Harman Connected Services, Inc.
"-Signed by:
lam Gurta
Signature
Vikas Gupta
Typed Printed Name
EVP & General Manager
OCT 2 0 2025
Date
Attest: W,a'/f,,,„/1 J 6X%+�%4.
Esther E. Gesick, Clerk to the Board
to the Board "'
auoa.377376-went county
Title
10/24/2025
Order Form t..g.2 of 2 Hamm Confidential
2 025- Z3"'
Ct F
Entity Information
Entity Name *
HARMAN CONNECTED SERVICES
INC
Entity ID*
@00034810
Contract Name"
DAPTIV HOSTED SUBSCRIPTION AGREEMENT
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
10000
Contract Lead
SWHITMORE
Contract Lead Email
swhitmore@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
SUBSCRIPTION PERIOD 12/1/2025 - 2/28/2026. DAPTIV TO BE REPLACED BY WORKDAY.
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT INFORMATION Date* 10/16/2025
TECHNOLOGY-GIS 10/20/2025
Amount*
$ 7,170.96 Department Email Will a work session with BOCC be required?*
CM- NO
Renewable* InformationTechnologyGI
NO Does Contract require Purchasing Dept. to be
S@weld.gov
Automatic Renewal
Grant
IGA
Department Head Email
CM-
InformationTechnologyGI
S-DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
10/14/2025
Committed Delivery Date
Renewal Date
Expiration Date*
02/28/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 10/14/2025
Approval Process
Department Head Finance Approver Legal Counsel
RYAN ROSE CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
10/14/2025 10/14/2025 10/14/2025
Final Approval
BOCC Approved Tyler Ref #
AG 102025
BOCC Signed Date Originator
SWHITMORE
BOCC Agenda Date
10/20/2025
Hello