HomeMy WebLinkAbout20250717.tiffRecord of Proceedings
Minutes
Board of County Commissioners
Weld County, Colorado
Monday, March 17, 2025
The Board of County Commissioners of Weld County, Colorado, met in regular session
in full conformity with the laws of the State of Colorado at the regular place of meeting in
the Weld County Administration Building, Greeley, Colorado, March 17, 2025, at the hour
of 9:00 a.m.
Roll Call: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Perry L. Buck, Chair
Commissioner Scott K. James, Pro-Tem
Commissioner Jason S. Maxey
Commissioner Lynette Peppler
Commissioner Kevin D. Ross
Also present:
Acting Clerk to the Board, Houstan Aragon
County Attorney, Bruce Barker
Chief Financial Officer, Cheryl Pattelli
le Minutes: Commissioner Maxey moved to approve the below listed Minutes of the
Board of County Commissioners meeting, as printed. Commissioner James seconded
the motion and it carried unanimously.
1. Minutes from March 3, 2025
IE Read Ordinances by Audio: Commissioner Ross moved to read the below listed
Code Ordinances by audio. The motion was seconded by Commissioner James and it
carried unanimously.
1. Code Ordinance #2025-03
2. Code Ordinance #2025-04
e Amendments to Agenda: There were no amendments to the Agenda.
le Consent Agenda: Commissioner Ross moved to approve the Consent Agenda, as
printed. Commissioner Maxey seconded the motion and it carried unanimously.
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IE Warrants:
1. General Warrants: Commissioner Ross moved to approve the General Warrants,
as printed. Commissioner Peppler seconded the motion and it carried
unanimously.
2. IR Commissioner Warrants — Kevin D. Ross: Commissioner Maxey moved to
approve the Warrant for Commissioner Ross, as printed. Commissioner Peppler
seconded the motion, and upon a roll call vote of four (4) to zero (0), the motion
carried, with Commissioner Ross abstained.
��--- Bids:
1. Approve Bid #B2500014, Multi -Jurisdictional Hazard Mitigation Plan
Update — Office of Emergency Management: Toby Taylor, Purchasing
Department, indicated staff utilized the Best Value procurement method, which is
outlined in Section 5-4-40 of the Weld County Code, for selecting a contractor to
update the Multi -Jurisdictional Hazard Mitigation Plan; and after staff's review, the
recommendation is to award WSB, LLC, for the total amount of $90,000.00.
Commissioner Maxey moved to approve said bid. The motion was seconded by
Commissioner Ross, and it carried unanimously.
2. El Approve Bid #B2500017, Erosion Control and Revegetation Services —
Department of Public Works: Mr. Taylor explained the bid was advertised as a
multi -award bid, with the recommendation from staff being to select the two (2)
lowest bidders that met specifications, Merjent, Inc., and Jomax Construction.
He clarified Consolidated Divisions did not meet specification due to not being
located within one (1) hour for logistical and emergent reasons. Therefore, staff
recommends approval, for a total amount not to exceed $582,000.00, that will be
divided between the two (2) contractors. Commissioner James moved to approve
said bid. The motion was seconded by Commissioner Ross, and it carried
unanimously.
3. El Approve Bid #62500022, Boiler and Piping Replacement for Alternative
Programs Building — Facilities Department: Mr. Taylor reviewed staffs
recommendation to select FRPHI Hydronics, LLC, the low bidder meeting
specifications, for a total amount of $162,147.00. Commissioner Maxey moved to
approve said bid. The motion was seconded by Commissioner Peppler, and it
carried unanimously.
4. la Approve Bid #62500041, On -Call Geotechnical Materials Testing and
Engineering Services — Department of Public Works: Mr. Taylor indicated staff
utilized the Qualified Best Selection (QBS) procurement method, to select a
contractor for On -Call Geotechnical Materials Testing and Engineering Services.
He indicated the bidder meeting specifications, Ground Engineering Consultants,
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is staff's recommendation for approval with a total amount not exceed of
$400,000.00. Commissioner Maxey moved to approve said bid. The motion was
seconded by Commissioner Peppler, and it carried unanimously.
5. IE Present Bid #62500024, Weld County Regional Communications Center
(911) Console Furniture — Department of Public Safety Communications:
Mr. Taylor stated five (5) bids were received and staff will make a recommendation
on April 23, 2025.
6. a Present Bid #B2500032, 2025 Sign Material — Department of Public
Works: Mr. Taylor stated seven (7) bids were received, with four (4) being deemed
as non -responsive, and staff will make a recommendation on March 31, 2025.
El New Business — General:
1. Consider Sales Quote for Purchase of Vehicle Pursuant to Colorado State
Cooperative Pricing Agreement and Amendment #1 Terms and Conditions,
and Authorize Controller to Sign Any Necessary Documents — KGA-FLG,
LLC, dba Ken Garff Ford Greeley: Mr. Taylor stated the Department of Fleet
Services desires to purchase one (1) vehicle for the benefit of the Department of
Public Works pursuant to a cooperative agreement and amendment, which allows
the County to purchase items of this nature pursuant to Section 5-4-100 and
Section 5-4-80 of the Weld County Code. Therefore, he indicated staff
recommends approval of said purchase of a new 2025 Ford F550 with custom
flatbed from Ken Garff Ford Greeley, pursuant to the Colorado State Cooperative
Pricing Agreement #193819, for the amount of $66,694.00. Commissioner James
moved to approve said quote and authorize the Controller to sign any necessary
documents. The motion was seconded by Commissioner Peppler, and it carried
unanimously.
2. a Consider 4Rivers Equipment, LLC, Sales Quote for Purchase of
Equipment Pursuant to Cooperative Purchasing Contract Terms and
Conditions Between Sourcewell and Wirtgen America, Inc., and Authorize
Controller to Sign Any Necessary Documents: Mr. Taylor stated the Department
of Fleet Services desires to purchase new equipment for the benefit of the
Department of Public Works pursuant to a cooperative agreement and
amendment, which allows the County to purchase items of this nature pursuant to
Sections 5-4-100 and 5-4-80 of the Weld County Code. Therefore, staff
recommends approval of said purchase of a new 2025 Wirtgen WR240i Soil
Stabilizer from 4Rivers Equipment, LLC, pursuant to the Sourcewell Cooperative
Purchasing Contract #060122, for the amount of $753,972.37.
Commissioner James moved to approve said quote and authorize the Controller
to sign any necessary documents. The motion was seconded by
Commissioner Maxey, and it carried unanimously.
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3. Consider Sales Quote for Purchase of Used Equipment and Authorize
Controller to Sign Any Necessary Documents — 4Rivers Equipment, LLC:
Mr. Taylor stated the Department of Fleet Services desires to purchase used
equipment for the benefit of the Department of Public Works to replace a similar
unit currently leased. He noted Section 5-4-50 of the Weld County Code allows the
County to purchase items of the unbiddable nature. Therefore, staff recommends
approval of said purchase of a new 2024 John Deere 410P Articulated Haul Dump
Truck from 4Rivers Equipment, LLC, for the amount of $601,102.41.
Commissioner Maxey moved to approve said quote and authorize the Controller
to sign any necessary documents. The motion was seconded by
Commissioner Ross, and it carried unanimously.
4. IR Consider Establishing Neighborhood to be Served, Designating
Commissioner to Make On -Site Inspection, and Setting Hearing Date
Concerning Application for Retail Liquor Store (County) License —
Crow Valley Liquor, Inc., dba Crow Valley Liquors: Mathew Conroy, Assistant
County Attorney, stated the Resolution is the first step to obtain a new county liquor
license at an existing establishment and explained the former owner has moved
out of state. He indicated Commissioner Maxey has volunteered to perform the
site inspection and report back to the Board with findings and a recommendation
on April 2, 2025, at 9:00 a.m. Commissioner James moved to approve said
establishment of neighborhood to be served, designate Commissioner Maxey for
an on -site inspection, and set the hearing date for the retail liquor store application.
The motion was seconded by Commissioner Ross and it carried unanimously.
5. a Consider Appointment of David Eisenbraun as Interim Chief Building
Official of Weld County Department of Planning Services: David Eisenbraun,
Director of the Department of Planning Services, explained, as a result of the
resignation of the former Chief Building Official, he will provide interim guidance
until a new Chief Building Official is employed for Weld County.
Commissioner James moved to approve said appointment. The motion was
seconded by Commissioner Ross and it carried unanimously.
6. IE Consider Contract ID #9206 Memorandum of Agreement to Purchase
Property Interest for Right -of -Way Acquisition for County Roads 13 and 54
Intersection Roundabout Project (Southeast Corner), and Authorize Chair to
Sign — Loveland Ready -Mix Concrete, Inc.: Clay Kimmi, Department of Public
Works, stated the agreement is for the purchase of right-of-way located on the
southeast corner of the County Roads 54 and 13 intersection for the construction
of a roundabout project, for the cost of $2,937,384.00, plus closing costs which are
estimated to be no more than an additional $2,000.00. He indicated the total
amount is less than the original amount previously indicated in the pass around
request, noted the money is in the 2025 budget, and stated staff recommends
approval. In response to Commissioner James, Mr. Kimmi detailed the cost
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breakdown between the value of the land and the infrastructure improvements
associated with the relocation of easement accesses, scale house, and other
noted items for Loveland Ready -Mix Concrete, Inc., as a result of the design
impeding the current locations. Commissioner James moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Ross and it carried unanimously.
7. IE Consider Contract ID #9118 Professional Service Agreement for
Photography at 2025 Weld County Fair and Authorize Chair to Sign —
Flying M Photography, LLC: Mikayla Gabel, Fair Coordinator for the CSU
Extension Service of Weld County, stated the Weld County Fair Board has
recommended Flying M Photography, LLC, as the official photographer for the
2025 Weld County Fair. She indicated a sponsorship, in the amount of $7,500.00,
has been secured to provide payment for the photography. Commissioner Maxey
moved to approve said agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Ross and it carried unanimously.
8. El Consider Professional Service Agreement for Property Cleanup
Services (3716 Yosemite Drive, Greeley) and Authorize Chair and County
Attorney's Office to Sign — Oak Environmental, LLC: Adria Schiel, Assistant
County Attorney, stated the agreement, in the amount of $7,200.00, allows for the
first phase of the clean-up efforts to begin for a property located at 3716 Yosemite
Drive in the Hill N Park neighborhood of Greeley, Colorado, as a result of the district
court's determination that the property is a public nuisance. Commissioner Ross
moved to approve said agreement and authorize the Chair and County Attorney's
Office to sign. The motion was seconded by Commissioner Maxey and it carried
unanimously.
9. IR Consider Cancellation of Board of County Commissioners Meeting
Scheduled for April 16, 2025: Commissioner James moved to approve said
Resolution due to the Board attending an Oil and Gas Symposium. The motion
was seconded by Commissioner Ross and it carried unanimously.
New Business — Ordinances:
1. First Reading of Code Ordinance #2025-03, In the Matter of Repealing and
Reenacting, with Amendments, Chapter 2 Administration and Chapter 5
Revenue and Finance of the Weld County Code (Miscellaneous Finance
Policy Changes): Cheryl Pattelli, Chief Financial Officer, reviewed the proposed
changes to miscellaneous policies related to mileage reimbursement, p -cards,
employee travel, frequency of warrant payments, convenience fees, and
equipment and capital improvement depreciation. There was no public testimony
concerning the matter. Commissioner James moved to approve Code Ordinance
#2025-03 on First Reading. The motion was seconded by Commissioner Ross and
it carried unanimously.
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2. El First Reading of Code Ordinance #2025-04, In the Matter of Repealing
and Reenacting, with Amendments, Chapter 8 Public Works and Chapter 11
Franchises of the Weld County Code (Collateral Records and Franchises):
Bruce Barker, County Attorney, reviewed the proposed changes to Chapters 8
concerning collateral records and Chapter 11 concerning franchises for cable
contracts. There was no public testimony concerning the matter.
Commissioner Maxey moved to approve Code Ordinance #2025-04 on
First Reading. The motion was seconded by Commissioner James and it carried
unanimously.
e New Business — Planning:
1. Consider Contract ID #9209 Professional Service Agreement for On -Call
Planning Services and Authorize Chair to Sign — Ayres Associates, Inc.:
Mr. Eisenbraun explained, as a result of a work session held on February 3, 2025,
regarding staff workload and high priority cases, it was determined to contract with
temporary consultants to assist senior -level planning staff. He further noted the
temporary assistance will be provided by former Weld County planning staff, which
is an added benefit with their understanding to avoid delays in processing cases.
Mr. Eisenbraun indicated the contract is through December 31, 2025, for the total
amount of $100,000.00, and staff recommends approval. Commissioner Ross
moved to approve said agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Peppler and it carried unanimously.
2. a Consider Termination of Improvements Agreement According to Policy
Regarding Collateral for Improvements for Use by Special Review Permit,
USR11-0019 — Kenneth Everitt: Jazmyn Trujillo -Martinez, Department of
Planning Services, requested the termination of the agreement as a result of the
approved vacation of Use by Special Review Permit, USR11-0019.
Commissioner Ross moved to approve said agreement and authorize the Chair to
sign. The motion was seconded by Commissioner Maxey and it carried
unanimously.
3. IE Consider Termination of Improvements and Road Maintenance
Agreement for According to Policy Regarding Collateral Use by Special
Review Permit, USR17-0067 — Robert L. Seltzer Family Trust, c/o Gallacher
Development, LLC: Ms. Trujillo -Martinez requested the termination of the
agreement as a result of the property being acquired by new owners, Public
Storage Operating Company, who have entered into a new contract with the
County that was approved on the Consent Agenda this morning.
Commissioner James moved to approve said agreement and authorize the Chair
to sign. The motion was seconded by Commissioner Peppler and it carried
unanimously.
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4. lE1 Consider Termination of Improvements and Road Maintenance
Agreement According to Policy Regarding Collateral for Improvements for
Use by Special Review Permit, USR18-0044 — Tricycle Lane Texas, LLC:
Ms. Trujillo -Martinez requested the termination of the agreement as a result of the
approved vacation of USR18-0044. Commissioner Maxey moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Ross and it carried unanimously.
5. El Consider Cancellation and Full Release of Warranty Collateral for Minor
Subdivision Final Plan, MINF12-0001, Weld County Industrial Park —
Weld County Industrial Park Association/Peckham Development
Corporation, c/o Mark Goldstein: Ms. Trujillo -Martinez requested the release of
warranty collateral, in the amount of $111,118.85, that has been held in the form of
an Irrevocable Letter of Credit issued by FirsTier Bank. She stated the applicant
has fulfilled the two (2) year warranty obligation, and noted staff is supportive of
said release after inspection of the improvements were deemed satisfactory.
Ms. Trujillo -Martinez indicated all terms and conditions of the Road Maintenance
Agreement (RMA) will remain in effect for the life of the USR. Commissioner James
moved to approve said cancellation and authorize the full release of said warranty
collateral. The motion was seconded by Commissioner Ross and it carried
unanimously.
6. El Consider Cancellation and Full Release of Warranty Collateral for
Planned Unit Development Final Plan, PUDF18-0007 (Spanish Fox Estates) —
Lawrence and Jacquelyn Bebo: Ms. Trujillo -Martinez requested the release of
warranty collateral, in the amount of $46,326.60, that has been held in the form of
a Decree Certificate issued by Travelers Casualty and Surety Company of
America. She stated the applicant has fulfilled the two (2) year warranty obligation,
and noted staff is supportive of said release after inspection of the improvements
were deemed satisfactory. Ms. Trujillo -Martinez indicated all terms and conditions
of the Road Maintenance Agreement (RMA) will remain in effect for the life of the
USR. Commissioner Maxey moved to approve said cancellation and authorize the
full release of said warranty collateral. The motion was seconded by
Commissioner Ross and it carried unanimously.
IE Public Comment: No public comment was offered.
Let the Minutes reflect that the above and foregoing actions were attested to and
respectfully submitted by the Clerk to the Board. There being no further business, this
meeting was adjourned at 9:33 a.m.
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The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Minutes, on motion duly made and seconded, by the following vote on the
31st day of March, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Attest:
Esther E. Gesick, Clerk to the Board
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