HomeMy WebLinkAbout20252196.tiffResolution
Approve Memorandum of Understanding for Medicaid Intake Specialist and
Authorize the Chair to Sign - Weld County School District 6
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Memorandum of Understanding for a
Medicaid Intake Specialist between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, and Weld County School District 6, commencing August 1, 2025, and
ending May 31, 2026, with further terms and conditions being as stated in said
memorandum of understanding, and
Whereas, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Memorandum of Understanding for a Medicaid Intake Specialist
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and
Weld County School District 6, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said memorandum of understanding.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 6th day of August, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
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2025-2196
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Memorandum of Understanding (MOU) with Weld County School District 6
DEPARTMENT: Human Services DATE: July 29, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: Each year, the Department and Weld County School
District 6 enter into an MOU to provide eligibility determination functions for public assistance
programs at the Weld County School District 6 Family Center, located at 924 11th Street, in Greeley,
Colorado. Under this MOU, a Weld County Department employee will be assigned to work at the
Center up to three (3) days per week, for the months of August 2025 through May 2026, as a
Medicaid Intake Specialist to support all Weld County School District 6 students.
The associated salary and benefits will be the responsibility of the Department. Weld County School
District 6 will reimburse the Department at a rate of $43.51 per hour, with a total reimbursement not to
exceed $38,637.00.
The term of this MOU is August 1, 2025 through May 31, 2026
This MOU has been reviewed and approved by Legal (B. Howell).
What options exist for the Board?
Approval of the MOU with Weld County School District 6.
Deny approval of the MOU with Weld County School District 6.
Consequences: The Department will not have a current MOU in place with School District 6.
Impacts: Weld County School District 6 will no longer have the support of a Weld County
Medicaid Intake Specialist to assist with eligibility determinations for public
assistance programs that benefit District 6 students.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Total cost = School District 6 will reimburse the Department at a rate of $43.51 per hour,
with a total reimbursement not to exceed $38,637.00.
Pass -Around Memorandum; July 29, 2025 - CMS ID 9797 2025-2196
$!(o \-W-0091
Recommendation:
• Approval of the Memorandum of Understanding with Weld County School District 6 and
authorize the Department Director and the Chair to sign.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Support Recommendation
Place on BOCC Agenda
idt
Pass -Around Memorandum; July 29, 2025 — CMS ID 9797
Schedule
Work Session Other/Comments:
Docusign Envelope ID: 4391341E-0625-4AE3-97E8-CE4DCBF22608
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
I. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 924 11t°
Street and work at identified schools regularly supporting family health insurance up to 3 days per week for
the months of August 2025 through May 2026.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $43.51 per hour
August I, 2025 through May 31, 2026, agreement total not to exceed $38,637.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer have been provided by the
CASBHC (Colorado Association of School Based Health Care), grantor. Periodical outreach and
enrollment will be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will
send out notifications to the families of the surrounding schools for the date of outreach enrollment.
D6 will make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
MOU 26-676-016
Page 1of2
Dacusign Envelope ID: 4391341E-0625-4AE3-97EB-CE4DCBF2260B
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5.Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
By: tOw+ t. I OIitatI., fpt.Wbs&t Virtztor of SfIL1LUo# StAticts
Tom E. Gribble, Executive Director of Student Services
By: kc,yytan. S poksitxt Oth,f Fttn.alA ial, Offcu'
Meggan Sponsler, Chief Financial Officer
WELD ' O Y DEPART OF HUMAN SERVICES
By:
By:
Perry L. ck, Chair Weld County Board of Commissioners
Attest: -444444 ;e4.
Esther E. Gesick, Clerk to the Board
By:
Deputy Clerk to the Board`
P Y
Date:]ul 21, 2025
Date:Ju1 15, 2025
Date: AUG 0 6 2025
MOU 26-676-016
Page 2 of 2
2 o? -21c1 �P
Contract Form
Entity Information
Entity Name* Entity ID*
WELD COUNTY SCHOOL DISTRICT @00002589
#6
❑ New Entity?
Contract Name* Contract ID
WELD COUNTY SCHOOL DISTRICT #6 (MOU - 9797
MEDICAID INTAKE SPECIALIST)
Contract Status
CTB REVIEW
Contract Lead *
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
NEW MOU FOR MEDICAID INTAKE SPECIALIST. TERM: AUGUST 1, 2025 THROUGH MAY 31, 2026.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB: 7/29/25.
Contract Type*
AGREEMENT
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 08/02/2025
08/06/2025
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
03/31/2026
Committed Delivery Date
Renewal Date
Expiration Date*
05/31/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH RUSTY WILLIAMS BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
07/30/2025 07/31/2025 07/31/2025
Final Approval
BOCC Approved Tyler Ref #
AG 080625
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
08/06/2025
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