HomeMy WebLinkAbout20252799.tiffRecord of Proceedings
Minutes
Board of County Commissioners
Weld County, Colorado
Wednesday, October 15, 2025
The. Board of County Commissioners of Weld County, Colorado, met in regular session
in full conformity with the laws of the State of Colorado at the regular place of meeting in
the Weld County Administration Building, Greeley, Colorado, October 15, 2025, at the
hour of 9:00 a.m.
Roll Call: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Perry L. Buck, Chair
Commissioner Scott K. James, Pro-Tem
Commissioner Jason S. Maxey
Commissioner Lynette Peppier
Commissioner Kevin D. Ross
Also present:
Acting Clerk to the Board, Houstan Aragon
County Attorney, Bruce Barker
Controller, Rusty Williams
Minutes: Commissioner Peppier moved to approve the below listed Minutes of the Board
of County Commissioners meeting, as printed. Commissioner James seconded the
motion' and it carried unanimously.
1. Minutes from October 1, 2025
Certification of Hearings: Commissioner Ross moved to approve the below listed
Hearing Certificates. Commissioner Maxey seconded the motion, which carried
unanimously.
1. PCSC23-0011 — R M Hiner Construction Co, Inc.
2. COZ25-0006 —Affordable Owner, LLC
Amendments to Agenda: There were no amendments to the Agenda.
Consent Agenda: There being request for public testimony concerning the following
items, as listed under 'Consent Agenda — Miscellaneous', Commissioner James moved
to remove Partial Vacation, VAC25-0013, of Two -Lot Subdivision Exemption, SE -1071,
for Removal of Lot B Cairn Stone Holdings, LLC, from the Consent Agenda and list
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under 'New Business — Planning' item of business #2. Commissioner Maxey seconded
the motion and it carried unanimously. Commissioner James further moved to approve
the agenda, as amended. The motion was seconded by Commissioner Ross and it carried
unanimously. Commissioner Ross moved to approve the Consent Agenda, as amended.
Commissioner Peppler seconded the motion and it carried unanimously.
1. Partial Vacation, VAC25-0013, of Two -Lot Subdivision Exemption, SE -1071, for
Removal of Lot B — Cairn Stone Holdings, LLC
2. Partial Vacation, VAC25-0020, of Four -Lot Recorded Exemption, RECX13- 0044,
for Removal of Lot D — TAMIJOBR FT, LLC
Presentations and Proclamations:
1. National Health Education Week — October 20-24, 2025: Commissioner James
read the certificate for the record. Olivia Egen, Interim Community Health Director
for the Department of Public Health and Environment, thanked the Board for the
opportunity to highlight the various community outreach programs and recognized
the incredible leadership and dedicated staff who make it possible. She indicated
the advancement of health and well-being in Weld County is the result of
prevention education and data -driven strategies to build the foundation of healthier
communities through programs like 'Heart for Weld' for diabetes prevention and
tobacco prevention and cessation. Jason Chesser, Director of the Department of
Public Health and Environment, quoted "An ounce of prevention is worth a pound
of cure," and shared his sincere appreciation for the staff who dedicate themselves
to fulfill the mission of empowering communities with impactful education. The
Board extended their heart -felt appreciation for the efforts of staff who serve the
citizens of Weld County. (Clerk's Note: The group gathered for a photo opportunity.)
Warrants:
1. General Warrants: Commissioner Maxey moved to approve the General
Warrants, as printed. Commissioner James seconded the motion and it carried
unanimously.
Bids:
1. Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease and
Authorize Chair to Sign (W1/2 of S29, T8N, R63W - 320 acres): Toby Taylor,
Purchasing Department, explained the following bids are related to oil and gas
auctions and introduced Rusty Williams, Weld County Controller, who stated
one (1) bid was received from Rolland Resources, LLC, to lease 320 mineral
acres, for the amount of $650.00 per mineral acre, for a total of $208,000.00.
Commissioner James moved to approve said lease and authorize the Chair to
sign. The motion was seconded by Commissioner Ross and it carried unanimously.
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2. Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease, and
Authorize Chair to Sign (SW1/4 of S19,T8N, R63W — 157.65 acres):
Mr. Williams. stated one (1) bid was received from Rolland Resources, LLC, to
lease 157.65 mineral acres, for the amount of $650.00 per mineral acre, for a total
of $102,472.50. Commissioner James moved to approve said lease and authorize
the Chair to sign. The motion was seconded by Commissioner Ross and it carried
unanimously.
3. Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease, and
Authorize Chair to Sign (SE1/4 of S19,T8N, R63W - 160 acres): Mr. Williams
stated one (1) bid was received from Rolland Resources, LLC, to lease 160 mineral
acres, for the amount of $650.00 per mineral acre, for a total of $104,000.00.
Commissioner Maxey moved to approve said lease and authorize the Chair to
sign. The motion was seconded by Commissioner Ross and it carried unanimously.
4. Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease, and
Authorize Chair to Sign (S1/2 NE1/4 of S19, T8N, R63W - 80 acres):
Mr. Williams stated one (1) bid was received from Rolland Resources, LLC, to
lease 80 mineral acres, for the amount of $650.00 per mineral acre, for a total of
$52,000.00. Commissioner Ross moved to approve said lease and authorize the
Chair to sign. The motion was seconded by Commissioner James and it carried
unanimously.
5. Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease, and
Authorize Chair to Sign (NW1/4 of S13, T7N, R63W - 160 acres): Mr. Williams
stated two (2) bids were received, at $1,000.00 per mineral acre and at $2,500.00
per mineral acre. Bennett Meyer, representative of Bison IV Properties Colorado,
LLC, and Cody Ball, representative of Roland Resources, LLC, both introduced
themselves for the record, and Roland Resources, LLC, decided to forfeit their bid.
Therefore, the highest bidder was Bison IV Properties Colorado, LLC, to lease 160
mineral acres, for the amount of $2,500.00 per mineral acre, for a total of
$400,000.00. Commissioner Ross moved to approve said lease and authorize the
Chair to sign. The motion was seconded by Commissioner James and it carried
unanimously.
6.
Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease, and
Authorize Chair to Sign (NE1/4 of S13, T7N, R63W - 160 acres): Mr. Williams
stated two (2) bids were received, at $1,000.00 per mineral acre and at $2,500.00
per mineral acre. After several increases to the bidding amount initially submitted
by Mr. Meyer and Mr. Ball, the highest bidder was Bison IV Properties Colorado,
LLC, to lease 160 mineral acres, for the amount of $3,002.00 per mineral acre, for
a total of $480,320.00. Commissioner Ross moved to approve said lease and
authorize the Chair to sign. The motion was seconded by Commissioner James
and it carried unanimously.
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7. Approve Bid #B2500117, Conduct Oral Auction for Oil and Gas Lease, and
Authorize Chair to Sign (W1/2 SW1/4, W1/2 E1/2 SW1/4 of S2, T7N, R63W -
120 acres): Mr. Williams stated one (1) bid was received from Bison IV Properties
Colorado, LLC, to lease 120 mineral acres, for the amount of $2,500.00 per mineral
acre, for a total of $300,000.00. Commissioner James moved to approve said
lease and authorize the Chair to sign. The motion was seconded by
Commissioner Maxey and it carried unanimously.
8. Approve Bid #B2500117, Conduct Oral Auction for Bid #B2500117 Oil and
Gas Lease, and Authorize Chair to Sign (SW1/4 of S24, T7N, R63W -
160 acres): Mr. Williams stated two (2) bids were received, at $941.00 per mineral
acre and $2,500.00 per mineral acre, from Elevation Resources, LLC, and Bison IV
Properties Colorado, LLC, respectively. Chance Snook, representative of
Elevation Resources, LLC, decided to forfeit their bid. Therefore, the highest bidder
was Bison IV Properties Colorado, LLC, to lease 160 mineral acres, for the amount
of $2,500.00 per mineral acre, for a total of $400,000.00. Commissioner Ross
moved to approve said lease and authorize the Chair to sign. The motion was
seconded by Commissioner Maxey and it carried unanimously.
New Business — General:
1. Consider Petition for Abatement or Refund of Taxes for Account
No. R8961787 - Hive Longmont, LLC: Brenda Dones, Weld County Assessor,
stated the petitioner requested abatements for Tax Years 2023 and 2024, for
a 23,179 square -foot fitness center. She explained, in 2023, the property was
vacant so the valuation reflected just the land, which appeared to be just over
twelve (12) buildable acres; however, through the appeal process staff learned that
seven (7) acres of the property is located in a floodplain and the City of Longmont
has restricted the use of the land to short-term use by special permit only.
Ms. Dones stated, for Tax Year 2023, the valuation approach taken by staff for the
remaining acreage of land, determined the just under five (5) acres to be $4.75 per
square -foot; thus, it reduced the valuation from $1,000,000.00, to $33,515.00,
resulting in an abatement of $17,145.18. She further stated, for Tax Year 2024, it
reduced the valuation from $6,793,364.00, to $541,531.00, resulting in an
abatement of $32,287.34, reflecting the valuation approach taken by staff for the
property and the occupied building. Ms. Dones recommended approval, in part, for
both Tax Years 2023 and 2024. There being no representatives present for
questions, Commissioner James moved to approve said petition, in part. The
motion was seconded by Commissioner Ross and it carried unanimously.
2. Consider Standard Form for Case Management Agency (CMA) Professional
Service Agreement Between Department of Human Services and Various
Providers, and Authorize Chair to Sign Any Agreements Consistent with Said
Form: Tami Grant, Deputy Director of the Department of Human Services,
requested approval for updates to the standard template for Case Management
Agency (CMA) professional service agreements to align with new requirements
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dictated by the Colorado Department of Health Care Policy and Financing.
Commissioner Peppler moved to approve said standard form and authorize the
Chair to sign any agreements consistent with said form. The motion was seconded
by Commissioner Ross and it carried unanimously.
3. Consider Contract ID #9891 Memorandum of Agreement to Purchase
Property Interest for Temporary Construction Easement for State
Highway 392 and County Road 35 Intersection Improvements Project, and
Authorize Chair to Sign — Richard and Francis Geisert: Cameron Parrott,
Department of Public Works, stated the agreement allows for the County to
purchase 0.013 acres of a temporary construction easement (TCE) for the
improvements project at the intersection of State Highway (SH) 392 and County
Road (CR) 35, at the cost of $650.00. Commissioner Ross moved to approve said
agreement and authorize the Chairto sign. The motion was seconded by
Commissioner Maxey and it carried unanimously.
4. Consider Contract ID #9892 Memorandum of Agreement to Purchase
Property Interest for Public Road Right -of -Way and Temporary Construction
Easement, and Accept Deed of Dedication for Public Road Right -of -Way for
State Highway 392 and County Road 35 Intersection Improvements Project,
and Authorize Chair to Sign All Necessary Documents — Timothy and
Jamie Pribble: Mr. Parrott stated the agreement allows for the County to purchase
0.286 acres of right-of-way (ROW) and one (1) acre of TCE for the improvements
project at the intersection of SH 392 and CR 35, at the cost of $58,671.00. He
further requested the acceptance of the Deed of Dedication for said ROW.
Commissioner Maxey moved to approve said agreement, accept said deed, and
authorize the Chair to sign all necessary documents. The motion was seconded
by Commissioner Ross and it carried unanimously.
5. Consider Contract ID #9961 Memorandum of Agreement to Purchase
Property Interest for Temporary Construction Easement for State
Highway 392 and County Road 35 Intersection Improvements Project, and
Authorize Chair to Sign — Eagle View Point, LLC: Mr. Parrott stated the
agreement allows the county to purchase .02 acres of TCE for the improvements
project at the intersection of SH 392 and CR 35, at the cost of $650.00.
Commissioner Ross moved to approve said agreement and authorize the Chair to
sign. The motion was seconded by Commissioner James and it carried
unanimously.
6. Consider Contract ID #9964 Memorandum of Agreement to Purchase
Property Interest for Public Road Right -of -Way and Temporary Construction
Easement, and Accept of Deed of Dedication for Public Road Right -of -Way
for State Highway 392 and County Road 35 Intersection Improvements
Project, and Authorize Chair to Sign All Necessary Documents —
Rebecca Cutler, Sandra Murphy, and Gary Pound: Mr. Parrott stated the
agreement allows for the County to purchase 0.567 acres of ROW and 0.122 acres
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of TCE for the improvements project at the intersection of SH 392 and CR 35, at
the cost of $10,530.00. He further requested the acceptance of the Deed of
Dedication for said ROW. Commissioner Maxey moved to approve said
agreement, accept said deed, and authorize the Chair to sign any necessary
documents. The motion was seconded by Commissioner Ross and it carried
unanimously.
7. Consider Contract ID #9966 Memorandum of Agreement to Purchase
Property Interest for Temporary Construction Easement for State
Highway 392 and County Road 35 Intersection Improvements Project, and
Authorize Chair to Sign — Louise McKay and Tony Nagel: Mr. Parrott stated the
agreement allows for the County to purchase 0.083 acres of ROW and 0.016 acres
of TCE for the improvements project at the intersection of SH 392 and CR 35, at
the cost of $9,190.00. Commissioner Ross moved to approve said agreement and
authorize the Chair to sign. The motion was seconded by Commissioner Peppier
and it carried unanimously.
8. Consider Ratification of Appointment to High Plains Library District Board of
Trustees: Matthew. Hortt, Executive Director of the High Plains Library District,
recommended the appointment of Patty Bodwell to the Board of Trustees for
Region 6, which includes the Towns of New Raymer, Grover, and Kersey.
Commissioner Peppier moved to approve said ratification of appointment, The
motion was seconded by Commissioner James and it carried unanimously.
9. Consider Amendment to Contract to Buy and Sell Commercial Real Estate
Located at 908 11th Avenue, Extending Closing Date to November 3, 2025,
and Authorize Chair to Sign — 2985 1st Ave, LLC: Bruce Barker, Weld County
Attorney, stated the amendment extends the closing date from October 30, 2025,
to November 3, 2025, and staff recommends approval. Commissioner James
moved to approve said amendment and authorize the Chair to sign. The motion
was seconded by Commissioner Ross and it carried unanimously.
New Business — Ordinances:
1. Second Reading of Code Ordinance #2025-14, In the Matter of Repealing and
Reenacting, with Amendments, Chapter 14 Health and Animals of the Weld
County Code (Article V Body Art Establishments): Commissioner Ross moved
to read Code Ordinance #2025-14 by title only. The motion was seconded by
Commissioner James and it carried unanimously. Mr. Barker read the title for the
record. Dan Joseph, Department of Public Health and Environment, reviewed the
proposed minor changes for clarification since First Reading and indicated staff
recommends approval. Commissioner Maxey extended his appreciation for staff's
dialog to address his questions. No public testimony was offered concerning this
matter. Commissioner Maxey moved to approve Code Ordinance #2025-14 on
Second Reading, as amended. The motion was seconded by Commissioner Ross
and it carried unanimously.
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New Business — Planning:
1. Consider Request to Extend Time to Record Map for Use by Special Review
Permit, USR24-0010 - Sunlight Farm, LLC, c/o Pivot Solar 59, LLC:
Chris Gathman, Department of Planning Services, provided a brief overview for
historical context of Use by Special Review Permit, USR24-0010, and he
requested, on behalf of the applicant, Sunlight Farm, LLC, c/o Pivot Solar 59, LLC,
for the extension of time to February 28, 2026, to record the final plat. map.
Mr. Gathman indicated the extension is the result of delays caused by Xcel Energy
to ensure proper sizing if reflected on the final map, and he stated staff
recommends approval. No public testimony was offered concerning this matter.
Commissioner Ross moved to approve said extension of time. The motion was
seconded by Commissioner James and it carried unanimously.
2. Partial Vacation, VAC25-0013, of Two -Lot Subdivision Exemption, SE -1071,
for Removal of Lot B — Cairn Stone Holdings, LLC: Matthew VanEyll,
Department of Planning Services, reviewed the property history and location,
noted that Lot A is not part of the consideration, and stated all Code criteria has
been met.; Therefore, staff recommends approval, subject to .a Condition of
Approval that a revised land survey plat be signed by the property owner(s),
submitted to the Department of Planning Services for review, and upon
acceptance, shall be recorded. In response to Commissioner Maxey, Mr. VanEyll
confirmed there currently is a 71 -acre parcel and the landowner's intent is to
subdivide the parcel into two (2) 35 -acre parcels, which could be accomplished
with a potential Family Farm Division (FFD). Aaron Maurice, Department of
Planning Services, further expanded on the details surrounding the development
review process. Mark Stonehocker, applicant, confirmed his intent for the purpose
of vacating Lot B. Dan Spickard, Landowner of Lot A, shared his opposition of the
partial vacation and the potential impacts to his lot. He further requested that
should the request be approved, that the surrounding property owners (SPOs) be
notified of intent orr future use of the land. Following discussion, staff clarified the
only method to create the smaller acreages is to go through the partial vacation
process, which in this case is only concerning only Lot B, and explained that
certain future land use processes can be administratively approved by the
Department of Planning Services and are not noticed to SPOs, while other land
use processes must be approved through the Board and SPOs are noticed. There
being no further discussion, Commissioner Ross moved to approve said partial
vacation. Commissioner James seconded the motion and it carried unanimously.
Public Comment:
1. Senator Byron Pe ton, Colorado Senate District 1, offered his comments to the
Board, with response from Commissioners Ross, Maxey, James, and Buck.
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Let the Minutes reflect that the above and foregoing actions were attested to and
respectfully submitted by the Clerk to the Board. There being no further business, this
meeting was adjourned at 10:06 a.m.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Minutes, on motion duly made and seconded, by the following vote on the
29th day of October, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Excused Date of Approval
Lynette Peppier: Excused Date of Approval
Kevin D. Ross: Aye
Attest:
Esther E. Gesick, Clerk to the Board
2025-2799
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