HomeMy WebLinkAbout20250857.tiff Cbrikva0-11)024Z
WELD COUNTY PRINT SHOP
4.11/4 ..440
1500 2ND STREET
P.O.BOX 758
7,7r GREELEY,CO 80632-0758
Lfj 'WI WEBSITE:www.co.weld.co.us
N T
PHONE: (970)400-2050
March 24,2025
To:Board of County Commissioners
From:Edna Mata
Subject:Canon Multi-function Printer
Print Shop is recommending we accept the bid received from Capital Business,INC.
This bid was using the NASPO ValuePoint Contract#187646,State of Colorado
Agreement#192348.The bid is for one(1)Canon iRAC 5840i in the amount of$7,191.00.
In,addition,the bid requested pricing for maintenance that includes parts,labor,and toner,
Capital Business Systems quoted the charge for maintenance at$0.0078 cost per page for
black and a cost of$0.0609 for color copies.The cost identified to remain a fixed rate for 60
months.If you have any questions,please contact me at extension 2050.
Sincerely,
Edna Mata
Print Shop Manager
emataaweld.00v
970-400-2050
C'Un7114-1V116-k CC:01'4005C alfirk$11°P) 2025-0857
3/210'2_5 3/21V5 \A-LtU5cCi
Weld County Health Department
NASPO ValuePoint Contract#187646 Copiers&Managed Print Services
State of Colorado Agreement#192348
Prepared for Weld County Health Department
Prepared by Dominic Rodiack-Account Executive
Proposed New Solution
Canon iRA C5840i
• Print/Copy up to 40 ppm(Letter)
• Scan up to 270ipm
• Print upto 12"x18"
• Four 550 sheet drawers+100 sheet bypass
Pricing:
Product Item Number MSRP Cost
Canon iRA C5840i CA-5951C001AA $20,103.00 $5,376.00
Inner Finisher L1 CA-4000C002BA $1,490.00 $782.00
Cassette Feeding Unit AQ1 CA-4030C002BA $1,802.00 $783.00
A3 M FP Delivery Fee - $250.00
Total Cost:$7,191.00
Service and Supply
Includes all toner,parts,and labor
Color CPC:$0.0609 B/W CPC:$0.0078
60 Month fixed rate billed in arrears
Date of issue 3/03/2025
canon
imageRUNNER ADVANCE DX C5840i
46.77
24.41
24.41(44.80)
Product Description Space And Power Requirements
•Print/Copy Speed:up to 40 ppm(BW/Color,Letter) •Total Dimensions(W x D x H):
•Scan Speed:up to 270 ipm(300 dpi)(BW/Color,Duplex) 24.41"x 29.17"x 46.77"
•Printup to 12"x 18" •Total Installation Space(W x D x H):
•Includes two 550-sheet paper cassettes 44.80"x 45.75"x 46.77"
•Standard security feature set,including Trellix Embedded •Main Unit Power Requirements:120V/10A
Control •Main Unit Plug:NEMA 5-15P
Net component size Additional
Product name W D H Power ImagePlug
inch inch inch Supply
imageRUNNER
ADVANCE DX 24.41 28.43 36.89
C5840i
Cassette Feeding 24.41 25.98 9.88 None
Unit-AQ1
Inner Finisher-L1 24.61 29.17 8.82 None
Total 24.41 29.17 46.77
Dimensions shown for each accessory are its net size.The total dimensions shown include spacing and
accessory overlap.
Date of issue 3/03/2025
CAPITAL AFTERMARKET SUPPORT AGREEMENT
- BUSINESS SYSTEMS,INC.
Customer Bill To:
Customer Name:Weld County Print Shop
Address:1500 2nd Street Greeley,CO 80631
Telephone:(970)400-2050
Attention:Edna Mata
Email:errata@co.weld.co.us
Customer Ship To:
Customer Name:Weld County Health Department
Address:1555 N 17th Ave,Greeley,CO 80631
Telephone:(970)400-2050
Attention: Edna Mata
Email:errata@co.weld.co.us
Make,Model,Included Accessories Serial it ID# Base Payment geginning Meter Image Allowance Excess Per Image
er, ElMonthly Reading El Monthly Charge
ElQuarterly QQuarterly (Plus Tax)
Gdu =Annually =Annually
B&W Color &W I Color g&W Color
1 Canon imageRUNNER ADVANCE DX 0 0 $0.080 $0.013
C5840i
2 0 0 $0.0000 $0.0000
3 0 0 $0.0000 $0.0000_
4 0 0 $0.0000 $0.0000
End User Details Location/Address
Name Email (if different to supply shipments)
2
3
4
❑x Supplies �Items Excluded: ❑See attached equipment or group billing schedule.Meter Frequency.
Included
•The consolidated image allowance and excess per ima a amounts shown above(or on the attached equipment or group billing schedule),if any applies to(check one):
ElEquipment installed under this schedule only,go Equipment installed under this schedule together with equipment listed on any other applicable
or
schedule(I.E.an aggregate consolidation),if no image allowance or excess per image amounts are shown above(or on the attached equipment or group billing schedule),images
made on the equipment under this schedule will be included in determining your image and overages charges the applicable prior schedule to master agreement.
TERM(check one term option)
ElTerm:The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO.
aTerm:In Months:Ttg(Applies to this schedule only)Start Date:
PAYMENT(check one term option)
❑x Monthly Base Payment Amount:$0.00 _(Plus To)El Quarterly Base Payment Amount:$ (Plus Tax)❑Annual Base Payment Amount:$_ _(Plus Tax)
(Includes amounts due under this schedule only)
ADDITIONAL TERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES.You are entitled to make the total number of images shown under Image Allowance Per Machine(or Total Consolidated Image Allowance,it applicable)each period
during the term of this Agreement.If you make more than the allowed images any period.you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the
applicable Excess Per Image Charge.Regardless of the number of images made in any period,you will never pay less than the Base Payment Amount.You agree to provide us with tf�actual meter readings on any
business day as designated by us;we may estimate the number of images used if such meter reading are not received within tive days after being requested.We will adjust the estimated charge for excess images /�l
upon receipt of actual meter readings.You agree that the Base Payment Amount and the Excess Per Image Charges may be proportionately increased at any time it our estimated average page coverage is exceeded. p After the end of the first year of this Schedule and not more than once each successive(twelve-month period thereafter,the Base Payment Amount and the Excess Per Image Charges(and at our election,the Base 1,"
Payment Amount and Excess Per Image Charges under any other schedules for imaging equipment between you and us that incorporate the terms of the Master Agreementlaray 4e-iaERVsed-4ya maximwx.sl33°66�4 el tkethen existing.payarert-er-Eharge.At Expiration of original or any renewal terms,this agreement shall be automatically renewed fora minimum of one year.No refunds will be made if contract is cancelled prior
to original or renewal terms.
Customer Perry L.Buck,Chair MAR 2 6 )02C
Signature:Weld Countl Print Shop X'"X1 Board of Weld County Commissioners L J
CUSTOMER ..�� SIGNATUURv NAME&TITLE DATE
Capital Business Systems Signature: rgisteYn X „cE „�—
REPRESENTATIVE SIGNATURE
Revised Date:2/22/17
Za25-UB5'1
Contract Form
Entity Information
Entity Name* Entity ID* Q New Entity?
CAPITAL BUSINESS SYSTEMS INC @00021618
Contract Name* Contract ID Parent Contract ID
MAINTENANCE AGREEMENT 9242
Contract Status Contract Lead* Requires Board Approval
CTB REVIEW EMATA YES
Contract Lead Email Department Project#
emata@weld.gov
Contract Description*
MAINTENANCE AGREEMENT FOR MFD(C5840)AT THE HEALTH DEPARTMENT
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
MAINTENANCE PRINTING AND SUPPLY Date* 03/27/2025
03/31/2025
Amount* Department Email
$1.00 CM- Will a work session with BOCC be required?*
PrintingSupply@weld.gov NO
Renewable*
YES Department Head Email Does Contract require Purchasing Dept.to be
CM-PrintingSupply- included?
Automatic Renewal DeptHead@weld.gov NO
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date*
03/19/2029 03/19/2029
Termination Notice Period Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 03/24/2025
Approval Process
Department Head Finance Approver Legal Counsel
EDNA MATA CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
03/24/2025 03/24/2025 03/24/2025
Final Approval
BOCC Approved Tyler Ref#
AG 032625
BOCC Signed Date Originator
EMATA
BOCC Agenda Date
03/26/2025
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