HomeMy WebLinkAbout20250017.tiffResolution
Approve Acceptance of Statement of Grant Award for Internet Crimes Against
Children (ICAC) Task Force and Authorize Chair to Sign - City of Colorado Springs
Police Department
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Statement of Grant Award for the Internet
Crimes Against Children (ICAC) Task Force between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Sheriffs Office, Northern Colorado Regional Forensic Laboratory, and the City of
Colorado Springs Police Department, commencing upon full execution of signatures, and
ending September 30, 2025, with further terms and conditions being as stated in said
statement of grant award, and
Whereas, after review, the Board deems it advisable to approve and accept said
statement of grant award, a copy of which is attached hereto and incorporated herein by
reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Statement of Grant Award for the Internet Crimes Against Children
(ICAC) Task Force between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Sheriffs Office,
Northern Colorado Regional Forensic Laboratory, and the City of Colorado Springs Police
Department, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said statement of grant award.
The Board of County Commissioners of Weld County, Colorado, adopted the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 6th day of January, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro -Tern: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc :5o(sK/o ), AcT(cp/co)
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2025-0017
SO0046
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2025 ICAC Grant Statement of Award
DEPARTMENT: Sheriff's Office
PERSON REQUESTING: Daren Ford
DATE: 12/23/24
Brief description of the problem/issue:
The Regional Crime Lab has successfully been awarded $9200 from the Colorado Internet Crimes Against
Children grant opportunity. This grant will pay the cost for the Lab's Cellebrite equipment and the software
maintenance for Griffeye. Both items support the Digital Section of the Regional Lab and the work being done
to combat the sexual exploitation of children.
The Board previously approve the application for this grant in July 2024.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Authorize the Chair to sign the award and accept the grant for $9,200
• Deny Authorization to sign. This will result in increased cost to the County General Fund to provide this
needed equipment and software.
• Schedule a work session to discuss the options further.
Recommendation:
I recommend approving the grant request.
Perry L. Buck, Pro-Tem
Mike Freeman,
Scott K. James
Kevin Ross, Chair
Lori Saine
Approve Schedule
Rec mmendation Work Session Other/Comments:
W.
X.
2025-0017
S0 004(0
December 12, 2024
Chief of Police Adrian Vasquez
Colorado Springs Police Department
U5 S ,',€.1.30d Cooradc S ,. CG r 19U
Weld County Sheriffs Office
Sheriff Steve Reams
Daren Ford
Transmitted by Electronic Mail
Statement of Award — Internet Crimes Against Children Task Force — 15PJDP-24-GK-04188-MECP
Sheriff Reams,
On behalf of the City of Colorado Springs and the Colorado Springs Police Department (CSPD), it is my
pleasure to congratulate you on receiving funding as a subrecipient under the Internet Crimes Against
Children Program, offered through the U.S. Department of Justice (DOJ), Office of Justice Programs
(OJP), Office of Juvenile Justice and Delinquency Program (0JJDP).
The Weld County Sheriffs Office has been awarded $9,200 for the period ending September 30, 2025.
This award is subject to all administrative and financial requirements of the Department of Justice,
including requirements set forth in the Office of Justice Programs Financial Guide; the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200; and the
timely submission of all financial and statistical information.
Enclosed in this packet are the federal award issued by the DOJ and your agency's Statement of Award.
We request that an authorized official sign the Statement of Award and initial on each additional
page where indicated. This action acknowledges your agency's understanding of and compliance with
all included information. Prior to expending any funds, the Statement of Award must be fully executed and
CSPD must notify you that you have spending authority.
As the fiscal agent, CSPD is required to monitor the Weld County Sheriffs Office, which may include desk
reviews, agency visits, and phone interviews. You will be notified at least 30 days in advance of any
scheduled monitoring visits.
If you have any questions, please contact Tricia Lykes at 719-985-9511 or
Patricia. LvkeslSicoloradosonnas oov.
We look forward to working with you and thank you for all that you do.
Regards,
dam"•
Lt. Korey Hutchison
ICAC Commander
Internet Crimes Against Children
"Safeguarding our community as our family."
705 S Nevada Ave. Colorado Springs, CO 80903
Phone (719) 444-7000 Fax (719) 578-6169
c LORADo
SPRINGS
OLYMPIC CITY USA
Statement of Award
Subrecipient Name: Weld County Sheriffs Office
Subrecipient UEI Number: MKKXT969MTV5
Subaward Period of Performance: October 1, 2024 -- September 30. 2025
Total Amount of Federal Funds Awarded to Subrecipient: $9,200,00
Subrecipient Project Director: Daren Ford
Subrecipient Project Director Address: 1950 O Street, Greeley, CO 80631
Approved Budget Detail and Financial Reporting
Weld County Sheriff's Office
Budget Category
Other: License Renewal
Detail
Amount
Awarded
Total
Financial Reporting Requirements
SMS For Cellebrite
SMS for Griffeye with Lace Carver
$6,99_1
$2,300
$9,200
1. Financial activities must be done in accordance with the approved budget included in this document,
which supersedes any earlier budget request submitted, and which may be different from the budget
originally submitted in your application. Subrecipients must secure prior written approval from the
CSPD Internet Crimes Against Children Program Coordinator if there is a requested change in any
budget item. Failure to seek approval may result in denial of reimbursement.
2. The subrecipient agrees to annually submit one copy of the subrecipient's most recent A-133 auditor
financial review to the CSPD Internet Crimes Against Children Program Coordinator, including any
management and other auditor comments.
3. The subrecipient agrees to submit quarterly requests for reimbursement no later than 15 days
following the end of a calendar quarter. All expenditures must be supported by appropriate
documentation. Only actual, approved, allowable expenditures will be permitted.
4. The subrecipient agrees to submit the final reimbursement request no later than 30 days prior to the
grant end date. Submission must include the appropriate reimbursement documentation and
completed reimbursement request form no later than August 31, 2025. Any request made after this
date will not be eligible for reimbursement.
5. The subrecipient certifies Federal funds made available under this award will not be used to supplant
State or Local funds; and where there is a reduced or unchanged local investment, the subrecipient
shall give a written explanation demonstrating the subrecipients' reduced or unchanged commitments
would have been necessitated even if Federal financial support under this Federal program had not
been made available.
Performance Measure/Data Reporting
Performance Measure
Data Provided
Percentage increase in arrests
Number of 1CAC-related arrests made
"Safeguarding our community as our family."
705 S Nevada Ave. Colorado Springs, CO 80903
Phone (719) 444-7000 Fax (719) 578-6169
• COLORADO
SPRINGS
OLYMPIC Cm' LISA
Percentage increase in staff dedicated to
investigating and prosecuting Internet crimes
against children
Number of investigators and prosecutors
dedicated to investigating Internet crimes against
children
Percentage increase in investigations that led to
an arrestor convictions
Number of investigations initiated for Internet
crimes against children
Percentage increase in prosecutions
Number of prosecutions for Internet crimes
against children
Percentage increase in computer forensic
examinations completed by the Task Force
Number of computer forensic examinations
completed by the Task Force
Percentage increase in investigative technical
assistance sessions provided
Number of investigative technical assistance
sessions provided by the Task Force
Number of law enforcement agencies participating
in the ICAC Program Standards
Number of agencies that sign a Memorandum of
Understanding certifying compliance with ICAC
Program Standards
ICAC-related professional training
Number of ICAC-related trainings provided with
number of attendees
Community Outreach
Number of community presentations or
educational workshops held along with number of
attendees
Programmatic Reporting Requirements
1. The subrecipient agrees to submit required performance metrics and reports via the OJJDP Portal no
later than 10 days following the end of the month. Required data that is not captured by the OJJDP
Portal shall be submitted to the Internet Crimes Against Children Program Coordinator no later than
10 days following the end of each month.
Risk Assessment Checklist Requirements
Please provide the CSPD Program Coordinator with the following documents:
• A-133 Audit
• Special Condition Compliance Documentation
▪ Purchasing policies
If your agency does not have one or more of these policies, please provide a brief explanation as to why
that policy does not exist. Your agency may receive further directions from the ICAC Program Coordinator
after reviewing your agency's policies. Examples of policies will be provided upon request.
Other Reporting Requirements
1. Multipart Document and Additional Requirements
a. The subrecipient affirms this agreement consists of a multipart document: the award
letter, Statement of Award page, and federal award document with associated special
conditions.
b. The subrecipient agrees to comply with all requirements, conditions, and regulations as
detailed in the enclosed federal award and subrecipient award documents.
c. The authorized official must initial each page of this multipart document and sign the
Statement of Award indicating understanding and acceptance of all requirements,
conditions, and regulations.
2. The subrecipient agrees to promptly notify the CSPD of any changes in the authorized official, ICAC
supervisors, ICAC Investigators/Detectives, or finance department contact.
"Safeguarding our community as our family."
705 S Nevada Ave. Colorado Springs, CO 80903
Phone (719) 444-7000 Fax (719) 578-6169
CO SPRINGS
OLYMPIC CITY USI.
3. In the even a federal or state court or federal or state administrative agency makes an adverse finding
of discrimination after a due process hearing, on the grounds of race, color, religion, national origin, or
sex, the subrecipient agrees to submit a copy of the findings to the CSPD that will be forwarded to the
Office for Civil Rights (OCR) for review.
RETURN:
A signed copy of the Statement of Award and proof of compliance with special conditions attached to award
shall be returns to Tricia Lykes — Patricia .Lykes@coloradosprings-gov. After all signatures are obtained, a
copy will be returned to the subrecipient.
The parties hereto have executed this binding subaward.
Persons signing for subrecipient hereby swear and affirm that they are authorized to act on subrecipient's behalf and
acknowledge that the Colorado Springs Police Department is relying on their representations to that effect. This award
may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which
together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile
transmission or by e-mail delivery as a scanned °.pdf° format data tile, such signature shall create a valid and binding
obligation of the party executing with the same force and effect as if such facsimile or ".pdf signature page were an
original thereof
re ipient: Weld ounty Sheriff's Office Colorado Spring= Police Department:
Perry L:�f k
Chair, Board of Weld County Commissioners
Authorized Official
JAN 0 6 2025
Date Signed
ATTEST: 1�, ) W d1.�;
Clerk to the Board
By: &"fl CWa5fl
Deputy Clerk to the Board
Adrian Vasqu
�a-
C . - f of Police
Date Signed
"Safeguarding our community as our family."
705 S Nevada Ave. Colorado Springs, CO 80903
Phone (719) 444-7000 Fax (719) 578-6169
COLORADO
SPRINGS
OLYMPIC CT' USA
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
1
Meaningful access requirement for individuals with limited English proficiency
The recipient. and any subrecipient at any tier, must take reasonable steps to ensure that
individuals with limited English proficiency (LEP) have meaningful access to their programs
and activities to comply with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits
discrimination on the basis of national origin, including discrimination against individuals
with LEP. Such steps may require providing language assistance services, such as
interpretation or translation services. The Department of Justice guidance on compliance
with this requirement may be found at "Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting
Limited English Proficient Persons" (67 Fed. Reg. 41455-41472)
(https://www.federalregister.gov/d/02-15207) and is incorporated by reference here.
2
Compliance with general appropriations -law restrictions on the use of federal funds (FY
2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable restrictions on the use of federal funds set out in federal appropriations
statutes. Pertinent restrictions that may be set out in applicable appropriations acts are
indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope of an appropriations -law restriction, the
recipient is to contact QM for guidance, and may not proceed without the express prior
written approval of OJP.
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3
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal
financial assistance from the Department to support or engage in any explicitly religious
activities except when consistent with the Establishment Clause of the First Amendment
and any other applicable requirements. An organization receiving Federal financial
assistance also may not, in providing services funded by the Department of Justice, or in
their outreach activities related to such services, discriminate against a program
beneficiary or prospective program beneficiary on the basis of religion, a religious belief, a
refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as welt
as rules and requirements that pertain to recipients and subrecipients that are faith -based
or religious organizations. In addition, Part 38 states that a faith -based organization that
participates a Department of Justice funded program retains its independence from the
Government and may continue to carry out its mission consistent with religious freedom
and conscience protections in Federal law.
Recipients and subrecipients that provide social services under this award must give
written notice to beneficiaries and prospective beneficiaries prior to the provision of
services (if practicable) which shall include language substantially similar to the language
in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be
found at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-
other-neighborhood-organizations.
In certain instances, a faith -based or religious organization may be able to take religion into
account when making hiring decisions, provided it satisfies certain requirements. For more
information, please see
https //www.ojp.gov/funding/explore/legaloverview2Q24/civilrightsrequirements.
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4
Requirements of the award; remedies for non-compliance or for materially false
statements
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the recipient that relate to
conduct during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice
("DOJ") may determine that it will not enforce, or enforce only in part, one or more
requirements otherwise applicable to the award. Any such exceptions regarding
enforcement, including any such exceptions made during the period of performance, are
(or wilt be during the period of performance) set out through the Office of Justice Programs
("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award
conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by
reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient
official accepts all material requirements of the award, and specifically adopts, as if
personally executed by the authorized recipient official, all assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in
full below, a condition incorporated by reference below, or an assurance or certification
related to conduct during the award period -- may result in OJP taking appropriate action
with respect to the recipient and the award. Among other things, the OJP may withhold
award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also
may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to
this award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies forfalse
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable
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by its terms, that provision shall first be applied with a limited construction so as to give it
the maximum effect permitted by law. Should it be held, instead, that the provision is
utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
5
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as
determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly
address outstanding issues from audits required by the Part 200 Uniform Requirements (or
by the terms of this award), or other outstanding issues that arise in connection with
audits, investigations, or reviews of DO) awards.
6
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this award from OJP.
For more information and resources on the Part 200 Uniform Requirements as they relate
to OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from
the date of submission of the final expenditure report (SF 425), unless a different retention
period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier)
must provide access, include performance measurement information, in addition to the
financial records, supporting documents, statistical records, and other pertinent records
indicated at 2 C.F.R. 200.334.
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In the event that an award -related question arises from documents or other materials
prepared or distributed by OJP that may appear to conflict with, or differ in some way from,
the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP
promptly for clarification.
7
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the
DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee,
agent, subrecipient, contractor, subcontractor, or other person has, in connection with
funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest,
bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by --(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail
directed to: U.S. Department of Justice, Office of the Inspector General, Investigations
Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530;
and/or (3) by facsimile directed to the DO1 OIG Investigations Division (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable
law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that
elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its
eligibility and its election, and must comply with all associated requirements in the Part
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200 Uniform Requirements. The "de minimis" rate may be applied only to modified total
direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
9
Compliance with applicable rules regarding approval, planning, and reporting of
conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable laws, regulations, policies, and official DOJ guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of
federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears in the DO) Grants Financial Guide (currently, as section 3.10 of "Postaward
Requirements" in the "DO1 Grants Financial Guide").
10
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and
effectiveness of work under this award. The data must be provided to OJP in the manner
(including within the timeframes) specified by OJP in the program solicitation or other
applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other
applicable laws.
11
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DO) Grants Financial Guide as
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posted on the OJP website (currently, the "DO! Grants Financial Guide" available at
https://ojp.gov/financiatguide/DOJ/index.htm), including any updated version that may be
posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 42, specifically including any applicable
requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment
opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f)
contain notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
13
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the
award (as approved by DOJ)(or in the application for any subaward, at any tier), the DO1
funding announcement (solicitation), or an associated federal statute -- that a purpose of
some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability
before certain individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of
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suitability required, in advance, for certain individuals who may interact with participating
minors), and are incorporated by reference here.
14
Requirement to disclose whether recipient is designated "high risk" by a federal grant -
making agency outside of DO1
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award,
the recipient must disclose that fact and certain related information to OW by email at
O)P.ComplianceReporting@ojp.usdoj.gov. Forpurposes ofthis disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight
due to the recipient's past performance, or other programmatic or financial concerns with
the recipient. The recipient's disclosure must include the following: 1. The federal awarding
agency that currently designates the recipient high risk, 2. The date the recipient was
designated high risk, 3. The high -risk point of contact at that federal awarding agency
(name, phone number, and email address), and 4. The reasons for the high -risk status, as
set out by the federal awarding agency.
15
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is
or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient)
property verifies the employment eligibility of the individual who is being hired, consistent
with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be
involved in activities under this award of both --
(1) this award requirement for verification of employment eligibility, and
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(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to
be notified of the award requirement for employment eligibility verification and of the
associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form I-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance
with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of
actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
officials or other staff who are or will be involved in the hiring process with respect to a
position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the recipient (or any subrecipient) may choose to participate in, and
use, E -Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf
of the recipient (or subrecipient) uses E -Verify (and follows the proper E -Verify procedures,
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including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or
will be funded (in whole or in part) with award funds.
C. "United States' specifically includes the District of Columbia, Puerto Rico, Guam, the
Virgin Islands of the United States, and the Commonwealth of the Northern Mariana
Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including
any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation
otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E -Verify should be directed to DHS. For more information about E -Verify
visit the E -Verify website (https://www.e-verify.gov/) or email E Verify at E-Verify@dhs.gov.
E -Verify employer agents can email E -Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
16
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving:' 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and
subrecipients ("subgrantees") to adopt and enforce policies banning employees from text
messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
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17
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the
U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34,
entitled "Crime Control and Law Enforcement." The reclassification encompassed a
number of statutory provisions pertinent to O1P awards (that is, OW grants and cooperative
agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions, and references set out in other award
requirements.
18
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or statement that
prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this
award, to contravene requirements applicable to Standard Form 312 (which relates to
classified information), Form 4414 (which relates to sensitive compartmented
information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. in accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or
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statements from employees or contractors that currently prohibit or otherwise currently
restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or
purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption
of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or
will receive award funds (whether through a subaward ("subgrant"), procurement contract,
or subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support
this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been requiring its
employees or contractors to execute agreements or statements that prohibit or otherwise
restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described
above, it will immediately stop any further obligations of award funds to or by that entity,
will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by
that agency.
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19
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at
any tier -- develops or delivers with OJP award funds must adhere to the OW Training
Guiding Principles for Grantees and Subgrantees, available at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-
subgrantees.
20
Specific post -award approval required to use a noncompetitive approach in any
procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements to obtain specific advance approval to use a noncompetitive
approach in any procurement contract that would exceed the Simplified Acquisition
Threshold (currently, $250,000). This condition applies to agreements that -- for purposes
of federal grants administrative requirements -- OW considers a procurement "contract"
(and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OW web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition:
Specific post -award approval required to use a noncompetitive approach in a procurement
contract (if contract would exceed $250,000)), and are incorporated by reference here.
21
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient
receives any other award of federal funds during the period of performance for this award,
the recipient promptly must determine whether funds from any of those other federal
awards have been, are being, or are to be used (in whole or in part) for one or more of the
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identical cost items for which funds are provided under this award. If so, the recipient must
promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the
potential duplication, and, if so requested by the DOJ awarding agency, must seek a
budget -modification or change -of -project -scope Grant Award Modification (GAM) to
eliminate any inappropriate duplication of funding.
22
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have
successfully completed an "OJP financial management and grant administration training"
by 120 days after the date of the recipient's acceptance of the award. Successful
completion of such a training on or after January 1, 2021, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award
changes during the period of performance, the new Grant Award Administrator or Financial
Manager must have successfully completed an "OJP financial management and grant
administration training" by 120 calendar days after the date the Entity Administrator enters
updated Grant Award Administrator or Financial Manager information in JustGrants.
Successful completion of such a training on or after January 1, 2021, will satisfy this
condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant
administration training" for purposes of this condition is available at
https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a
session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if
the recipient fails to comply with this condition. The recipient's failure to comply also may
lead OJP to impose additional appropriate conditions on this award.
23
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
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The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of 41 U.S.C. 4712, including alt applicable provisions that prohibit,
under specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial
and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for
guidance.
24
Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements (including requirements to report allegations) pertaining to
prohibited conduct related to the trafficking of persons, whether on the part of recipients,
subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking
in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition:
Prohibited conduct by recipients and subrecipients related to trafficking in persons
(including reporting requirements and OW authority to terminate award)), and are
incorporated by reference here.
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25
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by
the DO1 awarding agency (O1P or OVW, as appropriate) during the period of performance
for this award, if the recipient is designated as "high -risk" for purposes of the DO1 high -risk
grantee list.
26
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a
subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates,
discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The recipient's breach procedures must include
a requirement to report actual or imminent breach of PII to an OW Program Manager no
later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
27
Requirements related to System for Award Management and Universal Identifier
Requirements
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at https://www.sam.gov/. This includes
applicable requirements regarding registration with SAM, as well as maintaining the
currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to
first -tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to
entities that do not acquire and provide (to the recipient) the unique entity identifier
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required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are
posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:
System for Award Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a
natural person (i.e., unrelated to any business or non-profit organization that he or she may
own or operate in his or her name).
28
Compliance with restrictions on the use of federal funds --prohibited and controlled
equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and
Criminal Justice Practices To Enhance Public Trust and Public Safety," OJP has prohibited
the use of federal funds under this award for purchases or transfers of specified equipment
by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient
("subgrantee") at any tier, to put in place specified controls prior to using federal funds
under this award to acquire or transfer any property identified on the "controlled
equipment" list. The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award
condition: Compliance with restrictions on the use of federal funds --prohibited and
controlled equipment under OJP awards), and are incorporated by reference here.
29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the
recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to
support or oppose the enactment, repeal, modification, or adoption of any law, regulation,
or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an
applicable federal statute specifically authorizes certain activities that otherwise would be
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barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by
the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee
of any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law
apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OJP for guidance, and may not proceed without the express prior written approval
of 01P.
30
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements for authorization of any subaward. This condition applies to
agreements that -- for purposes of federal grants administrative requirements -- OW
considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web
site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by
reference here.
31
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the
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basis of sex in certain "education programs:'
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered
recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements.
32
The recipient agrees to submit a final report at the end of this award documenting all
relevant project activities during the entire period of support under this award. This report
will include detailed information about the project(s) funded, including, but not limited to,
information about how the funds were actually used for each purpose area, data to support
statements of progress, and data concerning individual results and outcomes of funded
projects reflecting project successes and impacts. The final report is due no later than 120
days following the close of this award period or the expiration of any extension periods. This
reportwill be submitted to the Office of Justice Programs, on-line through the Internet at
https://justgrants.usdoj.gov/
33
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650
per day. A detailed justification must be submitted to and approved by the OJP program
office prior to obligation or expenditure of such funds.
34
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's
guidelines, protocols, and procedures, and to cooperate with OJP (including the grant
manager for this award and the Office of Chief Financial Officer (OCFO)) requests related
to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its
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monitoring tasks, including documentation related to any subawards made under this
award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for
providing the requested documents. Failure to cooperate with OJP's monitoring activities
may result in actions that affect the recipient's DOJ awards, including, but not limited to:
withholdings and/or other restrictions on the recipient's access to award funds; referral to
the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or
termination of an award(s).
35
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation
(salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of
the maximum annual salary payable to a member of the federal government's Senior
Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided
the amount in excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an
individual basis at the discretion of the OJP official indicated in the program announcement
under which this award is made.
36
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards
("subgrants") of $30,000 or more and, in certain circumstances, to report the names and
total compensation of the five most highly compensated executives of the recipient and
first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of
2006 (FFATA), are posted on the OW web site at https://ojp.gov/funding/Explore/FFATA.htm
(Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here.
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This condition, including its reporting requirement, does not apply to-- (1) an award of less
than $30,000, or (2) an award made to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
37
The Project Director and/or any other key program personnel designated in the application
shall be replaced only for compelling reasons. Successors to key personnel must be
approved by OW, and such approval is contingent upon submission of appropriate
information, including, but not limited to, a resume. Changes in program personnel, other
than key personnel, require only notification to OJP and submission of resumes, unless
otherwise designated in the award document.
38
Statement of Federal involvement:
Due to the substantial Federal involvement contemplated in completion of this project, the
Office of Juvenile Justice and Delinquency Prevention (OJJDP) has elected to enter into a
cooperative agreement rather than a grant. This decision is based on OJP and O11DP's
ongoing responsibility to assist and coordinate projects that relate to the funded activities.
OJP and OJJDP will provide input and re -direction to the project, as needed, in consultation
with the recipient, and will actively monitor the project by methods including, but not
limited to, ongoing contact with the recipient. In meeting programmatic responsibilities,
OJP, OJJDP, and the recipient will be guided by the following principles: responsibility for the
day-to-day operations of this project rests with the recipient in implementation of the
recipient's approved proposal, the recipient's approved budget, and the terms and
conditions specified in this award. Responsibility for general oversight and redirection of
the project, if necessary, rests with OJJDP. In addition to its programmatic reporting
requirements, the recipient agrees to provide necessary information as requested by OJP
and OJJDP. Information requests may include, but are not limited to, specific submissions
related to: performance, including measurement of project outputs/outcomes; meeting
performance specifications; developmental decision points; changes in project scope or
personnel; budget modifications; and/or coordination of related projects.
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39
Within 45 calendar days after the end of any conference, meeting, retreat, seminar,
symposium, training activity, or similar event funded under this award, and the total cost of
which exceeds $20,000 in award funds, the recipient must provide the program manager
with the following information and itemized costs:
1) name of event;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions;
7) costs of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
9) costs of printing and distribution;
10) costs of meals provided during the event;
11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
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The recipient must also itemize and report any of the following attendee (including
participants, presenters, speakers) costs that are paid or reimbursed with cooperative
agreement funds:
1) meals and incidental expenses (M&IE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle
(POV)); and,
4) local transportation (e.g., rental car, POV) at event location.
Note that if any item is paid for with registration fees, or any other non -award funding, then
that portion of the expense does not need to be reported.
Further instructions regarding the submission of this data, and how to determine costs, are
available in the DOJ Financial Guide Conference Cost Chapter.
40
Confidential Funds
Prior to the expenditure of confidential funds, the recipient and any subrecipients agree to
sign a certification that the recipient (or the subrecipient, as applicable) has read,
understands, and agrees to abide by all of the conditions pertaining to confidential fund
expenditures set forth in the DOJ Grants Financial Guide.
41
Copyright; Data rights
The recipient acknowledges that OW reserves a royalty -free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in
part, including in connection with derivative works), for Federal purposes: (1) any work
subject to copyright developed under an award or subaward (at any tier); and (2) any rights
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of copyright to which a recipient or subrecipient (at any tier) purchases ownership with
Federal support.
The recipient acknowledges that OW has the right to (1) obtain, reproduce, publish, or
otherwise use the data first produced under any such award or subaward; and (2) authorize
others to receive, reproduce, publish, or otherwise use such data for Federal purposes.
"Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14
(Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable)
to ensure that the provisions of this condition are included in any subaward (at any tier)
under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and
subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to
the Government under this award. If a proposed subrecipient, contractor, or subcontractor
refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not
proceed with the agreement in question without further authorization from the OJP
program office.
42
OJJDP - Web Site Notice of Federal Funding and Disclaimer
Any Web site that is funded in whole or in part under this award must include the following
statement on the home page, on all major entry pages (i.e., pages (exclusive of documents)
whose primary purpose is to navigate the user to interior content), and on any pages from
which a visitor may access or use a Web -based service, including any pages that provide
results or outputs from the service:
"This Web site is funded in whole or in part through a grant from the Office of Juvenile
Justice and Delinquency Prevention, Office of Justice Programs, U.S. Department of
Justice. Neither the U.S. Department of Justice nor any of its components operate, control,
are responsible for, or necessarily endorse, this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided)."
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The full text of the foregoing statement must be clearly visible on the home page. On other
pages, the statement may be included through a link, entitled "Notice of Federal Funding
and Federal Disclaimer," to the full text of the statement.
43
ICAC Task Force Standards. The recipient agrees to comply with the O11DP approved ICAC
Task Force Operational and Investigative Standards
44
ICAC Task Force Representation. The recipient agrees to designate one individual from its
task force to attend the ICAC Task Force commander meetings during the 12 -month project
period.
45
ICAC Annual Reports
The recipient agrees to submit annual reports to OJP that set forth the following:
(A) The number of law enforcement agencies participating in Internet crimes against
children program standards established by the task force. (B) Staffing levels of the task
force, including the number of investigators, prosecutors, education specialists, and
forensic specialists dedicated to investigating and prosecuting Internet crimes against
children.
46
The recipient agrees to forward reports of ICAC Task Force Program Monthly Performance
Measures to the OJJDP-designated site.
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47
All electronic and information technology materials developed or maintained under this
award must be compliant with Section 508 of the Rehabilitation Act of 1973. Please refer to
www.section508.gov for more detail.
48
OJJDP- OJJDP-Funded Webinars
The award recipient must comply with OJJDP's Webinar Guidelines, as described in the
OJJDP Training and Technical Assistance (TTA) Standards at
https://www.ojjdp.gov/programs/Core_Performance_Standards_u pdated%20 May%202012
_508c.pdf. At a minimum, OJJDP training and technical assistance providers shall submit to
the OJJDP NTTAC information (i.e. title, description of the webinar, intended audience,
panelists, etc.) 30 days in advance of all webinar events for the OJJDP NTTAC online
calendar, use the approved OJJDP presentation template, and record events and send a
copy of the files to OJJDP.
49
The recipient's budget (and budget narrative) is pending clearance by OJP.
Prior to budget clearance (and unless there is a more restrictive condition on this award, in
which case the terms of that more restrictive condition apply): The recipient may not
drawdown more than 10% of the award. Pre -clearance obligations, expenditures, and
drawdowns may be disallowed if not in compliance with program requirements.
The recipient should be judicious in using award funds prior to budget clearance. Generally,
OJP expects that recipients (depending on the specific project scope) may need to
advertise for award -funded positions, pay personnel and fringe benefits for positions
budgeted under the award, plan for project activities, attend training and pay training -
related travel needed to begin the project, and engage in other limited activities conducted
by recipient staff (i.e., generally not requiring a subaward or procurement contract under an
award).
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OJP will issue an Award Condition Modification upon budget clearance.
50
Recipient integrity and performance matters: Requirement to report information on certain
civil, criminal, and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or
connected to the performance of) either this OJP award or any other grant, cooperative
agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such
proceedings, through the federal System for Award Management (known as "SAM"), to the
designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of
information on certain civil, criminal, and administrative proceedings to the federal
designated integrity and performance system (currently, "FAPIIS") within SAM are posted on
the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity
and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated
by reference here.
I have read and understand the information presented in this section of the Federal Award
Instrument.
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Contract Form
Entity Information
Entity Name *
COLORADO SPRINGS POLICE
DEPARTMENT
Contract Name *
2025 ICAC GRANT AWARD
Contract Status
CTB REVIEW
Entity ID*
@00017981
O New Entity?
Contract ID
8996
Contract Lead *
DFORD
Contract Lead Email
dford@weld.gov;skohlgra
f@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
INTERNET CRIMES AGAINST CHILDREN TASK FORCE 1 5PJP-24-GK-041 88-MECP - US DEPT OF JUSTICE, OFFICE
OF JUSTICE PROGRAMS, OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PROGRAM
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT SHERIFF Date* 01 /02/2025
01/06/2025
Amount* Department Email
$9,200.00 CM-Sheriff@weld.gov Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM -Sheriff- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?
Automatic Renewal
Grant
IGA
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date *
07/01/2025
Committed Delivery Date
Renewal Date
Expiration Date"
09/30/2025
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
ESTHER GESICK
DH Approved Date
12/30/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
01/06/2025
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
01/02/2025 01/02/2025
Tyler Ref #
AG 010625
Originator
SKOHLGRAF
Hello