HomeMy WebLinkAbout20250703.tiffCAY1I'VQc+ IDifRZ07
SUPPLY AGREEMENT BETWEEN WELD COUNTY AND Potters Industries LLC
THIS AGREEMENT is made and entered into this 1214)day of mavc,h ,
202_, by and between the Board of Weld County Commissioners, on behalf of Weld
County Public Works, hereinafter referred to as "County," and Potters Industries LLC,
hereinafter referred to as "Contractor".
WHEREAS County requires an independent contractor to supply materials to
County as set forth in the attached Exhibits; and
WHEREAS Contractor is willing and has the specific ability to supply the required
materials at or below the cost set forth in the attached Exhibits in accordance with the
terms of this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in
this document and in the attached Exhibits, each of which forms an integral part of this
Agreement and are incorporated herein. The parties each acknowledge and agree that
this Agreement, including the attached Exhibits, define the performance obligations of
Contractor and Contractor's willingness and ability to meet those requirements (the
"Work"). If a conflict occurs between this Agreement and any Exhibit or other attached
document, the terms of this Agreement shall control, and the remaining order of
precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package
No. B2500013
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or
products necessary for the Work and agrees to diligently provide all services, labor,
personnel, and materials necessary to perform and complete the Work described in the
attached Exhibits. Contractor shall further be responsible for the timely completion and
acknowledges that a failure to comply with the standards and requirements of Work within
the time limits prescribed by County may result in County's decision to withhold payment
or to terminate this Agreement. The material and/or equipment shall be delivered to the
location(s) specified herein.
3. Term. The term of this Agreement begins upon the date of the mutual execution
of this Agreement and ends one year later. Both of the parties to this Agreement
understand and agree that the laws of the State of Colorado prohibit County from entering
into Agreements which bind County for periods longer than one year. This Agreement
may be extended upon mutual written agreement of the Parties.
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4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Contractor. Due to the time needed
for County to procure replacement services, Contractor may terminate this Agreement for
its own convenience upon ninety (90) days written notice to County. Either Party may
immediately terminate this Agreement upon material breach of the other party, however
the breaching party shall have fifteen (15) days after receiving notice to cure such breach.
Nothing herein shall be construed as giving Contractor the right to provide materials or
services under this Agreement beyond the time when such materials or services become
unsatisfactory to the County. Upon termination, County shall take possession of all
materials, equipment, tools, and facilities owned by County which Contractor is using, by
whatever method it deems expedient; and Contractor shall deliver to County all completed
or partially completed Work under this Agreement, together with all other items, materials
and documents which have been paid for by County, and these items, materials and
documents shall be the property of County. Upon termination of this Agreement by
County, Contractor shall have no claim of any kind whatsoever against the County by
reason of such termination or by reason of any act incidental thereto, except for
compensation for work satisfactorily performed and/or materials described herein
properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement
shall be in writing signed by both parties. No additional services or work performed by
Contractor shall be the basis for additional compensation unless and until Contractor has
obtained written authorization and acknowledgement by County for such additional
services.
6. Compensation; Invoicing. Upon Contractor's delivery of materials to County at
the location described in the Exhibits, and County's acceptance of the same, County
agrees to pay Contractor as set forth in the Exhibits. No payment in excess of that set
forth in the Exhibits will be made by County unless a Change Order authorizing such
additional payment has been specifically approved by Weld County. If, at any time during
the term or after termination or expiration of this Agreement, County reasonably
determines that any payment made by County to Contractor was improper because the
service for which payment was made did not perform as set forth in this Agreement, then
upon written notice of such determination and request for reimbursement from County,
Contractor shall forthwith return such payment(s) to County. Upon termination or
expiration of this Agreement, unexpended funds advanced by County, if any, shall
forthwith be returned to County. County will not withhold any taxes from monies paid to
the Contractor hereunder and Contractor agrees to be solely responsible for the accurate
reporting and payment of any taxes related to payments made pursuant to the terms of
this Agreement. Notwithstanding anything to the contrary contained in this Agreement,
County shall have no obligations under this Agreement after, nor shall any payments be
made to Contractor in respect of any period after December 31 of any year, without an
appropriation therefore by County in accordance with a budget adopted by the Board of
County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised
Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR
Amendment (Colorado Constitution, Article X, Sec. 20). Unless otherwise provided in the
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Exhibits, Contractor shall invoice County for all materials supplied by Contractor under
this Agreement within thirty (30) days of acceptance of such materials by County, and
County shall remit payment to Contractor for all undisputed funds within thirty (30) days
of receiving such invoice County shall include a written explanation for the nonpayment
of any disputed funds, and the parties shall cooperate to resolve the dispute in a
reasonable timeframe
7. Independent Contractor. Contractor agrees that it is an independent contractor
and that Contractor's officers, agents or employees will not become employees or agents
of County, nor entitled to any employee benefits (including unemployment insurance or
workers' compensation benefits) from County as a result of the execution of this
Agreement Contractor shall be solely responsible for its acts and those of its agents and
employees for all acts performed pursuant to this Agreement Any provisions in this
Contract that may appear to give the County the nght to direct Contractor as to details of
doing work or to exercise a measure of control over the work mean that Contractor shall
follow the direction of the County as to end results of the work only The Contractor is
obligated to pay all federal and state income tax on any moneys earned or paid pursuant
to this contract
8. Subcontractors. Contractor acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Contractor
Contractor shall not enter into any subcontractor agreements for the completion of the
Work without County's pnor written consent, which may be withheld in County's sole
discretion County shall have the nght in its reasonable discretion to approve all
personnel assigned to, the Work during the performance of this Agreement and no
personnel to whom County has an objection, in its reasonable discretion, shall be
assigned to the Work Contractor shall require each subcontractor, as approved by
County and to the extent of the Work to be performed by the subcontractor, to be bound
to Contractor by the terms of this Agreement, and to assume toward Contractor all the
obligations and responsibilities which Contractor, by this Agreement, assumes toward
County County shall have the right (but not the obligation) to enforce the provisions of
this Agreement against any subcontractor hired by Contractor and Contractor shall
cooperate in such process The Contractor shall be responsible for the acts and
omissions of its agents, employees, and subcontractors
9. Warranty. Contractor warrants that the Work performed under this Agreement will
be performed in a manner consistent with the standards governing such services and the
provisions of this Agreement Contractor further represents and warrants that all Work
shall be performed by qualified personnel in a professional manner, consistent with
industry standards, and that all services will conform to applicable specifications
Contractor warrants that it has title to the matenals supplied and that they are free and
clear of all liens, encumbrances, and secunty interests In addition to the foregoing, all
work performed pursuant to this Agreement is subject to a minimum one-year warranty
penod, unless a greater time is stated in the Exhibits, during which the Contractor must
correct any failures or deficiencies This warranty shall commence on the date of County's
, final inspection and acceptance of the materials The Contractor warrants that the
materials to be supplied pursuant to this Agreement are fit and sufficient for the purpose
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intended, they are merchantable, of good quality, and free from defects, whether patent
or latent, in matenal or workmanship, and the materials sold to Weld County pursuant to
this Agreement conform to the minimum specifications as established herein
Service Calls in the First One Year Penod Contractor shall bear all costs for mileage,
travel time, service trucks, and any other costs accrued in the servicing (including repairs)
of any of the matenals purchased by County pursuant to this Agreement for as many
service calls as are necessary for the first one (1) year penod after said materials are first
supplied to Weld County
10. Acceptance of Services Not a Waiver. In no event shall any action by County
hereunder constitute or be construed to be a waiver by County of any breach of this
Agreement or default which may then exist on the part of Contractor, and County's action
or inaction when any such breach or default exists shall not impair or prejudice any right
or remedy available to County with respect to such breach or default No assent
expressed or implied, to any breach of any one or more covenants, provisions or
conditions of the lAgreement shall be deemed or taken to beia waiver of any other breach
Acceptance by the County of, or payment for, the Work completed under this Agreement
shall not be construed as a waiver of any of the County's nghts under this Agreement or
under the law generally ,
11. Insurance. Contractor must secure, before the commencement of the Work, the
following insurance covenng all operations, goods, and services provided pursuant to this
Agreement, andIshallkeep the required insurance coverage in force at all times during
the term of the Agreement, or any extension thereof, and dunng any warranty penod For
all coverages, Contractor's insurer shall waive subrogation nghts against County
Contractor shall provide coverage with limits of liability no less than those stated below
An excess liability policy or umbrella liability policy may be used to meet the minimum
liability requirements provided that the coverage is written on a "following form" basis
Acceptability of Insurers Insurance is to be placed with insurers duly licensed or
authonzed to do business in the state of Colorado and with an "A M Best" rating of not
less than A -VII The County in no way warrants that the above -required minimum insurer
rating is sufficient to protect the Contractor from potential insurer insolvency
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Required Types of insurance.
Workers' Compensation and Employee's Liability insurance as required by state
statute, covering all of the Contractor's employees acting within the course and
scope of their employment The policy shall contain a waiver of subrogation against
the County This requirement shall not apply when a Contractor or subcontractor is
exempt under Colorado Workers' Compensation Act , AND when such Contractor or
subcontractoi. executes the appropnate sole propnetor waiver form
Minimum Limits
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Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 100,000
$ 100,000
$ 500,000
Commercial General Liability Insurance including public liability and property
damage, covenng all operations required by the Work The policy shall be endorsed
to include the following additional insured language "County, its elected officials,
trustees, employees, agents, and volunteers shall be named as additional insureds
with respect to liability arising out of the activities performed by, or on behalf of the
Contractor "
Such policy shall include Minimum Limits as follows
Each Occurrence $ 1,000,000
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Personal/Advertising Injury $ 1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any
owned, hired, and non -owned vehicles operating both on County property and
elsewhere in the performance of this Contract
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
12 Proof of insurance. All insurers must be licensed or approved to do business
within the State of Colorado, and unless otherwise specified, all policies must be
wntten on a per occurrence basis The Contractor shall provide the County with a
Certificate of Insurance evidencing all required coverages, before commencing work or
entering the County premises The Contractor shall furnish the County with certificates
of insurance (ACCORD) form or equivalent approved by the County as required by this
Contract The certificates for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf The Contractor shall name
the County, its elected officials, trustees, employees, agents, and volunteers as
"Additional Insureds" for work that is being performed by the Contractor
On insurance policies where the County is named as an additional insured, the
County shall be an additional insured to the full limits of liability purchased by the
Contractor even if those limits of liability are in excess of those required by this
Contract
Upon request by the County, Contractor must provide a certified copy of the actual
insurance policy and/or required endorsements, for examination, effecting coverage(s)
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required by the Contract Such documents are deemed confidential and deemed not
public records for purposes of the Colorado Open Records Act All certificates and
endorsements are to be received and approved by the County before work
commences
Each insurance policy required by this Agreement must ibe in effect at or pnor to
commencement of work under this Agreement and remain; in effect for the duration of
the project, and for a longer period of time if required by other provisions in this
Agreement Failure to maintain the insurance policies as required by this Agreement
or to provide evidence of renewal is a material breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and
project descnption shall be noted on the certificate of insurance The County reserves
the nght to require complete, certified copies of all insurance policies for examination
required by this Agreement at any time
Any modification or variation from the insurance requirements in this Agreement shall
be made by the County Attorney's Office, whose decision shall be final Such action
will not require a formal contract amendment but may be made by administrative
action
13 Additional Insurance Related Requirements. The County requires that all
policies of insurance be written on a primary basis, non-contributory with any other
insurance coverages and/or self-insurance carried by the County _
The Contractor shall advise the County in the event any general aggregate or other
aggregate limits are reduced below the required per occurrence limit At their own
expense, the Contractor will reinstate the aggregate limits to comply with the minimum
requirements and shall furnish the County with a new certificate of insurance showing
such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for
up to three (3) years after completion of the project Contractors Professional Liability
(Errors and Omissions) policy must be kept in_effect for up to three (3) years after
completion of the project
Certificates of insurance shall state that on the policies thatithe County is required to be
named as an Additional Insured, the insurance carrier shall jprovide a minimum of 30
days advance written notice to the County for cancellation, non -renewal, suspension,
voided, or material changes to policies required under this Agreement, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given
On all other policies, it is the Contractor's responsibility to give the County 30 days'
notice if policies are reduced in coverage or limits, cancelled or non -renewed However,
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in those situations where the insurance carner refuses to provide notice to County, the
Contractor shall notify County of any cancellation, or reduction in coverage or limits of
any insurance within seven (7) days or receipt of insurer's notification to that effect
The Contractor agrees that the insurance requirements specified in this Agreement do
not reduce the liability Contractor has assumed in the indemnification/hold harmless
section of this Agreement
Failure of the Contractor to fully comply with these requirements dunng the term of this
Agreement may be considered a matenal breach of contract and may be cause for
immediate termination of the Agreement at the option of the County The County reserves
the nght to negotiate additional specific insurance requirements at the time of the contract
award
14. Subcontractor Insurance Contractor hereby warrants that all subcontractors
providing services under this Agreement have or will have the above-descnbed insurance
prior to their commencement of the Work, or otherwise that they are covered by the
Contractor's policies to the minimum limits as required herein Contractor agrees to
provide proof of insurance for all such subcontractors upon request by the County
15. No limitation of Liability. The insurance coverages specified in this Agreement
are the minimum requirements, and these requirements do not decrease or limit the
liability of Contractor The County in no way warrants that the minimum limits contained
herein are sufficient to protect the Contractor from liabilities that might anse out of the
performance of the Work under by the Contractor, its agents, representatives, employees,
or subcontractors The Contractor shall assess its own asks and if it deems appropnate
and/or prudent, maintain higher limits and/or broader coverages The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by reason
of its failure to obtain or maintain insurance in sufficient amounts, duration, or types The
Contractor shall maintain, at its own expense, any additional kinds or amounts of
insurance that it may deem necessary to cover its obligations and liabilities under this
Agreement
16. Mutual Cooperation The County and Contractor shall cooperate with each other
in the collection of any insurance proceeds which may be payable in the event of any
loss, including the execution and delivery of any proof of loss or other actions required to
effect recovery
17. Indemnity. The Contractor shall defend, indemnify, hold harmless and, not excluding
the County's nght to participate, defend the County, its officers, officials, agents, and
employees, from and against all liabilities, claims, actions, damages, losses, and
expenses including without limitation reasonable attorneys' fees and costs (hereinafter
referred to collectively as "claims") for bodily injury or personal injury including death, or
loss or damage to tangible or intangible property caused, or alleged to be caused, in
whole or in part, by the negligent or willful acts or omissions of Contractor or any of its
owners, officers, directors, agents, employees or subcontractors This indemnity includes
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any claim or amount arising out of or recovered under the Workers' Compensation law or
arising out of the failure of such contractor to conform to any federal, state, or local law,
statute, ordinance, rule, regulation, or court decree It is, the specific intention of the
parties that County shall, in all instances, except for claims arising solely from the
negligent or willful acts or omissions of the County, be indemnified by Contractor from
and against any and all claims It is agreed that Contractor will be responsible for pnmary
loss investigation, defense, and judgment costs where this'indemnification is applicable
In consideration for the award of this contract, the Contractor agrees to waive all nghts of
subrogation against the County, its officers, officials, agents, and employees for losses
arising from the work performed by the Contractor for the County
18. Non -Assignment. Contractor may not assign or transfer this Agreement or any
interest therein or claim thereunder, without the pnor wntten approval of County Any
attempts by Contractor to assign or transfer its nghts hereunder without such pnor
approval by County shall, at the option of County, automatically terminate this Agreement
and all nghts of Contractor hereunder Such consent may;, be granted or denied at the
sole and absolute discretion of County
19. Examination of Records. To the extent required by law, the Contractor agrees
that a duly authorized representative of County, including the County Auditor, shall have
access to and the right to examine and audit any books, documents, papers, and records
of Contractor, involving all matters and/or transactions related to this Agreement
Contractor agrees to maintain these documents for three years from the date of the last
payment received
20. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this
Agreement, where such failure is due to any cause beyond its reasonable control,
including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or
Governmental actions
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21. Notices. County may designate its project representative ("County
Representative") who shall make, within the scope of his olr her authority, all necessary
and proper decisions with reference to the project ' All requests for contract
interpretations, change orders, and other clanfication or instruction shall be directed to
County Representative as identified below All notices or other communications (including
annual maintenance made by one party to the other concerning the terms and conditions
of this contract shall be deemed delivered under the following circumstances
(a) personal service by a reputable couner service requiring signature for receipt, or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract, or
(c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party, or
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Either party may change its notice address(es) by wntten notice to the other Notice may
be sent to
TO CONTRACTOR
Name Becky Tarkenton
Position Bid Administrator
Address 3222 Phoenixville Pike, Suite 103, Malvern, PA 19355
E-mail becky tarkenton(a)pottersindustnes com
Phone 445-895-3236
TO COUNTY
Name Kevin Hettinger
Position Public Works Maintenance Support Division Supervisor
Address 1111 H Street PO BOX 758 Greeley, CO 80632
E-mail khettinger(a�weld cloy
Phone 970-400-3782
22. Compliance with Law. Contractor shall stnctly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including without
limitation, laws applicable to discnmination and unfair employment practices
231. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may
engage or use other Contractors or persons to perform services of the same or similar
nature
24. Entire Agreement i iodifications. This Agreement including the Exhibits attached
hereto and incorporated herein, contains the entire agreement between the parties with
respect to the subject matter contained in this Agreement This instrument supersedes
all pnor negotiations, representations, and understandings or agreements with respect to
the subject matter contained in this Agreement This Agreement may be changed or
supplemented only by a written instrument signed by both parties
25. Fund Availability. Financial obligations of the County payable after the current
fiscal year are contingent upon funds for that purpose being appropnated, budgeted and
otherwise made available Execution of this Agreement by County does not create an
obligation on the part of County to expend funds not otherwise appropnated in each
succeeding year
26. Employee Financial interest/Conflict of Interest — C.R.S. §§24-'i8-201 et seq.
and §24-50-507. The signatories to this Agreement agree that to their knowledge, no
employee of Weld County has any personal or beneficial interest whatsoever in the
service or property which is the subject matter of this Agreement
27. Survival of Termination. The obligations of the parties under this Agreement
that by their nature would continue beyond expiration or termination of this Agreement
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(including, without limitation, the warranties, indemnification obligations, confidentiality
and record keeping requirements) shall survive any such expiration or termination.
28. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be
construed and enforced without such provision, to the extent that this Agreement is then
capable of execution within the original intent of the parties.
29. Non -Waiver. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-
101 et seq., as applicable now or hereafter amended.
30. No Third -Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating
to such enforcement, shall be strictly reserved to the undersigned parties and nothing in
this Agreement shall give or allow any claim or right of action whatsoever by any other
person not included in this Agreement. It is the express intention of the undersigned
parties that any entity other than the undersigned parties receiving services or benefits
under this Agreement shall be an incidental beneficiary only.
31. Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners of
Weld County, Colorado, or its designee.
32. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established
pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this
Agreement. Any provision included or incorporated herein by reference which conflicts
with said laws, rules and/or regulations shall be null and void. In the event of a legal
dispute between the parties, Contractor agrees that the Weld County District Court shall
have exclusive jurisdiction to resolve said dispute.
33. No Employment of Unauthorized Aliens. Contractor certifies, warrants, and
agrees that it does not knowingly employ or contract with an unauthorized alien who will
perform work under this Agreement (see 8 U.S.C.A. §1324a and (h)(3)) nor enter into a
contract with a subcontractor that employs or contracts with an unauthorized alien to
perform work under this Agreement. Upon request, contractor shall deliver to the County
a written notarized affirmation that it has examined the legal work status of an employee
and shall comply with all other requirements of federal or state law.
Contractor agrees to comply with any reasonable request from the Colorado Department
of Labor and Employment in the course of any investigation.
If Contractor fails to comply with any requirement of this provision, County may terminate
this Agreement for breach, and if so terminated, Contractor shall be liable for actual and
consequential damages.
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34. Attorney's Fees/Legal Costs. In the event of a dispute between County and
Contractor concerning this Agreement, the parties agree that each party shall be
responsible for the payment of attorney fees and/or legal costs incurred by or on its own
behalf.
35. Binding Arbitration Prohibited. Weld County does not agree to binding
arbitration by any extra judicial body or person. Any provision to the contrary in this
Agreement or incorporated herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this
Agreement, understands it and agrees to be bound by its terms. Both parties further agree
that this Agreement, with the attached Exhibits, is the complete and exclusive statement
of agreement between the parties and supersedes all proposals or prior agreements, oral
or written, and any other communications between the parties relating to the subject
matter of this Agreement.
CONTRACTOR:
Name: Becy Tarkenton Date of Signature: 02/25/25
Title: _Bid Administrator
WELD COUNTY:
ATTEST: .&4 det.04 BOARD OF COUNTY COMMISSIONERS OF
WELD COUNTY, COLORADO
Weld County Clerk to the Board
BY:
Deputy Clerk to the Bo
11
Perry L /= uck, Chair
MAR 1 2 2025
2075-0103
Exhibit A
Weld County Finance Department
Purchasing Division
1301 North 17th Avenue
Greeley, Colorado 80631
Supply (Recurring) - Invitation for Bid (IFB) Cover Sheet
Bid Number: B2500013
Title: 2025 TRAFFIC PAINT & BEADS
Advertisement Date: January 17, 2025
Questions Due: January 29, 2025, by 3:00 PM
Questions Posted: January 30, 2025 by 3:00 PM
Questions email: bids�c�i�weld.gov
Bid Due Date: February 5, 2025 by 10:00 AM, Purchasing's Clock
Bid Delivery: Preferred email to bids@weld.gov or option to hand delivery to 1301
North 17th Avenue, Greeley, CO 80631
For additional information: bids@weld.gov
Documents Included in this Bid Package
IFB Schedules
S chedule A: Bid Instructions
S chedule B: Scope of Work
Schedule C: Project Schedule
S chedule D: Bid Form
S chedule E: Insurance & Bonds
Schedule F: Weld County Contract
IFB Attachments
None
Form Revision 12-2024
Table of Contents
Supply (Recurring) - Invitation for Bid (IFB) Cover Sheet 1
Documents Included in this Bid Package 1
IFB Schedules 1
IFB Attachments 1
Table of Contents 2
Schedule A - Bid Instructions 3
Purpose/Background 3
Bid Advertisement 3
Bid Submission 3
Introductory Information 3
Cooperative Purchasing 4
Schedule B - Scope of Work 5
Project Overview 5
Method of Procurement 5
Pricing Method 5
Specific Requirements and Responsibilities 5
Schedule C - Procurement Schedule 10
Schedule D — Bid Response Form 11
Bid Submittal Instructions 11
Fees 11
Attestation 12
Schedule E — Insurance 13
Insurance 13
Insurance Mailing Information 15
Schedule F - Weld County Contract 16
Contractual Obligations 16
Weld County Standard Contract 16
B2500013 2
Schedule A - Bid Instructions
Purpose/Background
The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing
Office (collectively referred to herein as, "Weld County"), wishes to purchase the following:
2025 Traffic Paint and Bead Supply
Bids will be received until: February 5, 2025 at 10:00AM (Weld County Purchasing Time
Clock). The submitted bids will be read over a Microsoft Teams Conference Call on February
5, 2025 at 10:30AM. To join, call the phone number and enter the Conference ID provided
below or you are invited to attend the bid opening in person at the Weld County Purchasing
Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631.
Microsoft
Teams
By
Phone
Meeting
Passcode:
ID:
298 846
WG3u3es9
041
252
+1
720-439-5261„342195030#
United
States,
Phone
conference
Denver
ID:
342
195
030#
Bid Advertisement
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet
Direct is an on-line notification system which is being utilized by multiple non-profit and
governmental entities. Participating entities post their bids, quotes, proposals, addendums, and
awards on this one centralized system.
Bid Submission
1. PREFERRED: email bids to bidsweld.gov If your bid exceeds 25MB please upload your
bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500
MB. If vendor does not desire email submission, sealed bids will be received at the Office of
the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue,
Greeley, CO 80631 by the bid due date and time.
2. PDF format is required. Emailed bids must include the following statement on the email: "I
hereby waive my right to a sealed bid". An email confirmation will be sent when your bid has
been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.
Introductory Information
1. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing
Division. Each bid must give the full business address of bidder and be signed by authorized
person. Bids by partnerships must furnish the full names of all partners and must be signed
with the partnership name by one of the members of the partnership or by an authorized
representative, followed by the signature and title of the person signing. Bids by corporations
must be signed with the legal name of the corporation, followed by the name of the state of
the incorporation and by the signature and title of the president, secretary, or other person
B2500013 3
authorized to bind it in the matter. The name of each person signing shall also be typed or
printed below the signature. A bid by a person who affixes to his signature the word
"president," "secretary," "agent," or other title without disclosing his principal, may be held to
be the bid of the individual signing. When requested by the Weld County Procurement
Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation
shall be furnished. A power of attorney must accompany the signature of anyone not
otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the
person signing the bid. All bidders shall agree to comply with all of the conditions,
requirements, specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms
shall be suitably filled in. Bidders are required to use the Proposal Forms which are included
in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled
out completely, in detail, and signed by the Bidder.
2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to
the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior
to the time of opening will be kept unopened in a secure place. No responsibility will attach
to the Weld County Procurement Manager for the premature opening of a bid not properly
addressed and identified. Bids may be withdrawn upon written request to and approval of
the Weld County Procurement Manager; said request being received from the withdrawing
bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the
bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are
expected to examine the conditions, specifications, and all instructions contained herein,
failure to do so will be at the bidders' risk.
3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County bidders in all cases where said bids are competitive
in price and quality. It is also understood that Weld County will give preference to suppliers
from the State of Colorado, in accordance with C. R.S. § 30-11-110 (when it is accepting bids
for the purchase of any books, stationery, records, printing, lithographing or other supplies
for any officer of Weld County). Weld County reserves the right to reject any and all bids, to
waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents
of the Invitation for Bid contained herein (including, but not limited to the product
specifications and scope of services), the formal acceptance of the bid by Weld County, and
signature of the Chair of the Board of County Commissioners, together constitutes a contract,
with the contract date being the date of signature by the Chair of the Board of County
Commissioners.
Cooperative Purchasing
Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce
their cost of bidding and to make better use of taxpayer dollars through volume purchasing.
Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award
to other state or local government agencies, school districts, or political subdivisions in the event
they would have a need for the same product/service. Usage by any entity shall not have a
negative impact on Weld County in the current term or in any future terms.
B2500013
4
Schedule B - Scope of Work
Project Overview
Weld County is seeking bids for a vendor to provide Traffic Paint and Bead Supply. The
Agreement shall commence March 4 and continue in force until March 3 annually. At the
option of the County, the Agreement may be extended for up to two (2) additional one-year
periods. Increases in the cost are permitted at each renewal term.. The base price may
increase from one year to the next by no more than the Projected Increase of the Denver -
Aurora -Lakewood Consumer Price Index, All Items, All Urban Consumers or its successor
index located at https://www.colorado.gov/pacific/dola/inflation-denver-aurora-lakewood-
consumer-price-index.
Method of Procurement
Invitation for Bid OFB): is a procurement method often referred to as a sealed bid solicitation.
When issued, the bid package is considered complete for bidding purposes. Responsiveness to
the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be
eliminated from consideration. Low price is the key consideration by Weld County in awarding
an I FB contract.
Pricing Method
Unit Pricing: Unit pricing is where the contractor simply sets a price for each unit of type of work,
or category of cost.
Specific Requirements and Responsibilities
Color
Yellow
White
1st Delivery
2nd Delivery
3rd Delivery
4th Delivery
5th Delivery
B2500013
WATERBORNE TRAFFIC PAINT
Quantities for 2025
Bid Unit
250 -gal bulk totes
250 -gal bulk totes
Delivery Dates
March 10 — March 13, 2025
April 7 — April 10, 2025
May 19 — May 22, 2025
June 23 - June 26, 2025
August 18 - August 22, 2025
Estimated Quantities
14,500 Gallons
29,000 Gallons
Color
Yellow
White
Yellow
White
Yellow
White
Yellow
White
Yellow
White
Quantity
3,000 Gal.
6.000 Gal.
3,000 Gal.
6,000 Gal
3,000 Gal.
6.000 Gal.
3,000 Gal.
6.000 Gal.
2,500 Gal.
5.000 Gal.
5
Ar _
Special Instructions
Delivery Location Contact Person
Weld County Public Works Kevin Hettinger @ 970-400-3782 or
1111 H Street 970-301-0503, ` OR
Greeley, CO 80631 Ryan Reynolds @ 970-400-3780 or
970-590-6372
Quantities of paint delivered at each delivery date will be flexible to allow for full truck
loads. Contact Kevin Hettinger for acceptance.
48 hours notice required prior to delivery. Delivery times need to be between 6:30 a.m. to
2:00 p.m., Monday thru Thursday. Materials are to be delivered on carrier that will prevent
freezing and can be off-loaded from the side with a forklift. Van deliveries will be accepted
providing driver will dolly to rear of trailer.
FAST DRYING WHITE ACRYLIC WATERBORNE TRAFFIC PAINT
1.0 SCOPE:
This specification descnbes a 100% acrylic type, low VOC, fast drying, white, waterborne
traffic paint that can be used on bituminous and Portland cement concrete pavements
2.0 GENERAL:
2 1 The paint shall be formulated and processed specifically for service as a binder for
beads, in such a manner as to produce maximum adhesion, refraction, and reflection
Any capillary action of the paint shall not be such as to cause complete coverage of the
beads
2 2 The paint shall be well mixed in the manufactunng process and shall be properly ground
when incorporated the pigments in order to conform to the requirements as specified
2 3 The paint shall not liver, thicken, curdle, gel, settle excessively, or otherwise show any
objectionable properties after penods of storage of at least six months, and at any time
dunng such penods, shall be readily remixed manually to smooth, uniform, consistency
throughout
2 4 The paint shall dry on the road surface to a strongly adherent film that will not turn dark
in sunlight or show appreciable discoloration with age It shall be easily and uniformly
applicable with mechanical line marking equipment and shall have excellent covenng
properties The paint shall be suitable for binding glass beads so as to produce a highly
weather and wear resistant traffic line
3.0 CLASSIFICATION:
3 1 The ready mixed 100% acrylic emulsion type paint covered in this specification shall be
furnished as specified in the invitation for bids, contracts, or order -
4.0 APPLICATION:
4 1 This paint must be reflectonzed for night visibility by adding reflective spheres before the
paint dnes or sets, by using drop -on or pressurized methods The reflective spheres
shall be evenly dispersed to a wet film thickness of 15❑ 1 mils (110-115 square feet per
gallons) at an equivalent rate of six (6) pounds per gallon
5.0 COMPOSITION:
5 1 The composition of the paint shall comply with the following
5 1 1 The binder shall be 100% acrylic, Rohm & Haas E-2706 or approved equal,
5 1 2 Titanium Dioxyde 1 lb /gal min
5 1 3 Pigment 53-62% by weight
5 1 4 Total solids 79% max by weight
58-62% by volume
42% min by weight
0 06% max
5 1 5 Total non-volatile vehicle shall be
5 1 6 Lead
B2500013
6
5 1 7 VOC 150 max
5 1 8 The pH of the paint shall be ' 9 3 min
5 1 9 The paint shall have a closed cup flash point ofi 1150 F min
6.0 DETAILED REQUIREMENTS:
6 1 Weight per gallon the weight per gallon shall be no more than 14 100 3 pounds per
gallon
6 2 Viscosity the viscosity shall be 85-95 Krebs Units j
6 3 Gnnd the fineness of grind shall be 3-4 Hegman
6 4 Drying time the paint shall dry -to -no -pick-up not more than four (4) minutes longer than
a control paint of known satisfactory performance run; at or near the same time at 770 F
and 650 relative humidity when tested according to ASTM D711 and drawn down to a
wet film thickness of 12 mils
6 5 Track -Free Time When applied under the following conditions, the line shall show not
visual tracking after 90 seconds when viewed from 50 feet after driving a passenger
vehicle over the line at a speed of 25-35 mph _
Fifteen mils wet film thickness r
Six pounds of glass beads per gallon of paint
Paint temperature at nozzle between 110-1600 F
Pavement temperature of 50o to 1200 F, Pavement dry
Reletive humidity of 85% or less f
6 6 Condition in the container the respective types of paint shall not show excessive settling,
gelling or curdling and shall be easily redispersed ,with a hand paddle to a smooth,
homogeneous state after storage for penods up to six months from the date of
packaging The pigment shall be readily dispersed, and viscosity of the paint shall not
have changed more than 5 KU from that of the freshly delivered paint
6 7 Spraying properties the paint as received shall have satisfactory spraying and hiding
properties when applied by either airless or air -assisted type traffic stnper to a metal
plate at a wet film thickness of 15 mils
6 8 Color the paint shall be white and match Federal Test Standard 595a No 37886 It
shall not discolor in sunlight and shall maintain its light fastness throughout the life of the
paint (approximately two years) Color determination shall be made without beads at
least 24 hours after application
6 9 The reflectance shall not be less than 88% relative to magnesium oxide when tested
according Ito ASTM Ei347
6 10 Dry opacity the paint shall have a minimum contrast ratio of 98 when applied at a wet
film thickness of 15 mils when tested according to ASTM D2244
6 11 Bleeding the paint shall show no perceptible bleeding when painted over a bituminous
surface as specified in ASTM D969 ,
6 12 Freeze -Thaw Stability the paint shall show no coagulation or change in consistence
after a minimum of five (5) cycles when tested in accordance with TT -P -1952D
6 13 Heat Stability the paint shall show no coagulation, discoloration or change in
consistency greater than ten (10) Kreb Units when; tested in accordance with TT -P -
1952D
6 14 Flexibility and Adhesion apply 15 mil wet film thickness to 3" by 5" tin panel Dry at 77❑
F for 24 hours followed by two hours at 122❑ F When bent over a 2" mandrel, the
paint shall adhere firmly without evidence of cracking or flaking
6 15 Scrub Resistance the paint shall pass a minimum of 1000 cycles minimum when tested
in accordance with ASTM D2486
6 16 Dry -Through (early washout) a 12-15 mil wet film of the candidate paint placed
immediately in a humidity chamber maintained at 72 50 F + 2 5. F and 90% + 3 relative
humidity shall have a Adry-through time less than, equal to, or up to 15 minutes longer
B2500013
I
7
than the specifier=s laboratory reference paint film when run at or close to the same time
and tested in accordance with ASTM D 1640, except that the pressure exerted will be
the minimum needed to maintain contract between the thumb and film
7.0 PACKAGING:
71 Returnable bulk containers bulk containers capable of holding 250 gallons of
Waterborne paint
7 2 The vendor shall furnish, at no cost to Weld County, returnable containers meeting the
following requirements Vendor shall arrange pick up of empty containers at no
cost to Weld County.
7 3 The containers shall be new or reconditioned, pressure tested containers, and shall
conform to federal DOT specification 57 from CFR 49, Par 178,251, and all other
appropnate rules and regulations
7 4 All containers shall
7 4 1 Be capable of holding approximately 250 U S gallons
7 4 2 Have 46" nominal outside diameter
7 4 3 Have forklift skids at least two-way accessible on opposite sides (but on the side
of the outlet valve, if two-way) with outside dimensions not to exceed 48"
7 4 4 Have at least two-way lifting lugs that provide stable and safe lifting
7 4 5 Have covers and valves that can easily be resealed after partial use of contents
7.4.6 Have a minimum 6" opening on top for viewing paint; must also have one 2 -
inch threaded vent (provided by vendor). No bladder will be required.
7 4 7 Have a two-inch ball valve fitted with a two-inch male quick -disconnect and a two-
inch cap at the bottom of the container
7 4 8 Have a secunty feature that shall protect the outlet valve from being opened by
accident All openings at the outlet ends shall also be protected from damage by
force from heavy objects such as hammers, rocks, etc
7.4.9 Be equipped with fittings, piping, ball, valves, etc., compatible with
Waterborne Paint.
7 5 Each container shall be clearly labeled with the following
7 5 1 Specification/formula number
7 5 2 Color
7 5 3 Name of manufacturer
7 5 4 Date of manufacture of the paint, month, day and year
7 5 5 Batch number
7 5 6 Gross weight
7 5 7 Tare weight of empty container
7 5 8 Location of manufacture
7 6 Bidders will be required to submit a photo of, the tote with their bid, showing
that the tote meets Weld County specifications listed above. Only one vent
(provided by vendor) is required on the tote. (SEE 7.4.6).
8.0 SAMPLING AND INSPECTION:
8.1 The paint manufacturer shall submit with their bid, a batch formula in weight
proportions and total gallonage per batch. The formula shall be in generic terms
rather than trade names. After the paint has been manufactured, a certified batch
analysis shall accompany each delivery. Upon request by Weld County, vendor
is to provide paint samples accompanied by a certified batch analysis. Paint
samples do not need to be sent unless requested by Weld County.
B2500013 8
FAST DRYING YELLOW ACRYLIC WATERBORNE TRAFFIC PAINT
1.0 SCOPE:
This specification shall conform to the requirements of the fast drying white 100% acrylic
waterborne traffic paint except for the following
1 1 The color shall be yellow and match Color Chip #33538 of Federal Color Standard
#595A, within + or - 5% x,y coordinates for central color, FHWA Color Chart,
PR -1
1 2 The daylight reflectance of 45-0 50% min
I
2.0 COMPOSITION:
2 1 The composition of the paint shall comply with the following
2 1 1 Contain 0 2 lb /gallon of ruble titanium dioxide,
2 1 2 Contain organic Yellow No 75 or No 65, 0 3#/gal minimum
2 1 3 Pigment 60%-62% by weight
2 1 4 Total solids 76% max by weight
2 1 5 Total non-volatile vehicle shall be 41% min by weight
2 1 6 Lead 0 06% Max
2 1 7 Volatile Organic Compounds 150 max
2 2 The binder shall be 100% acrylic as determined by infrared spectral analysis
2 3 The pH of the paint shall be 9 3 minimum
2 4 Weight/gallon shall be no more than 13 5❑ 0 3 pounds per gallon
2 5 The paint shall have a closed cup flash point of 115. min
SPHERICAL GLASS BEADS - SPECIAL INSTRUCTIONS
Material Specifications
Spherical glass beads are to be Type I, Standard Gradation, non -flotation, ASSHTO
Designation, M247-81. Quantity needed is 328,000 lbs. ' -
Material Specifications 1
Spherical glass beads are to be P20+. Quantity needed is 56,000 lbs.
Delivery Address
Weld County Public Works
1111 H Street
Greeley, CO 80631
CONTACT PERSON IS KEVIN HETTINGER at 970-400-3782 or 970-301-0503. ALTERNATE
CONTACT IS RYAN REYNOLDS at 970-400-3780 or 970-5906372.
Delivery Instructions
48 Hours notice needed prior to delivery. Delivery times will be between the hours of 6:30
a.m. and 2:00 p.m., Monday thru Thursday.
Quantities of beads delivered at each delivery date will be flexible to allow for full truck loads.
Contact Kevin HettiPger for acceptance. Material is to be delivered on a carrier that can be
off-loaded from the side with a forklift. Van deliveries will be accepted providing driver will
dolly to rear of trailer.
Delivery # 1 - Shall lie made on or before March 13, 2025 the amount of:
72 - 2000 lb. totes 144,000 lbs. Type 1 beads
28 — 2000 lb. totes 56,000 lbs. P20+ beads
Delivery #2 - Shall be made on or before May 22, 2025 in the amount of: 60 - 2000 lb. totes
120,000 lbs. — Type 1 beads.
B2500013
9
Delivery #3 — Shall be made on or before June 26, 2025 in the amount of: 34 - 2000 lb. totes
64,000 lbs. — Type 1 Beads
Schedule C - Procurement Schedule
Below is the anticipated schedule for procurement of this solicitation:
Advertisement Date
Technical Questions Due
Technical Questions email
Questions Answered via Addendum
Proposals Are Due
Solicitation Notice of Award (Anticipated)
Contract Execution (Anticipated)
Completion
January 17, 2025
January 29, by 3:00 PM
bids@weld.gov
January 30, by 3:00 PM
February 5, by 10 :00AM
Purchasing's Clock
February 24, 2025
March 3, 2025
March 3, 2026 (annually)
B2500013 10
Schedule D - Bid Response Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadline of 10:00am on February 5, 2025:
1) Schedule D — Bid Response Form
2) Any potential or future Addenda must be completed/acknowledged.
3) All other items as requested in the Bid Specifications and/or Scope of Work.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or
contingencies submitted with your bid it may be disqualified.
Fees
Provide fees for this project below:
PRICING
Provide pricing in the tables below. Then identify if your bid is either an all -or -nothing or if Weld
County would be allowed to purchase individual types at the costs you provide:
TRAFFIC PAINT (250 -GAL TOTE)
UNIT
PRICE
COST
PER
250 -GAL
TOTAL
COST
TOTE
14,500
traffic
gallons
paint
yellow
$
$
$
17,500
traffic
gallons
paint
white
$
$
$
** PRICING MUST INCLUDE DELIVERY TO GREELEY SHOP AT 1111 H STREET, GREELEY,
CO **
Amount of paint (both yellow and white) ordered may be increased by up to 30% at the option of
the Weld County Public Works Department. The vendor awarded the bid will provide MSDS for
each product at delivery.
GLASS BEADS (2,000 LB BULK CONTAINER)
COST
PER
2,000
LB
TOTAL
COST
UNIT
PRICE
BULK
CONTAINER
220,000 Ibs
(2,000 lb
$
$
$
bulk
containers)
TYPE
I
beads
reflective
glass
56,000
bulk
reflective
containers)
Ibs
glass
(2,000
beads
P20+
lb
$
$
$
** PRICING MUST INCLUDE DELIVERY TO GREELEY SHOP AT 1111 H STREET, GREELEY,
B2500013
11
SIIIIIIIII _
CO **
Amount of glass beads ordered may be increased by up to 20`)/0 at the option of the Weld County
Public Works Department. The vendor awarded the bid will provide MSDS for each product at
delivery.
Please check the appropriate box below for your bid submission:
Is your bid an all -or -nothing purchase?
Is your bid a partial where items can be purchased separately at costs provided?
Attestation
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications and special provisions
set forth in the Invitation for Bid for Request No. #B2500013.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award
and prior to contracting.
5. Acknowledgement of Schedule E — Insurance
6. Acknowledgment of Schedule F — Weld County Contract
7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms
and conditions of the solicitation as established by Weld County.
8. Weld County reserves the right to reject any and all bids, to waive any informality in the
bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is
to the best interests of Weld County. The bid(s) may be awarded to more than one vendor.
Item
Entry
Company
Name:
Address:
Phone
Email:
FEIN/Federal
Tax
ID
#:
CONTRACTOR:
By:
Name:
Title
B2500013
Date of Signature
12
Schedule E - Insurance
Insurance
Required Types of Insurance.
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation)
Coverage B (Employers Liability) $
S
Statutory
100,000
100,000
500,000
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. The policy shall be endorsed to include the
following additional insured language: "County, its elected officials, trustees, employees,
agents, and volunteers shall be named as additional insureds with respect to liability arising
out of the activities performed by, or on behalf of the Contractor."
Such policy shall include Minimum Limits as follows:
Each Occurrence
General Aggregate
Products/Completed Operations Aggregate
Personal/Advertising Injury
1,000,000
2,000,000
2,000,000
1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired,
and non -owned vehicles operating both on County property and elsewhere in the performance
of this Contract.
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
12. Proof of Insurance. All insurers must be licensed or approved to do business within the
State of Colorado, and unless otherwise specified, all policies must be written on a per
occurrence basis. The Contractor shall provide the County with a Certificate of Insurance
evidencing all required coverages, before commencing work or entering the County premises.
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract. The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
B2500013 13
behalf The Contractor shall name the County, its elected officials, trustees, employees, agents,
and volunteers as "Additional Insureds" for work that is being performed by the Contractor
On insurance policies where the County is named as an additional insured, the County shall be
an additional insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract
Upon request by the County, Contractor must provide a certified copy of the actual insurance
policy and/or required endorsements, for examination, effecting coverage(s) required by the
Contract Such documents are deemed confidential and deemed not public records for purposes
of the Colorado Open Records Act All certificates and endorsements are to be received and -
approved by the County before work commences
Each insurance policy required by this Agreement must be in effect at or pnor to
commencement of work under this Agreement and remain in effect for the duration of the project,
and for a longer penod of time if required by other provisions in this Agreement Failure to
maintain the insurance policies as required by this Agreement or to provide evidence of renewal
is a material breach of contract
, All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and project
descnption shall be noted on the certificate of insurance The County reserves the nght to
require complete, certified copies of all insurance policies for examination required by this
Agreement at any time
Any modification or variation from the insurance requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a
formal contract amendment but may be made by administrative action
13 Additional Insurance Related Requirements. The County requires that all policies of
insurance be wntten on a pnmary basis, non-contnbutory with any other insurance coverages
and/or self-insurance carned by the County
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the Contractor
will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the
County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) years after completion of the project
Certificates of insurance shall state that on the policies that the County is required to be named as
an' Additional Insured, the insurance carner shall provide a minimum of 30 days advance written
notice to the County for cancellation, non -renewal, suspension, voided, or'matenal changes to
policies required under this Agreement, except when cancellation is for non-payment of premium,
then ten (10) days pnor notice may be given
On all other policies, it is the Contractor's responsibility to give the County 30 days' notice if
policies are reduced in coverage or limits, cancelled or non -renewed However, in those situations
where the insurance carner refuses to provide notice to County, the Contractor shall notify County
B2500013 14
of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days or
receipt of insurer's notification to that effect.
The Contractor agrees that the insurance requirements specified in this Agreement do not reduce
the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement.
Failure of the Contractor to fully comply with these requirements during the term of this Agreement
may be considered a material breach of contract and may be cause for immediate termination of
the Agreement at the option of the County. The County reserves the right to negotiate additional
specific insurance requirements at the time of the contract award.
14. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to the
minimum limits as required herein. Contractor agrees to provide proof of insurance for all such
subcontractors upon request by the County.
15. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of Contractor.
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the Work under by the
Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant
to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of
insurance that it may deem necessary to cover its obligations and liabilities under this Agreement.
Insurance Mailing Information
Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic
correspondence or mail using the information below:
Email:
Project Manager: Kevin Hettinger
Email: khettinger@weld.gov
Telephone: (970)-400-3782
Mail:
Weld County Public Works
ATTN: Traffic Paint and Beads 2025
PO Box 758
Greeley, CO 80632
B2500013
15
Schedule F - Weld County Contract
Contractual Obligations
1 The successful Contractor will be required to sign a contract substantially similar to the
Weld County Standard Contract shown in Schedule F of this document. The County
reserves the right to add or delete provisions to the form prior to Agreement execution.
2. Issuance of this solicitation does not commit the County to award any agreement or to
procure.
3. If a formal contract is required, the Contractor agrees and understands that a Notice of
Award does not constitute a contract or create a property interest of any nature until a
contract is signed by the Awardee and the Board of County Commissioners and/or their
authorized designee.
4. Contractor is responsible for reviewing the Weld County Standard Contract and
understanding the terms and conditions contained therein, including, but not limited to,
insurance requirements, indemnification, illegal aliens, equal opportunity, non -
appropriation, and termination.
5. Contractor's Response to this solicitation is a willingness to enter into the Weld County
Standard Contract or Contractor shall identify and include any proposed revisions they
have for the Weld County Standard Contract. Any proposed revisions made by the
Contractor after the County Notice of Intent to Award the Solicitation may be grounds for
rescinding said Notice. The identification of willingness to enter into the standard
Agreement is for general purposes at this time but is part of the evaluation process and
must be included. There may be negotiations on aproject-by-project basis that provide
further clarification.
Weld County Standard Contract
SUPPLY AGREEMENT BETWEEN WELD COUNTY AND [CONTRACTOR]
THIS AGREEMENT is made and entered into this day of , 202_, by and
between the Board of Weld County Commissioners, on behalf of [DEPARTMENT], hereinafter
referred to as "County," and [CONTRACTOR], hereinafter referred to as "Contractor".
WHEREAS County requires an independent contractor to supply materials to County as set
forth in the attached Exhibits; and
WHEREAS Contractor is willing and has the specific ability to supply the required materials
at or below the cost set forth in the attached Exhibits in accordance with the terms of this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
B2500013 16
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this Agreement and
are incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness
and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and
any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining
order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No.
B
•
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products
n ecessary for the Work and agrees to diligently provide all services, labor, personnel, and materials
n ecessary to perform and complete the Work described in the attached Exhibits. Contractor shall
further be responsible for the timely completion and acknowledges that a failure to comply with the
standards and requirements of Work within the time limits prescribed by County may result in
County's decision to withhold payment or to terminate this Agreement. The material and/or
equipment shall be delivered to the location(s) specified herein.
3. Term. The term of this Agreement begins upon the date of the mutual execution of this
Agreement and ends one year later. Both of the parties to this Agreement understand and agree
that the laws of the State of Colorado prohibit County from entering into Agreements which bind
County for periods longer than one year. This Agreement may be extended upon mutual written
agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience
u pon thirty (30) days written notice to Contractor. Due to the time needed for County to procure
replacement services, Contractor may terminate this Agreement for its own convenience upon
n inety (90) days written notice to County. Either Party may immediately terminate this Agreement
u pon material breach of the other party, however the breaching party shall have fifteen (15) days
after receiving notice to cure such breach. Nothing herein shall be construed as giving Contractor
the right to provide materials or services under this Agreement beyond the time when such materials
or services become unsatisfactory to the County. Upon termination, County shall take possession
of all materials, equipment, tools, and facilities owned by County which Contractor is using, by
whatever method it deems expedient; and Contractor shall deliver to County all completed or
partially completed Work under this Agreement, together with all other items, materials and
documents which have been paid for by County, and these items, materials and documents shall
be the property of County. Upon termination of this Agreement by County, Contractor shall have
no claim of any kind whatsoever against the County by reason of such termination or by reason of
any act incidental thereto, except for compensation for work satisfactorily performed and/or
materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be in
writing signed by both parties. No additional services or work performed by Contractor shall be the
basis for additional compensation unless and until Contractor has obtained written authorization
and acknowledgement by County for such additional services.
6. Compensation; Invoicing. Upon Contractor's delivery of materials to County at the location
described in the Exhibits, and County's acceptance of the same, County agrees to pay Contractor
B2500013
17
as set forth in the Exhibits No payment in excess of that set forth in the Exhibits will be made by
County unless a Change Order authorizing such additional payment has been specifically approved
by Weld County If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Contractor was improper
because the service for which payment was made did not perform as set forth in this Agreement,
then upon written notice of such determination and request for reimbursement from County,
Contractor shall forthwith return such payment(s) to County Upon termination or expiration of this
Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County
County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement Notwithstanding anything to the contrary
contained in this Agreement, County shall have no obligations under this Agreement after, nor shall
any payments be made to Contractor in respect of any period after December 31 of any year,
without an appropriation therefore by County in accordance with a budget adopted by the Board of
County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the
Local Government Budget Law (C R S 29-1-101 et seq ) and the TABOR Amendment (Colorado
Constitution, Article X, Sec 20) Unless otherwise provided in the Exhibits, Contractor shall invoice
County for all materials supplied by Contractor under this Agreement within thirty (30) days of
acceptance ,of such materials by County, and County shall remit payment to Contractor for all
undisputed funds within thirty (30) days of receiving such invoice County shall include a written
explanation for the nonpayment of any disputed funds, and the parties shall cooperate to resolve
the dispute in a reasonable timeframe
7. Independent Contractor. Contractor agrees that it is an independent contractor and that
Contractor's officers, agents or employees will not become employees or agents of County, nor
entitled to any employee benefits, (including unemployment insurance or workers' compensation
benefits) from County as a result of the execution of this Agreement Contractor shall be solely
responsible for its acts and those of its agents and employees for all acts performed pursuant to this
Agreement Any provisions in this Contract that may appear to give the County the nght to direct
Contractor as to details of doing work or to exercise a measure of control over the work mean that
Contractor shall follow the direction of the County as to end results of the work only The Contractor
is obligated to pay all federal and state income tax on any moneys earned or paid pursuant to this
contract
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contractor Contractor shall not enter into
any subcontractor agreements for the completion of the Work without County's pnor written consent,
which may be withheld in County's sole discretion County shall have the nght in its reasonable
discretion to approve all personnel assigned to the Work dunng the performance of this Agreement
and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned
to the Work Contractor shall require each subcontractor, as approved by County and to the extent
of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this
Agreement, and to assume toward Contractor all the obligations and responsibilities which
Contractor, by this Agreement, assumes toward County County shall have the nght (but not the
obligation) to enforce the provisions of this Agreement against any subcontractor hired by
Contractor and Contractor shall cooperate in such process The Contractor shall be responsible for
the acts and omissions of its agents, employees, and subcontractors
9. Warranty. Contractor warrants that the Work performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the provisions of
this Agreement Contractor further represents and warrants that all Work shall be performed by
qualified personnel in a professional manner, consistent with industry standards, and that all
B2500013 18
services will conform to applicable specifications Contractor warrants that it has title to the
matenals supplied and that they are free and clear of all liens, encumbrances, and secunty interests
In addition to the foregoing, all work performed pursuant to this Agreement is subject to a minimum
one-year warranty penod, unless a greater time is stated in the Exhibits, dunng which the Contractor
must correct any failures or deficiencies This warranty shall commence on the date of County's
final inspection and acceptance of the matenals The Contractor warrants that the materials to be
supplied pursuant to this Agreement are fit and sufficient for the purpose intended, they are
merchantable, of good quality, and free from defects, whether patent or latent, in matenal or
workmanship, and the materials sold to Weld County pursuant to this Agreement conform to the
minimum specifications as established herein
i
Service Calls in the First One Year Period Contractor shall bear all costs for mileage, travel time,
service trucks, and any other costs accrued in the servicing (including repairs) of any of the matenals
purchased by County pursuant to this Agreement for as many service calls as are necessary for the
first one (1) year period after said materials are first supplied to Weld County
10. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder
constitute or be construed to be a waiver by County of any breach of this Agreement or default
which may then exist on the part of Contractor, and County'saction or inaction when any such
breach or default exiists shall not impair or prejudice any nght or remedy available to County with
respect to such breach or default No assent expressed or implied, to any breach of any one or
more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver
of any other breach Acceptance by the County of, or payment for, the Work completed under this
Agreement shall not be construed as a waiver of any of the County's rights under this Agreement
or under the law generally
11. Insurance. Contractor must secure, before the commencement of the Work, the following
insurance covering all operations, goods; and services provideid pursuant to this Agreement, and
shall keep the required insurance coverage in force at all timesI during the term of the Agreement,
or any extension thereof, and during any warranty penod For'all coverages, Contractor's insurer
shall waive subrogation rights against County Contractor shall provide coverage with limits of
liability no less than those stated below An excess liability policy or umbrella liability policy may be
used to meet the minimum liability requirements provided that the coverage is written on a "following
form" basis
Acceptability of Insurers Insurance is to be placed with insurers duly licensed or authorized to do
business in the state of Colorado and with an "A M Best" rating of not less than A -VII The County
in no way warrants Ithat the above -required minimum insurer rating is sufficient to protect the
Contractor from potential insurer insolvency
Required Types of Insurance.
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covenng all of the Contractor's employees acting within the course and scope of their
employment The policy shall contain a waiver of subrogation against the County This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers', Compensation Act , AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form
Minimum Limits
B2500013
19
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 100,000
$ 100,000
$ 500,000
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work The policy shall be endorsed to include the
following additional insured language "County, its elected officials, trustees, employees,
agents, and volunteers shall be named as additional insureds with respect to liability ansing
out of the activities performed by, or on behalf of the Contractor "
' Such policy shall include Minimum Limits as follows
Each Occurrence $ 1,000,000
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Personal/Advertising Injury $ 1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired,
and non -owned vehicles operating both on County property and elsewhere in the performance
of this Contract
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
14 Proof of Insurance. All insurers must be licensed or approved to do business within the
State of Colorado, and unless otherwise specified, all policies must be written on a per
occurrence basis The Contractor shall provide the County with a Certificate of Insurance
evidencing all required coverages, before commencing work or entenng the County premises
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
behalf The Contractor shall name the County, its elected officials, trustees, employees, agents,
and volunteers as "Additional Insureds" for work that is being performed by the Contractor
On insurance policies where the County is named as an additional insured, the County shall be
an additional insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract
Upon request by the County, Contractor must provide a certified copy of the actual insurance
policy and/or required endorsements, for examination, effecting coverage(s) required by the
Contract Such documents are deemed confidential and deemed not public records for purposes
of the Colorado Open Records Act All certificates and endorsements are to be received and
approved by the County before work commences
Each insurance policy required by this Agreement must be in effect at or pnor to
commencement of work under this Agreement and remain in effect for the duration of the project,
and for a longer penod of time if required by other provisions in this Agreement Failure to
B2500013 20
maintain the insurance policies as required by this Agreement or to provide evidence of renewal
is a matenal breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/,contract number and project
descnption shall be noted on the certificate of insurance The County reserves the nght to
require complete, certified copies of all insurance policies for examination required by this
Agreement at any time
Any modification or venation from the insurance requirements ih this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a
formal contract amendment but may be made by administrative action
15 Additional Insurance Related Requirements. The County requires that all policies of
insurance be written on a pnmary basis, non-contnbutory with any other insurance coverages
and/or self-insurance carned by the County
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the Contractor
will reinstate the agg regate limits to comply with the minimum reiquirements and shall furnish the
County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) yearsafter completion of the project
Certificates of insurance shall state that on the policies that the County is required to be named as
an Additional Insured, the insurance carner shall provide a minimum of 30 days advance written
notice to the County for cancellation, non -renewal, suspension, voided, or material changes to
policies required under this Agreement, except when cancellation is for non-payment of premium,
then ten (10) days prior notice may be given
On all other policies, ilt is the Contractor's responsibility to give the County 30 days' notice if
policies are reduced in coverage or limits, cancelled or non -renewed However, in those situations
where the insurance carrier refuses to provide notice to County, the Contractor shall notify County
of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days or
receipt of insurer's notification to that effect
The Contractor agrees that the insurance requirements specified in this Agreement do not reduce
the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement
Failure of the Contractor to fully comply with these requirements'dunng the term of this Agreement
may be considered a matenal breach of contract and may be cause for immediate termination of
the Agreement at the option of the County The County' reserves the nght to negotiate additional
specific insurance requirements at the time of the contract award
14. Subcontractor Insurance Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above-descnbed insurance pnor to their
commencement of the Work, or otherwise that they are covered 'by the Contractor's policies to the
B2500013
21
minimum limits as required herein Contractor agrees to provide proof of insurance for all such
subcontractors upon request by the County
15. No limitation of liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not 'decrease or limit the liability of Contractor
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might anse out of the performance of the Work under by the
Contractor, its agents, representatives, employees, or subcontractors The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages The Contractor is not relieved of any liability or other obligations assumed or pursuant
to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types The Contractor shall maintain, at its own expense, any additional kinds or amounts of
insurance that it may deem necessary to cover its obligations and liabilities under this Agreement
16. Mutual Cooperation The County and Contractor shall cooperate with each other in the
collection of any insurance proceeds which may be payable in the event of any loss, including the
execution and delivery of any proof of loss or other actions required to effect recovery
17. Indemnity. The Contractor shall defend, indemnify, hold harmless and, not excluding the
County's nght to participate, defend the County, its officers, officials, agents, and employees, from
and against all liabilities, claims, actions, damages, losses, and expenses including without
limitation reasonable attorneys' fees and costs (hereinafter referred to collectively as "claims") for
bodily injury or personal injury including death, or loss or damage to tangible or intangible property
caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of
Contractor or any of its owners, officers, directors, agents, employees or subcontractors This
indemnity includes any claim or amount arising out of or recovered under the Workers'
Compensation law or ansing out of the failure of such contractor to conform to any federal, state, or
local law, statute, ordinance, rule, regulation, or court decree It is the specific intention of the parties
that County shall, in all instances, except for claims ansing solely from the negligent or willful acts
or omissions of the County, be indemnified by Contractor from and against any and all claims It is
agreed that Contractor will be responsible for pnmary loss investigation, defense, and judgment
costs where this indemnification is applicable In consideration for the award of this contract, the
Contractor agrees to waive all nghts of subrogation against the County, its officers, officials, agents,
and employees for losses arising from the work performed by the Contractor for the County
18. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the pnor wntten approval of County Any attempts by Contractor
to assign or transfer its nghts hereunder without such prior approval by County shall, at the option
of County, automatically terminate this Agreement and all nghts of Contractor hereunder Such
consent may be granted or denied at the sole and absolute discretion of County
19. Examination of Records. To the extent required by law, the Contractor agrees that a duly
authonzed representative of County, including the County Auditor, shall have access to and the
nght to examine and audit any books, documents, papers, and records of Contractor, involving all
matters and/or transactions related to this Agreement Contractor agrees to maintain these
documents for three years from the date of the last payment received
20. Interruptions. Neither party to this Agreement shall be liable to the other for delays in "
delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where
such failure is due to any cause beyond its reasonable control, including but not limited to Acts of
God, fires, stnkes, war, flood, earthquakes, or Govemmental actions
62500013 22
21. Notices. County may designate its project representative ("County Representative") who
shall make, within the scope of his or her authority, all necessary and proper decisions with
reference to the project. All requests for contract interpretations, change orders, and other
clarification or instruction shall be directed to County Representative as identified below. All notices
or other communications (including annual maintenance made by one party to the other concerning
the terms and conditions of this contract shall be deemed delivered under the following
circumstances:
(a) personal service by a reputable courier service requiring signature for receipt; or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed
to a party at the address set forth in this contract; or
(c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent to:
TO CONTRACTOR:
Name:
Position:
Address:
E-mail:
Phone:
TO COUNTY:
Name:
Position:
Address:
E-mail:
Phone:
22. Compliance with Law. Contractor shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation, laws
applicable to discrimination and unfair employment practices.
23. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or
use other Contractors or persons to perform services of the same or similar nature.
24. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto
and incorporated herein, contains the entire agreement between the parties with respect to the
subject matter contained in this Agreement. This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter contained in
this Agreement. This Agreement may be changed or supplemented only by a written instrument
signed by both parties.
25. Fund Availability. Financial obligations of the County payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of County
to expend funds not otherwise appropriated in each succeeding year.
62500013 23
26. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-
50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is the
subject matter of this Agreement
27. Survival of Termination. The obligations of the parties under this Agreement that by their
nature would continue beyond expiration or termination of this Agreement (including, without
limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination
28. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent tunsdiction, this Agreement shall be construed and enforced
without such provision, to the extent that this Agreement is then capable of execution within the
original intent of the parties
29. Non -Waiver. No term or condition of this Agreement shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, nghts, benefits, protections, or other provisions,
of the Colorado Governmental Immunity Act §§24-10-101 et seq , as applicable now or hereafter
amended
30. No Third -party Beneficiary. It is expressly understood and agreed that the enforcement of
the terms and conditions of this Agreement, and all rights of action relating to such enforcement,
shall be stnctly reserved to the undersigned parties and nothing in this Agreement shall give or allow
any claim or right of action whatsoever by any other person not included in this Agreement It is the
express intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall be an incidental beneficiary only
31. Board of County Commissioners of Weld County Approval. This Agreement shall not be
valid until it has been approved by the Board of County Commissioners of Weld County, Colorado,
or its designee
32. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement Any
provision included or incorporated herein by reference which conflicts with said laws, rules and/or
regulations shall be null and void In the event of a legal dispute between the parties, Contractor
agrees that the Weld County Distnct Court shall have exclusive jurisdiction to resolve said dispute
33. No Employment of Unauthorized Aliens. Contractor certifies, warrants, and agrees that it
does not knowingly employ or contract with an unauthonzed alien who will perform work under this
Agreement (see 8 U S C A §1324a and (h)(3)) nor enter into a contract with a subcontractor that
employs or contracts with an unauthonzed alien to perform work under this Agreement Upon
request, contractor shall deliver to the County a written notanzed affirmation that it has examined
the legal work status of an employee and shall comply with all other requirements of federal or state
law
Contractor agrees to comply with any reasonable request from the Colorado Department of Labor
and Employment in the course of any investigation
If Contractor fads to comply with any requirement of this provision, County may terminate this
Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential
damages
B2500013 24
34. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible tor the payment
of attorney fees and/or legal costs incurred by or on its own behalf
35. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra judicial body or person Any provision to the contrary in this Agreement or incorporated herein
by reference shall bel null and void
Acknowledgment. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms Both parties further agree that this Agreement,
with the attached Exhibits, is the complete and exclusive statement of agreement between the
parties and supersedes all proposals or pnor agreements; oral or wntten, and any other
communications between the parties relating to the subject matter of this Agreement
CONTRACTOR
By
Name
Title
WELD COUNTY
ATTEST
Weld County Clerk to the Board
BY
Date of Signature
BOARD OF COUNTY COMMISSIONERS OF
WELD COUNTY, COLORADO
Deputy Clerk to the Board Perry L Buck, Chair
B2500013
25
Exhibit B
Weld County Finance Department
Purchasing Division
1301 North 17th Avenue
Greeley, Colorado 80631
Supply (Recurring) - Invitation for Bid (IFB) Cover Sheet
Bid Number:
Title
Advertisement Date:
Questions Due:
Questions Posted:
Questions email:
Bid Due Date:
Bid Delivery:
For additional information:
IFB Schedules
Schedule A: Bid Instructions
Schedule B: Scope of Work
Schedule C: Project Schedule
Schedule D: Bid Form
Schedule E: Insurance & Bonds
Schedule F: Weld County Contract
B2500013
2025 TRAFFIC PAINT & BEADS
January 17, 2025
January 29, 2025, by 3:00 PM
January 30, 2025 by 3:00 PM
bids@weld.gov
February 5, 2025 by 10:00 AM, Purchasing's Clock
Preferred email to bids@weld.gov or option to hand delivery to 1301
North 17th Avenue, Greeley, CO 80631
bids@weld.gov
Documents Included in this Bid Package
IFB Attachments
None
Form Revision 12-2024
Table of Contents
Supply (Recurring) - Invitation for Bid (IFB) Cover Sheet 1
Documents Included in this Bid Package 1
IFB Schedules 1
IFB Attachments 1
Table of Contents 2
Schedule A - Bid Instructions 3
Purpose/Background 3
Bid Advertisement 3
Bid Submission 3
Introductory Information 3
Cooperative Purchasing 4
Schedule B - Scope of Work 5
Project Overview 5
Method of Procurement 5
Pricing Method 5
Specific Requirements and Responsibilities 5
Schedule C - Procurement Schedule 10
Schedule D — Bid Response Form 11
Bid Submittal Instructions 11
Fees 11
Attestation 12
Schedule E — Insurance 14
Insurance 14
Insurance Mailing Information 16
Schedule F - Weld County Contract 17
Contractual Obligations 17
Weld County Standard Contract 17
B2500013 2
Schedule A - Bid Instructions
Purpose/Background
The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing
Office (collectively referred to herein as, "Weld County"), wishes to purchase the following:
2025 Traffic Paint and Bead Supply
Bids will be received until: February 5, 2025 at 10:00AM (Weld County Purchasing Time
Clock). The submitted bids will be read over a Microsoft Teams Conference Call on February
5, 2025 at 10:30AM. To join, call the phone number and enter the Conference ID provided
below or you are invited to attend the bid opening in person at the Weld County Purchasing
Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631.
Microsoft
By
Phone
Teams
Meeting
ID:
298 846
041
252
Passcode:
WG3u3es9
+1
720-439-5261„342195030#
United
States,
Denver
Phone
conference
ID:
342
195
030#
Bid Advertisement
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet
Direct is an on-line notification system which is being utilized by multiple non-profit and
governmental entities. Participating entities post their bids, quotes, proposals, addendums, and
awards on this one centralized system.
Bid Submission
1. PREFERRED: email bids to bids�weld.gov If your bid exceeds 25MB please upload your
bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500
MB. If vendor does not desire email submission, sealed bids will be received at the Office of
the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue,
Greeley, CO 80631 by the bid due date and time.
2. PDF format is required. Emailed bids must include the following statement on the email: "I
hereby waive my right to a sealed bid". An email confirmation will be sent when your bid has
been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.
Introductory Information
1. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing
Division. Each bid must give the full business address of bidder and be signed by authorized
person. Bids by partnerships must furnish the full names of all partners and must be signed
with the partnership name by one of the members of the partnership or by an authorized
representative, followed by the signature and title of the person signing. Bids by corporations
must be signed with the legal name of the corporation, followed by the name of the state of
the incorporation and by the signature and title of the president, secretary, or other person
B2500013 3
authorized to bind it in the matter. The name of each person signing shall also be typed or
printed below the signature. A bid by a person who affixes to his signature the word
"president," "secretary," "agent," or other title without disclosing his principal, may be held to
be the bid of the individual signing. When requested by the Weld County Procurement
Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation
shall be furnished. A power of attorney must accompany the signature of anyone not
otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the
person signing the bid. All bidders shall agree to comply with all of the conditions,
requirements, specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms
shall be suitably filled in. Bidders are required to use the Proposal Forms which are included
in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled
out completely, in detail, and signed by the Bidder.
2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to
the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior
to the time of opening will be kept unopened in a secure place. No responsibility will attach
to the Weld County Procurement Manager for the premature opening of a bid not properly
addressed and identified. Bids may be withdrawn upon written request to and approval of
the Weld County Procurement Manager; said request being received from the withdrawing
bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the
bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are
expected to examine the conditions, specifications, and all instructions contained herein,
failure to do so will be at the bidders' risk.
3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County bidders in all cases where said bids are competitive
in price and quality. It is also understood that Weld County will give preference to suppliers
from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids
for the purchase of any books, stationery, records, printing, lithographing or other supplies
for any officer of Weld County). Weld County reserves the right to reject any and all bids, to
waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents
of the Invitation for Bid contained herein (including, but not limited to the product
specifications and scope of services), the formal acceptance of the bid by Weld County, and
signature of the Chair of the Board of County Commissioners, together constitutes a contract,
with the contract date being the date of signature by the Chair of the Board of County
Commissioners.
Cooperative Purchasing
Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce
their cost of bidding and to make better use of taxpayer dollars through volume purchasing.
Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award
to other state or local government agencies, school districts, or political subdivisions in the event
they would have a need for the same product/service. Usage by any entity shall not have a
negative impact on Weld County in the current term or in any future terms.
B2500013 4
Schedule B - Scope of Work
Project Overview
Weld County is seeking bids for a vendor to provide Traffic Paint and Bead Supply. The
Agreement shall commence March 4 and continue in force until March 3 annually. At the
option of the County, the Agreement may be extended for up to two (2) additional one-year
periods. Increases in the cost are permitted at each renewal term.. The base price may
increase from one year to the next by no more than the Projected Increase of the Denver -
Aurora -Lakewood Consumer Price Index, All Items, All Urban Consumers or its successor
index located at https://www.colorado.gov/pacific/dola/inflation-denver-aurora-lakewood-
consumer-price-index.
Method of Procurement
Invitation for Bid (IFB): is a procurement method often referred to as a sealed bid solicitation.
When issued, the bid package is considered complete for bidding purposes. Responsiveness to
the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be
eliminated from consideration. Low price is the key consideration by Weld County in awarding
an IFB contract.
Pricing Method
Unit Pricing: Unit pricing is where the contractor simply sets a price for each unit of type of work,
or category of cost.
Specific Requirements and Responsibilities
C—
Yellow
White
1st Delivery
WATERBORNE TRAFFIC PAINT
Quantities for 2025
Bid Unit
250 -gal bulk totes
250 -gal bulk totes
Delivery Dates
March 10 — March 13, 2025
2nd Delivery April 7 — April 10, 2025
3rd Delivery
May 19 - May 22, 2025
4th Delivery June 23 - June 26, 2025
5th Delivery August 18
August 22, 2025
Estimated Quantities
14,500 Gallons
29,000 Gallons
Color
Yellow
White
Yellow
White
Yellow
White
Yellow
White
Yellow
White
Quantity
3,000 Gal.
6.000 Gal.
3,000 Gal.
6,000 Gal
3,000 Gal.
6.000 Gal.
3,000 Gal.
6.000 Gal.
2,500 Gal
5,000 Gal
.
Special Instructions
Delivery Location Contact Person
Weld County Public Works Kevin Hettinger @ 970-400-3782 or
1111 H Street 970-301-0503, OR
Greeley, CO 80631 Ryan Reynolds @ 970-400-3780 or
970-590-6372
Quantities of paint delivered at each delivery date will be flexible to allow for full truck
loads. Contact Kevin Hettinger for acceptance.
48 hours notice required prior to delivery. Delivery times need to be between 6:30 a.m. to
2:00 p.m., Monday thru Thursday. Materials are to be delivered on carrier that will prevent
freezing and can be off-loaded from the side with a forklift. I Van deliveries will be accepted
providing driver will dolly to rear of trailer.
FAST DRYING WHITE ACRYLIC WATERBORNE TRAFFIC PAINT
1.0 SCOPE:
This specificat on describes a 100% acrylic type, low VOC, fast drying, white, waterborne
traffic paint that can be used on bituminous and Portland cement concrete pavements
2.0 GENERAL:
2 1 The paint shall be formulated and processed specifically for service as a binder for
beads, in such a manner as to produce maximum adhesion, refraction, and reflection
Any capillary action of the paint shall not be such asjto cause complete coverage of the
beads
2 2 The paint shall be well mixed in the manufacturing process and shall be properly ground
when incorporated the pigments in order to conform to the requirements as specified
2 3 The paint shall not liver, thicken, curdle, gel, settle excessively, or otherwise show any
objectionable properties after periods of storage of at least six months, and at any time
during such periods, shall be readily remixed manually to smooth, uniform, consistency
throughout
2 4 The paint shall dry on the road surface to a strongly ;adherent film that will not turn dark
in sunlight or show appreciable discoloration with age It shall be easily and uniformly
applicable with mechanical line marking equipment and shall have excellent covering
properties The paint shall be suitable for binding glass beads so as to produce a highly
weather and wear resistant traffic line
3.0 CLASSIFICATION:
3 1 The ready mixed 100% acrylic emulsion type paint covered in this specification shall be
furnished as specified in the invitation for bids, contracts, or order
4.0 APPLICATION:
4 1 This paint must be reflectonzed for night visibility by adding reflective spheres before the
paint dnes or sets, by using drop -on or pressurized methods The reflective spheres
shall be evenly dispersed to a wet film thickness of150 1 mils (110-115 square feet per
gallons) at an equivalent rate of six (6) pounds per gallon
5.0 COMPOSITION:
5 1 The composition of the paint shall comply with the following
5 1 1 The binder shall be 100% acrylic, Rohm & Haas E-2706 or approved equal,
5 1 2 Tita T ium Dioxyde 1 lb /gal min
5 1 3 Pigment 53-62% by weight
5 1 4 Total solids 79% max by weight
58-62% by volume
5 1 5 Total non-volatile vehicle shall be 42% mm by weight
5 1 6 Lead 0 �06% max
B2500013 6
5 1 7 VOC 150 max
5 1 8 The pH of the paint shall be 9 3 min
5 1 9 The paint shall have a closed cup flash point of 1150 F min
6.0 DETAILED REQUIREMENTS.
6 1 Weight per gallon the weight per gallon shall be no more than 14 100 3 pounds per
gallon
6 2 Viscosity the viscosity shall be 85-95 Krebs Units
6 3 Gnnd the fineness of gnnd shall be 3-4 Hegman
6 4 Drying time the paint shall dry -to -no -pick-up not more than four (4) minutes longer than
a control paint of known satisfactory performance run at or near the same time at 770 F
and 650 relative humidity when tested according to ASTM D711 and drawn down to a
wet film thickness of 12 mils
6 5 Track -Free Time When applied under the following conditions, the line shall show not
visual tracking after 90 seconds when viewed from 50 feet after driving a passenger
vehicle over the line at a speed of 25-35 mph
Fifteen mils wet film thickness
Six pounds of glass beads per gallon of paint
Paint temperature at nozzle between 110-1600 F
Pavement temperature of 500 to 1200 F, Pavement dry
Relative humidity of 85% or less
6 6 Condition in the container the respective types of paint shall not show excessive settling,
gelling or curdling and shall be easily redispersed with a hand paddle to a smooth,
homogeneous state after storage for penods up to six months from the date of
packaging The pigment shall be readily dispersed, and viscosity of the paint shall not
have changed more than 5 KU from that of the freshly delivered paint
6 7 Spraying properties the paint as received shall have satisfactory spraying and hiding
properties when applied by either airless or air -assisted type traffic stnper to a metal
plate at a wet film thickness of 15 mils
6 8 Color the paint shall be white and match Federal Test Standard 595a No 37886 It
shall not discolor in sunlight and shall maintain its lightlastness throughout the life of the
paint (approximately two years) Color determination shall be made without beads at
least 24 hours after application
6 9 The reflectance shall not be less than 88% relative to magnesium oxide when tested
according to ASTM Ei347
6 10 Dry opacity the paint shall have a minimum contrast ratio of 98 when applied at a wet
film thickness of 15 mils when tested according to ASTM D2244
6 11 Bleeding the paint shall show no perceptible bleeding when painted over a bituminous
surface as specified in ASTM D969
6 12 Freeze -Thaw Stability the paint shall show no coagulation or change in consistence
after a minimum of five (5) cycles when tested in accordance with TT -P -1952D
613 Heat Stability the paint shall show no coagulation, discoloration or change in
consistency greater than ten (10) Kreb Units when tested in accordance with TT -P -
1952D
6 14 Flexibility and Adhesion apply 15 and wet film thickness to 3" by 5" tin panel Dry at 77❑
F for 24 hours followed by two hours at 122❑ F When bent over a 2" mandrel, the
paint shall adhere firmly without evidence of cracking or flaking
6 15 Scrub Resistance the paint shall pass a minimum of 1000 cycles minimum when tested
in accordance with ASTM D2486
6 16 Dry -Through (early washout) a 12-15 and wet film of the candidate paint placed
immediately in a humidity chamber maintained at 72 5. F + 2 50 F and 90% + 3 relative
humidity shall have a Adry-through time less than, equal to, or up to 15 minutes longer
B2500013
7
than the specifier=s laboratory reference paint film when run at or close to the same time
and tested in accordance with ASTM D 1640, except that the pressure exerted will be
the minimum needed to maintain contract between the thumb and film
7.0 P ',CKAGING:
71 Returnable bulk containers bulk containers capable of holding 250 gallons of
Waterborne paint
7 2 The vendor shall furnish, at no cost to Weld County, returnable containers meeting the
following irequirements Vendor shall arrange pick up of empty containers at no
cost to Meld County.
7 3 The containers shall be new or reconditioned, pressure tested containers, and shall
conform to federal DOT specification 57 from CFR 49, Par 178,251, and all other
appropnate rules and regulations
7 4 All containers shall
7 4 1 Be capable of holding approximately 250 U S gallons
7 4 2 Have 46" nominal outside diameter
7 4 3 Have forklift skids at least two-way accessible ion opposite sides (but on the side
of the outlet valve, if two-way) with outside dimensions not to exceed 48"
7 4 4 Have at least two-way lifting lugs that provide stable and safe lifting
7 4 5 Have covers and valves that can easily be resealed after partial use of contents
7.4.6 Have a minimum 6" opening on top for viewing paint; must also have one 2-
inclthreaded vent (provided by vendor). No bladder will be required.
7 4 7 Have a two-inch ball valve fitted with a two-inch male quick -disconnect and a two-
inch cap at the bottom of the container
7 4 8 Have a security feature that shall protect the outlet valve from being opened by
accident All openings at the outlet ends shall also be protected from damage by
force from heavy objects such as hammers, rocks, etc
7.4.9 Be' equipped with fittings, piping, ball,' valves, etc., compatible with
Waterborne Paint.
7 5 Each container shall be clearly labeled with the following
7 5 1 Specification/formula number
7 5 2 Color
7 5 3 Name of manufacturer
7 5 4 Date of manufacture of the paint, month, day and year
7 5 5 Batch number
7 5 6 Gross weight
7 5 7 Tare weight of empty container
7 5 8 Location of manufacture
7 6 Bidders will be required to submit a photo of the tote with their bid, showing
that the tote meets Weld County specifications listed above. Only one vent
(prorvided by vendor) is required on the tote. (SEE 7.4.6).
8.0 SAMPLING AND lNSPECTlON:
8.1 The paint manufacturer shall submit with their bid, a batch formula in weight
proportions and total gallonage per batch. The formula shall be on generic terms
rather than trade names. After the paint has been manufactured, a certified batch
analysis shall accompany each delivery. Upon request by Weld County, vendor
is to provide paint samples accompanied by a 'certified batch analysis. faint
samples do not need to be sent unless requested by Weld County.
82500013 8
FAST DRYING YELLOW ACRYLIC WATERBORNE TRAFFIC PAINT
1.0 SCOPE:
This specification shall conform to the requirements of the fast drying white 100% acrylic
waterborne traffic paint except for the following
1 1 The color shall be yellow and match Color Chip #33538 of Federal Color Standard
#595A, within + or - 5% x,y coordinates for central color, FHWA Color Chart,
PR -1
1 2 The daylight reflectance of 45-0 50% min
2.0 COMPOSITION:
2 1 The composition of the paint shall comply with the following
2 1 1 Contain 0 2 lb /gallon of ruble titanium dioxide,
2 1 2 Contain organic Yellow No 75 or No 65, 0 3#/gal minimum
2 1 3 Pigment 60%-62% by weight
2 1 4 Total solids 76% max by weight
2 1 5 Total non-volatile vehicle shall be 41% min by weight
2 1 6 Lead 0 06°/0 max
2 1 7 Volatile Organic Compounds 150 max
2 2 The binder shall be 100% acrylic as determined by infrared spectral analysis
2 3 The pH of the paint shall be 9 3 minimum
2 4 Weight/gallon shall be no more than 13 5❑ 0 3 pounds per gallon
2 5 The paint shall have a closed cup flash point of 115. min
SPHERICAL GLASS BEADS - SPECIAL INSTRUCTIONS
Material Si3ecificatuons
Spherical glass beads are to be Type I, Standard Gradation, non -flotation, ASSHTO
Designation, M247-81. (quantity needed is 328,000 lbs.
Material Specifications
Spherical glass beads are to be P20+. Quantity needed is 56,000 lbs.
Delivery Address
Weld County Public Works
1111 H Street
Greeley, CO 80631
CONTACT PERSON IS KEVIN HETTINGER at 970-400-3782 or 970-301-0503. ALTERNATE
CONTACT IS RYAN REYNOL S at 970-400-3780 or 970-590-6372.
Delivery Instructions
48 Hours notice needed prior to delivery. Delivery times will be between the hours of 6:30
a.m. and 2.00 p.m., Monday thru Thursday.
Quantities of beads delivered at each delivery date will be flexible to allow for full truck loads.
Contact Kevin Hettinger for acceptance. Material is to be delivered on a carrier that can be
off=loaded from the side with a forklift. Van deliveries well be accepted providing driver will
dolly to rear of trailer.
Deliver/ # 1 - Shall be made on or before March 13, 2025 the amount of"
72 - 2000 lb. totes 144,000 lbs. Type 1 beads
28 — 2000 lb. totes 56,000 lbs. P20+ beads
Delivery #2 - Shall be made on or before May 22, 2025 in the amount of: 60 - 2000 lb. totes
120,000 lbs. — Type 1 beads.
B2500013 9
Delivery #3 - Shall be made on or before June 26, 2025 in the amount of: 34 - 2000 lb. totes
64,000 lbs. - Type 1 Beads
Schedule C - Procurement Schedule
Below is the anticipated schedule for procurement of this solicitation:
Advertisement Date
Technical Questions Due
Technical Questions email
Questions Answered via Addendum
Proposals Are Due
Solicitation Notice of Award (Anticipated)
Contract Execution (Anticipated)
Completion
B2500013
January 17, 2025
January 29, by 3:00 PM
bidsgweld.gov
January 30, by 3:00 PM
February 5, by 10:00AM
Purchasing's Clock
February 24, 2025
March 3, 2025
March 3, 2026 (annually)
10
Schedule D - Bid Response Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadline of 10:OOam on February 5, 2025:
1) Schedule D — Bid Response Form
2) Any potential or future Addenda must be completed/acknowledged.
3) All other items as requested in the Bid Specifications and/or Scope of Work.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or
contingencies submitted with your bid it may be disqualified.
Fees
Provide fees for this project below:
PRICING
Provide pricing in the tables below. Then identify if your bid is either an all -or -nothing or if Weld
County would be allowed to purchase individual types at the costs you provide:
TRAFFIC PAINT (250 -GAL TOTE)
UNIT
PRICE
TOTAL
COST
COST
PER
250 -GAL
TOTE
14,500
traffic
gallons
paint
yellow
$ NO
BID
$
NO
BID
$
NO
BID
17,500
traffic
gallons
paint
white
$
NO
BID
$
NO
BID
$
NO
BID
** PRICING MUST INCLUDE DELIVERY TO GREELEY SHOP AT 1111 H STREET, GREELEY,
CO **
Amount of paint (both yellow and white) ordered may be increased by up to 30% at the option of
the Weld County Public Works Department. The vendor awarded the bid will provide MSDS for
each product at delivery.
GLASS BEADS (2,000 LB BULK CONTAINER)
UNIT
PRICE
COST
PER
2,000
LB
TOTAL
COST
BULK
CONTAINER
220,000
bulk
containers)
Ibs
(2,000
TYPE
lb
$ 0.544/Ib.
$ 1,088.00
$ 119,680.00
I
beads
reflective
glass
56,000
bulk
reflective
containers)
Ibs
glass
(2,000
beads
lb
P20+
$ 0.634/Ib.
$ 1,268.00
$ 35,504.00
** PRICING MUST INCLUDE DELIVERY TO GREELEY SHOP AT 1111 H STREET, GREELEY,
B2500013
11
CO **
Amount of glass beads ordered may be increased by up to 20`)/0 at the option of the Weld County
Public Works Department. The vendor awarded the bid will provide MSDS for each product at
delivery.
Please check the appropriate box below for your bid submission:
Is your bid an all -or -nothing purchase?
X Is your bid a partial where items can be purchased separately at costs provided?
Attestation
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications and special provisions
set forth in the Invitation for Bid for Request No. #B2500013.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award
and prior to contracting.
5. Acknowledgement of Schedule E — Insurance
6. Acknowledgment of Schedule F — Weld County Contract
7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms
and conditions of the solicitation as established by Weld County.
8. Weld County reserves the right to reject any and all bids, to waive any informality in the
bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is
to the best interests of Weld County. The bid(s) may be awarded to more than one vendor.
Item
Entry
Company
Name:
Potters
Industries,
LLC
Address:
3222
Malvern,
Phoenixville
PA
19355
Pike,
Suite
103,
Phone
445-895-3236
Becky.tarkenton@pottersindustries.com
Email:
22-1933307
FEIN/Federal
Tax
ID
#:
_
CONTRACTOR:
By.
Name: Becky Tarkenton
Title: Bid Administrator
B2500013
01/28/2025
Date of Signature
12
B2500013 13
Schedule E - Insurance
Insurance
Required Types of Insurance.
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation)
Coverage B (Employers Liability)
Statutory
100,000
100,000
500,000
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. The policy shall be endorsed to include the
following additional insured language: "County, its elected officials, trustees, employees,
agents, and volunteers shall be named as additional insureds with respect to liability arising
out of the activities performed by, or on behalf of the Contractor."
Such policy shall include Minimum Limits as follows:
Each Occurrence
General Aggregate
Products/Completed Operations Aggregate
Personal/Advertising Injury
1,000,000
2,000,000
2,000,000
1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired,
and non -owned vehicles operating both on County property and elsewhere in the performance
of this Contract.
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
12. Proof of Insurance. All insurers must be licensed or approved to do business within the
State of Colorado, and unless otherwise specified, all policies must be written on a per
occurrence basis. The Contractor shall provide the County with a Certificate of Insurance
evidencing all required coverages, before commencing work or entering the County premises.
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract. The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
B2500013 14
behalf The Contractor shall name the County, its elected officials, trustees, employees, agents,
and volunteers as "Additional Insureds" for work that is being performed by the Contractor
On insurance policies where the County is named as an additional insured, the County shall be
an additional insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract
Upon request by the County, Contractor must provide a certified copy of the actual insurance
policy and/or required endorsements, for examination, effecting coverage(s) required by the
Contract Such documents are deemed confidential and deemed not public records for purposes
of the Colorado Open Records Act All certificates and endorsements are to be received and
approved by the County before work commences
Each insurance policy required by this Agreement must be in effect at or pnor to
commencement of work under this Agreement and remain in effect for the duration of the project,
and for a longer penod of time if required by other provisions in this Agreement Failure to
maintain the insurance policies as required by this Agreement or to provide evidence of renewal
is a material breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and project
descnption shall be noted on the certificate of insurance The County reserves the nght to
require complete, certified copies of all insurance policies for examination required by this
Agreement at any time
Any modification or variation from the insurance requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a
formal contract amendment but may be made by administrative action
13 Additional Insurance Related Requirements. The County requires that all policies of
insurance be wntten on a pnmary basis, non-contnbutory with any other insurance coverages
_ and/or self-insurance carned by the County
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the Contractor
will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the
County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) years after completion of the project
Certificates of insurance shall state that on the policies that the County is required to be named as
an Additional Insured, the insurance carrier shall provide a minimum of 30 days advance wntten
notice to the County for cancellation, non -renewal, suspension, voided, or matenal changes to
policies required under this Agreement, except when cancellation is for non-payment of premium,
then ten (10) days pnor notice may be given
On all other policies, it is the Contractor's responsibility to give the County 30 days' notice if
policies are reduced in coverage or limits, cancelled or non -renewed However, in those situations
where the insurance carner refuses to provide notice to County, the Contractor shall notify County
B2500013 15
of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days or
receipt of insurer's notification to that effect.
The Contractor agrees that the insurance requirements specified in this Agreement do not reduce
the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement.
Failure of the Contractor to fully comply with these requirements during the term of this Agreement
may be considered a material breach of contract and may be cause for immediate termination of
the Agreement at the option of the County. The County reserves the right to negotiate additional
specific insurance requirements at the time of the contract award.
14. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to the
minimum limits as required herein. Contractor agrees to provide proof of insurance for all such
subcontractors upon request by the County.
15. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of Contractor.
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the Work under by the
Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant
to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of
insurance that it may deem necessary to cover its obligations and liabilities under this Agreement.
Insurance Mailing Information
Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic
correspondence or mail using the information below:
Email:
Project Manager: Kevin Hettinger
Email: khettinger@weld.gov
Telephone: (970)-400-3782
Mail:
Weld County Public Works
ATTN: Traffic Paint and Beads 2025
PO Box 758
Greeley, CO 80632
B2500013 16
Schedule F - Weld County Contract
Contractual Obligations
1 The successful Contractor will be required to sign a contract substantially similar to the
Weld County Standard Contract shown in Schedule F of this document. The County
reserves the right to add or delete provisions to the form prior to Agreement execution.
2. Issuance of this solicitation does not commit the County to award any agreement or to
procure.
3. If a formal contract is required, the Contractor agrees and understands that a Notice of
Award does not constitute a contract or create a property interest of any nature until a
contract is signed by the Awardee and the Board of County Commissioners and/or their
authorized designee.
4. Contractor is responsible for reviewing the Weld County Standard Contract and
understanding the terms and conditions contained therein, including, but not limited to,
insurance requirements, indemnification, illegal aliens, equal opportunity, non -
appropriation, and termination.
5. Contractor's Response to this solicitation is a willingness to enter into the Weld County
Standard Contract or Contractor shall identify and include any proposed revisions they
have for the Weld County Standard Contract. Any proposed revisions made by the
Contractor after the County Notice of Intent to Award the Solicitation may be grounds for
rescinding said Notice. The identification of willingness to enter into the standard
Agreement is for general purposes at this time but is part of the evaluation process and
must be included. There may be negotiations on aproject-by-project basis that provide
further clarification.
Weld County Standard Contract
SUPPLY AGREEMENT BETWEEN WELD COUNTY AND
[CONTRACTOR]
THIS AGREEMENT is made and entered into this day of , 202_, by and
between the Board of Weld County Commissioners, on behalf of [DEPARTMENT], hereinafter
referred to as "County," and [CONTRACTOR], hereinafter referred to as "Contractor".
WHEREAS County requires an independent contractor to supply materials to County as set
forth in the attached Exhibits; and
WHEREAS Contractor is willing and has the specific ability to supply the required materials
at or below the cost set forth in the attached Exhibits in accordance with the terms of this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
B2500013
17
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this Agreement and
are incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness
and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and
any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining
order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No.
B
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products
n ecessary for the Work and agrees to diligently provide all services, labor, personnel, and materials
n ecessary to perform and complete the Work described in the attached Exhibits. Contractor shall
further be responsible for the timely completion and acknowledges that a failure to comply with the
standards and requirements of Work within the time limits prescribed by County may result in
County's decision to withhold payment or to terminate this Agreement. The material and/or
equipment shall be delivered to the location(s) specified herein.
3. Term. The term of this Agreement begins upon the date of the mutual execution of this
Agreement and ends one year later. Both of the parties to this Agreement understand and agree
that the laws of the State of Colorado prohibit County from entering into Agreements which bind
County for periods longer than one year. This Agreement may be extended upon mutual written
agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience
u pon thirty (30) days written notice to Contractor. Due to the time needed for County to procure
replacement services, Contractor may terminate this Agreement for its own convenience upon
n inety (90) days written notice to County. Either Party may immediately terminate this Agreement
u pon material breach of the other party, however the breaching party shall have fifteen (15) days
after receiving notice to cure such breach. Nothing herein shall be construed as giving Contractor
the right to provide materials or services under this Agreement beyond the time when such materials
or services become unsatisfactory to the County. Upon termination, County shall take possession
of all materials, equipment, tools, and facilities owned by County which Contractor is using, by
whatever method it deems expedient; and Contractor shall deliver to County all completed or
partially completed Work under this Agreement, together with all other items, materials and
documents which have been paid for by County, and these items, materials and documents shall
be the property of County. Upon termination of this Agreement by County, Contractor shall have
no claim of any kind whatsoever against the County by reason of such termination or by reason of
any act incidental thereto, except for compensation for work satisfactorily performed and/or
materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be in
writing signed by both parties. No additional services or work performed by Contractor shall be the
basis for additional compensation unless and until Contractor has obtained written authorization
and acknowledgement by County for such additional services.
6. Compensation; Invoicing. Upon Contractor's delivery of materials to County at the location
described in the Exhibits, and County's acceptance of the same, County agrees to pay Contractor
B2500013
18
as set forth in the Exhibits No payment in excess of that set forth in the Exhibits will be made by
County unless a Change Order authorizing such additional payment has been specifically approved
by Weld County If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Contractor was improper
because the service for which payment was made did not perform as set forth in this Agreement,
then upon wntten notice of such determination and request for reimbursement from County,
Contractor shall forthwith return such payment(s) to County Upon termination or expiration of this
Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County
County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement Notwithstanding anything to the contrary
contained in this Agreement, County shall have no obligations under this Agreement after, nor shall
any payments be made to Contractor in respect of any period after December 31 of any year,
without an appropriation therefore by County in accordance with a budget adopted by the Board of
County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the
Local Government Budget Law (C R S 29-1-101 et_ seq ) and the TABOR Amendment (Colorado
Constitution, Article X, Sec 20) Unless otherwise provided in the Exhibits, Contractor shall invoice
County for all materials supplied by Contractor under this Agreement within thirty (30) days of
acceptance of such matenals by County, and County shall remit payment to Contractor for all
undisputed funds within thirty (30) days of receiving such invoice County shall include a written
explanation for the nonpayment of any disputed funds, and the parties shall cooperate to resolve
the dispute in a reasonable timeframe
7. Independent Contractor. Contractor agrees that it is an independent contractor and that
Contractor's officers, agents or employees will not become employees or agents of County, nor
entitled to any employee benefits (including unemployment insurance or workers' compensation
benefits) from County as a result of the execution of this Agreement Contractor shall be solely
responsible for its acts and those of its agents and employees for all acts performed pursuant to this
Agreement Any provisions in this Contract that may appear to give the County the nght to direct
Contractor as to details of doing work or to exercise a measure of control over the work mean that
Contractor shall follow the direction of the County as to end results of the work only The Contractor
is obligated to pay all federal and state income tax on any moneys earned or paid pursuant to this
contract
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contractor Contractor shall not enter into
any subcontractor agreements for the completion of the Work without County's pnor written consent,
which may be withheld in County's sole discretion County shall have the nght in its reasonable
discretion to approve all personnel assigned to the Work dunng the performance of this Agreement
and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned
to the Work Contractor shall require each subcontractor, as approved by County and to the extent
of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this
Agreement, and to assume toward Contractor all the obligations and responsibilities which
Contractor, by this Agreement, assumes toward County County shall have the nght (but not the
obligation) to enforce the provisions of this Agreement against any subcontractor hired by
Contractor and Contractor shall cooperate in such process The Contractor shall be responsible for
the acts and omissions of its agents, employees, and subcontractors
9. Warranty. Contractor warrants that the Work performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the provisions of
this Agreement Contractor further represents and warrants that all Work shall be performed by
qualified personnel in a professional manner, consistent with industry standards, and that all
B2500013 19
I
services will conform to applicable specifications Contractor warrants that it has title to the
matenals supplied and that they are free and clear of all liens, encumbrances, and secunty interests
In addition to the foregoing, all work performed pursuant to this Agreement is subject to a minimum
one-year warranty period, unless a greater time is stated in the Exhibits, dunng which the Contractor
must correct any failures or deficiencies This warranty shall commence on the date of County's
final inspection and acceptance of the matenals The Contractor warrants that the matenals to be
supplied pursuant to this Agreement are fit and sufficient for the purpose intended, they are
merchantable, of good quality, and free from defects, whether patent or latent, in material or
workmanship, and th'e materials sold to Weld County pursuant' to this Agreement conform to the
minimum specifications as established herein
Service Calls in the First One Year Penod Contractor shall bear all costs for mileage, travel time,
service trucks, and any other costs accrued in the servicing (including repairs) of any of the materials
purchased by County, pursuant to this Agreement for as many service calls as are necessary for the
first one (1) year period after said materials are first supplied to Weld County
10. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder
constitute or be construed to be a waiver by County of any breach of this Agreement or default
xis which may then et on the part of Contractor, and County's faction or inaction when any such
breach or default exists shall not impair or prejudice any right or remedy available to County with
respect to such breach or default No assent expressed or implied, to any breach of any one or
more covenants, provisions or conditions of the Agreement shall;be deemed or taken to be a waiver
of any other breach Acceptance by the County of, or payment for, the Work completed under this
Agreement shall not be construed as a waiver of any of the County's nghts under this Agreement
or under the law generally
11. Insurance. Contractor must secure, before the commencement of the Work, the following
insurance covering all operations, goods, and services provided pursuant to this Agreement, and
shall keep the required insurance coverage in force at all times ,dunng the term of the Agreement,
or any extension thereof, and during any warranty penod For all coverages, Contractor's insurer
shall waive subrogation rights against County Contractor shall provide coverage with limits of
liability no less than those stated below An excess liability policy or umbrella liability policy may be
used to meet the minimum liability requirements provided that the
coverage is written on a "following
form" basis
Acceptability of Insurers Insurance is to be placed with insurer's duly licensed or authonzed to do
business in the state of Colorado and with an "A M Best" rating of not less than A -VII The County
in no way warrants that the above -required minimum insurer, rating is sufficient to protect the
Contractor from potential insurer insolvency
I
Required Types of Insuranl ce.
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covenng all of the Contractor's employees acting within the course and scope of their
employment The policy shall contain a waiver of subrogation against the County This
requirement shall 'not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act , AND when such Contractor or subcontractor executes the
appropriate sole propnetor waiver form
Minimum Limits
B2500013
20
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 100,000
$ 100,000
$ 500,000
Commercial General Liability insurance including public liability and property damage,
covering all operations required by the Work The policy shall be endorsed to include the
following additional insured language "County, its elected officials, trustees, employees,
agents, and volunteers shall be named as additional insureds with respect to liability arising
out of the activities performed by, or on behalf of the Contractor "
Such policy shall include Minimum Limits as follows
Each Occurrence - $, 1,000,000
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Personal/Advertising Injury $ 1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired,
and non -owned vehicles operating both on County property and elsewhere in the performance
of this Contract
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
14 , Proof of Insurance. All insurers must be licensed or approved to do business within the
State of Colorado, and unless otherwise specified, all policies must be written on a per
occurrence basis The Contractor shall provide the County with a Certificate of Insurance
evidencing all required coverages, before commencing work or entering the County premises
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract The certificates for each
insurance policy are to be signed by a person authonzed by that insurer to bind coverage on its
behalf The Contractor shall name the County, its elected officials, trustees, employees, agents,
and volunteers as "Additional Insureds" for work that is being performed by the Contractor
On insurance policies where the County is named as an additional insured, the County shall be
an additional insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract
Upon request by the County, Contractor must provide a certified copy of the actual insurance
policy and/or required endorsements, for examination, effecting coverage(s) required by the
Contract Such documents are deemed confidential and deemed not public records for purposes
of the Colorado Open Records Act All certificates and endorsements are to be received and
approved by the County before work commences
Each insurance policy required by this Agreement must be in effect at or pnor to
commencement of work under this Agreement and remain in effect for the duration of the project,
and for a longer period of time if required by other provisions in this Agreement Failure to
B2500013 21
I
maintain the insurance policies as required by this Agreement or to provide evidence of renewal
is a matenal breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and project
description shall be noted on the certificate of insurance The County reserves the nght to
require complete, certified copies of all insurance policies for examination required by this
Agreement at any time
Any modification or vanation from the insurance requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a
formal contract amendment but may be made by administrative action
15 Additional Insurance Related Requirements. The County requires that all policies of
insurance be wntten on a pnmary basis, non-contributory with any other insurance coverages
and/or self-insurance carved by the County
'
The Contractor shall advise the County in the event any general; aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the Contractor
will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the
County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) yearsafter completion of the protect
I
Certificates of insurance shall state that on the policies that the County is required to be named as
an Additional Insured, the insurance carrier shall provide a minimum of 30 days advance written
notice to the County for cancellation, non -renewal, suspension, voided, or material changes to
policies required under this Agreement, except when cancellation is for non-payment of premium,
then ten (10) days prior notice may be given
On all other policies, it is the Contractor's responsibility to give the County 30 days' notice if
policies are reduced in coverage or limits, cancelled or non -renewed However, in those situations
where the insurance carrier refuses to provide notice to County, the Contractor shall notify County
of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days or
receipt of insurer's notification to that effect
The Contractor agrees that the insurance requirements specified in this Agreement do not reduce
the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement
Failure of the Contractor to fully comply with these requirementidunng the term of this Agreement
may be considered a matenal breach of contract and may be cause for immediate termination of
the Agreement at the option of the County The County reserves the right to negotiate additional
specific insurance requirements at the time of the contract award
I
14. Subcontractor Insurance Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance pnor to their
commencement of the Work, or otherwise that they are covered, by the Contractor's policies to the
B2500013
22
minimum limits as required herein Contractor agrees to provide proof of insurance for all such
subcontractors upon request by the County
15. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of Contractor
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the Work under by the
Contractor, its agents, representatives, employees, or subcontractors The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages The Contractor is not relieved of any liability or other obligations assumed or pursuant
to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types The Contractor shall maintain, at its own expense, any additional kinds or amounts of
insurance that it may deem necessary to cover its obligations and liabilities under this Agreement
16. Mutual Cooperation The County and Contractor shall cooperate with each other in the
collection of any insurance proceeds which may be payable in the event of any loss, including the
execution and delivery of any proof of loss or other actions required to effect recovery
17. indemnity. The Contractor shall defend, indemnify, hold harmless and, not excluding the
County's nght to participate, defend the County, its officers, officials, agents, and employees, from
and against all liabilities, claims, actions, damages, losses, and expenses including ,without
limitation reasonable attorneys' fees and costs (hereinafter referred to collectively as "claims") for
bodily injury or personal injury including death, or loss or damage to tangible or intangible property
caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of
Contractor or any of its owners, officers, directors, agents, employees or subcontractors This
indemnity includes any claim' or amount arising out of or recovered under the Workers'
Compensation law or arising out of the failure of such contractor to conform to any federal, state, or
local law, statute, ordinance, rule, regulation, or court decree It is the specific intention of the parties
that County shall, in all instances, except for claims arising solely from the negligent or willful acts
or omissions of the County, be indemnified by Contractor from and against any and all claims It is
agreed that Contractor will be responsible for primary loss investigation, defense, and judgment
costs where this indemnification is applicable In consideration for the award of this contract, the
Contractor agrees to waive all rights of subrogation against the County, its officers, officials, agents,
and employees for losses arising from the work performed by the Contractor for the County
16. 'Non -Assignment. Contractor may not assign or transfer this 'Agreement or 'any interest
therein or claim thereunder, without the pnor wntten approval of County Any attempts by Contractor
to assign or transfer its nghts hereunder without such pnor approval by County shall, at the option
of County, automatically terminate this Agreement and all rights of Contractor hereunder Such
consent may be granted or denied at the sole and absolute discretion of County
19. Examination of Records. To the extent required by law, the Contractor agrees that a duly
authonzed representative of County, including the County Auditor, shall have access to and the
nght to examine and audit any books, documents, papers, and records of Contractor, involving all
matters and/or transactions related to this Agreement Contractor agrees to maintain these
documents for three years from the date of the last payment received
20. Interruptions. Neither party to this Agreement shall be liable to the other for delays in
delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where
such failure is due to any cause beyond its reasonable control, including but not limited to Acts of
God, fires, stnkes, war, flood, earthquakes, or Governmental actions
B2500013 23
21. Notices. County may designate its project representative ("County Representative") who
shall make, within the scope of his or her authority, all necessary and proper decisions with
reference to the project. All requests for contract interpretations, change orders, and other
clarification or instruction shall be directed to County Representative as identified below. All notices
or other communications (including annual maintenance made by one party to the other concerning
the terms and conditions of this contract shall be deemed delivered under the following
circumstances:
(a) personal service by a reputable courier service requiring signature for receipt; or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed
to a party at the address set forth in this contract; or
(c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent to:
TO CONTRACTOR:
Name:
Position:
Address:
E-mail:
Phone:
TO COUNTY:
Name:
Position:
Address:
E-mail:
Phone:
22. Compliance with Law. Contractor shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation, laws
applicable to discrimination and unfair employment practices.
23. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or
use other Contractors or persons to perform services of the same or similar nature.
24. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto
and incorporated herein, contains the entire agreement between the parties with respect to the
subject matter contained in this Agreement. This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter contained in
this Agreement. This Agreement may be changed or supplemented only by a written instrument
signed by both parties.
25. Fund Availability. Financial obligations of the County payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of County
to expend funds not otherwise appropriated in each succeeding year.
B2500013
24
25. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-
50507. The signatories to this Agreement agree that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is the
subject matter of this Agreement
27. Survival of Terminatoon. The obligations of the parties under this Agreement that by their
nature would continue beyond expiration or termination of this Agreement (including, without
limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination
28. Several)!lity. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent junsdiction, this Agreement shall be construed and enforced
without such provision, to the extent that this Agreement is then capable of execution within the
original intent of the parties
29. Non -Waiver No term or condition of this Agreement shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, nghts, benefits, protections, or other provisions,
of the Colorado Governmental Immunity Act §§24-10-101 et seq , as applicable now or hereafter
amended
30. No Third -party Beneficiary. It is expressly understood and agreed that the enforcement of
the terms and conditions of this Agreement, and all nghts of action relating to such enforcement,
shall be stnctly reserved to the undersigned parties and nothing in this Agreement shall give or allow
any claim or nght of action whatsoever by any other person not included in this Agreement It is the
express intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall be an incidental beneficiary only
31. Board of County Commissioners of Weld County Approval. This Agreement shall not be
valid until it has been approved by the Board of County Commissioners of Weld County, Colorado,
or its designee
32. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement Any
provision included or incorporated herein by reference which conflicts with said laws, rules and/or
regulations shall be null and void In the event of a legal dispute between the parties, Contractor
agrees that the Weld County Distnct Court shall have exclusive junsdiction to resolve said dispute
33. No Employment of Unauthorezed Aliens. Contractor certifies, warrants, and agrees that it
does not knowingly employ or contract with an unauthonzed alien who will perform work under this
Agreement (see 8 U S C A §1324a and (h)(3)) nor enter into a contract with a subcontractor that
employs or contracts with an unauthonzed alien to perform work under this Agreement Upon
request, contractor shall deliver to the County a written notanzed affirmation that it has examined
the legal work status of an employee and shall comply with all other requirements of federal or state
law
Contractor agrees to comply with any reasonable request from the Colorado Department of Labor
and Employment in the course of any investigation
If Contractor fails to comply with any requirement of this provision, County may terminate this
Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential
damages
B2500013 25
34. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the payment
of attorney fees and/or legal costs incurred by or on its own behalf
35. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra judicial body or person Any provision to the contrary in this Agreement or incorporated herein
by reference shall be null and void
Acknowledgement. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms Both parties further agree that this Agreement,
with the attached Exhibits, is the complete and exclusive statement of agreement between the
parties and supersedes all proposals or prior agreements; oral or wntten, and any other
communications between the parties relating to the subject matter of this Agreement
CONTRACTOR
By
Name
Title
WELD COUNTY
ATTEST
Weld County Clerk to the Board
BY
Date of Signature
BOARD OF COUNTY COMMISSIONERS OF
WELD COUNTY, COLORADO
Deputy Clerk to the Board Perry L Buck, Chair
B2500013
26
CERTIFICATE OF LIABILITY INSURANCE
DATE(MM/DDIYYYY)
03/O6I2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)
PRODUCER
N�RACT
AOn Risk Services Central, Inc
Philadelphia PA Office
100 North 18th Street
16th Floor
PHONE
M No. Eat)
Ax
(8663 283-7122 I RA no (800) 363-0105
noD/nEas
Philadelphia PA 19103 USA
INSURER(S) AFFORDING COVERAGE
NAIC a
INSURED
INSURE.
Liberty Mutual Fire Ins Co
23035
Potters Industries, LLC
3222 Phoeni xvi1le Pike
INSURERS
LM Insurance Corporation
33600
Suite 103
INSURER
Liberty Insurance Corporation
42404
Malvern PA 19355 USA
INSURER D
INSURER E
INSURER F
COVERAGES
CERTIFICATE NUMBER
570111247490
REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED
NOTWRHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY
HAVE BEEN REDUCED BY PAID CLAIMS
Limits shown are as requested
INfiR
LTR
TYPE OF INSURANCE
AOOOL SUBR
INSD WVD
POLICY NUMBER
ppOUCYAEnF�
(MMR1p
SOLI D`I
MN
UNITS
X COMMERCIAL GENERAL LIABILITY
EB2631510863025
03/01/2025
03/01/2026
EACHOCCURRENCE
$1,000,000
I CLAIMS -MADE Q OCCUR
111 L_L
SIR applies per policy terms
& conditions
DAMAGETOfrorzi
PREMISES (Ea ocanenca)
$1,000,000
MED EXP (Any one person)
Excluded
PERSONAL&ADV INJURY
$1,000,000
GGEEN L AGGREGATE LIMITAPPLIES PER
GENERALAGGREGATE
$2,000,000
POLICY ❑ JECT ❑ LOC
PRODUCTS COMP/OPAGG
$2,000,000
OTHER
AUTOMOBILE UABILITY
AS2-631-510863-015
03/01/2025
03/01/2026
( aacddearNGLELIMIT
$1,000,000
,T ANY AUTO
BODILY INJURY( Per person)
OWNED
SCHEDULED
AUTOS
BODILY INJURY (Perawdenl)
_ AUTOS ONLY
HIREDAUTOS
ONLY
NON-0WNED
AUTOS ONLY
PROPERTYDAMAGE
(Peracodent)
-
MB
X OCCUR
TH7631510863045
03/01/2025
03/01/2026
EACH OCCURRENCE
$15,000,000
1xUMBRELLA
EXCESS LIAR
CLAIMS -MADE
AGGREGATE
$15,000 , 000
DED I IRETENTION
WORI�RSCONPENSATIONAND
EMPLOYERS UABIL17Y
WA563D510863035
03/01/2025
03/01/2026
RIPER STATUTE I IF
YIN
ANY PROPRIETORI FARRIER/FJD:CUTNE ��I y' ef
pFFICERIh1EMBERFJ(CLUDED7 D
N/A
EL EACH ACCIDENT
$1,000,000
(Mantlarory In NH) I�f
DyesIVI,TIeunder
E L DISEASE -EA EMPLOYEE
$1,000,000
DESCRIPTION OF OPERATIONS below
EL DISEASEfOLICY LIMIT _
$1,000,000
i
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101 Additional Remade Schedule may be attached if mare epee. m t.:ad d) �
RE invitation for Bid (IFB) Bid Number B2500013, Title 2025 Traffic Paint & Beads County, its elected officials,
trustees, employees, agents and volunteers are included as Additional insured in accordance with the policy provisions of the
General Liability policy Automobile Liability policy evidenced herein -% Primary and Non-Cont n butory to other insurance I
available to Additional insured, but only 1n accordance with the policy's provisions A Waiver of Subrogation 1s granted in
favor of The County 1 accordance with the policy provisions of the workers' Compensation policy Should General Liability,
Automobile Liability and workers' Compensation policies be cancelled before the expiration date thereof, the policy provisions !
of each policy will govern how notice of cancellation may be delivered to certificate holders in accordance with the policy
i
CERTIFICATE HOLDER
CANCELLATION
weld County Public works
,Attn Traffic Paint and Beads 2025
PO BOX 7
Greeley 58 Co 80632 USA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATON
DATE THEREOF, NOTICE WILL BE OE WERED IN ACCORDANCE WTIH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
,s4 �c /iliGkSg1 i c/ 72Et
ACORD 25 (2016/03)
01988-2015 ACORD CORPORATION All nghts reserved
The ACORD name and logo are registered marks of ACORD
At C"®
i
I
I
ADDITIONAL RE
AGENCY CUSTOMER ID 570000088440
LOC #
ARKS SCHE
ULE
Page _ of _
AGENCY
Aon Risk services Centrall Inc
NAMED INSURED
Potters Industries, LLC
POLICY NUMBER
See Certificate Number
570111247490
CARRIER
See Certificate Number
I
570111247490
NAIL CODE
EFFECTIVE DATE
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER ACORD 25 FORM TITLE Certificate of Liability Insurance
provisions of each policy
ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
® 2008 ACORD CORPORATION All rights reserved
POTTERS INDUSTRIES, LLC
SECRETARY'S CERTIFICATE
I, Roger William Andersen II, being the Secretary of POTTERS INDUSTRIES, LLC, a
Delaware limited liability company (the "Company"), HEREBY CERTIFY that
1 I am the duly elected and acting Secretary of the Company and, as such, the
keeper of the records of the Company I am duly authonzed to execute and deliver this Secretary's
Certificate for and on behalf of the Company
2 Set forth below is a true, correct and complete reproduction of Section
5 5(k) of the Company's Amended and Restated Limited Liability Company Operating
Agreement, dated as of July 1, 2011
"Unless prohibited by a resolution approved by the affirmative vote of a majonty
of the Directors present, an Officer elected or appomted by the Board may delegate
m wntmg some or all of the duties and powers of such person's office to other
persons In addition, each officer of the Company shall have the power to sign and
deliver in the name of the Company any deeds, mortgages, bonds, contracts, or
other instruments pertammg to the business of the Company, except in cases m
which the authonty to sign and deliver is required by law to be exercised by another
person or is expressly delegated by this Agreement or the Board to a particular
officer or agent of the Company "
3 Pursuant to the authonty granted in the aforementioned provision of the
Company's Amended and Restated Limited Liability Company Operating Agreement, I have
delegated to Becky Tarkenton the authonty to sign and submit bids and contracts for and on behalf
of the Company
4 The foregoing delegation remains m full force and effect and has not been
revoked as of the date hereof
IN WITNESS WHEREOF, I have executed and delivered this Secretary's Certificate as
of May 1, 2023
Roger William Andersen II, Secretary
Form
(Rev March 2024)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
identification Number and Certification
Go to www lrs gov/Form WS for instructions and the latest information
Give form to the
requester Do not
send to the IRS.
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below
;)
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K
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y
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31
1 Name of entity/individual An entry is required (For a sole proprietor or disregarded entity, enter the owner's name on line 1 and enter the business/disregarded
entity's name on line 2)
Potters Industries, LLC
2 Business name/disregarded entity name, If different from above
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on ilne 1 Check
only one of the following seven boxes
IndivlduaVsole ro decor C corporation
❑ P P ❑ P ❑ 5 corporation ❑ Partnership ❑ Trust/estate
►p LLC Enter the tax classification (0 = C corporation, S = S corporation, P = Partnership) I P
Note Check the "LLC" box above and, in the entry space, Doter ilia appropriate code (C, S, or � for the tax
ct st sllicatlon of the LLC, uniess It Is a dlsregarded entity A disregarded entity should instead check the appropdate
box for the tax classlfication of Its owner
❑ Other (see Instructions)
4 Exemptions (codes apply only to
certain entitles, not individuals,
see Instructions on page 3)
Exempt payee code (If any)
Exemption from Foreign Account Tax
Compliance Act (FATCA) reporting
code (If any)
3b If on Ilne 3a you checked "Partnership" or'TrusVestate," or checked "LLC" and entered °P" as its tax classlftcatlon,
and you are providing Ihfs form to a parinershlp, trust, or estate In which you have an oPw" shtp Interest, check
this box if you have any foreign partners, owners, or beneficiaries See Instructons ❑
I
(MP. to accounts maintained
outside the United States )
5 Address (number street, and apt or suite no ) See instructions
3222 Phoenixville Plke,l Suite 103
Requester's name and address (optional)
i
6 City, state, and ZIP code I
Malvern, PA 19355
7 List account number(s) here (optional)
MN Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box The TIN provided must match the name given on line 1 to avoid I social security number
backup withholding For Individuals, this is generally your social security number (SSN) However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later For other 1
entities, it Is your employer identification number (EIN) If you do not have a number, see How to get a
TIN, later
Note: If the account is in more than one name, see the instructions for line 1 See also What Name and
Number To Give the Requester for guidelines on whose number to enter
or
Employer Identification number
2
2
9
3
3
3
a
7
Certification
Under penalties of perjury, I certify that
1 The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2 I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding, and
3 I am a U S citizen or other U S person (defined below), and
4 The FATCA code(s) entered on this form (if any) indicating that 1 am exempt from FATCA reporting is correct
Certification Instructions. You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all Interest and dividends on your tax return For real estate transactions, Item 2 does not apply For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide yobr correct TIN See the instructions for Part II, later
Sign signature of � I
Here U S person
� v
General Instructions
Section references are to the into Ina' Revenue Code unless otherwise
Future developments For the latest Information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to Iww Its gov/FormW9
What's New
noted
Line 3a has been modified to clarify how a disregarded entity completes
thls line An LLC that Is a disregarded entity should check the
appropriate box for the tax classification of its owner Otherwise, It
should check the "LLC" box and enter its appropriate tax classification
Date 1 ) I a(�r
New line 3b has been added to this form A flow -through entity Is
required to complete, this line to indicate that it has direct or Indirect
foreign partners, owners, or beneficiaries when It provides the Form W-9
to another flow -through entity in which it has an ownership Interest. This
change is intended to provide a flow -through entity with information
regarding the status of its indirect foreign partners, owners, or
beneficiaries, so that it can satisfy any applicable reporting
requirements For example, a partnership that has any indirect foreign
partners may be required to complete Schedules K-2 and K-3 See the
Partnership instructions for Schedules K-2 and K-3 (Form 1065)
Purpose of Form
An Individual or entity (Form W-9 requester) who Is required to Me an
information return with the IRS Is giving you this form because they
Cat No 10231X
Form iN-9 (Rev 3-2024)
Contract Form
Entity Information
Entity Name*
POTTERS INDUSTRIES, INC
Entity I D *
O00003963
Contract Name*
TRAFFIC PAINT P20 GLASS BEADS BID 2500013
Contract Status
CTB REVIEW
Contract ID
9207
Contract Lead*
KHETTINGER
Contract Lead Email
khettingergweld.gov
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
TRAFFIC PAINT P20 GLASS BEAD SUPPLY. 1 YEAR CONTRACT RENEWABLE FOR 2 ADDITIONAL YEARS BEGINNING
IN 2025.
Contract Description 2
Contract Type*
CONTRACT
Amount*
$35,504.00
Renewable*
YES
Automatic Renewal
Grant
IGA
Department
PUBLIC WORKS
Department Email
CM-
PublicWorks@weld.gov
Department Head Email
CM-PublicWorks-
DeptHead@weld.gov
County Attorney
BYRON HOWELL
County Attorney Email
BHOWELL@WELD.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
03/12/2025
Due Date
03!'08.'2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
YES
Bid / RFP #*
82500013
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
TOBY TAYLOR
Approval Process
Department Head
.CURTIS HALL
DH Approved Date
03/07/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
03/12/2025
Review Date*
01/05/2026
Committed Delivery Date
Contact Type
Contact Email
Finance Approver
CHERYL PATTELLI
Renewal Date*
03/02/2026
Expiration Date
Contact Phone 1
Purchasing Approved Date
O'10'2025
Finance Approved Date
03/10/2025
Tyler Ref#
AG 031225
Originator
KHETTINGER
Legal Counsel
BYRON HOWELL
Contact Phone 2
Legal Counsel Approved Date
03/ 10 2025
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