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Home My WebLink About20251095.tiffResolution Approve Memorandum of Understanding for Weld County Youth Conservation Corps Services at 2025 Weld County Fair and Authorize Chair, Department of Human Services, and Weld County Fair Board to Sign Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with Memorandum of Understanding for Weld County Youth Conservation Corps Services at the 2025 Weld County Fair between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Weld County Fair Board / CSU Extension Service of Weld County, commencing July 14, 2025, and ending August 8, 2025, with further terms and conditions being as stated in said memorandum of understanding, and Whereas, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understand'ng for Weld County Youth Conservation Corps Services at the 2025 Weld County Fair between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Weld County Fair Board / CSU Extension Service of Weld County, be, and hereby is, approved. Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 23rd day of April, A.D., 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppler: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board cc:14SD 05/09/25 2025-1095 HR0097 C utY-vaC--- I Ida Z1 Z BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Memorandum of Understanding with the Weld County Fair Board DEPARTMENT: Human Services DATE: April 1, 2025 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to enter into a Memorandum of Understanding (MOU) between the Weld County Fair Board and the Weld County Youth Conservation Corps (WCYCC) for the purpose of livestock set up July 14, 2025 through July 18, 2025 and tear down services from July 29, 2025 through August 8, 2025 for the 2025 Weld County Fair, which takes place from July 19, 2025 through July 28, 2025 at Island Grove Park. What options exist for the Board? Approval of the Weld County Fair Board MOU. Deny approval of Weld County Fair Board MOU. Consequences: There will not be an agreement between the Weld County Fair Board and the WCYCC. Impacts. The WCYCC will not provide needed services for the 2025 Weld County Fair. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): WCYCC will provide up to 320 hours of service. Weld County Fair Board will reimburse WCYCC $10,000.00 upon satisfactory completion of obligations by WCYCC. Term dates: Date of Execution through August 8, 2025. Recommendation: • Approval of this Memorandum of Understanding and authorize the Chair to sign. Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross Support Recommendation Place on BOCC Agenda a r� Pass -Around Memorandum; April 1, 2025 - CMS ID 9272 Schedule Work Session Other/Comments: 2025-1095 U/Z3 H-12-0091 WELD COUNTY FAIR BOARD AND WELD COUNTY DEPARTMENT OF HUMAN SERVICES' YOUTH CONSERVATION CORPS (WCYCC) MEMORANDUM OF UNDERSTANDING FOR 2025 WELD COUNTY FAIR THIS Memorandum of Understanding (MOU) AGREEMENT is made this Z3vday of ' ryi ,2025, by and between the Weld County Fair Board and the Weld County Department of Human Services' Weld County Youth Conservation Corps., hereinafter referred to as the "WCYCC." WITNESSETH: The Weld County Fair Board and WCYCC, for the mutual promises and consideration hereinafter set forth, agree as follows: WCYCC shall provide livestock setup services from July 14, 2025 through July 18, 2025 and livestock teardown services from July 29, 2025 through August 8, 2025 for the 2025 Weld County Fair ("Fair"), which takes place from July 19, 2025 through July 28, 2025, at Island Grove Park in Greeley, Colorado. The Weld County Fair Board will reimburse the WCYCC $10,000.00 for said services. SECTION I - RESPONSIBILTIES OF WCYCC: 1. WCYCC agrees to provide the following services, up to 320 hours, for July 14 through August 8, 2025, at the Weld County Fair: Livestock Setup Event Center ■ Sekip sheep and goat pens ■ Put down tar paper and tape ■ Setup sheep and goat show ring North Oval ■ Setup cattle show ring Exhibition Building ■ Setup hog pens ■ Setup hog show ring ■ Add water to shaving pellets and spread them ■ Spread shavings Livestock Teardown Event Center • Takedown pens North Oval ■ Takedown show ring Exhibition Building ■ Takedown pens ■ Takedown showring SECTION II - RESPONSIBILITES OF WELD COUNTY FAIR BOARD: 1. The Weld County Fair Board agrees to provide and make available at no charge to WCYCC, adequate space at Island Grove Park to enable WCYCC to provide the services specified in this Agreement. 2. Weld County Fair Board will provide adequate parking spaces for equipment and vehicles. 3. The Fair Board will provide a work schedule to WCYCC at the beginning of July 2025. SECTION III — TERM: The term of this Agreement shall commence upon the date of execution by both the WCYCC and Weld County Fair Board and end on August 8, 2025, conditioned upon the successful completion of the responsibilities set forth in this Agreement. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by WCYCC shall be the basis for additional compensation unless and until WCYCC has obtained written authorization and acknowledgement by Weld County Fair Board for such additional services. SECTION IV - PAYMENT AND FEE SCHEDULE: Weld County Fair Board shall pay WCYCC $10,000.00 upon satisfactory completion of obligations by WCYCC. The Fair Board shall not be obligated to pay any further costs or expenses associated with WCYCC beyond the $10,000.00 total in this section. 2 SECTION V — TERMINATION: Trne is of the essence in this Agreement. If WCYCC is unable to provide the services required by this Agreement during the specified term of this Agreement, WCYCC shall be deemed to have breached this Agreement, and the Weld County Fair Board may obtain said services from a third party and pursue an appropriate remedy for such breach pursuant to the laws of the State of Colorado. Either party may terminate this Agreement for cause. An aggrieved party must first notify the other party of the outstanding issue and allow one day to cure or such longer period of time as is mutually agreed upon by the parties. If the performance issue is not cured within the cure period, the aggrieved party may terminate the Agreement and pursue any remedy recognized by Colorado law. Weld County Fair Board has the right to terminate this Agreement, with or without cause upon written notice. SECTION VI- MUTUAL UNDERSTANDINGS: 1. Integration of Understanding. This Agreement contains the entire understanding of the parties hereto and neither it, nor the rights and obligations hereunder, may be changed, modified, or waived except by an instrument in writing that is signed by the parties hereto. 2. Parties Interested Herein. Nothing expressed or implied in this Agreement is intended or shall be construed to confer upon or to give to any person other than the parties to this Agreement any right, remedy, or claim under or by reason of this Agreement of any covenant, terms, conditions, or provisions hereof. All covenants, terms, conditions, and provisions in this Agreement, by and on behalf of County and Contractor, shall be for the sole and exclusive benefit of County and Contractor. 3. Severability. If any provision of this Agreement is determined to be unenforceable or invalid for any reason, the remainder of this Agreement shall remain in effect, unless otherwise terminated in accordance with the terms contained herein. 4. Authorization. Each party represents and warrants that it has the power and ability to enter into this Agreement, to grant the rights granted herein and to perform the duties and obligations herein described. 5. Compliance with Law. Contractor shall strictly comply with all applicable federal, State of Cdorado, and County laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 6. Choice of Law and Venue. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. Venue for any legal dispute associated with this Agreement shall be in Weld County, Colorado. Should the courts in Weld County not have jurisdiction over the legal dispute, the venue shall be the nearest court in Colorado having jurisdiction. 3 7. Non -Assignment. The rights and responsibilities of either party pursuant to this Agreement are not assignable without prior written permission from the other party. 8. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10- 101 et seq., as applicable now or hereafter amended. 9. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental actions. Contact information is as follows: WELD COUNTY FAIR BOARD: Name: Mikayla Gabel Position: Fair Coordinator Address: 525 North 15. Avenue Address: Greeley, Colorado 80631 E-mail: mgabela_weld.gov Phone: (970) 400-2069 DEPARTMENT OF HUMAN SERVICES: Name: Jamie Ulrich Position: Director Address: P.O. Box A Address: Greeley, Colorado 80632 E-mail: julrich(a�weld.gov Phone: (970) 400-6510 4 In Witness Whereof, the parties hereto execute this Agreement on the day first above written. Weld County Fair Board Aaron HtRr 6, 2025 13:55 MDT) Aaron Helus, President Dated: Apr 6, 2025 Weld Canty Department of Human Services Jame Ulrich (A25 07:19 MDT) Jamie Ulrich, Director Dated: Apr 7, 2025 COUNTY: ATTESTdirifeti J ldo;1 BOARD OF COUNTY COMMISSIONERS Cler to the Board WELD COUNTY, COLORADO BY: an 010(1191 Deputy Clerk to the Bo Perry L, : uck, Chair 5 APR 2 3 2025 2025-1Cc5 SIGNATURE REQUESTED: Weld/Weld County Fair Board and Weld County DHS' Youth Conservation Corps Final Audit Report 2025-04-07 Created: 2025-03-28 By: Sara Adams (sadams@weid.gov) Status: Signed Transaction ID: CBJCHBCAABAAYeEzf6AxWVM_scama4zpxWoknNGj7v3a "SIGNATURE REQUESTED: Weld/Weld County Fair Board and Weld County DHS' Youth Conservation Corps" History ,n Document created by Sara Adams (sadams@weld.gov) 2025-03-28 - 4:09:26 PM GMT- IP address: 204.133.39.9 C'-. Document emailed to ahelus13@yahoo.com for signature 2025-03-28 - 4:11:09 PM GMT ,5 Email viewed by ahelusl3@yahoo.com 2025-03-29 - 4:16:22 PM GMT- IP address: 69.147.89.72 n Email viewed by ahelus13@yahoo.com 2025-0402 - 1:17:13 PM GMT- IP address: 69.147.89.13 in Email viewed by ahelusl3@yahoo.com 2025-0404 - 5:24:16 PM GMT- IP address: 69.147.91.62 n Email viewed by ahelus13@yahoo.com 2025-0405 - 11:29:24 PM GMT- IP address: 69.147.91.10 t Email viewed by ahelus13@yahoo.com 2025-0406 - 7:53:01 PM GMT- IP address: 69.147.88.139 d© Signer ahelusl3@yahoo.com entered name at signing as Aaron Helus 2025-0406 - 7:55:13 PM GMT- IP address: 216.61.150.31 !Se Document e -signed by Aaron Helus (ahelusl3@yahoo.com) Signature Date: 2025-04-06 - 7:55:15 PM GMT - Time Source: server- IP address: 216.61.150.31 Powered be Adobe Acrobat sign P4 Document emailed to Jamie Ulrich (ulrichjj@weld.gov) for signature 2025-0406 - 7:55:17 PM GMT .5 Email viewed by Jamie Ulrich (urichjj@weld.gov) 2025-0407 - 1:19:43 PM GMT- IP address: 204.133.39.9 4 Document e -signed by Jamie Ulrich (ulrichjj@weld.gov) Signature Oats: 2025-04-07 - 1:19:56 PM GMT - Time Source: server- IP address: 204.133.39.9 o Agreement completed. 2025-0407 - 1:19:56 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* WELD COUNTY FAIR Entity ID* @00002801 Contract Name* Contract ID WELD COUNTY FAR BOARD/WELD COUNTY YOUTH 9272 CONSERVATION CORPS MEMORANDUM OF UNDERSTANDING Contract Lead WLUNA Contract Status CTB REVIEW Q New Entity? Contract Lead Email wluna@weld.gov;cobbxxl k@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* MOU BETWEEN THE WELD COUNTY FAIR BOARD AND WELD COUNTY YOUTH CONSERVATION CORPS FOR WORK TO BE PREFORMED AT THE 2025 FAIR. TERM: DATE OF EXECUTION THROUGH AUGUST 8, 2025. THE FAIR BOARD SHALL PAY WCYCC $10,000 UPON SATISFACTORY COMPLETION. Contract Description 2 PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 4/1/25. Contract Type* AGREEMENT Amount* $10,000.00 Renewable* NO Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 04/19/2025 04/23/2025 Department Email CM- HumanServices@weld.gov Department Head Email CM-Human5ervices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/02/2026 Committed Delivery Date Renewal Date Expiration Date* 08/08/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 04/07/2025 04/07/2025 04/07/2025 Final Approval BOCC Approved Tyler Ref # AG 042325 BOCC Signed Date Originator SADAMS BOCC Agenda Date 04/23/2025 Hello