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Home My WebLink About20242483.tiffConikvc;C- (D4R Department of Human Services 970-352-1551 315 North 11th Avenue Greeley, CO 80631 June 30, 2025 To: Board of County Commissioners Re: Professional Services Agreement Amendment #1 with CyraCom International, Inc. Request Board approval and Chair signature for the Department's Professional Services Agreement Amendment #1 with CyraCom International, Inc. The amendment is to extend the term of the agreement through August 31, 2026. Additional provider information is as follows: CMS ID Tyler ID Provider Term 9698 2024-2483 CyraCom International, Inc. Document Translation Amendment #1 September 1, 2025 through August 31, 2026 Sincerely, Jamie Ulrich, Director ConSe-r1 �- P CSC- CC: Onbci5e (04 202A -2`-1.8 3 Z1 2S -7 /7A /ZS 7 / 1-V(2-00°1 Co AGREEMENT AMENDMENT BETWEEN WELD COUNTY AND CYRACOM INTERNATIONAL, INC. This Agreement Amendment made and entered into Z1 S+ day of 2025 by and between the Board of Weld County Commissioners, on behalf of the d County Department of Human Services, hereinafter referred to as the "Department", and CyraCom International, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Document Translation, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2024-2483, approved on September 18, 2024. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on August 31, 2025. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of September 1, 2025: 1. Paragraph 3. — Term a. 3. Term. The term of this Agreement shall be from September 1, 2025, through August 31, 2026, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. XL; ,�COUNTY: ATTEST: ,�Z/�/1J r< .: L;4, BOARD OF COUNTY COMMISSIONERS BY: Clerk to the Board Deputy Clerk to the WELD COUNTY, COLORADO rry /Buck, Chair JUL 2 12025 NTRACTOR: CyraCom International, Inc. 2650 East Elvira Road, Suite 132 Tucson, Arizona 85756 A By: Chief Financial Officer Date: 07/10/2025 z 4 -1I -156b Contract Form Entity Information Entity Name* Entity ID* CYRACOM INTERNATIONAL INC @00049036 O New Entity? Contract Name* Contract ID CYRACOM INTERNATIONAL, INC. (AMENDMENT #1 TO 9698 THE DOCUMENT TRANSLATION PSA) Contract Status CTB REVIEW Contract Lead * WLUNA Contract Lead Email wluna@weld.gov;cobbxxl k@weld.gov Parent Contract ID 20242483 Requires Board Approval YES Department Project # Contract Description* (CONSENT) CYRACOM INTERNATIONAL, INC. DOCUMENT TRANSLATION AMENDMENT #1 TO THE PSA TO EXTEND TERM FOR ONE (1) YEAR. TERM: SEPTEMBER 1, 2025 THROUGH AUGUST 31, 2026. Contract Description 2 (CONSENT) THIS ITEM WILL BE A MEMO. Contract Type* Department Requested BOCC Agenda Due Date AMENDMENT HUMAN SERVICES Date* 07/05/2025 07/09/2025 Amount* Department Email 00.00 CM- Will a work session with BOCC be required?* HumanServices@weld.gov NO Renewable* NO Department Head Email Does Contract require Purchasing Dept. to be CM-HumanServices- included? Automatic Renewal DeptHead@weld.gov County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 06/30/2026 Committed Delivery Date Renewal Date Expiration Date* 08/31/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 07/14/2025 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07/21/2025 Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 07/15/2025 07/15/2025 Tyler Ref* AG 072125 Originator WLUNA RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR DOCUMENT TRANSLATION AND INTERPRETATION SERVICES, AND AUTHORIZE CHAIR PRO-TEM TO SIGN - CYRACOM INTERNATIONAL, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for Document Translation and Interpretation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and CyraCom International, Inc., commencing September 1, 2024, and ending August 31, 2025, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for Document Translation and Interpretation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and CyraCom International, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of September, A.D., 2024, nunc pro tunc September 1, 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: „,, .,.. t „) , ,kt Weld County Clerk to the Board ByOxrdillbiaAGCS J L� APP Deputy Clerk to the Board ounty A orney q 23, Date of signature: Perry L. B/ck, Pro-Tem ,ties _ reeman tt K. James on Saine Cc: H SD a9/2y/29 2024-2483 HR0096 Con+cc+ -=o 4** * -1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: CyraCom International, Inc. Professional Services Agreement for Document Translation DEPARTMENT: Human Services DATE: September 10, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to enter into a Professional Services Agreement (PSA) with CyraCom International, Inc. for the purpose of Document Translation Services. The term of this agreement is September 1, 2024 through August 31, 2025 and may be extended annually upon written agreement of both parties. What options exist for the Board? • Approval of the CyraCom International, Inc. PSA. • Deny approval of CyraCom International, Inc. PSA. Consequences: There will not be a PSA for document translation services through CyraCom International, Inc. Impacts: Weld County Department of Human Services staff will not be able to utilize document translation services through CyraCom International, Inc. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total cost as outlined in Exhibit A, Scope of Services and Rate Schedule. Recommendation: • Approval of the Professional Services Agreement and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman rr`F Scott K. James Y Q 1 Wu Kevin D. Ross, Chair Lori Saine 2024-2483 Pass -Around Memorandum; September 10, 2024 - CMS ID 8706 09/lg HRo09co Karla Ford From: Sent: To: Subject: I support Scott James Tuesday, September 10, 2024 1:39 PM Karla Ford Re: Please Reply - FW: PA FOR ROUTING: 01 CyraCom Document Translation (CMS 8706) Scott K. James Weld County Commissioner, District 2 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 970.336.7204 (Office) 970.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Tuesday, September 10, 2024 12:14 PM To: Scott James <sjames@weld.gov>; Lori Saine <Isaine@weld.gov> Subject: Please Reply - FW: PA FOR ROUTING: 01 CyraCom Document Translation (CMS 8706) Please advise if you support recommendation and to have department place on the agenda. Karla Ford Q Office Manager, Board of Weld County Commissioners 1150 0 Street, P.Q. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weld.qov :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-4:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND CYRACOM INTERNATIONAL, INC. THIS AGREEMENT is made and entered into this ( h day of rn,be s, , 2024, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and CyraCom International, Inc., whose address is 2650 East Elvira Road, Suite 132, Tucson, Arizona 85756, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services and Rate Schedule, which forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibit A. 3. Term. The term of this Agreement shall be from September 1, 2024, through August 31, 2025, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing and signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than the amount reflected in Exhibit A, Scope of Services and Rate Schedule for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described in Exhibit A. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services and Rate Schedule outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor may enter into subcontractor agreements for the completion of this Project without County's prior written consent. Contractor shall require each subcontractor, to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non - confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL" However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. 2 Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of Insurance. Workers' Compensation /Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury $5,000; Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. 3 b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, Colorado, its elected officials , and its employees as an additional named insured. c. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. d. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 4 16. Examination of Records. To the extent required by law, the Contractor agrees that a duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight 5 embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non -performing or delayed party. 26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 29. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 31. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 6 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: B Clerk to the Board ,: eputy Clerk to the Boar COUNTY: OARD OF COUNTY COMMISSIONERS !,.. NTY, COLDO erry L. Bu. , Chair, Pro-Tem SEP 1 8 2024 CONTRACTOR: CyraCom International, Inc. 2650 East Elvira Road, Suite 132 Tucson, Arizona 85756 S1f701'OW moo, L!p9 to2•:: Best lhegborow, Senior Vice President Date: Sep 9, 2024 )scyracom INTERNATIONAL INC EXHIBIT A - SCOPE OF SERVICES AND RATE SCHEDULE TRANSLATION AND LOCALIZATION SERVICES PRICING Language Per Word Rate - Standard Content - New Wont Per Word Rate - I QO% Translation Memory Match Per Word Rate - Translation Memory Repeated Text Pa' Watt Rate_ Fray Translation Memory Match (g5%-99%) Albanian ..� 50.18 $0.04 �-- - -Si , _ SO „ Amharic SUL 50.05 __ - tsr So 14 Arabic %11 so 03a SO Ox at SO 04 i�isslar kVA .. So I 1 A rmcrn a n Azerbaijani i Alen) * I SO 04 SO i 0 Bengali SO Od iiiirereena SO 1 1 Bosnian Eli SO 04 ` Seir SO 12 Bulganan P * S0.04 SO II Burmese $0.19 S+ t d5 u SO 13 Cambodian (Khmer) $0 17 SO 04 S012 ( atalan 50..1 SO 06 i 10. SO 15 Chinese (Simplified) tit $0.03 RAM SO OR Chinese (Traditional) SO (}4 WASSO 10 CChuukcse (Trukese) i-'4 SO I t S,UU - SO 29 t reek (Cape- Verdean ) lib.. 4 SO.OR l tr .-- 50.21 ('roatlan IS SO 04 _ile . .... SO 1 i Czech fire 50.04 taid SO 1 I Danish _�~ $0.05 So 13 Dan -. '. _ SO 05 -arDutch $012 SO OS SO 13 Fngl►sh (United Kingdom; S0 02 N 50.06 4 Estonian OM SO 04 50.06 $0.12 Fazsi Thkg -1111r SO04 54.05 SO10 Finnish —n SO (k) SO 15 0 French (Canadian) .---- S0 05 k SO 14 French (European at S(► 04 ~ $012es Georgian ail s0 05 a SO 13 German $0.20 $0.05 $0.07 $0.13 Creek $0.19 50.05 $0.06 $0.12 Gujarati $0.15 $0.04 $0.05 $0.10 Haitian Creole $0.23 $0.06 $0.08 $0.15 Hakha Chin $0.31 $0.08 $0.10 $0.20 I tawai ian $0.43 $0.11 $0.14 $0.28 Hebrew $0.18 r $0.04 SO 06 $0.12 Hindi $0.16 $0.04 $0.05 50.11 Hmong $0.23 $0.06 $0.08 $0.15 Hungarian $0.17 $0.04 $0.06 40.12 Ilocano $0.18 $0.05 $0.06 $0.12 Indonesian $0.15 $0.04 $0.05 $0.10 Italian t $0.17 $0.04 $0.06 $0.11 lxii $0.33 $0.08 t $0.11 S0.22 Japanese $0.19 50.05 $0.06 4 50.12 Karen $012 $0.05 $0.07 $0.14 K arenn i r $0.26 $0.07 $0.09 $0.17 Kikuyu $0.31 $0.08 $0.10 $0.20 Kinyarwanda ♦ $0.19 50.05 50.06 40.13 Kirundi + $0.20 $0.05 $0.07 $0.13 Korean $0.17 t 50.04 50.06 $0.1 1 Kosraean +.-. $0.57 $0.11 $0.19 $0.38 Kunama $030 $0.08 $0.10 50.20 r Kurdish $011 $0.05 $0.07 $0.14 Laotian $0.20 $0.05 $0.07 $0.13 Latvian $0.17 S0.04 $0.06 $0.12 Lithuanian $0.16 $0.04 $0.05 $0.11 Macedonian $0.19 50.05 $0.06 $0.12 Malay $0.16 $0.04 $0.05 $0.11 Marshallese F $0.41 SO 10 $0.14 $0.27 Navajo $0.69 SO 17 $0.23 $0.45 Nepali $0.20 511.05 $0.07 $0.13 Norwegian $0.23 50.06 $0.08 $0.15 Oromo $0.22 $0.05 $0.07 $0.14 Pashto $0.20 $0.05 $0.07 $0.13 Pohnpeian $0.57 $0.14 $0.19 S0.38 Polish $0.17 $0.04 $0.06 $0.12 Portuguese (Brazilian) $0.16 $0.04 $0.05 $0.10 Portuguese (European) $0.17 $0.04 50.06 $0.11 Punjabi (Panjabi) $0.17 $0 04 $0,0(i $0.12 Rohingya $0.54 SO 14 50.18 $0.36 Romanian $0.17 $0 04 $0.06 $0.12 Russian $0.15 $0.04 $0.05 50.10 Samoan $0.39 SO 10 $0.13 $0.26 Serbian $0.17 50 04 $0.06 $0.12 Slovak $0.17 $0.04 $0.06 $0.12 Slovenian $0.19 $0.05 $0.06 $0.12 Somali $0.20 $0.05 $0.07 $0.13 Spanish $0.10 50.03 $0.03 $0.07 Swahili $0..20 $0.05 $0.07 $0.13 Swedish $0.23 $0.06 $0.08 SO.1 s Tagalog $0.17 $0.04 $0.06 $0.12 Tamil $0.17 $0.04 $0.06 $0.12 Telugu $0.19 $0.05 $0.06 $0.12 Thai $0.15 $0.04 $0.05 $0.10 50.23 S0 06 $0.08 $0.15 Tibetan Tigrinya S0.23 S0.06 $0.08 $0.15 Tonga 5036 $0.09 $0.12 $0 24 Turkish $0.13 $0.03 $0.04 $0.09 $0.18 $0.04 $0.06 50.12 Ukrainian Urdu $0.14 S0.04 $0.05 $0.10 Vietnamese $0.15 $0.04 4 $0.05 $0.10 Yao $0.40 $0.10 $0.13 $0.26 Yapesr $0.47 S0.12 $0.16 $0.31 Yiddish $0.27 $0 07 $0.09 $0.18 Zou (Zorn') --- J $0.51 - So , $0.17 SOO.33 Other Services Rate Per Hour Or At % Of Total Project Budget Translation Hourly Rate (Review, Glossary Translation) $40.00 Initial Source Language Glossary & Style Guide Creation Hourly Rate $4000 Post -Translation DTP Format & QA Hourly Rate $4000 Brodie Trartscnpnon Quoted per project Transenptron Hourly Rate $5000 Subtitling Hourly Rate $5000 Multimedia Translation Integration $65 00 Graphics Locahrruon $65 00 Project Minimum - per language - $10000 Pnces listed are for translation requests from English to the target language and are subject to change A surcharge of 30% will apply to translation requests into English that require the utilization of on -shore resources, or mvolvmg content with Protected Health Information (PHI) or Personally Identifiable Information (PH) CyraCom provides both standard and rush turnaround times and will work with the client to help ensure desired turnaround times T .- Nuohir of Wonds , _ " f - RegularTumarotutd (Business Days) ° C t - , ' RushTurnerowldf(Busrness Days) * 2,000 words or fewer - 2-3 1 2,000.4,000 words 3-4 I-2 4,000-6,000 words 4-5 2-3 _ 6,000-8,000 words 5-6 3-4 8,000-10,000 words 6-7 , 4-5 _ 10,000+ words 7+ 5+ *Turnaround times include translation, editing, and proofreadmg Tumaround times may vary in the cases of rare languages or highly technical text Extra services such as Post -Translation DTP Foenat (formatting) or recreation of documents may result in increases in the turnaround time High amounts of repeated text or translation memory matches can result in faster turnaround tunes ACORD CERTIFICATE OF LIABILITY INSURANCE DA"'''"M 8/22/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the poliey(ies) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER CAME CT Jasmine Loesch Lovett & Touche A Marsh and McLennan Agency, LLC 8605 E Raintree Dnve, Suite 200 P c. Na, Fin60 ) /4/0 2-956-2250 I PA1f No) 602-956-2258 la Scottsdale AZ 85260 LDREss )e a merle loesch@marshmma coin INSURER(S) AFFORDING COVERAGE I NAM d INSURER A Endurance American Specialty Ins Co 41718 INSURED CW.. C1 Cyr Com International, Inc INSURER B Great Northern Insurance Company 20303 INSURER C Federal Insurance Company 20281 2650E Elves Road, Suite 132 Tucson AZ 85044 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER 1081817635 REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTR AODL TYPE OF INSURANCE INSD SUER YYYD POLICY NUMBER Tgy�p POLICCY (M D/;4; (NQ liaY YYI0 LAWS 8 X COMMERCIAL GENERAL LIABILITY I MAIMS -MADE I X I OCCUR Y 36083789 6/1/2024 6/1/2025 CH OCCURRENCE 5 2,000 000 PEA PREMISES emu OTD m) $ 2,000 000 MED EXP (Any one person) $15 000 GENT. AGGREGATE LIMIT APPLIES PER: PO0CY 11 C ULOC OTHER PERSONAL 8 ADV INJURY 52000000 GENERAL AGGREGATE $ 3,000 000 PRODUCTS- COMP/OP AGG 53 000 000 8 uuecooBILELIABIUTY ANY ALTO OWNED _ ALTOS ONLY HIRED _L.'AUTOS ONLY Y SCHEDULED _ AUTOS X NON -OWNED __ AUTOS ONLY Y 73634304 6/10024 6/1/2025 COMBI SINGLEUMIT IBOODILY $1000000 INJURY (Per person) $ BODILY INJURY (Per .0.10 $ PROPERTY AMAGE ( er sodden!) $ $ 5 X UM08ELLA L1AB EXCESS UM X OCCUR CLAIMS -MADE 78199384 6/1/2024 6/1/2025 EACH OCCURRENCE S 30,000 000 AGGREGATE $ 30,000,000 DED I X I RETENTIONS 10.000 $ g WORKERS COMPENSATION AND EMPLOYERS LIABILITY YIN ANYPROPPoETORRARTr�R1EXECUTNE OFFlCERIMEMBEREXCLUDED? ❑ (Mandarory In N19 II yes desrnbe 'OPERATIONS OF OPERATIONS baton Y N/A 71839033 6/12024 6/12025 PER �7}{. X I UTE I I W- STAT E L EACH ACCIDENT $ 1,000,000 EL DISEASE -EA EMPLOYEE $ 1,000 000 E L DISEASE - POLICY LIMIT $1,000 000 A ProfessmnalIJabllity(Ed0) 8CyberLia1 See Firceas Cyber Belau PR030438173601 6/12024 6/1/2025 E..C/on g�qqqrrn¢�tg a ReTenfion 5 000 000 5 000 000 250. DESCRIPTION OF OPERATIONS 1 LOCATIONS /VEHICLES (ACORD 101, AddManal Rams. Schedule, may be attached H more apace m required) Professional Liability/Cyber Liability Policy # PRO30038173601 Retro Dates 05/18/1998 Prof Llab/ Full Pnor Acts - Cyber Liability •Excess Cybar Tech E&O Policy # MTE904741300 / Eff 6/1/24 - 6/1/251 Insurance Company Indian Harbor Insurance Company/ limits $5,000,000 Each Claim/ $5,000 000 Aggregate Additional Insured Board of County Commissioners of Weld County and as Officers/Employees CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Weld County ACCORDANCE WITH THE POLICY PROVISIONS 315 N 11th Avenue, Bldg A Greely CO 80631 us t AUTHORIZED REPRESENTATIVE Kati a ACORD 25 (2016/03) SIGNATURE REQUESTED: CyraCom International Document Translation Final Audit Report 2024-09-09 Created: 2024-09-09 By: Windy Luna (wluna@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAADrNm9iEhp4XgmPomrNvVLFbI6K-hLtGF "SIGNATURE REQUESTED: CyraCom International Document Translation" History t Document created by Windy Luna (wluna@weld.gov) 2024-09-09 - 6:32:41 PM GMT- IP address: 204.133.39.9 Ei Document emailed to bihegborow@cyracom.com for signature 2024-09-09 - 6:33:56 PM GMT n Email viewed by bihegborow@cyracom.com 2024-09-09 - 6:41:01 PM GMT- IP address: 104.28.85.158 6© Signer bihegborow@cyracom.com entered name at signing as Blhegborow 2024-09-09 - 7:39:32 PM GMT- IP address: 204.152.128.2 43 Document e -signed by Blhegborow (bihegborow@cyracom.com) Signature Date: 2024-09-09 - 7:39:34 PM GMT - Time Source: server- IP address: 204.152.128.2 0 Agreement completed. 2024-09-09 - 7:39:34 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* Entity ID* CYRACOM INTERNATIONAL INC @00049036 Q New Entity? Contract Name* Contract ID CYRACOM INTERNATIONAL, INC. PROFESSIONAL 8706 SERVICES AGREEMENT FOR DOCUMENT TRANSLATION Contract Status CTB REVIEW Contract Lead * WLUNA Contract Lead Email wluna@weld.gov;cobbxxl k@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description CYRACOM INTERNATIONAL, INC. PROFESSIONAL SERVICES AGREEMENT FOR DOCUMENT TRANSLATION. TERM: SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025. Contract Description 2 PA WILL ROUTE WITH THIS CMS/ONBASE ENTRY. Contract Type* AGREEMENT Amount * $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Requested BOCC Agenda Date * 09/18/2024 Due Date 09/14/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 06/30/2025 Committed Delivery Date Renewal Date Expiration Date* 08/31/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 09/10/2024 09/11/2024 09/11/2024 Final Approval BOCC Approved Tyler Ref # AG 091824 BOCC Signed Date Originator WLUNA BOCC Agenda Date 09/18/2024 Hello