HomeMy WebLinkAbout20242645.tiffCon a ck- 04-1001
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Weld County Public Works 2025 Lightweight Chip Seal Aggregate Supply Renewal
DEPARTMENT: Public Works — Pavement Management Division
PERSON REQUESTING: Joshua Holbrook, Pavement Management Supervisor
Kyle Alexander, Pavement Management Foreman
DATE: 9.24.2025
Brief description of the problem/issue:
The current Lightweight Chip Aggregate Supply Contract was awarded in November 2024 to Arcola LWB, LLC. The
Board has the option of renewing the agreement for one more year from November 2025 to November 2026 as allowed in
the contract. This would be the second year out of a possible three years for this agreement, document No. 2024-2645.
The contract allows for yearly rate adjustments based upon the ENR Denver cost index, which has seen a 183.54%
increase from 2024 to 2025 for crushed stone Denver. In light of this, Arcosa is only requesting an increase of 7.69%,
which would raise the cost per cubic yard from $65 CY to $70 CY.
Attached to this pass -around is a copy of the 2025 Fee Schedule, a Cost Comparison from 2024 to 2025. The total
amount of $623,000.00 is within the 2025 budget and Public Works has been satisfied with the material that they have
supplied.
What options exist for the Board?
Consequences: If the Board approves the renewal, the pavement management division can start working with
Arcosa to ensure that the Lightweight Chip Aggregate will be ready for the start of the 2026 chip seal season.
Impacts: If the Board denies the renewal, Public Works will need to re -bid the contract, which could negatively
impact the 2026 chip seal season and could result in a higher bid cost for the chip seal aggregate.
Costs (Current Fiscal Year t Ongoing or Subsequent Fiscal Years): The amount for the 2025 contract year
would be $623,000.00 and is within the budgeted amount for 2025.
Recommendation: Staff recommends approval for Arcosa LWB, LLC. under the 3/8" Lightweight Chip Seal Aggregate
Supply Contract and place on the BOCC agenda.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Support Recommendation Schedule
Place on BOCC Agenda
134
4 -
Attachments
2025 Bid Schedule (Schedule D)
2024-2025 Cost comparison
CC:
Curtis Hall, Director of Public Works
Kevin Hettinger, Deputy Director
Duane Nalbauer, Deputy Director
Mona Weidenkeler, PW Budget Coordinator
con ATP ds--
I oiTin s
Work Session
Other/Comments:
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CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS
AND ARCOSA LWB LLC.
This Agreement Extension/Renewal ('Renewal'), made and entered Into rg day of
- { 5by and between the Board of Weld County Commissioners, on behalf of the Weld County Department
oT0lu t —c --Works, hereinafter referred to as the 'Department', and h.rcosa LWB. LLC., hereinafter referred to as
the `Contractor.
WHEREAS the parties entered into an agreement (the 'Original Agreement) identified by the Weld
County Clerk to the Board of County Commissioners as document No. 2024-2845approved on November 131
202.4.
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with
the terms of the Original Agreement, which Is incorporated by reference herein, as well as the terms provided
herein.
NOW THEREFORE, In consideration of the premises, the parties hereto covenant and agree as
follows:
The Original Agreement will end on November 12..2025.
The parties agree to extend the Original Agreement for an additional 1 -veer period, which will begin
November 13°1. 2025, and will end on November 12.. 2028.
The Renewal, together with the Original Agreement, constitutes the entire understanding between the
parties. The following change is hereby made to the Contract Documents, which shat be effective
upon the expiration of the current term of the Original Agreement:
1. This extension will be the second year of a possible three year renewal for this contract. The
estimated 2025 cost Is $823,000.00.
2. The 2024 Schedule D- Bid Form of the original contract shall be replaced with the attached 2025
Schedule D- Bid Schedule, which Is Incorporated herein.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month. and year
first above written.
BOARD OF COUNTY COMMISSIONERS
WEE„D.cOUNTY, COLODO
Perry L. Bikk, hair
ATTEST: C .e. -.44;1A
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
25
2oZ�I-ZloyS
Schedule D - Bid Schedule Form for 2025 Light Weight Chip Aggregate Supply Renewal
Fees
Provide fees for this project in the space below:
Insert pricing model and fees that are tailored to this solicitation:
Items
#
Item
Quantity
Unit
Price Per
Unit
Pit Location and
Name
Contract Price
703.5
3/8"
Lightweight
Chips
8,900
CY
$70.00
F.O.B.
Arcosa Lightweight
CO 93, Boulder
$623,000
Total Cost
$623,000
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications and special provisions
set forth in the Invitation for Bid for Request No. #62400131
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement of Schedule E — Weld County Contract Rider terms
5. The signed bid submitted, all of the documents of the Invitation for Bid contained herein
(including, but not limited to, product specifications and scope of services) as well as all
Exhibits and Schedules, and the formal acceptance of the bid by Weld County, together
constitutes a contract, with the contract date being the date of formal acceptance of the
bid by Weld County.
6. Weld County reserves the right to reject any and all bids, to waive any informality in the
bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is
to the best interests of Weld County.
Attestation
Item
Entry
Company Name:
Address:
Arcosa LWB, LLC
11728 CO -93 Boulder, CO 80303
(303) 499-1010
Patrick.bargeric arcosa.com
46-1584433
Phone
Email:
FEIN/Federal Tax ID #:
2024 vs. 2025 Cost Lightweight Chip Aggregate Supply
2024 Cost 2025 Cost
Item
Item Description
Unit
Unit Cost Unit
Unit Cost
% Increase
703.5
3/8" Lightweight Chip Aggregate
CY
$ 65.00 CY
$ 70.00
7.69%
2025 Denver ENR Crushed Stone Change (+) 183.54%
Contract For
Entity Information
Entity Name* Entity ID*
ARCOSA LIGHTWEIGHT @00049209
Contract Name*
2025 LIGHT WEIGHT CHIP AGGREGATE SUPPLY
RENEWAL
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
10018
Contract Lead*
JHOLBROOK
Contract Lead Email
Jholbrook@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
SUPPLY APPROXIMATELY 8900 CUBIC YARDS OF 3/8" LIGHT WEIGHT CHIP AGGREGATE FOR THE 2026 CHIP SEAL
PROGRAM.
Contract Description 2
Contract Type*
RENEWAL
Amount*
$623,000.00
Renewable *
YES
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
PUBLIC WORKS Date* 10/23/2025
10/27/2025
Department Email
CM-
PublicWorks@weld.gov
Department Head Email
CM-PublicWorks-
DeptHead@weld.gov
County Attorney
BYRON HOWELL
County Attorney Email
BHOWELL@WELD.GOV
If this is a renewal enter previous Contract ID
8837
If this is part of a MSA enter MSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date *
06/01/2026
Renewal Date*
11/13/2026
Committed Delivery Date Expiration Date
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 10/22/2025
Approval Process
Department Head
KEVIN HETTINGER
DH Approved Date
10/22/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
10/27/2025
Finance Approver
CONSENT
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
10/22/2025 10/22/2025
Tyler Ref #
AG 102725
Originator
JHOLBROOK
Cm c,IDit 3351
Weld County Finance Department
Purchasing Division
1301 North 17th Avenue
Greeley, Colorado 80601
Bid Number:
Title:
Issue Date:
Pre -Bid Meeting: N/A
Pre -Bid Location: N/A
Questions Due: 10/1/2024, by 5:00PM
Questions email: bidsiSiweld.gov
Bid Due Date: 10/4/2024, by 10:00 AM, Purchasing's Clock
Bid Delivery: Preferred email to bidsi8)weld.aov or hand delivery to 1301 North
17th Avenue, Greeley, CO 80631
For additional information: bidsaweld.00v
IFB Schedules
Goods - Invitation for Bid (IFB) Cover Sheet
B2400131
3/8" Light Weight Chip Aggregate Supply (with options for renewal
2025/2026)
9/25/2024
Documents Included in this Bid Package
Schedule A: Bid Instructions
Schedule B: Scope of Work
Schedule C: Project Schedule
Schedule D: id Form
Schedule E: Weld County Contract Rider
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IFB Attachments
Attachment 1 — Special provisions
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Table of Contents
Goods - Invitation for Bid (IFB) Cover Sheet 1
Documents Included in this Bid Package 1
IFB Schedules 1
IFB Attachments 1
Schedule A - Bid Instructions 3
Purpose/Background 3
Bid Advertisement 3
Bid Submission 3
Introductory Information 3
Cooperative Purchasing 4
Schedule B - Scope of Work 5
Project Overview 5
Method of Procurement 5
Pricing Method 5
Project Scope 5
Schedule C - Project Schedule 6
Schedule 6
Schedule D - Bid Form 7
Bid Submittal Instructions 7
Fees 7
Attestation 8
Schedule E - Weld County Contract Rider 9
Solicitation #B2400131 Page 2
Schedule A - Bid Instructions
Purpose/Background
The Board of bounty Commissioners of Weld County, Colorado, by and through its Purchasing
Office (collectively referred to herein as, "Weld County'), wishes to purchase the following:
3/8"I Light Weight Chip Aggregate Supply (with options for renewal 2025/2026)
Bids will be received until: October 4, 2024 at 10:00am (Weld County Purchasing Time Clock).
The submitted bids will be read over a Microsoft Teams Conference Call on October 4, 2024
at 10:30am. To join, call the phone number and enter the Conference ID provided below or
you are invited to attend the bid opening in person at the Weld County Purchasing
Conference Room, 1301 N. 17"' Avenue, Greeley, CO 80631.
Phone number: 720.439-5261 Phone Conference ID: 250410893#
Bid Advertisement
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet
Direct is an on-line notification system which is being utilized by multiple non-profit and
governmental entities. Participating entities post their bids, quotes, proposals, addendums, and
awards on thid one centralized system.
Bid Submission
1. PREF BRED: email bids to bidsC7a.weld.gov If your bid exceeds 25MB please upload your
bid to l ttps:/lwww.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500
MB. If Ondor does not desire email submission, sealed bids will be received at the Office of
the Weid County Purchasing in the Weld County Building located at 1301 North 171h Avenue,
Greeley, CO 80631 by the bid due date and time.
2. PDF format is required. Emailed bids must include the following statement on the email: "I
hereby waive my right to a sealed bid". An email confirmation will be sent when your bid has
been r ceived. Please call Purchasing at 970-400-4222 or 4223 with any questions.
Introductory information
1. Bids s all be typewritten or written in ink on forms prepared by the Weld County Purchasing
Divisio . Each bid must give the full business address of bidder and be signed by him with
his usu I signature. Bids by partnerships must furnish the full names of all partners and must
be sig ed with the partnership name by one of the members of the partnership or by an
authorized representative, followed by the signature and title of the person signing. Bids by
corpor Lions must be signed with the legal name of the corporation, followed by the name of
the state of the incorporation and by the signature and title of the president, secretary, or
other person authorized to bind it in the matter. The name of each person signing shall also
be typed or printed below the signature. A bid by a person who affixes to his signature the
word "president," "secretary," "agent," or other title without disclosing his principal, may be
held to be the bid of the individual signing. When requested by the Weld County Procurement
Managr satisfactory evidence of the authority of the officer signing on behalf of a corporation
shall be furnished. A power of attorney must accompany the signature of anyone not
Solicitation #62400131
Page 3
otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the
person signing the bid. All bidders shall agree to comply with all of the conditions,
requirements, specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms
shall be suitably filled in. Bidders are required to use the Proposal Forms which are included
in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled
out completely, in detail, and signed by the Bidder.
2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to
the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior
to the time of opening will be kept unopened in a secure place. No responsibility will attach
to the Weld County Procurement Manager for the premature opening of a bid not properly
addressed and identified. Bids may be withdrawn upon written request to and approval of
the Weld County Procurement Manager; said request being received from the withdrawing
bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the
bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are
expected to examine the conditions, specifications, and all instructions contained herein,
failure to do so will be at the bidders' risk.
3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County bidders in all cases where said bids are competitive
in price and quality. It is also understood that Weld County will give preference to suppliers
from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids
for the purchase of any books, stationery, records, printing, lithographing or other supplies
for any officer of Weld County). Weld County reserves the right to reject any and all bids, to
waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents
of the Invitation for Bid contained herein (including, but not limited to the product
specifications and scope of services), the formal acceptance of the bid by Weld County, and
signature of the Chair of the Board of County Commissioners, together constitutes a contract,
with the contract date being the date of signature by the Chair of the Board of County
Commissioners.
Cooperative Purchasing
Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce
their cost of bidding and to make better use of taxpayer dollars through volume purchasing.
Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award
to other state or local government agencies, school districts, or political subdivisions in the event
they would have a need for the same product/service. Usage by any entity shall not have a
negative impact on Weld County in the current term or in any future terms.
Solicitation #B2400131 Page 4
Schedule B - Scope of Work
Project Overview
Weld County is seeking bids from a vendor to supply 3/8" lightweight chip aggregates.
Method of Procurement
Invitation for Bid (IFB): is a procurement method often referred to as a sealed bid solicitation.
When issued, the bid package is considered complete for bidding purposes. Responsiveness to
the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be
eliminated from consideration. Low price is the key consideration by Weld County in awarding
an IFB the contract.
Pricing Method
Unit Pricing: Unit pricing is where the contractor simply sets a price for each unit of type of work,
or category or cost.
Project Scope
The scope of this project in general consists of crushing, stockpiling and loading 10,300
cubic yards of 3/8" lightweight chip aggregate material into Weld County trucks.
General Conditions and Information:
1. Weld County will not supply any material for this project.
2. SCHEDULE: Total quantity of aggregates shall be available to be picked up by Weld County
personnel no later than November 30, 2024.
3. Certified scales on belt or buckets are required.
4. Payment shall be made according to the bid price as determined by scale tickets or run
sheets from the pit. All tickets for run sheets must be signed by a Weld County employee.
5. Weld County Public Works personnel normally work 7:00am to 3:30pm, Monday through
Friday. Occasionally, due to circumstance beyond our control, work may extend to earlier
than 7:00am and later than 3:30pm and/or Saturday and/or Sunday. The successful bidder is
required to accommodate these situations.
6. Weld County will select the bidder based on the lowest cost to the County, considering project
location and hauling cost. Materials may be awarded to different bidders based on pit
locations relative to the project locations,
Renewal:
At the option of the County, the Agreement may be annually extended for up to two (2) additional
years. Increases in the Cost may be negotiated for subsequent renewal of the second and third
additional one-year periods. The base price per cubic yard may increase from one year to the next
by no more than the percent change amount reflected by the Engineering News Record (ENR)
Material Cost index for crushed stone Denver.
Solicitation #B2400131 Page 5
Schedule C - Project Schedule
Schedule
Below is the anticipated solicitation schedule for this project:
Date of this Bid 9/25/2024
Advertisement Date 9/25/2024
Pre -bid conference N/A
Bid Questions Due 10/01/2024
Bids Are Due 10/04/2024
Bid Award Notice 10/21/2024
Contract Execution 11/04/2024
Solicitation #62400131 Page 6
Schedule D - Bid Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadline of 10:00am on 10/4/2024:
1) Schedule B- Scope of Work
2) Schedule D — Bid Form
3) W9, if applicable.*
4) Any potential or future Addenda must be completed/acknowledged.
5) All other items as requested in the Bid Specifications and/or Scope of Work.
*A current W9 is required for new bidders. If you have previously worked with Weld County, only
provide your W9 if there has been a change.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or
contingencies submitted with your bid it may be disqualified.
Fees
Provide fees for this project in the space below:
Insert pricing model and fees that are tailored to this solicitation:
Items
#
(tern
Quantity
Unit
Price
Per
unit
Pit location and Name
Contract Price
703.5
3/8"
Lightweight
Chips
10,300
CY
(o(o5Op
?
re, $.
R '635.4( Lr4 �
eaa,, fouLorR-
G`9r fO4.Oa
Total Cost
$ ay, 540• vi
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications and special provisions
set forth in the Invitation for Bid for Request No. #B2400131
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He I or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement of Schedule E — Weld County Contract Rider terms
5. Th signed bid submitted. all of the documents of the Invitation for Bid contained herein
(in4luding. but not limited to, product specifications and scope of services) as well as all
Ex Ihlbits and Schedules. and the formal acceptance of the bid by Weld County. together
constitutes a contract, with the contract date beina the date of formal acceptance of the
bid by Weld County.
6. W Id County reserves the right to reject any and all bids, to waive any informality in the
bid, and to accept the bid that, in the opinion of the Board of County Commissioners, is
to a best interests of Weld County.
Solicitation #82400131
Page 7
Attestation
Item
Entry
Company Name:
Address:
Phone
Email:
FEIN/Federal Tax ID #:
A IC Cos ? LWe, LLG
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CONTRACT44
By:
Name: 9474-41ge)14/A:
Title: V/Ce PRcrt vw"A1t--Ol '
�IRGuSA Li tnAlf74,
WELD CO
ATTEST:
Weld Count Clerk to the Board
By:
Deputy Clerk to t e Boar
MN, Z4/
Date of Signature
BOARD OF COUNTY COMMISSIONERS
WELD COUNT
. Ross, Chair NOV 1 2024
Solicitation #B2400131 Page 8
7.074 -1-(St-15
Schedule E - Weld County Contract Rider
1. Introduction. By submitting a bid (hereinafter referred to as "Bid") in response to the
County's request for bid (hereinafter referred to as "IFB"), as applicable, Contractor
expressly agrees to be bound by all of the terms contained in the IFB, including the
following. The acceptance and approval of the Contractor's Bid by the Board of County
Commissioners constitutes the County's acceptance of Contractor's offer, which shall be an
enforceable contract by either party at the time that County delivers a copy of such
acceptance to Contractor.
2. Purchase of Goods. Contractor agrees to procure the goods, materials, equipment and/or
products (collectively referred to herein as "Goods") required by County described in this
IFB. Contractor shall further be responsible for timely delivery and acknowledges that a
failure to comply with the standards and requirements of IFB within the time limits
prescribed by County may result in County's decision to withhold payment or to terminate
this Agreement.
3. Term. The term of this Agreement begins upon the County's acceptance of Contractor's
Bid and continues until such time as Contractor has delivered all Goods described in this
IFB, or until such as maybe specified elsewhere in this IFB. In no event shall the term
continue beyond one year from County's acceptance of Contractor's Bid. Both of the
parties to this Agreement understand and agree that the laws of the State of Colorado
prohibit County from entering into Agreements which bind County for periods longer than
one year. This Agreement may be extended upon mutual written agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience
upon thirty (30) days written notice to Contractor. Either Party may immediately terminate
this Agreement upon material breach of the other party, however the breaching party shall
have fifteen (15) days after receiving such notice to cure such breach. Upon termination,
Contractor shall deliver and County shall take possession and ownership of all Goods for
which County has paid and accepted, by whatever method it deems expedient. Upon
termination of this Agreement by County, Contractor shall have no claim of any kind
whatsoever against the County by reason of such termination or by reason of any act
incidental thereto, except for compensation for Goods delivered to and accepted by
County.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be in
writing signed by both parties. No additional services or work performed by Contractor shall
be the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services.
6. Compensation; Invoicing. Upon Contractor's delivery of the Goods and County's
acceptance of the same, County agrees to pay Contractor as set forth in the Bid. No
payment in excess of that set forth in the Bid will be made by County unless a Change
Order uthorizing such additional payment has been specifically approved by Weld County.
If, at a y time during the term or after termination or expiration of this Agreement, County
reason bly determines that any payment made by County to Contractor was improper
becaus the service for which payment was made did not perform as set forth in this
Agree ent, then upon written notice of such determination and request for reimbursement
from County, Contractor shall forthwith return such payment(s) to County. Upon
termination or expiration of this Agreement, unexpended funds advanced by County, if any,
Solicitation #82400131 Page 9
shall forthwith be returned to County. County will not withhold any taxes from monies paid
to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate
reporting and payment of any taxes related to payments made pursuant to the terms of this
Agreement. Notwithstanding anything to the contrary contained in this Agreement, County
shall have no obligations under this Agreement after, nor shall any payments be made to
Contractor in respect of any period after December 31 of any year, without an
appropriation therefore by County in accordance with a budget adopted by the Board of
County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised
Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR
Amendment (Colorado Constitution, Article X, Sec. 20). Unless otherwise provided in the
IFB, Contractor shall invoice County for all Goods provided by Contractor under this
Agreement within thirty (30) days of acceptance of such Goods by County, and County
shall remit payment to Contractor for all undisputed funds within thirty (30) days of receiving
such invoice. County shall include a written explanation for the nonpayment of any disputed
funds, and the parties shall cooperate to resolve the dispute in a reasonable timeframe.
7. Definitions
"Standard:" When the word "standard" is used in the IFB to describe an item of equipment
or its assembly, it shall be construed to mean that item or assembly so described shall be
the latest regular product of the manufacturer thereof, identified by a model or other
designation, without the modification or omission of any of its usual parts or the substitution
of others therefore, except as hereafter specified, details, capacities and ratings,
conforming in every respect to the said manufacturer's catalog or other printed matter
describing the item or assembly. Standard subassemblies, accessories, fittings, and
finishes shall be construed to be those which are regularly furnished as part of the principle
unit or assembly and included in the selling price thereof.
"Reputable Manufacturer:" A manufacturer who has been engaged in the business of
fabricating the equipment specified fora reasonable period of time prior to the date set for
opening of bids and who can demonstrate to the satisfaction of Weld County that said
manufacturer has successfully installed equipment of the type proposed to be furnished in
at least three (3) instances and the performance of such equipment has been satisfactory.
Manufacturers having been engaged in the business of manufacturing said equipment for a
period of one (1) year prior to the date affixed for opening bids shall, prima facie, be
deemed to have been engaged in such business a reasonable length of time.
"Or Equal:" The specific equipment mentioned shall be understood as indicating the type,
function, minimum standard of design, efficiency, and quality desired and shall not be
construed in such a manner as to exclude manufacturer's equipment of comparable quality,
design, and efficiency.
8. General Specifications, conditions, and information.
Design: Unless otherwise specified, any equipment to be purchased shall be the
manufacturer's latest model of production. Said equipment shall be of superior quality and
suitable to the use for which it is intended. The technical design shall be in line with the
best practice in the industry and the materials and workmanship entering into the
construction shall be of the kinds and qualities which will ensure long life, dependability,
and low cost of maintaining and repairing.
Solicitation #82400131 Page 10
9. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder
constitute or be construed to be a waiver by County of any breach of this Agreement or
default which may then exist on the part of Contractor, and County's action or inaction
when any such breach or default exists shall not impair or prejudice any right or remedy
available to County with respect to such breach or default. No assent, expressed or
implied, to any breach of any one or more covenants, provisions or conditions of the
Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by
the County of, or payment for, the Work completed under this Agreement shall not be
construed as a waiver of any of the County's rights under this Agreement or under the law
generally.
10. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the prior written approval of County. Any attempts by
Contractor to assign or transfer its rights hereunder without such prior approval by County
shall, at the option of County, automatically terminate this Agreement and all rights of
Contractor hereunder. Such consent may be granted or denied at the sole and absolute
discretion of County.
11.lnterruptions. Neither party to this Agreement shall be liable to the other for delays in
delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where Such failure is due to any cause beyond its reasonable control, including but not
limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
12. Compliance with Law. Contractor shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation,
laws applicable to discrimination and unfair employment practices.
13. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or
use other Contractors or persons to perform services of the same or similar nature.
14. Entire Agreement/Modifications. This Agreement including the remaining terms of the IFB
and the Bid constitute the entire agreement between the parties with respect to the subject
matter contained in this Agreement. This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter
contained in this Agreement. This Agreement may be changed or supplemented only by a
written instrument signed by both parties.
15. Fund Availability. Financial obligations of the County payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise
made available. Execution of this Agreement by County does not create an obligation on
the part of County to expend funds not otherwise appropriated in each succeeding year.
16. Survival of Termination. The obligations of the parties under this Agreement that by their
nature would continue beyond expiration or termination of this Agreement shall survive any
such e*piration or termination.
17.Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenfo'ceable by a court of competent jurisdiction, this Agreement shall be construed and
enforcd without such provision, to the extent that this Agreement is then capable of
execution within the original intent of the parties.
Solicitation #B2400131
Page 11
18. Governmental Immunity. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
19. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of
the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person
not included in this Agreement. It is the express intention of the undersigned parties that
any entity other than the undersigned parties receiving services or benefits under this
Agreement shall be an incidental beneficiary only.
20. Board of County Commissioners of Weld County Approval. This Agreement shall not be
valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado or its designee.
21. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this
Agreement. Any provision included or incorporated herein by reference which conflicts with
said laws, rules and/or regulations shall be null and void. in the event of a legal dispute
between the parties, Contractor agrees that the Weld County District Court shall have
exclusive jurisdiction to resolve said dispute.
22.Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the
payment of attorney fees and/or legal costs incurred by or on its own behalf.
Solicitation #B2400131 Page 12
A. IFB — Attachments 1 (Special Provisions)
WELD COUNTY PUBLIC WORKS DEPARTMENT
SPECIAL PROVISIONS
The most current version of the Colorado Department of Transportation Standard Specifications for Road and Bridge
Construction controls construction of this project. The following special provisions supplement or modify the Standard
Specifications and take precedence over the Standard Specifications and plans.
PROJECT SPECIAL PROVISIONS
Index Page
Revision of Section 195.22 — Dispute Resolution (2024)
Revision of Section 106.03 — Sample, Test, and Spec (2024)
Revision of Section 106.08 - Storage of Materials (2024)
Revision of Section 703.05— Aggregates for Cover Coat (2024)
Material
The remainder of this page left blank intentionally
REVISION OF SECTION 105
DISPUTE RESOLUTION
Section 105 — Definition and Terms is hereby revised for this project as follows:
Subsection 105.22 shall be revised as follows:
The Colorado Department of Transportation will not participate in the resolution process for any claims filed by the
Contractor.
Contract claims will follow the appropriate procedures for Subsection 105.22 except that all claims reviews will be handled
by Weld County or its duly authorized representative. The following terms of this subsection shall be defined as follows:
Project Engineer shall be Weld County Public Works.
District Engineer shall mean the Weld County Public Works Department of its duly authorized representative.
Chief Engineer shall mean the Weld County Public Works Department of its duly authorized representative.
For this project the Weld County Duly Authorized Representatives are:
Project Manager: Joshua Holbrook. Pavement Management Supervisor
Project Engineer: Don Dunker, County Engineer
Project Inspector: Ryan Axtman, Construction Inspection Supervisor.
The remainder of this page left blank intentionally
REVISION OF SECTION 106
SAMPLES, TESTS, CITED SPECIFICATIONS
Section 106 of the Standard Specifications is hereby revised for this project as follows:
Subsection 106.03 shall be revised as follows:
1) Sampling and testing will be done in accordance with table 1-A
2) Weld County reserves the right to select random samples from the stock pile for retesting. The retesting may
be prior to or after incorporation of materials in the work. Those materials sampled and tested that do not
meet the requirements of the contract will be rejected or will have a price reduction applied per section
105.03.
3) OA will be in accordance with Table 1-A.
4) Point of Verification for quality determination will be the stock pile of delivered material.
PC FREQUENCY GUIDE SCHEDULE MINIMUM MATERIALS SAMPLE AND TESTING.
TABLE 1-A
Type of Test
Sampling and Testing
Frequency
Testing (ASTM or AASHTO)
Gradation
1 per 1,000 tons or 2,000
CY
AASHTO T27 and T11 / CP
31
ASTM C136-19
LA Abrasion
1 per source
AASHTO T96
The remainder of this page left blank intentionally
REVISION OF SECTION 106
Storage of Materials
Section 106 of the Standard Specifications is hereby revised for this project as follows:
Subsection 106.08 shall be revised as follows:
Materials shall be stored to assure the preservation of their quality and fitness for the work. Stored materials,
even though conditionally approved before storage, will be subject to inspection and testing prior to incorporation into the
work. Storage of material could be required for the length of the contract, or through December 30, 2020.
The remainder of this page left blank intentionally
REVISION OF SECTION 703 05
Aggregate of Cover Coat Material
Section 703 of the Standard Specifications is hereby revised for this project as follows
Subsection 703 05 shall be revised as follows
The aggregate shall conform to the following requirements
1) Percentage of wear, Los Angeles Abrasion Test (AASHTO T 96), maximum loss of 40%
2) Shall have a soundness loss of mot more than 12% by wight at the end of 5 cycles using sodium
sulfate solution
3) The results of an analysis of the aggregate, performed by an independent testing laboratory on a
representative sample in the presence of Weld County personnel, shall be furnished to Weld County
at least fifteen working days prior to initial product pick up
Table 703-7
Gradation Specifications for Cover Coast Aggregate
Sieve Size
Percent by Weight Passing Square Mesh Sieve
3/8" (Type I)
''/z" (Type II)
%" (Type IV)
3/4"
;' ... ,y�� ' -Y` a'Z'
`3,�'; c,_ ,/`' ,,,,_ "F ; ',
NA
'h'
100
NA
NA
3/8"
80-100
NA
NA
#4
0-40
NA
NA
#200
0-3
NA
NA
Rose Everett
From:
Sent:
To:
Subject:
Attachments:
Pat Barger <Patrick.Barger@arcosa.com>
Friday, October 4, 2024 7:29 AM
bids
3/8" LIGHT WEIGHT CHIP AGGREGATE SUPPLY
20241004092421094.pdf
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Good morning,
Attached is Arcosa Lightweight's bid for Weld County's 3/8" Light Weight Chip Aggregate Supply project. I hereby waive
my right to a sealed bid.
Please let me know if you have any questions or concerns.
Thanks,
Patrick Barger
Sales III - Western Region
Arcosa Lightweight 11723 Hwy 93 i Boulder O0 80303
M (720) 563-9197 Patrick .Barger arcosa corn
ARCOSA
Unified in our commitment to build a better world
1
Form W-9
(Rev. March 2024)
Department of the Treasury
Internal Revenue Service
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.
Name of entity/IndNtdual. An entry Is required. (Fora sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded
swity's name ee tine 2.)
ARCOSA LWB. LLC (FKA) TRNLWB, LLC
Request for Taxpayer
Identification Number and Certification
Go to www.i►s.gov/Fo►mW9 for instructions and the latest information.
Give form to the
requester. Do not
send to the IRS.
`o
C
2 Business name/disregarded entity name, if different from above.
ARCOSA LIGHTWEIGHT (FKA) TRINITY LIGHTWEIGHT
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check
only one of the follovring seven boxes.
❑ Indivtdual/sole proprietor ❑✓ C corporation ❑ S corporation O Partnership O Trust/estate
❑ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . .
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the lax
classifcatton of the LLC, unless It Is a disregarded entity. A disregarded entity should instead check the appropriate
box for the lax classification of Its owner.
O Other (see instructions)
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check ❑
this box if you have any foreign partners, owners, or beneficiaries. See instructions
4 Exemptions (codes apply only to
certain entitles, not individuals;
see instructions on page 3):
Exempt payee code (If any) 5
Exemption from Foreign Account Tax
Compilance Act (FATCA) reporting
code (if any) D
(Apples to accounts malnlalned
outside the United Slates.)
5 Address (number, street, and apt. or suite no.). See instructions.
PO BOX 736221
6 City, slate, and ZIP code
DALLAS. TX 75373.6221
7 List account number(s) here (optional)
Requester's name and address (optional)
• Taxpayer identification Number (TINS
Enter your TIN in the appropriate box. The TIN provided must thatch the name given on tine t to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However. for a
resident alien, sole proprietor, or disregarded entity, see the tnslruel(ons for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter.
unity number
I 1
or
Employer identification number
I' I si 81 I I 31 3
rala Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or i am waiting fora number to be issued to me); and
2. I am not subject to backup withhoding because (a) I am exempt from backup withholding, or (b) i have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part lh later.
igh Ixiporom re Safe
Here
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest Information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
What's New
Line 3a has been modified to clarity how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the
appropriate box for the tax classification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification.
'April 22, 2024
New line 3b has been added to this form. A flow -through entity Is
required to complete this line to Indicate that It has direct or indirect
foreign partners, owners, or beneficiaries when it provides the Form W-9
to another flow -through entity In witch it has an ownership interest. This
change Is intended to provide a flow -through entity with Information
regarding the status of its indirect foreign partners, owners, or
beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect:foWNgn
partners may be required to complete Schedules K-2 and K-3, See the
Partnership Instructions for Schedules K-2 and K-3 (Fame 1065).
Purpose of Form
An individual or entity (Form W-9 requester) who is required to fife an
Information return with the IRS Is giving you this form because they
Cal. No. 10231 X Form W-9 (Rev. 3-2024)
Form W-9 (Rev. 3-2024)
Page 2
must obtain your correct taxpayer identification number (TIN), which
maybe your social security number (SSN). Individual taxpayer
identification number (ITIN), adoption taxpayer Identification number
(ATIN), or employer identification number (EIN), to report on an
information return the amount paid to you, or other amount reportable
on an Information return. Examples of information returns include, but
are not limited to, the following.
• Form 1099-INT (interest earned or paid).
• Form 1099-DIV (dividends, including those from stocks or mutual
funds).
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds).
• Form 1099 -NEC (nonemployee compensation).
• Form 1099-8 (stock or mutual fund sales and certain other
transactions by brokers).
• Form 1099-S (proceeds from real estate transactions).
• Form 1099-K (merchant card and third -party network transactions).
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
and 1098-T (tuition).
• Form 1099-C (canceled debt).
• Form 1099-A (acquisition or abandonment of secured property).
Use Form W-9 only if you area U.S. person (Including a resident
alien), to provide your correct TIN.
Caution: If you don't return Form W-9 to the requester with a TIN, you
might be subject to backup withholding. See What is backup
withholding, later.
By signing the filled -out form, you:
1, Certify that the TIN you are giving is correct (or you are waiting for a
number to be issued);
2. Certify that you are not subject to backup withholding; or
3. Claim exemption from backup withholding if you area U.S. exempt
payee: and
4. Certify to your non -foreign status for purposes of withholding under
chapter 3 or 4 of the Code (if applicable); and
5. Certify that FATCA code(s) entered on this form (if any) indicating
that you are exempt from the FATCA reporting is correct. See What is
FATCA Reporting, later, for further information.
Note: If you are a U.S, person and a requester gives you a form other
than Form W-9 to request your TIN, you must use the requester's form if
it is substantially similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien;
• A partnership, corporation, company, or association created or
organized in the United States or under the laws of the United States;
• An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).
Establishing U.S. status for purposes of chapter 3 and chapter 4
withholding. Payments made to foreign persons, including certain
distributions, allocations of income, or transfers of sales proceeds, may
be subject to withholding under chapter 3 or chapter 4 of the Code
(sections 1441-1474). Under those rules, if a Form W-9 or other
certlficatfon of non -foreign status has not been received, a withholding
agent, transferee, or partnership (payer) generally applies presumption
rules that may require the payer to withhold applicable lax Irom the
recipient, owner, transferor, or partner (payee). See Pub. 515,
Withholding of Tax on Nonresident Aliens and Foreign Entities.
The following persons must provide Form W-9 to the payer for
purposes of establishing its non -foreign status.
• In the case of a disregarded entity with a U.S. owner, the U.S. owner
of the disregarded entity and not the disregarded entity.
• in the case of a grantor trust with a U.S. grantor or other U.S. owner,
generally, the U.S. grantor or other U.S. owner of the grantor trust and
not the grantor trust.
• In the case of a U.S. trust (other than a grantor trust), the U.S. trust
and not the beneficiaries of the trust.
See Pub. 515 for more information on providing a Form W-9 or a
certification of non -foreign status to avoid withholding.
Foreign person. If you area foreign person or the U.S. branch of a
foreign bank that has elected to be treated as a U.S. person (under
Regulations section 1.1441-1(b)(2)(iv) or other applicable section for
chapter 3 or 4 purposes), do not use Form W-9. Instead, use the
appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a
qualified foreign pension fund under Regulations section 1.8975-1(d), or
a partnership that Is whoUy owned by qualified foreign pension funds,
that is treated as a non -foreign person for purposes of section 1445
withholding, do not use Form W-9. Instead, use Form W-BEXP (or other
certification of non -foreign status).
Nonresident alien who becomes a resident alien. Generally, only a
nonresident alien individual may use the terms of a tax treaty to reduce
or eliminate U.S. tax on certain types of income. However, most lax
treaties contain a provision known as a saving clause. Exceptions
specified in the saving clause may permit an exemption from tax to
continue for certain types of Income even after the payee has otherwise
become a U.S. resident alien for tax purposes.
If you are a U.S. resident ellen who is relying on an exception
contained in the saving clause of a tax treaty to claim an exemption
from U,S. tax on certain types of income, you must attach a statement
to Form W-9 that specifies the following five items.
1. The treaty country. Generally, this must be the same treaty under
which you claimed exemption from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the
saving clause and its exceptions.
4. The type and amount of income that qualifies for the exemption
from lax.
5. Sufficient facts to justity the exemption from fax under the terms of
the treaty article.
Example. Article 20 of the U.S.-China income tax treaty allows an
exemption from tax for scholarship income received by a Chinese
student temporarily present in the United States, Under U.S. law, this
student will become a resident alien for tax purposes if their stay in the
United Stales exceeds 5 calendar years. However, paragraph 2 of the
first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the
provisions of Article 20 to continue to apply even after the Chinese
student becomes a resident alien of the United States, A Chinese
student who qualifies for this exception (under paragraph 2 of the first
Protocol) and is relying on this exception to claim an exemption from tax
on their scholarship or fellowship income would attach to Form W-9 a
statement that Includes the information described above to support that
exemption.
If you area nonresident alien or a foreign entity, give the requester the
appropriate completed Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you
must under certain conditions withhold and pay to the IRS 24% of such
payments. This is called "backup withholding." Payments that may be
subject to backup withholding include, but are not limited to, interest,
tax-exempt interest, dividends, broker and barter exchange
transactions, rents, royalties. nonemployee pay, payments made in
settlement of payment card and third -party network transactions, and
certain payments from fishing boat operators. Real estate transactions
are not subject to backup withholding.
You will not be subject to backup withholding on payments you receive
if you give the requester your correct TIN, make the proper certifications,
and report all your taxable Interest and dividends on your lax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester;
2. You do not certify your TIN when required (see the Instructions for
Part II for details);
3. The IRS tells the requester that you furnished an incorrect TIN;
4. The IRS tells you that you are subject to backup withholding
because you did not report all your interest and dividends on your tax
return (for reportable interest and dividends only); or
5. Yell do not certify to the requester that you are not subject to
backup withholding, as described in item 4 under "ay signing the ell l-
out form" above (for reportable interest and dividend accounts opened
after 1983 only).
Form W-9 (Rev. 3-2024)
Page 3
Certain payees and payments are exempt from backup withholding.
See Exempt payee code, later, and the separate Instructions for the
Requester of Form W-9 for more information.
See also Establishing U.S. status for purposes of chapter 3 and
chapter 4 withholding, earlier.
What Is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a
participating foreign financial institution to report all U.S. account
holders that are specified U.S, persons. Certain payees are exempt from
FATCA reporting. See Exemption from FATCA reporting code, later, and
the Instructions for the Requester of Form W-9 for more information.
Updating Your' Information
You must provide updated information to any person to whom you
claimed to be an exempt payee If you are no longer an exempt payee
and anticipate receiving reportable payments In the future from this
person. For example, ypu may need to provide updated information it
you are a C corporation Ihat elects to be an S corporation, or if you are
no longer tax exempt. In addition, you must furnish a new Form W-9 if
the name or TIN changes for the account, for example, if the grantor of a
grantor trust dies.
Penalties
Failure to furnish TIN. if you fail to furnish your correct TIN to a
requester, you are subject to a penalty of $50 for each such failure
unless your failure is due to reasonable cause and not to willful neglect.
Civil penalty for false information with respect to withholding. If you
make a false statement with no reasonable basis that results in no
backup withholding, you are subject to 0 0500 penally.
Criminal penalty for falsifying information. Willfully falsifying
certifications or affirmations may subject you to criminal penalties
including fines and/or imprisonment.
Misuse of TINS. If the requester discloses or uses TINS in violation of
federal law, the requester may be subject to civil and criminal penalties.
Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line
blank. The name should match the name on your tax return.
If this Form W-9 is fora joint account (other than an account
maintained by a foreign,financial institution (FFI)), list first, and then
circle, the name of the person or entity whose number you entered in
Part I of Form W-9. If you are providing Form W-9 to an FFI to document
a joint account, each holder of the account that is a U.S, person must
provide a Form W-9.
• Individual. Generally, tenter the name shown on your tax return. If you
have changed your last name without Informing the Social Security
Administration (SSA) of the name change, enter your first name, the last
name as shown on yours social security card, and your new last name.
Note for ITIN applicant: Enter your individual name as it was entered
on your Form W-7 application, line 1a. This should also be the same as
the name you entered on the Form 1040 you filed with your application.
• Sole proprietor. Enter your individual name as shown on your Form
1040 on line 1. Enter your business, trade, or "doing business as" (DBA)
name on line 2.
• Partnership, C corporration, S corporation, or LLC, other than a
disregarded entity. Enter the entity's name as shown on the entity's tax
return on line 1 and any business, trade, or DBA name on line 2.
• Other entitles. Enter Your name as shown on required U.S. federal tax
documents on line 1. This name should match the name shown on the
charter or other legal dopument creating the entity. Enter any business,
trade, or DBA name on tine 2.
• Disregarded entity. In general, a business entity that has a single
owner, including an LLO, and Is not a corporation, is disregarded as an
entity separate from its caner (a disregarded entity), See Regulations
section 301.7701-2(c)(2) A disregarded entity should check the
appropriate box for the tax classification of its owner. Enter the owner's
name on line 1. The nan{e of the owner entered on line 1 should never
be a disregarded entity. The name on Ilne 1 should be the name shown
on the income tax return on which the income should be reported. For
example, if a foreign LLC that is treated as a disregarded entity for U.S.
federal tax purposes has a single owner that Is a U.S. person, the U.S.
owner's name is required to be provided on line 1. if the direct owner of
the entity is also a disregarded entity, enter the first owner that Is not
disregarded for federal tax purposes. Enter the disregarded entity's
name on line 2. If the owner of the disregarded entity is a foreign person,
the owner must complete an appropriate Form W -B instead of a Form
W-9. This is the case even if the foreign person has a U.S. TIN.
Line 2
If you have a business name, trade name, DBA name, or disregarded
entity name enter ft on line 2.
Line 3a
Check the appropriate box on line 3a for the U.S. federal lax
classification of the person whose name is entered on line 1. Check only
one box on line 3a.
IF the entity/individual on line 1
.a(n)....
THEN check the box for ...
• Corporation
Corporation.
• Individual or
Individual/sole proprietor.
• Sole proprietorship
• LLC classified as a partnership
Limited liability company and
for U.S. federal lax purposes or
enter the appropriate tax
• LLC that has filed Form 8832 or
2553 electing to be taxed as a
classification:
P -- Partnership,
corporation
C = C corporation, or
S = S corporation.
• Partnership
Partnership.
• Trust/estate
Trust/estate.
Line 3b
Check this box if you area partnership (including an LLC classified as a
partnership for U.S. federal tax purposes), trust, or estate that has any
foreign partners, owners, or beneficiaries, and you are providing this
form to a partnership, trust, or estate, in which you have an ownership
interest. You must check the box on line 3b if you receive a Form W-8
(or documentary evidence) from any partner, owner, or beneficiary
establishing foreign status or if you receive a Form W-9 from any
partner, owner, or beneficiary that has checked the box on line 3b.
Note: A partnership that provides a Form W-9 and checks box 36 may
be required to complete Schedules K-2 and K-3 (Form 1065). For more
information, see the Partnership Instructions for Schedules K-2 and K-3
(Form 1065).
If you are required to complete line 3b but fail to do so, you may not
receive the information necessary to file a correct information return with
the IRS or furnish a correct payee statement to your partners or
beneficiaries. See, for example, sections 6698, 6722, and 6724 for
penalties that may apply.
Line 4 Exemptions
If you are exempt from backup withholding and/or FATCA reporting,
enter in the appropriate space on line 4 any code(s) that may apply to
you.
Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from
backup withholding.
• Except as provided below, corporations are exempt from backup
withholding for certain payments, including interest and dividends.
• Corporations are not exempt from backup withholding for payments
made in settlement of payment card or third -party network transactions.
• Corporations are not exempt from backup withholding with respect to
attorneys' fees or gross proceeds paid to attorneys, and corporations
that provide medical or health care services are not exempt with respect
to payments reportable on Form 1099-MISC.
The following codes identify payees that are exempt from backup
withholding, Enter the appropriate code in the space on line 4.
1 —An organization exempt from tax under section 501(a), any IRA, or
a custodial account under section 403(b)(7) if the account satisfies the
requirements of section 401(1)(2).
Form W-8 (Rev. 3-2024)
Page 4
2 —The United States or any of its agencies or instrumentalities.
3—A state, the District of Columbia, a U.S. commonwealth or territory,
or any of their political subdivisions or instrumentalities.
4—A foreign government or any of its political subdivisions, agencies,
or instrumentalities.
5—A corporation.
6—A dealer in securities or commodities required to register in the
United States, the District of Columbia, or a U.S. commonwealth or
territory.
7—A futures commission merchant registered with the Commodity
Futures Trading Commission.
B —A real estate investment trust.
8 —An entity registered at all times during the tax year under the
Investment Company Act of 1940.
10—A common trust fund operated by a bank under section 584(a).
11—A financial institution as defined under section 581.
12—A middleman known in the investment community as a nominee or
custodian.
13—A trust exempt from tax under section 664 or described in section
4947.
The following chart shows types of payments that may be exempt
from backup withholding. The chart applies to the exempt payees listed
above, 1 through 13.
IF the payment is for ...
THEN the payment is exempt
for ...
• Interest and dividend payments
All exempt payees except
for 7.
Exempt payees i through 4 and 6
through 11 and all C corporations.
S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.
Exempt payees 1 through 4.
• Broker transactions
• Barter exchange transactions
and patronage dividends
• Payments over $600 required to
be reported and direct sales over
$5,000'
• Payments made in settlement of
payment card or third -party
network transactions
Generally, exempt payees
1 through 5?
Exempt payees 1 through 4.
'See Form 1099-MISC, Miscellaneous Information, and its instructions.
2 However, the following payments made to a corporation and
reportable on Form 1099-MiSC are not exempt from backup
withholding: medical and health care payments, attorneys' tees, gross
proceeds paid to an attorney reportable under section 6045(), and
payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify
payees that are exempt from reporting under FATCA. These codes
apply to persons submitting this form for accounts maintained outside
of the United States by certain foreign financial institutions. Therefore, if
you are only submitting this form for an account you hold in the United
States, you may leave this feed blank. Consult with the person
requeSting this torte If you are uncertain If the financial institution is
subject to these requirements. A requester may indicate that a Dods Is
not required by providing you with a Form W-9 With "Not Appiaabte" (or
any similar Indication) entered on the fine fora FATCA exemption code.
A —An Organization exempt from tax under section 601(a) or any
individual retirement plan as defined in section 7701(8)(37).
B —The United States or any of Its agencies or instrumentalities.
C —A state, the District of Columbia, a U.S. commonwealth or
territory, or any of their political subdivisions or instrumentalities.
D —A corporation the stock of which is regularly traded on one or
more established securities markets, as described in Regulations
section 1.1472-1(c)(1)(i).
E —A corporation that is a member of the same expanded affiliated
group as a corporation described in Regulations section 1.1472-1(c)(1)(i).
F —A dealer in securities, commodities, or derivative financial
Instruments (including notional principal contracts, futures, forwards,
and options) that Is registered as such under the laws of the United
States or any state.
G —A real estate Investment trust.
H —A regulated investment company as defined in section 851 or an
entity registered at all times during the tax year under the Investment
Company Act of 1940.
I —A common trust fund as defined in section 584(a).
J —A bank as defined In section 581.
K —A broker.
L —A trust exempt from tax under section 664 or described in section
494751(1).
M —A tax-exempt trust under a section 403(b) plan or section 457(g)
plan.
Note: You may wish to consult with the financial institution requesting
this form to determine whether the FATCA code and/or exempt payee
code should be completed.
Line 5
Enter your address (number, street, and apartment or suite number).
This Is where the requester of this Form W-9 will mall your information
returns. If this address differs from the one the requester already has on
hie, enter "NEW" at the top. If a new address is provided, there is still a
chance the old address will be used until the payor changes your
address in their records.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you area resident alien and
you do not have. and are not eligible to get, an SSN, your TIN is your
IRS ITIN. Enter it in the entry space for the Social security number. if you
do not have an MN, see How to get a TIN below.
If you area sole proprietor and you have an EIN, you may enter either
your SSN or EIN.
If you are a singte-member LLC that is disregarded as an entity
separate from its owner, enter the owner's SSN (or EIN, if the owner has
one). If the LLC is classified as a corporation or partnership, enter the
entity's EIN.
Note: See What Name and Number To Give the Requester, later, for
further clarification of name and TIN combinations.
Haw to get a TIN. If you do not have a TIN. apply for one immediately.
To apply for an SSN, get Form SS -5, Application fora Social Security
Card, from your local SSA office or get this form online at
www.SSA.gov. You may also get this form by calling 800-772-1213. Use
Form W-7. Appacation for IRS Individual Taxpayer identification
Number, to apply for an tTtN, or Form SS -4, Application for Employer
Identification Number, to apply for an EIN. You can apply for an EIN
online by accessing the IRS webs(te at www.irs.govWElN. Go to
www.irs.gov/Farms to view, download, or print Form W-7 and/or Form
SS -4. Or. you can go to wttnvdro.gov/OrdaeForms to place an order and
have Form W-7 and/or Form SS -4 mailed to you within 15 business
days.
H you are asked to emote* Form W-8 but do not have a TIN, apply
fora TIN and enter "Applied For in the space tar the TIN, sign and date
the form, and give it to the regaestsr. For interest and dividend
payments, and certakt payments made with respect to readily tradable
instruments, you wilt generally have 80 deers to get a TIN and give into
the requester before you are subject to backup withholding on
payments. The 130 -day rule does not apply to other types of payments.
You will be subject to backup withholding on aft such payments until
you provide your TIN to the requester.
Note: Entering "Applied For" means that you have already appitad for a
TIN or that you intend to apply for one soon. See also Establishing U.S.
status for purposes of chapter we chapter 4 withholding, earlier. for
when you may instead be subject to withholding under chapter 3 or 4 of
the Code.
Caution: A disregarded U.S. entity that has a foreign owner must use
the appropriate Form W-8.
Form W-9 (Rev. 3-2024)
Page 5
Part II. Certification
To establish to the withholding agent that you area U.S. person, or
resident alien, sign Form W-9. You may be requested to sign by the
withholding agent even 1f item 1, 4, or 5 below indicates otherwise.
Fora joint account, only the person whose TIN is shown In Part 1
should sign (when requited). In the case of a disregarded entity. the
person identified on line 1 must sign. Exempt payees, see Exempt payee
code, earlier.
Signature requirements. Complete the certification as indicated in
items 1 through 5 below.
1. Interest, dividend, and barter exchange accounts opened
before 1084 and broker accounts considered active during 1983.
You must give your correct TIN, but you do not have to sign the
certification,
2. Interest, dividend, broker, and barter exchange accounts
opened atter 1983 and broker accounts considered inactive during
1983. You must sign the certification or backup withholding will apply. If
you are subject to backup withholding and you are merely providing
your correct TIN to the requester, you must cross out item 2 in the
certification before signing the form.
3. Real estate transactions. You must sign the certification. You may
cross out item 2 of the certification.
4. Other payments. You must give your correct TIN, but you do not
have to sign the certification unless you have been notified that you
have previously given an incorrect TIN. "Other payments" include
payments made in the course of the requester's trade or business for
rents, royalties. goods (other than bills for merchandise), medical and
health care services (inchtding payments to corporations). payments to
a nonemployee for services, payments made 5, settlement of payment
card and third -party network transactions, payments to certain fishing
boat crew members and fishermen, and gross proceeds paid to
attorneys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of
secured property, cancellation of debt, qualified tuition program
payments (under section 529), ABLE accounts (under section 529A),
IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct
TIN, but you do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account:
1. Individual
2. Two or more individuals (joint account)
other than an account maintained by
en FFI
3. Toro or more U.S, persons
(joint account maintained by an FFp
4. Custodial account of aminor
(Uniform Glfl to Minors Act)
5. a. The usual revocable savings trust
(grantor is also trustee)
b. So-called trust account that is not
a legal or valid trust under stale law
6. Sole proprietorship or disregarded
entity owned by an individual
7, Grantor trust filing under Optional
Filing Method 1 (see Regulations
section 1.671-4(b)(2)(I)(A))"
Give name and SSN of:
The individual
The actual owner of the account or,
if combined funds, the first individual
on the account'
Each holder of the account
The minor2
The grantor -trustee'
The actual owner'
The owner°
The grantor'
For this type of account: Give name and EIN of:
8. Disregarded entity not owned by an The owner
Individual
9. A valid trust, estate, or pension trust Legal entity^
10. Corporellon or LLC electing corporate
status on Form 8832 or Form 2553
The corporation
11. Association, club, religious, charitable, The organization
educational, or other lax -exempt
organization
12. Partnership or multi -member LLC The partnership
13. A broker or registered nominee The broker or nominee
The public entity
14. Account with the Department of
Agriculture in the name of a public
entity (such as a slate or local
government, school district, or prison)
that receives agricultural program
payments
15. Grantor trust tiling Form 1041 or
under the Optional Filing Method 2,
requiring Form 1099 (see Regulations
section 1.671-4(b)(2)(i)(n))''
List first and circle the name of the person whose number you furnish.
If only one person on a joint account has an SSN, that person's number
must be furnished.
'Circle the minor's name and furnish the minor's SSN.
'You must show your individual name on line 1, and enter your business
or DBA name,, if any, on line 0. You may use either your SSN or EIN (if
you have one), but the IRS encourages you to use your SSN.
' List first and circle the name of the trust, estate, or pension trust. (Do
not furnish the TIN of the personal representative or trustee unless the
legal entity itself is not designated in the account title.)
• Note: The grantor must also provide a Form W-9 to the trustee of the
trust.
For more information on optional filing methods for grantor trusts, see
the Instructions for Form 1041.
Note: If no name is circled when more than one name is listed, the
number will be considered to be that of the first name listed.
The trust
Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information.
such as your name. SSN, or other Identifying information, without your
permission to commit fraud or other crimes. An identity thief may use
your SSN to get a job or may file a lax return using your SSN to receive
a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax return prepare^.
If your tax records am affected by identity theft and you receive a
notice from the IRS, respond right away to the name and phony number
printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you
think you are at risk due to a lost or stolen purse or wallet, questionable
credit card activity, or a ques5onabte credit report, contact the IRS
Identity Theft Hotline al 800-908-4490 or submit Form 14039.
For more information, see Pub. 5027, Identity Theft Information for
Taxpayers.
Form W-9 (Rev. 3-2024)
Page 6
Victims of identity Ihett who are experiencing economic harm or e
systemic problem, or are seeking help in resolving lax problems that
have not been resolved through normal channels, may be eligible for
Taxpayer Advocate Service (TAS) assistance. You can reach TAS by
calling the TAS toil -free case Intake line at 877-777-4778 or TTY/TDD
800-829-4059.
Protect yourself from suspicious smalls or phishing schemes.
Phishing is the creation and use of email and websiles designed to
mimic legitimate business smalls and websites. The most common act
is sending an email to a user falsely chaiming to be an established
legitimate enterprise in an attempt to seam the user Into surrendering
private information that will be used for identity theft.
The IRS does not initiate contacts with taxpayers via emote. Also, the
IRS does not request personal detailed Information through email or ask
taxpayers for the PIN numbers, passwords, or similar secret access
information for their credit card, bank, or other financial accounts.
If you receive en unsolicited email claiming to be from the IRS,
(onward this message to phlshit Reirs.gov. You may also report misuse
of the IRS name. logo, or other IRS properly to the Treasury Inspector
General for Tax Administration (I -IOTA) at 800-366-4484. You can
forward suspicious emails to the Federal Trade Commission at
spameuce.gov or report them et www.ltc.gov/eomplalnl. You can
contact the FTC at www.ltc.gov/Idthefl or 877-IDTHEFT (877-438-4338).
If you have been the victim of identity theft, see www.lden111yThelf.gov
and Pub. 5027.
Go to www.irs.govlidentiryThelt to learn more about identity theft and
how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your
correct TIN to persons (including federal agencies) who are required to
Ille Information returns with the IRS to report Interest, dividends, or
certain other income paid to you; mortgage Interest you paid; the
acquisition or abandonment of secured property: the cancellation of
debt; or contributions you made to an IRA, Archer NASA, or HSA. The
person collecting this form uses the information on the form to file
information returns with the IRS, reporting the above information.
Routine uses of this information include giving it to the Department of
Justice for civil and criminal litigation and W cities, states, the District of
Columbia, and U.S. commonwealths and territories for use in
administering their laws. The Information may also be disclosed to other
countries under a treaty, to federal and state agencies to enforce civil
and criminal laws, or to federal law enforcernenl and intelligence
agencies to combat terrorism. You must provide your TIN whether or not
you are required to file a lax return. Under section 3406, payors must
generally withhold a percentage of taxable interest, dividends. and
certain other payments to a payee who does not give a TIN to the payar.
Certain penalties may also apply for providing false or fraudulent
information.
t ct
Entity Information
Entity Name*
ARCOSA LIGHTWEIGHT
Entity ID"
@00049209
Contract Name*
3/8" LIGHT WEIGHT CHIP AGGREGATE SUPPLY
Contract Status
CTB REVIEW
[] New Entity?
Contract ID
8837
Contract Lead *
JHOLBROOK
Contract Lead Email
Jholbrook@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
THIS PROJECT CONSISTS OF CRUSHING, STOCKPILING AND LOADING 10,300 CUBIC YARDS OF 3/8" LIGHTWEIGHT
CHIP AGGREGATE MATERIAL INTO WELD COUNTY TRUCKS.
Contract Description 2
Contract Type*
CONTRACT
Amount*
$669,500.00
Renewable"
YES
Automatic Renewal
Grant
IGA
Department
PUBLIC WORKS
Department Email
CM-
PublicWorks@weld.gov
Department Head Email
CM-PublicWorks-
DeptHead@weld.gov
County Attorney
BYRON HOWELL
County Attorney Email
BHOWELL@WELD.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda Due Date
Date* 11/02/2024
11/06/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date *
02/03/2025
Renewal Date*
10/01/2025
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 11/05/2024
Approval Process
Department Head Finance Approver Legal Counsel
.CURTIS HALL CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/05/2024 11/05/2024 11/05/2024
Final Approval
BOCC Approved Tyler Ref #
AG 111324
BOCC Signed Date Originator
JHOLBROOK
BOCC Agenda Date
11/13/2024
MEMORANDUM v'R�
TO: Duane Naibauer, Deputy Director of Public Works
DATE: October 10, 2024
FROM: Joshua Holbrook, Pavement Management Supervisor
SUBJECT: Bid Recommendation for 2024 Light Weight Chip Aggregate Supply
Bid No. B2400131
On October 4, 2024 one bid was received and opened for the 2024 light weigh chip aggregate supply bid. The sob
bid was submitted by ARCOSA who is based out of Boulder, Colorado.
The bid submitted by ARCOSA is within the 2024 estimated budget for this contract; therefore, it is Public Work;
recommendation to award the bid to ARCOSA for a total amount of $669,500.00.
cc:
Curtis Hall, Director of Public Works
Toby Taylor, Procurement Manager
Mona Weidenkeller, Budget Coordinator
Rose Everett, Weld County Purchasing
10/Z
ZUZ4 2(045
DATE OF BID: OCTOBER 4, 2024
REQUEST FOR: 3/8" LIGHT WEIGHT CHIP AGGREGATE SUPPLY
DEPARTMENT: PUBLIC WORKS DEPT
BID NO: #B2400131
PRESENT DATE: OCTOBER 7, 2024
APPROVAL DATE: OCTOBER 21, 2024
(With options for annually extended for up to (2) years renewal 2025/2026)
VENDORS
ARCOSA LWB LLC
11728 CO 93
BOULDER CO 80303
PUBLIC WORKS WILL REVIEW THE BID.
WELD COUNTY PURCHASING
1301 N 17TH Avenue Greeley CO 80631
E-mail: reverett(a),weldgov.com
E-mail: cgeisert(a�weldgov.com
E-mail : ttaylor(c�weldgov.com
Phone: (970) 400-4222,4223 or 4454
PRICE PER TON CONTRACT PRICE
(QTY -10,300)
$65.00/FOB $669,500.00
PIT LOCATION: Arcosa CO 93, Boulder
2024-2645
00S2
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