HomeMy WebLinkAbout710476.tiff RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND THE GREELEY
NATIONAL BANK
WHEREAS, it has been determined by the Board of County
Commissioners, Weld County, Colorado, that the property appraisal
accounting system and the property tax accounting system of Weld
County are not being operated economically and should be changed,
and
WHEREAS, the Greeley National Bank, Greeley, Colorado, is
engaged in the commercial activity of computer data processing, and
has submitted an agreement to perform services for Weld County in
the form of data processing in connection with the property appraisal
accounting system and the property tax accounting system of Weld
County, and
WHEREAS, the Board of County Commissioners, Weld County,
Colorado, believes it to be in the best interest of the County to enter
into such an agreement on the basis recited therein;
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the agreement submitted
by the Greeley National Bank to perform services for Weld County in
the form of data processing in connection with the property appraisal
accounting system for the Weld County Assessor's office and the property
tax accounting system for the Weld County Treasurer's office, copy
of which is attached hereto and made a part hereof by reference, be, and
it hereby is approved.
The above and foregoing Resolution was, on motion duly made and
seconded, adopted by the following vote on the 3rd day of February,
1971.
AYES:
v.
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BOARD or COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
an, .� •'�P/+e nc.tat,/
Cl&Ik of the Board
APPROVEI5 AS TO FORM:
1 • S')/ /
County Attofney
ove
710476
_'7. 79,71
AGREEMENT
THIS AGREEMENT , Made and entered into this 6th
day of January, 1971, by and between THE GREELEY NATIONAL BANK OF
GREELEY, COLORADO (DATA PROCESSING CENTER DIVISION), hereinafter
referred to as GNB, and THE COUNTY OF WELD OF THE STATE OF COLO-
RADO, a Political Subdivision, hereinafter referred to as Weld,
WITNESSETH, THAT :
W HE REA S , GNB is engaged in the commercial activity of
computer data processing and proposes to perform services for Weld in the
form of Property Appraisal Accounting for the Weld County Assessor's office
and Property Tax Accounting for the Weld County Treasurer's office, which
is set forth on Exhibit A, and which by reference is made a part hereof, and,
WHEREAS , Weld desires to employ the services of GNB for
such purposes,
NOW , THEREFORE , in consideration of the mutual prom-
ises and covenants of the parties as are hereinafter contained, and for the fur-
ther consideration hereinafter stated, it is understood and agreed as follows:
1. This Agreement shall be effective for a period of one year,
commencing December 1, 1970 and ending on the last day of November, 1971.
2. Exhibit A, above referred to, and attached hereto, sets forth
in detailed scheduling as to dates when information is to be furnished by GNB,
the type of information as described under heading "Report Name. " Said
Exhibit A lists the estimated hours and the estimated cost for each type of re-
port which GNB agrees to furnish. For purposes of clarification, Programming
will be billed at the rate of $10. 00 per hour, and computer time will be billed
at the rate of $87.50 per metered hour. It is acknowledged by the parties hereto
that Exhibit A lists only the estimated times to accomplish each report. It is
mutually agreed that billings will be accomplished monthly by GNB on the basis
of the estimated costs shown on Exhibit A; provided, however, that a full de-
tailed statement covering the entire year's processing will be furnished to Weld
with the November 30, 1:71 invoice. It is understood that said statement will
reflect either any reduction of the actual processing costs required, if the time
consumed is less than the estimate shown on Exhibit A, and GNB represents
that the billing time required for the various reports required under Exhibit A
will not in any event exceed the times shown under the heading of "Estimated
Hours" on said Exhibit A.
3. It is further mutually understood and agreed that in the event
Weld requires additional services or reports, other than those listed on the
schedule referred to as Exhibit A, GNB will separately bill Weld for such ser-
vices on the basis of $10. 00 per hour for programming and $87. 50 per metered
hour for computer time. The services described on Exhibit A are defined as
"Run Cost. " GNB represents, per Exhibit A, that Run Cost for personal prop-
erty production will not exceed 51 hours and will not exceed a total cost of
$4, 462.50; that real property production will not exceed 82 hours and will not
cost in excess of $7,175. 00; that tax accounting production will not exceed 832
hours and the cost thereof will not exceed $7,306.25; and that the total run cost
will not exceed $18,943.75.
4. It is further understood and agreed by and between the parties
that in order to accomplish the reports which are described on Exhibit A, GNB
is obliged to charge for the programming which is hereinafter referred to as
"Systems. " GNB agrees that the System scheduling and cost thereof will not
exceed the following schedules:
Personal property maintenance at $10. 00 an hour for 10 hours,
or a cost of $100. 00; Personal property rewrite at $10. 00 an hour for 150 hours,
or a total cost of $1,500. 00; Real property maintenance at 20 hours and a cost
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of $10. 00 an hour, or a total cost of $200. 00; Tax accounting maintenance,
for 20 hours at $10. 00 an hour, or $200. 00; Tax accounting rewrite for 175
hours at $10. 00 an hour, or a total cost of $1,750. 00. Summarizing, Systems
shall not exceed in cost the sum of $3,750. 00.
In order to accomplish the necessary programming and print out
the necessary reports, GNB is obliged to furnish auxiliary equipment which is
hereinafter defined. The charge for such auxiliary equipment is hereinafter
detailed:
(a) Six disk packs at $15. 00 per pack per month, or a total cost
for the year of $1,080. 00;
(b) Two magnetic tapes at $20. 00 each, or a total cost for the
year of $40. 00.
5. In order to accomplish and print out the required reports, the
"Input" information must be accomplished by the use of two 029 Keypunch
Machines and two 059 Verifier Machines. These machines are to be operated
by Weld employees. At the date of this Agreement, GNB is leasing the above
described keypunch and verifier machines at a cost of $89. 00 per month, plus
$1. 60 tax per month foreach of the keypunch machines and $85. 00 a month,
plus $1.53 tax per month for each of the verifier machines. In the event GNB
continues to lease the above described machines and furnish them to Weld, the
total cost per month for performing the services hereinabove described shall
not cost Weld in excess of $2,338.74 (exclusive of additional reports required
over and above those listed on Exhibit A). It is contemplated that GNB will
transfer the Leases on the two keypunch machines and the two verifier machines
to Weld, in which event the latter will be obliged to pay the monthly rentals as
above described. At such time as this result is accomplished, the cost of GNB's
services as are hereinabove described, shall not exceed the sum of $1,984.48
per month (exclusive of additional services required over and above those enum-
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erated on Exhibit A.
6. It is further and finally understood and agreed that this Agree-
ment is for a term of one year, at; is hereinabove specified. The parties acknow-
ledge that if GNB is to continue services in behalf of Weld beyond December 1,
1971, it will be necessary for the parties to commence negotiations for a new
agreement no later than November 1, 1971 with an agreement to be executed on
or before November 15, 1971.
IN WITNESS WHEREOF , the parties hereto have hereunto
subscribed their hands on the day and year first above written.
GREELEY NATIONAL BANK OF
GREELEY, COLORADO
(DATA PROCESSING CENTER DIVISION)
ATTEST:
•
Via t,,- _,1/;)
/,
THE COUNTY OF WELD OF THE STATE
OF C LORADO
By/ 2 „,
ATTEST: erC<<[ —ea:e sf%C2
�J
Clerk and Recorder, Weld County Weld Cc4ty Commissioners
APPROVED AS TO FORM: '
,?,4 if t._ / i t t,. l/
Attorney tor Weld County, Coloradd
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