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HomeMy WebLinkAbout20251220.tiffResolution Approve Community Development Block Grant Advisory Committee (CDBGAC) Recommended 2025 Projects and Funding Allocations Through Community Development Block Grant (CDBG) Program Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the U.S. Department of Housing and Urban Development, Office of Community Planning and Development, awarded Weld County with Community Development Block Grant (CDBG) funds for fiscal year 2025, and Whereas, the Weld County Community Development Block Grant Advisory Committee (CDBGAC) has been charged with evaluating project proposals and making recommendations to the Board of County Commissioners of Weld County, Colorado, in the estimated amount of $969,048.00 for the following projects: #25-1 Town of Pierce Senior Center Improvements Project (Phase II) — $242,440.00 #25-2 Town of Lochbuie Americans with Disabilities Act (ADA) Accessible Sidewalks Project — $167,400.00 #25-3 Town of Firestone Housing Rehabilitation Project Program (Phase II) — $75,000.00 #25-4 Town of Nunn Community Center Renovation Project — $167,700.00 #25-5 Town of Eaton Americans with Disabilities Act (ADA) Ramp Replacement Project (Phase III) — 122,400.00 #25-6 Town of Platteville Park Restroom Facilities Project — $261,000.00 Whereas, after review, the Board deems it advisable to approve said recommended projects and funding allocations. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Community Development Block Grant Advisory Committee (CDBGAC) Recommended 2025 Projects and Funding Allocations through the Community Development Block Grant (CDBG) Program, be, and hereby are, approved and allocated as listed above. cc: FI(cp/So/Kts) CDT36(c► ) 0S/22/25 2025-1220 F10082 Community Development Block Grant Advisory Committee (CDBGAC) Recommended 2025 Projects and Funding Allocations Through Community Development Block Grant (CDBG) Program Page 2 The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 7th day of May, A.D., 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppier: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board 2025-1220 F10082 BOCC STAFF USE Date Set: Time: BOARD OF COUNTY COMMISSIONERS WORK SESSION REQUEST WORK SESSION TITLE: CDBG funding for the 2025 grant year & 2025 Annual Action Plan DEPARTMENT: Finance/CDBG DATE: 4/15/25 PERSON REQUESTING: Cheryl Pattelli and Cynthia Martin EXTENSION: 4451/4481 Has your Commissioner Coordinator/BOCC Chair approved the work session? ❑ Yes, Commissioner Coordinator ❑ Yes, Commissioner Chair Does this have Financial/Procurement or Human Resources/Administration impacts? ® Yes. Please see next question. ❑ No. Please move forward with WS request. If yes, have you discussed the impacts with Cheryl Patten' and Jill Scott? ❑ Yes. Please move forward with WS request. ❑ No. Please reach out to them prior to WS request. Recommended length of time needed for discussion: ® 15 Minutes ❑ 30 Minutes ❑ Other (list time): In addition to yourself and the board, please list who should attend: Bruce Barker; Cheryl Pattelli, and Jennifer Oftelie Brief description of the issue: ❑ Informational only ® Action needed The CDBG Advisory Committee met on April 2. and staff would like to present their recommendations for award of the CDBG funding for the 2025 grant year and the 2025 Annual Action Plan. Submission of an annual action plan to HUD for the County's CDBG program detailing a listing of projects selected to fund is required to participate in the program. The draft plan is subject to a 30 -day public comment period. HUD allows the use of estimated funding amounts in the draft plan. Weld County has yet to receive notice of their HUD Allocation amount for 2025. Therefore, staff is working on the premises of funding being the same as the 2024 allocation of $1,211,310. Weld County uses 2013/0 of the total amount for Administration costs, so the 2025 estimated amount to award in grants would be $969,048. Staff is looking to spend down surplus funding (money returned to the program from projects that came in under budget} of $66,892 for a total of $1,035,310. Once the County receives the official allocation letter from HUD, staff will review the dollar amounts and come back to the Board to discuss the recommended waitlisted projects. Options for the board: 1. Agree to fully fund, partially fund, do not fund, or waitlist projects and approve the 2025 Annual Action Plan for submission to HUD with the understanding that staff will update the plan as needed should the 2025 HUD allocation amount vary from current estimate 2025-1220 5/-1 t 00$2. BOCC STAFF USE Date Set: Time: 2. Other Board considerations. Recommendation to the board: Approve Weld County CDBG Program grant awards for the 2025 grant year, as presented by staff and Weld County CDBG Advisory Committee Recommendations to the Commissioners A total of six applications were for received for 2025 funding. On April 2, 2025, the Weld County CDBG Advisory Board voted 7-0 vote to recommend to the Board of County Commissioners award 2025 Weld County CDBG Program funds as follows: #25-1 Pierce Senior Center Improvements II $242,440 #25-2 Lochbuie ADA Aocessible Sidewalks $167,400 #25-3 Firestone Housing Rehab Program II $75,000 #25-4 Nunn Community Center Renovation $167,700 #25-5 Eaton ADA Ramp Replacement Project Phase III $122,400 #25-6 Platteville Park Restroom Facilities $261,000 and that the following project funding gaps (requested award amount less estimated available funding) be waitlisted: • #25-1 Pierce Senior Center Improvements $7,560 • #25-3 Firestone Housing Rehab Program II $75,000 • #25-6 Platteville Park Restroom Facilities $261,000 The Committee recommends fully funding the Lochbuie, Nunn and Eaton projects and would like to see the Pierce project fully funded, if possible. The 2025 Pierce Senior Center project is a continuation of upgrades to Center began with a 2023 grant award of $120,000. The 2023 grant allowed the Center to add their first handicapped accessible bathroom. The Town of Pierce proposes to finish the project with the installation of a new HVAC system, upgrades to the kitchen and new flooring throughout. The proposed Eaton project is the final phase of a project funded in 2023 and 2024. The additional funding for the Firestone project would allow the Town to serve an additional five households. The Platteville project proposes to install two permanent restrooms in their parks, one in each of two public parks. The Committee is recommending approval of funding for one restroom facility and waitlisting funds to install the second facility. Funding the six projects to the amount recommended would leave no available funding at this time to meet any of the funding gaps for the waitlisted projects. CDBG Project Summary Sheet Pierce Senior Center Improvements II #25-1 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Limited Clientele (LMC) Eligible Activity: Yes Category: Public Facilities/Infrastructure Plan Goal(s): Improve facilities CDBG Request: $250,000 (min. $150,000) Percent of Low/Mod Served: 100% Number of Low/Mod Persons Served: 400 Brief Project Summary: The Pierce Senior Center was awarded a grant in 2023 to carry out some badly needed improvements. Their top priority of a handicapped accessible restroom and ADA upgrades to a second restroom were realized plus the replacement of four windows, handicapped parking striping and, in the main portion of the Center, new light fixtures, removal of the popcorn ceilings and painting the walls and asbestos testing. Hoped for improvements to the Center's dining area and replacement of flooring throughout the Center were not realized as the budget would not stretch that far. The Town is requesting funding for new flooring throughout; a handicapped ramp out front and upgrading the kitchen with new sinks, counter tops, under cabinets (the latter two in hopes to make the countertops handicapped accessible), new light fixtures, etc. and a new HVAC system. Currently the dining room is heated by a hanging shop heater and has no air conditioning. CDBG funds will be used for materials and labor, engineering and contractor fees. The Pierce Senior Center is the only gathering place for seniors in Pierce and also regularly serves seniors from Nunn, Ault and further beyond. All seniors are welcome. The Center provides a weekly meal through a partnership with Friendly Fork and opportunities for socialization. The Center is owned by the non-profit Pierce Senior Center Inc. with a three - member Board of Directors. The Town of Pierce pays for the utilities. Repairs and maintenance are covered by donations, the occasional grant and voluntary monthly dues of $5. Completion Timeframe: 12 months Activity Management and Capacity: Experience gained during current grant implementation. Project Budget: Weld CDBG request $250,000 Improvements $218,000 Engineering fees 12,000 Contractor fees 20,000 Total project cost $250,000 $250,000 Partners: Town of Pierce, Friendly Fork Funds Leveraged; % of Project: no match CDBG Expenditures; % of Overall Budget: $250,000 100% Experience Managing Government Projects: Yes Staff Assessment: The project plans to meet the National Objective of Area Benefit to low and moderate -income persons. Seniors as a group are considered low and moderate -income persons. This project meets one of the goals of the Commissioners and the Consolidated Plan - Public Improvements and adequate public infrastructure. ' The Town of Pierce is sponsoring this application on behalf of the non-profit Pierce Senior Center Inc. The building was donated to the non-profit Pierce Senior Center Inc. Should the building cease to be used as a senior center for Pierce the deed will revert to the Town of Pierce. The Town will not be providing a cash match. Town staff will be managing the grant so costs for in -kind administration may be inferred. Funding the project at the amount requested would complete the full renovation of the Pierce Senior Center so that it meets current standards and would only require maintenance for years to come. The Center opened in1979 and little work has been done to upgrade the building since that time. The CDBG Advisory Committee recommends $242,440 be awarded for this project. 'Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Lochbuie ADA Ramp Project #25-2 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Area Benefit (LMA) Eligible Activity: Yes Category: Public Facilities/Infrastructure Plan Goal(s): Improve infrastructure CDBG Request: $167,305 Percent of Low/Mod Served: 57.4% Number of Low/Mod Served: 2,140 persons Census Tract and Block #: Census Tract 19.3 Block 1 Brief Project Summary: The Town of Lochbuie is requesting funds to assist with costs associated with the design and construction of new ADA ramps on all corners of four (4) different intersections in their Town Center area. The project will include removal of existing monolithic sidewalks/curbs and installation of directional ramps. Additional sidewalk panels may need replacement to ensure proper ADA slope. Project will include subgrade stabilization treatment. These intersections improvements will provide ADA Accessible Ramps that link the Town Center neighborhood to our new commercial comer, and existing Lochwood Park. The CDBG funding would be used to improve five (5) intersection by adding new ADA complaint ramps and crosswalks. The project will include engineering & project management, demolition of existing, non -compliant, ADA ramps, obliteration of existing striping, subgrade compaction and stabilization, installation of new sidewalks and directional ramps, new crosswalk striping and relocation of stop signs and stop bars as required Completion Timeframe: 12 months Activity Management and Capacity: Good Project Budget: Weld CDBG request Town cash match Total $158,550 10.000 Construction costs $160,805 Engineering/Project 16,500 management $177,305 $177,305 Funds Leveraged and % of Project: $ 10,000 6% Partners: None CDBG Expenditures and as %of Overall Budget: $167,305 94% Experience Managing Government Projects: Yes Staff Assessment: . The project plans to meet the National Objective of Benefit to low and moderate -income persons. The project meets one of the priorities of the Commissioners: Improvement of public infrastructure.* The project is located within Census Tract 19.3 Block Group 1 which exceeds 51% LMI mark for having an area benefit. Census data from shows 340 low to moderate income persons residing in this tract and block group. The project is necessary to provide accessible access to the Town's new commercial service area located at Bonanza and 168th Ave. and Lochwood Park. The existing intersections are not currently ADA compliant. These improvements wil ensure all residents have equal access to commercial and recreational opportunities. The CDBG Advisory Committee recommends $167,400 be awarded for this project. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Firestone Housing Rehab II #25-3 National Objective: Low/ Moderate income Benefit Eligible Activity: Yes Category: Housing Plan Goal(s): Rehabilitation of pre-existing housing inventory CDBG Request: $150,000 (min. $75,000) Percent of Low/Mod Served: 100% Number of Low/Mod Served: 10 households Brief Project Summary: The Town of Firestone received a earlier grant for their Home Modification Repair Program in the amount of $225,000. That grant period ends February 28, 2025 and the Town wishes to continue this program. The Town currently have five (5) interested, eligible homeowner applicants and are accounting for five (5) additional projects. The Town would continue to partner with Brothers Redevelopment Inc. to assist them in utilizing authorized CDBG funds to implement this program. The program will address improvements and will prioritize efforts by correcting health and safety issues first and then code violations and maintenance of low-income owner -occupied homes. The goal is to provide assistance to Firestone residents that have limited resources to repair or maintain their home in an effort to maintain affordable housing stock as well as improving and stabilizing the neighborhood as a whole. CDBG funds will be to serve rehabilitate owner -occupied residences of ten (10) households within Firestone Town limits. Brothers Redevelopment Inc. will take on the tasks of intake and income verification, environmental reviews, prioritizing repairs/maintenance, securing the services of appropriately licensed/insured contractors to complete the repairs and documenting efforts. The Town will provide an in -kind match to cover Town administrative costs for the program and marketing expenses so that all the CDBG funds can go for repair and maintenance costs including labor and materials. Completion Timeframe: 12 months Activity Management and Capacity: Strong Project Budget: Weld CDBG request Town of Firestone in- kind $150,000 50.000 Total $200,000 Funds Leveraged and./. of Project: $50,000 25% Rehabilitation costs Town admin costs Other operating costs $150,000 40,000 10.000 $200,000 Partners: Brothers Redevelopment Inc., a Denver -based nonprofit that provides housing and a variety of housing -related services for the region's law -income residents. CDBG Expenditures and as % of Overall Budget: $150,000 75% Experience Managing Government Projects: Yes Staff Assessment: This is an eligible activity. The project meets the national objective- Benefit to low and moderate -income persons. The project meets one of the goals of the Commissioners and the Consolidated Plan — Housing Preservation.* The program can assist owner -occupied homes that have emergency needs as well as minor rehabilitation The Town will work with Brothers Redevelopment to keep the average repair cost per home at $15,000 household. The amount spent on a home will vary as needed with a minimum of ten homes served. Brothers Redevelopment, Inc has done housing rehabilitation for a number of CDBG programs for counties and municipalities in Colorado. The agency contracts with local contractors and utilizes its own personnel to do the rehabilitations. In years, past they have done Paint-A-thons, in Weld County that help neighborhoods be more presentable. The CDBG Advisory Committee recommends $75,000 be awarded for this project. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Nunn Community Center Renovation #25-4 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Area Benefit (LMA) Eligible Activity: Yes Category: Public Facilities/Infrastructure Plan Goal(s): Improve facilities CDBG Request: $167,700 Percent of Low/Mod Served: 61.3% Number of Low/Mod Persons Served: 340 Census Tract and Block #: Census Tract 25.01 Block 1 Brief Project Summary: This project is a comprehensive renovation initiative aimed at revitalizing Nunn's community center to meet modern safety, accessibility, and emergency preparedness standards. This effort will address aging infrastructure by upgrading the electrical capacity and converting lighting to energy - efficient LEDs, ensuring reliable and cost-effective power. Replacing gym ceiling tiles and resurfacing the gym floor will create a safer and more inviting environment for recreational and educational activities. Painting the building inside and out will preserve its structure and create a welcoming space, and replacing trophy cases with safety glass cases will protect both memorabilia and visitors, supporting our rich town history. Collectively, these renovations will enhance the community center's longevity, accessibility, and functionality, benefiting all residents, including families, homeschoolers, and local organizations. Ten letters of support were attached to the grant application from elected officials, Town staff and community members. In addition to the renovations outlined above, CDBG funds would be used for asbestos testing and a remediation plan (if necessary), and project management and reporting. Completion Timeframe: 12 months Activity Management and Capacity: Good Project Budget: Weld CDBG request $167,700 Town cash match 10,000 Town in -kind admin. 1.890 Total $179,590 Partners: None Funds Leveraged; % of Project: $11,890 7% Renovation costs Project management Permitting fees (electric) Town admin. $158,900 17,500 1,300 1, 890 $ 179,590 CDBG Expenditures; % of Overall Budget: $167,700 93% Experience Managing Government Projects: Yes. Staff Assessment: The project plans to meet the National Objective of Area Benefit to low and moderate -income persons. This project meets one of the goals of the Commissioners and the Consolidated Plan — Improve facilities that provide services to low and moderate -income residents and special needs populations. The project is located within Census Tract 25.01 Block Group 1 which exceeds 51% LMI mark for having an area benefit. Census data from shows 340 low to moderate income persons residing in this tract and block group. The Nunn Community Center is truly the heart of the Town. This building also houses the Town offices and the Court. It serves as a voting site. Carly Koppes, Weld County Clerk & Recorder wrote one of many letters of support for this project citing the importance of having reliable electrical service during elections. The CDBG Advisory Committee recommends $167,700 be awarded for this project. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program CDBG Project Summary Sheet Eaton Non -conforming ADA Ramp Replacement Phase III #25-5 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Limited Clientele (LMC) - special project directed to the removal of material and architectural barriers which restrict the mobility and accessibility of elderly and handicapped persons that does not qualify under the area benefit category Eligible Activity: Yes Category: Public Facilities/Infrastructure Plan Goal(s): Improve infrastructure CDBG Request: $ 122,384 (min. $122,384) Percent of Low/Mod Served: 100% Number of Low/Mod Served: 1,080 persons Brief Project Summary: The Town of Eaton is continuing to prioritize replacing dilapidated and non -conforming ADA ramps that are wholly located within located inside Block Group 2, Census Tract 15, Weld County. This area includes a 60 -unit HUD Section 8 Income restricted housing complex. These residents are seniors who have significant income and physical limitations and often need access to other parts of the community within walking distance. These non -conforming ADA ramps are in many cases unpassable and unusable and are obstacles to access. The Town does not have a dedicated revenue stream for streets and sidewalk. The Town received an award of $170,500 in the 2023 CDBG funding to complete phase I of the ADA Ramp Replacement project and received $180,000 for phase II of the project. The additional funds requested will complete the final phase III of the ADA Ramp Replacement project. 2025 CDBG funding, if awarded, will be used to upgrade a total of twenty-eight (28) individual/directional ramps. Completion Timeframe: 12 months Activity Management and Capacity: Strong Project Budget: Weld CDBG request $122,384 Eaton matching fund 50,000 Total $172,384 Consultant fees Construction costs Funds Leveraged and % of Project: $ 50,000 29% Partners: None CDBG Expenditures and as %of Overall Budget: $122,384 71% Experience Managing Government Projects: Yes $ 17,500 154.884 $172,384 Staff Assessment: The proposed project meets the National Objective of Benefit to low and moderate -income persons The project meets one of the priorities of the Commissioners: Access to public services by reducing accessibility barriers.` This project proposes to replace and upgrade 28 individual/directional ramps to provide residerts within the historic core of Eaton safe and accessible access to parks, schools, recreation, financial institutions, food, and medical attention (pharmacy). These ramp improvements, in addition to the sixty-three (63) individual ramps replaced in phases I and II will bring every intersection in the project area into compliance with current federal ADA standards. The Town are set to provide a strong match for this grant. They do not have a dedicated revenue stream for streets and sidewalk. This project will not move forward without grant funds. The CDBG Advisory Committee recommends $122,400 be awarded for this project. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. The cost of removing existing barriers is specifically eligible under the statute §570.208(a)(2)(ii) that provides that removal of accessibility barriers may be presumed to meet the UM Income Limited Clientele criteria if the costs of such removal is restricted, to the extent practicable, to the removal of such barriers in the reconstruction of a public facility or improvement, or portion thereof, that does not meet the criteria for UM Income Benefit under Area Benefit. CDBG Project Summary Sheet Platteville Parks Restroom Facilities #25-6 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Area Benefit (LMA) Eligible Activity: Yes Category: Public Facilities/Infrastructure Con Plan Goal(s): Improve infrastructure CDBG Request: $536,432 (min. $261,000) Percent of Low/Mod Served: 86.7% Number of Low/Mod Served: 281 persons Brief Project Summary: The Town of Platteville is requesting CDBG funding to install ADA compliant restrooms in two public parks in the community: Lincoln and Riverview. None of Platteville's four public parks have permanent restroom facilities. The proposed project includes purchase and installation of two, pre -cast handicapped accessible restrooms in the two largest and most used public parks. The Town will provide water and sewer connections. Each restroom unit is10 ft. 6 in. x 18 ft. 8 in. and includes two single -user restrooms. A utility room is located in the middle of the facility between the two restrooms as a maintenance closet and to hold the hot water and electrical panel with an exterior mounted ADA accessible drinking fountain on the outside wall. An ADA sidewalk and ramp access will be installed at each location to ensure proper access to the restroom facilities from the street or adjacent sidewalks. Completion Timeframe: 12 months Activity Management and Capacity: Strong Project Budget: Weld CDBG request $402,324 Acquisition costs $270,000 Matching funds (25%) 134,108 Labor & demo costs 180,411 Sidewalks, utilities etc. 71,521 Consultants 14.500 Total $536,432 Total $536,432 Funds Leveraged and % of Project: $134,108 25% Partners: None CDBG Expenditures and as %of Overall Budget: $536,432 100% Experience Managing Government Projects: Yes Staff Assessment: The proposed project meets the National Objective of Benefit to low and moderate -income persons. The proposed project meets one of the goals of the Commissioners and Consolidated Plan — Public Improvements and adequate Public Infrastructure.` The Town will be providing a 25% match if only funding be received for both restroom facilities. Otherwise, a 10% match would be provided. Full funding of this project would allow for the installation of two new restroom facilities, one in Lincoln Park and one in Riverview Park. Should funding for only one facility be granted, the facility would be installed at one park only and a minimum grant award of $261,000 would be needed to accomplish the project. Town staff administering the grant project have good experience. Troy Renken, Town Manager, has 20+ years of experience working with various state and federal grant projects including DOLA, GOCO and various CDOT grants including TAPS and MMOF. David Brand, Public Works Director, has 15+ years of experience working on various grant projects with the Town Manager. These two individuals will lead the project. While the Town of Platteville does not meet the requisite 51./. low and moderate -income ILMI) persons residing in Platteville in order to meet the National Objective of benefit to low- and moderate -income persons, the Town performed an income survey for this project to demonstrate eligibility. The numbers listed in the % Low/Mod persons served and the number of Low/Mod persons served come from this survey. The Town does not have dedicated funding for this proposed project. The Town has an active Recreation and Senior Department but does not have other recreational facilities such as a recreation center or fieldhouse so relies on their public parks for recreational activities. The CDBG Advisory Committee recommends $261,000 be awarded for this project. "Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. Hello