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Home My WebLink About20251156.tiffCorrected Resolution (Corrected to reflect the purchase of a different trailer model: from a Trail King TK80HT 40 -Ton Hydraulic Tail Trailer to a Trail King TK110HT 40 -Ton Hydraulic Tail Trailer) Approve Transwest Truck Trailer RV Sales Quote for Purchase of Equipment Pursuant to Cooperative Purchasing Terms and Conditions Between Sourcewell and Trail King Industries, Inc., and Authorize Controller to Sign any Necessary Documents Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, on the 15th day of December, 2022, Sourcewell awarded Trail King Industries, Inc., a Cooperative Purchasing Contract, identified as #092922-TKI, and Whereas, the Weld County Department of Fleet Services desires to purchase equipment on behalf of the Department of Public Works, procured through the Sourcewell Cooperative Purchasing Contract Terms and Conditions, and Whereas, the Board has been presented with Transwest Truck Trailer RV Sales Quote, #TK-90176.00, for the purchase of equipment pursuant to said Sourcewell Cooperative Purchasing Contract, and Whereas, Weld County Code Section 5-4-100, Cooperative Purchasing, allows the Weld County Board of Commissioners to accept purchases through State Bid Pricing Agreements, and Whereas, Weld County Code Section 5-4-80, Expenditures Not Requiring a Procurement Process, exempts items purchased through current State, Federal, GSA, or other Cooperative Contracts, and Whereas, the Weld County Purchasing Manager deemed Contract #092922-TKI to be in the best interest of Weld County, said desired vehicle as further identified below: Department of Public Works: One (1) 2025 Trail King TK110HT 40 -Ton Hydraulic Tail Trailer for $126,267.40 Whereas, after review, the Board deems it advisable to approve said quote, a copy of which is attached hereto and incorporated herein by reference. Cc: PVR., F--(DS/FA), PW (cH/CN/Se) ob/1i/�-5 2025-1156 EG0083 FT0004 Corrected Transwest Truck Trailer RV Sales Quote for Purchase of Equipment Pursuant to Cooperative Purchasing Terms and Conditions Between Sourcewell and Trail King Industries, Inc. Page 2 Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Sales Quote #TK-90176.00 from Transwest Truck Trailer RV for the Purchase of said Equipment pursuant to the Cooperative Purchasing Contract #092922-TKI Terms and Conditions between Sourcewell and Trail King Industries, Inc., for the amount of $126,267.40, be, and hereby is, approved. Be it further resolved by the Board that Rusty Williams, Weld County Controller, be, and hereby is, authorized to sign any necessary documents. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 30th day of April, A.D., 2025: Perry L. Buck, Chair: Excused Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppler: Aye Kevin D. Ross: Excused Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board 2025-1156 EG0083 FT0004 June 6th, 2025 Fleet Services (970) 400-3500 1399 N. 17th Ave Greeley, CO 80631 To: Purchasing Department From: David Springer Re: Cooperative Purchase- 40 Ton Hydraulic Tail Trailer The Weld County Fleet Services Department is desiring to purchase one (1) new 2025 Trail King TK1 10HT Hydraulic Tail Trailer to meet the 2025 budgeted equipment needs for Public Works. Weld County Code Section 5-4-80 titled Expenditures Not Requiring a Procurement Process. Item 26 in this section identifies "items purchased from current state, federal, GSA or other cooperative contracts" are exempt and may be purchased directly from those sources. Fleet Services recommend purchasing the new 2025 Trail King TK1 10HT Hydraulic Tail Trailer as detailed in the attached quote utilizing Sourcewell Contract #092922-TKI for $126,267.40 Sincerely, David Springer Director, Fleet Services 2025- l l5 l� c On6 V-"0UO4 TRANSWEST TRAILERS 206601-76 Frontage Road Brighton, CO 80603 Main 303.289.2525 Fax 303.289.9602 Fransisco Amparan 4/17/2025 Sourcewell 092922-TKI To: TRANSWEST TRUCK TRAILER RV 20660 I-76 FRONTAGE RD BRIGHTON, Colorado 80603 Attn: Phil Smith Phone: 303-289-2525 Fax: Email: PO #: Issued: March 20, 2025 Weld County Quote #: TK-90178.00 Ref: TK110HT - Weld County - Sourcewell 092922-TKI Contact: Trail King-JayL Phone: 303-601-2124 Fax: Email: jleal@trailking.com Est. Pending Comp. Expires: May 02, 2025 FOB: Factory "TK80HT Hydraulic Tail Trailer, 80,000 Ibs uniform / 50,000 Ibs 17227-80HT_New 17227 -Base Mini/ Category Description 17227 Open Deck ""TK80HT Hydraulic Tail Trailer, 80,000 Ibs uniform / 50,000 Ibs in 10 ft. 17227 -General Weight (Ids) Qty Unit Price Total $98,529 $98,529 Section Total: $98,529.00 Item # Category Description 202225 Custom 202225 - TK80HT: 80K in 10' - Model to be Options TK110HT. (Requires Option 17297 - Add 3rd Axle to Front of Tandem Group on TK80HT) 17228 Overall Length 47' 11" Overall Length 17231 Overall Width 102" overall width 17866 Paint Zinc -rich Primer 08024 Paint S7203 Black with white decals 18508 Paint Red & white conspicuity markings 17227 -Gooseneck Weight (Ibs) Qty Unit Price Total $24,887 $24,887 Section Total: $24,887.00 Weight Item # Category Description (Ibs) Qty Unit Price Total 17233 Fifth Wheel / 49" loaded 5th wheel height 17234 Upper Deck 9'0" Straight drop upper deck (14" kingpin setting with 88" swing clearance) 17236 Upper Deck No Headboard 17241 Upper Deck Add top access for toolboxes (2) with lockable covers with gas shocks 17243 Upper Deck 10-ga. floor plate decking on upper deck 17247 Winch 20,000 lb. hydraulic winch with level wind (mounted above king pin) - Includes 9/16" x 80' cable 17252 Winch Winch guard 17255 Winch Winch roller (Recessed at rear of upper deck) 17257 Hydraulics / PTO hydraulics 17260 Hydraulics / Push - Pull style hydraulic valve controls w/ winch Controls only wireless remote control (Dual side controls) 17504 Tie Downs Internal 2 -way key slots alternating with extemal stake pockets in outer beams on upper deck for tie downs approximately 24" OC 17262 Landing Gear 2 -speed park stands (crank road side) 17285 Gooseneck Add exterior bent d -rings on upper deck where possible Section Total: 17227 -Deck $688 $688 $725 $725 $167 $167 $1,580.00 Weight Item t/ Category. Deskxiptipn (Ibe) Qty Unit Price Total 17244 Upper Deck 10' Hyd. recessed upper deck ramp w/ ramp locks Ramp (12" less than deck width) 17265 Main Deck Single drop deck 17267 Main Deck 8' main tail with 52" fold -under, 12-1/2" load angle (12'-2" total length) 17268 Main Deck 8- and 10" crossmembers on 12" centers 17269 Main Deck Stainless steel hinge pins on main tail and fold - under 17270 Decking, Main 1 3/8" (NET) apitong deck raised (deck and upper Deck deck ramp) 17272 Decking, V, floor plate over wheels W/ Last 2' Star Traction Wheel Area over 1/4" smooth steel (wood in center bay) 17276 Decking, Tail 1 3/8" (NET) apitong deck raised 17279 Decking, Fold 1/4" floor plate 18511 Tail Tail raises to 58" dock height and lowers to ground 18512 Tail Air operated tail lock w/ integrated fold under lock 17505 Tie Downs Internal 2 -way key slots alternating with extemal stake pockets in outer beams on main deck and main tail for tie downs approximately 24" OC (Internal 2 -way key slots in WA) 17283 Tie Downs Triangle cut-outs 17286 Deck Add exterior bent d -rings on 48" centers on mainframe & main tail (not in WA portion) 17331 Deck Fold -down step and handle road side 207598 Custom 207598 TK110HT: Install 1/4" Floor Plate Bucket Options Rest w/ Conversion Channels in Center Bay of Main Deck Running from the Rear of the Recessed UD Ramp to the Front of the Wheel Area. (Requires Option 202225) Section Total: ($940) ($51) ($940) ($51) $642 $642 $155 $155 $1,223 $1,223 $1,029.00 17227 -Suspension Weight ttera# Category Description (Ube) Qty Unit Price Total 14672 Suspensions / Air ride suspension 17295 Suspensions / Air Ride Raise & Lowering with controls & liquid Axles filled air gauge on drivers side of upper deck 17296 Suspensions / 25,000 lb. capacity full width axles 14757 Suspensions / Wheel end tube type - Oil 17305 Axle Spacing 49" axle spacing 17308 Brakes 12.25 X 7.5 Drum brakes for 17.5 wheels 17310 Brakes 4S2M ABS Brakes 14138 Hub / Drum Steel hub piloted, Cast drum, Tapered (D) spindle (per complete axle) 17313 Wheel Area For 36" deck height, select 17.5 wheels and tires 08182 Wheels 6.75 x 17.5 8 -hole steel disc wheel 6 08182 Wheels 6.75 x 17.5 8 -hole steel disc wheel 6 10058 Spare Wheel No Spare Wheel 18000 Tires Continental 245/70R17.5 HTL2 -18 ply 12 10059 Spare Tires No Spare Tire 14759 Flaps, Mud Mudflaps 17297 Suspensions / Add 3rd axle to front of tandem group on TK80HT $9,787 $9,787 Axles (includes standard tires & wheels) Section Total: $9,787.00 17227 -Electrical Weight Item # Category Description (Ibs) Qty Unit Price Total 14648 Lights / Grote LED Lights 18726 Lights / Grote sealed electrical hamess system 17318 Lights / Single Mid -turn signal w/ clearance lights X -O -X Electrical (whole trailer) 17321 Lights / One pair of quad flash amber strobes (with switch) $201 $201 Electrical at rear ILO 3rd tail light package 18233 Lights / No front swingout light 18235 Lights / No rear swingout light 17325 Lights / Two pair round strobe lights recessed and protected $1,536 $1,536 Electrical in the surface of the tail - visible when tail is lowered for loading with on/off switch on side of tail 17323 Lights / Recessed LED light bar in GN drop with single $405 $405 Electrical switch on driver's side 206365 Custom 206365 - TKHT/HST/SA: Relocate Tail Strobe Light $172 $172 Options Switch to the Main Operators Panel. (Requires Option 17325) Section Total: $2,314.00 17227 -Miscellaneous Weight Item # Category Description (Ibs) Qty Unit Price Total 17327 Flagholders Flag Holders at rear of trailer 18818 FleetPulseGO FleetPulseGO Track asset tracker for fleet visibility and asset recovery with up to 7 -year battery life. Subscription required. 207589 Custom 207599 - TK110HT: Install Centralized Grease Options System for Entire 3 -axle Trailer w/ Individual Lines and Two Grease Point Locations. $7,218 $7,218 TOTALS Total: $145,344.00 Sourcewell Discount -15% $123,542.40 Freight $2500 PDUDOT $225 Total Sourcewell Price $126,267.40 Fransisco, The specifications listed above are for your approval. The trailer is priced at $126,267.40 with the Sourcewell pricing. The current build time for HT through Trail King is Nov 2025. Please let me know how and if you want to proceed. Thank you! Joe Bougher Transwest Trailers Territory Rep 720.257.1126 Cell Joe. bougher(a,transwest.com Houstan Aragon From: Sent: To: Subject: Attachments: 7hls MessagE This email was`s the s�ader:and N Joe Bougher <joe.bougher@transwest.com> Friday, June 6, 2025 9:32 AM Fransisco Amparan TK110HT Quote Weld County TK110HT Quote.pdf not click links or open;attachme, Fransisco, The attached quote is the one that I sent over for the TK110HT that you are wanting to order. The quote does show the TK80HT as a starting point on the specs. This is just Trail King's way of building the quote in their system. The trailer will start as a two axle TK80HT and when the third axle is added the trailer then becomes a TK110HT in their quoting system. You are ordering the TK110HT and that is what the quote is for. Let me know if you need me to change anything. I would prefer not to have to change the quote nomenclature, but will if that is what the county requires. Let me know if I can help out in anyway. Thanks. Joe Bougher raiir:.r 20660 E I-76 Brighton, CO Brighton CO 80603 Email: ioe.bouaher@transwest.com Main: 303.301.7600 (A) 303.301.7490 (C) 720.257.1126 WWW.transwest.com Resolution Approve Transwest Truck Trailer RV Sales Quote for Purchase of Equipment Pursuant to Cooperative Purchasing Terms and Conditions Between Sourcewell and Trail King Industries, Inc., and Authorize Controller to Sign any Necessary Documents Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, on the 15th day of December, 2022, Sourcewell awarded Trail King Industries, Inc., a Cooperative Purchasing Contract, identified as #092922-TKI, and Whereas, the Weld County Department of Fleet Services desires to purchase equipment on behalf of the Department of Public Works, procured through the Sourcewell Cooperative Purchasing Contract Terms and Conditions, and Whereas, the Board has been presented with Transwest Truck Trailer RV Sales Quote, #TK-90176.00, for the purchase of equipment pursuant to said Sourcewell Cooperative Purchasing Contract, and Whereas, Weld County Code Section 5-4-100, Cooperative Purchasing, allows the Weld County Board of Commissioners to accept purchases through State Bid Pricing Agreements, and Whereas, Weld County Code Section 5-4-80, Expenditures Not Requiring a Procurement Process, exempts items purchased through current State, Federal, GSA, or other Cooperative Contracts, and Whereas, the Weld County Purchasing Manager deemed Contract #092922-TKI to be in the best interest of Weld County, said desired vehicle as further identified below: Department of Public Works: One (1) 2025 Trail King TK80HT 40 -Ton Hydraulic Tail Trailer for $126,267.40 Whereas, after review, the Board deems it advisable to approve said quote, a copy of which is attached hereto and incorporated herein by reference. cc:PuR .,FT(os/ FA) 05/x(/25 2025-1156 EG0083 FT0004 Transwest Truck Trailer RV Sales Quote for Purchase of Equipment Pursuant to Cooperative Purchasing Terms and Conditions Between Sourcewell and Trail King Industries, Inc. Page 2 Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Sales Quote #TK-90176.00 from Transwest Truck Trailer RV for the Purchase of said Equipment pursuant to the Cooperative Purchasing Contract #092922-TKI Terms and Conditions between Sourcewell and Trail King Industries, Inc., for the amount of $126,267.40, be, and hereby is, approved. Be it further resolved by the Board that Rusty Williams, Weld County Controller, be, and hereby is, authorized to sign any necessary documents. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 30th day of April, A.D., 2025: Perry L. Buck, Chair: Excused Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppier: Aye Kevin D. Ross: Excused Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board 2025-1156 EG0083 FT0004 Fleet Services (970) 400-3500 1399 N. 17th Ave Greeley, CO 80631 April 251h 2025 To: Purchasing Department From: David Springer Re: Cooperative Purchase- 40 Ton Hydraulic Tail Trailer The Weld County Fleet Services Department is desiring to purchase one (1) new 2025 Trail King TK80HT Hydraulic Tail Trailer to meet the 2025 budgeted equipment needs for Public Works. Weld County Code Section 5-4-100 titled Cooperative Purchasing allows the Board of County Commissioners to accept any of the state bids without rebidding the same goods/services at the discretion of the Board of County Commissioners or the Department of Purchasing. Further, Weld County Code Section 5-4-80 titled Expenditures Not Requiring a Procurement Process. Item 26 in this section identifies "items purchased from current state, federal, GSA or other cooperative contracts" are exempt and may be purchased directly from those sources. Fleet Services recommend purchasing the new 2025 Trail King TK80HT Hydraulic Tail Trailer as detailed in the attached quote utilizing Sourcewell Contract #092922-TKI for $126,267.40 Sincerely, David Springer Director, Fleet Services 2025-1156 y/30 EGIcoc3 risoUt [THANSINEST] TRAILERS 206601-76 Frontage Road Brighton; CO 80603 Main 303.289.2525 Fax 303.289.9602 Fransisco Amparan 4/17/2025 To: Attn: Phone: Fax: Email: PO #: Issued: TRANSWEST TRUCK TRAILER RV 20660 I-76 FRONTAGE RD BRIGHTON. Colorado 80603 Phil Smith 303-289-2525 March 20, 2025 Weld County Sourcewel 1092922-TKI Quote #: TK-90176.00 Ref: TK110HT - Weld County - Sourcewell 092922-TKI Contact: Trail King-JayL Phone: 303-601-2124 Fax: Email: jleal@trailking.com Est. Pending Comp. Expires: May 02, 2025 FOB: Factory **TK80HT Hydraulic Tail Trailer, 80,000 Ibs uniform / 50,000 Ibs 17227-80HT_New 17227 -Base Item # Category Description Weight (Ibs) Qty Unit Price Total 17227 Open Deck "TK80HT Hydraulic Tail Trailer. 80.000 Ibs uniform / 50.000 Ibs in 10 ft. 17227 -General Item # Category Description $98.529 $98.529 Section Total: $98.529.00 Weight (Ibs) Qty Unit Price Total 202225 Custom Options 202225 - TK80HT: 80K in 10' - Model to be TK110HT. (Requires Option 17297 - Add 3rd Axle to Front of Tandem Group on TK80HT) 17228 Overall Length 47' 11" Overall Length 17231 Overall Width 102" overall width 17866 Paint Zinc -rich Primer 08024 Paint S7203 Black with white decals 18508 Paint Red & white conspicuity markings I 17227 -Gooseneck $24,887 $24,887 Section Total: $24,887.00 tem # Category Description Weight (Ibs) Qty Unit Price Total 17233 Fifth Wheel,' 49" loaded 5th wheel height 17234 Upper Deck 9'0" Straight drop upper deck (14" kingpin setting with 88" swing clearance) 17236 Upper Deck 17241 Upper Deck 17243 Upper Deck 17247 Winch 17252 Winch 17255 Winch 17257 Hydraulics 17260 Hydraulics Controls 17504 Tie Downs 17262 17285 No Headboard Add top access for toolboxes (2)with lockable covers with gas shocks 10-ga. floor plate decking on upper deck 20,000 lb. hydraulic winch with level wind (mounted above king pin) - Includes 9/16" x 80' cable Landing Gear Gooseneck Winch guard Winch roller (Recessed at rear of upper deck) PTO hydraulics Push - Pull style hydraulic valve controls w/ winch only wireless remote control (Dual side controls) Internal 2 -way key slots alternating with external stake pockets in outer beams on upper deck for tie downs approximately 24" OC 2 -speed park stands (crank road side) Add exterior bent d -rings on upper deckwhere possible 17227 -Deck $688 $688 Section Total: $725 $167 S725 S167 $1,580.00 Item # Category Description Weight (Ibs) Qty Unit Price Total 17244 Upper Deck Ramp 17265 Main Deck 17267 Main Deck 17268 Main Deck 17269 Main Deck 17270 Decking. Main Deck 17272 Decking. Wheel Area 17276 17279 18511 10' Hyd. recessed upper deck ramp wl ramp locks (12" less than deck width) Single drop deck 8' main tail with 52" fold -under, 12-1/2c load angle (12'-2" total length) 8" and 10" crossmembers on 12" centers Stainless steel hinge pins on main tail and fold - under 1 3/8" (NET) apitong deck raised (deck and upper deck ramp) 1/4" floor plate over wheels WI Last 2' Star Traction over 1/4" smooth steel (wood in center bay) Decking. Tail Decking, Fold Tail 18512 Tail 17505 Tie Dawns 17283 Tie Downs 17286 Deck 17331 Deck 207598 Custom Options 1 3/8" (NET) apitong deck raised 1/4" floor plate Tail raises to 58" dock height and lowers to ground Air operated tail lock w/ integrated fold under lock Internal 2 -way key slots alternating with extemal stake pockets in outer beams on main deck and main tail for tie downs approximately 24" OC (Internal 2 -way key slots in WA) Triangle cut-outs Add exterior bent d -rings on 48" centers on mainframe & main tail (not in WA portion) Fold -down step and handle road side 207598 TK110HT: Install 1/4" Floor Plate Bucket Rest w/ Conversion Channels in Center Bay of Main Deck Running from the Rear of the Recessed UD Ramp to the Front of the Wheel Area. (Requires Option 202225) ($940) ($51) $642 $155 $1,223 ($940) ($51) $642 $155 $1,223 Section Total: $1,029.00 17227 -Suspension Item # Category Description Weight (Ibs) Qty Unit Price Total 14672 17295 17296 14757 17305 17308 17310 14138 17313 08182 08182 10058 18000 10059 14759 17297 Suspensions / Suspensions Axles Suspensions / Suspensions ; Axle Spacing Brakes Brakes Hub / Drum Wheel Area Wheels Wheels Spare Wheel Tires Spare Tires Flaps. Mud Suspensions / Axles Air ride suspension Air Ride Raise & Lowering with controls & liquid filled air gauge on drivers side of upper deck 25,000 lb. capacity full width axles Wheel end tube type - Oil 49" axle spacing 12.25 X 7.5 Drum brakes for 17.5 wheels 4S2M ABS Brakes Steel hub piloted. Cast drum. Tapered (D) spindle (per complete axle) For 36" deck height, select 17.5 wheels and tires 6.75 x 17 5 8 -hole steel disc wheel 6.75 x 17.5 8 -hole steel disc wheel No Spare Wheel Continental 245170R17.5 HTL2 - 18 ply No Spare Tire Mudflaps Add 3rd axle to front of tandem group on TK80HT (includes standard tires & wheels) 17227 -Electrical 3 6 6 12 Section Total: $9,787 S9.787 $9,787.00 Item # Category Description Weight (Ibs) Qty Unit Price Total 14648 18726 17318 17321 18233 18235 17325 Lights / Lights / Lights / Electrical Lights / Electrical Lights Lights/ Lights / Electrical 17323 Lights Electrical 206365 Custom Options Grote LED Lights Grote sealed electrical harness system Single Mid -turn signal wi clearance lights X -O -X (whole trader) One pair of quad flash amber strobes (with switch) at rear ILO 3rd tail light package No front swingout light No rear swingout light Two pair round strobe lights recessed and protected in the surface of the tail - visible when tail is lowered for loading with on/off switch on side of tail Recessed LED light bar in GN drop with single switch on driver's side 206365 - TKHT/HST/SA: Relocate Tail Strobe Light Switch to the Main Operators Panel. (Requires Option 17325) 17227 -Miscellaneous Section Total: $201 $201 $1,536 S1.536 $405 $172 $405 $172 $2,314.00 Item # Category Description Weight (Ibs) Qty Unit Price Total 17327 Flagholders 18818 FleetPulseGO 207599 Custom Options Flag Holders at rear of trailer FleetPulseGO Track asset tracker for fleet visibility and asset recovery with up to 7 -year battery life. Subscription required. 207599 - TK110HT: Install Centralized Grease System for Entire 3 -axle Trailer w/ Individual Lines and Two Grease Point Locations. $7,218 $7.218 TOTALS Total: $145,344.00 Sourcewell Discount -15% $123,542.40 Freight $2500 PDUDOT $225 Total Sourcewell Price $126,267.40 Fransisco, The specifications listed above are for your approval. The trailer is priced at $126,267.40 with the Sourcewell pricing. The current build time for HT through Trail King is Nov 2025. Please let me know how and if you want to proceed. Thank you! Joe Bougher Transwest Trailers Territory Rep 720.257.1126 Cell Joe. bougher�a,transwest.com I JU,L,aly.II GI IVCIUEJC IV. I I y 1JJVM-OOJU-4UOr-.7LUY, J'4/Nr LIU ICU() 092922-TKI Sourcewell '04„, Solicitation Number: RFP #092922 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Trail King Industries, Inc., 300 East Norway Ave., Mitchell, SD 57301 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Trailers with Related Equipment, Accessories, and Services from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION. This Contract expires December 20, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier. C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Rev. 3/2022 1 LAJUUJIy1I GI IVeltJ, IL/. I /.71:lJUM-OGJU-YUOr-.7L VY-/:lY/Yr LIU IGULP 092922-TKI Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the. Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be Rev. 3/2022 2 UVIiUJIIJ.II GI IVVILIpe ILI. I JYlYrLTU I C.7V 092922-TKI returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax - exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; Rev. 3/2022 3 UUI:U.l II CIIVCIUFJC IIJ. 1 / IJJIJM-OOJV-'FUOI'-.7GV'4-/J4/4f L J 1CVO 092922-TKI • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government - owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell Rev. 3/2022 4 LlUIiUJlylI CI IVGILIpe ILI. 1/.7l JJVM-000,,Fuor-.7GVN-/JN!ar LJ:J IC.0 092922-TKI contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the. Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e - commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: L The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: Rev. 3/2022 5 UULUJlylI CIIVCIU, IU, I Jwwrv:J ICUU 092922-TKI • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased Rev. 3/2022 6 LII,UJKyl 1 CI IVGIU, IV. 1!.7IJJVfYODJC IJOr-ULUY-/JY/Vr LIU-I CM, 092922-TKI by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT: COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5 the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. Rev. 3/2022 7 UUI:IJOlyl I CI IVCIU,IC ILO. I / I: JJUM-OOJU-4UOr-ULU4-I J4I 4r VJ I CCU 092922-TKI E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent. 11. INDEMNITY AND HOLD HARMLESS Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment; Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, Rev. 3/2022 8 V VI:U.Dlyl I CI IVCI1J,JV I V. I f y I JJVM-OCJU-YUOr-yLVY-/ JY / Yr V:J I CMJ 092922-TKI resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW, JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. Rev. 3/2022 9 LA,UJlyl I GI IVellIpe IU. I / y I JJU/'1-OOJU-4VOr-yL V'4 -1 :J4l 41-VJ I GyV 092922-TKI 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3 Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non -defaulting party may: Rev. 3/2022 10 L/UUVJILJ.11 CI IVCIUpC ILl. Il.7IJJUM-OCJV-4 VOr-pLV4-/J4/4r LJJ IGUV 092922-TKI • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers' Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products -completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability -completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit Rev. 3/2022 11 L/UUUOl 1 I CI I VCIU,C ILl. I / .7 1 JJLIM-OOJU-YUOf -:/GUY-/ UY / Yr V U 1 CM, 092922-TKI 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data — including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other Rev. 3/2022 12 LILIUUJ11J. 11 CI I VCI,JC IL!. 1 / .7 1 JJLJ/1-O0JU-YUOr-ULUY-! JY / YrLJJ I CCU 092922-TKI insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self -insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all Rev. 3/2022 13 IJU,UOlgI I CI I VCIIJpe IL!. 1 I U I JJ VM-OOJU-YUOr-ULUY-/ JY / Yr VJ 1 G.7U 092922-TKI references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis -Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of Rev. 3/2022 14 VUI:UJll�l I CI I VCIUpC I V. I / p I JJVM-OJJU-4UOr -.7GUY-! ,r+,4r 4r VJ I G.7U 092922-TKI not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any Rev. 3/2022 15 LIL,Lhall l I CI ILl. I I U 1JJUM-OOJV-4VOF-ULL4-/ J4f 4r LI, I CVO 092922-TKI person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Rev. 3/2022 16 L/UL:UJIL,11 GIIVCIVFIO IL/. II, IJJLJM-ODJU-YVOr-CLVY-I JY IYrLI;I I CCU 092922-TKI M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre -approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Rev. 3/2022 17 L/UI:UJnylI CI IVCIUpt IU. 1 /.71:JJIJM-OOJU-YUOr-.7LUY-1,1, Yr LIU I G.7V 092922-TKI Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell Trail King Industries, Inc. ,--DocuSigned by: .may sd•UNA44/1, By: `-00FO2A139D06489... Jeremy Schwartz Title: Chief Procurement Officer 12/15/2022 112:12 PM CST Date: Approved: r—DocuSigned by: C14.4 (baUt11 v By: 7E42B8F817A64CC... Chad Coauette Title: Executive Director/CEO 12/15/2022 112:30 PM CST Date: �—Docu3igned by: kilt, Asst, By: 10A2E5315C.416... Mike Heschke Title: Dir. Of Government Sales Date: 12/15/2022 112:28 PM CST Rev. 3/2022 18 L.ILK,Olyl I CI I VCIUpe IL, I / I JJL/M-OO.1O-VUOr-UZUV-/ JV / VI-LIU1 CUU RFP 092922 - Trailers with Related Equipment, Accessories, and Services Vendor Details Company Name: Address: Contact: Email: Phone: Fax: HST#: Submission Details Created On: Submitted On: Submitted By: Email: Transaction #: Submitter's IP Address: Trail King Industries, Inc. 300 East Norway Mitchell, South Dakota 57301 Mike Heschke mheschke@trailking.com 814-856-2056 605-995-6500 460320593 Monday August 22, 2022 07:54:12 Wednesday September 28, 2022 10:27:12 Kara Kayser karakayser@traiIking.com 55b50d64-8ee0-458a-8d11-f95cc1b5e9df 216.249.231.227 Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. LJUUUJIy1I GI IVCIU f/C IL/. I / C I:JJVM-OOJV-YVOt--CLOY-/ JY/Yr L/:J I CCU Specifications Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation). 1 f 1 Proposer Legal Name (one legal entity only): (In the event of award, will execute the resulting contract as "Supplier") Trail King Industries, Inc. 2 Identify all subsidiary entities of the Proposer whose equipment, products, or services are included in the Proposal. N/A 3 Identify all applicable assumed names or DBA names of the Proposer or Proposer's subsidiaries in Line 1 or Line 2 above. Trail King Industries, Inc. 4 Provide your CAGE code or Unique Entity Identifier (SAM): 1BW06 5 Proposer Physical Address: 300 East Norway Ave. Mitchell, SD 57301 6 Proposer website address (or addresses): https://www.trailking.com 7 Proposer's Authorized Representative (name, title, address, email address & phone) (The representative must have authority to sign the "Proposer's Assurance of Compliance" on behalf of the Proposer and, in the event of award, will be expected to execute the resulting contract): Mike Heschke Dir. of Government Sales 300 E Norway Ave Mitchell, SD 57301 mheschke@trailking.com 814-856-2056 8 Proposer's primary contact for this proposal (name, title, address, email address & phone): Mike Heschke Dir. of Govemment Sales 300 E Norway Ave Mitchell, SD 57301 mheschke@trailking.com 814-856-2056 9 Proposer's other contacts for this proposal, if any (name, title, address, email address & phone): Eric Thomas Director of Sales 300 East Norway Ave Mitchell, SD 57301 ethomas@trailking.com 605-630-1198 Kara Kayser Marketing Manager 300 E Norway Ave Mitchell, SD 57301 karakayser@trailking.com 605-995-3618 Table 2: Company Information and Financial Strength i Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. IJUUUJIyII CI IVtl1Upt IL,. I I IJJLCIY-OOJU-YUOr-UGUY-1 JY/Yr LIU 1CULP 10 Provide a brief history of your company, including your company's core values, business philosophy, and industry longevity related to the requested equipment, products or services. Trail King Industries began in 1974, primarily as a distributor and sales representative for manufacturers of agricultural equipment. As the 1970's drew to a close, the company's emphasis shifted away from the distribution of ag-related equipment in order to focus exclusively on the manufacture of Trail King Trailers. This focus on trailers, led to an expanded product line that included trailers designed not only to address construction -related applications, but to meet the needs of the Commercial and Specialized Hauling markets as well. In 2000, Trail King further expanded it product offerings with the purchase of Red River Manufacturing, based in West Fargo, ND. Red River had a well -deserved reputation for manufacturing outstanding live bottom, side & bottom dump trailers for the agricultural, waste, and construction industries. Trail King was acquired by CC Industries, Inc. (CCI) in 2010. CCI is headquartered in Chicago, IL and is the holding and management company for the Crown families privately held operating companies. This acquisition afforded Trail King the expertise and support necessary to enhance Trail King's long-term strategic growth as North America's leading specialized trailer manufacturer. In 2015 Trail King acquired Dakota Trailer Manufacturing located in Yankton, SD. This added grain hopper trailers for the agriculture market to the Trail King product portfolio. Trail King's mission is to build the best trailers in the world for our customers' success. We accomplish this through our values of embracing change, investing in people, planning, and acting with facts, caring for the customer, and going the extra mile. Our growth plans and quality objectives are etched in the following: Provide the BEST Customer Experience • Challenge ourselves to be the innovative leader in our industry by constantly improving and updating products and services. • Seek out information and communicate with customers to consistently meet or exceed their expectations. Attain excellence in Quality Management • Invest in people through training, teamwork and auditing to achieve a culture of quality. • Focus on continuous improvement to reduce the cost of quality.. Inspire Individual ownership of Quality • Promote and encourage personal ownership and pride in everything we do. • Perform actions that demonstrate trust and confidence in our team to produce defect free products. 11 What are your company's expectations in the event of an award? Trail King Industries expects a mutually beneficial partnership that wid bring sustained growth to both parties. We'll strengthen and develop new relationships within the. SLED (state, local and educations) markets to generate additional market share, revenue, and brand recognition. We look forward to providing an excellent product and customer experience to Sourcewell Members. Our Marketing team is eager to promote the relationship across all our channels to engage both our dealers and Sourcewell Members. Strategically and diligently, our organization will work to become the fastest growing trailer and related equipment provider. Implementing our sales and marketing plan which will consist of a unified effort of the Trail King Corporate Govemment Sales Team, Corporate Field Sales Staff, Marketing Group and Service Staff, coupled with our world class dealer resources, routine training & communication along with corporate marketing resources to gain further brand exposure and awareness for both Trail King and Sourcewell. Our marketing and sales execution will consist of strong trade show attendance, association involvement, print/digital marketing and dealer boots on the ground contacting the customers face to face. Please see attached: • Sourcewell dealer flyer 2022 Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. UUI:UJIyII GI IVCI,C IU. 1 l.71:lJLlM-UDJU-4UOr-V4 4 ;_I4/4r1./J 1CMJ 12 Demonstrate your financial strength and stability with meaningful data. This could include such items as financial statements, SEC filings, credit andbond ratings, letters of credit, and detailed reference letters. Upload supporting documents (as applicable) in the document upload section of your response. Trail King Industries is part of a family of privately held companies owned by CC Industries, Inc., including other transportation -related manufacturing companies such as Great Dane (the largest manufacturer of commercial truck trailers in the world), Gillig (the second largest transit bus manufacturer in North America), and Johnson Truck Bodies (a leading manufacturer of temperature -controlled truck bodies). Please see attached: • JPMorgan Chase Reference — Trail King • Experian Report — Trail King • Dun & Bradstreet — Trail King 13 What is your US market share for the solutions that you are proposing? For the markets we participate in and monitor (including Dumps, Flatbed Drop Deck, Grain Hopper, Lowbed, Tagalong, and Transfer) we are among the Top 5 manufacturers overall based on IHS-provided US registration data. In addition, we are also consistently the Top manufacturer of lowbed trailers and part of the Top 5 manufacturers for tag/tilt/utility trailers. 14 What is your Canadian market share for the solutions that you are proposing? We sell a substantial amount of trailers into both Canada and other international markets, but do not have access to accurate market share data for those regions. 15 Has your business ever petitioned for bankruptcy protection? If so, explain in detail. No, Trail King Industries has never petitioned for bankruptcy protection since incorporation. 16 How is your organization best described: is it a manufacturer, a distributor/dealer/reseller, or a service provider? Answer whichever question (either a) or b) just below) best applies to your organization. a) If your company is best described as a distributor/dealer/reseller (or similar entity), provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your dealer network independent or company owned? b) If your company is best described as a manufacturer or service provider, describe your relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? Trail King Industries is an original equipment manufacturer. Our sales, sales support, service, and customer service/warranty staff are all direct employees of Trail King Industries. Our distribution network is comprised of over 400 independently owned and operated dealer locations across the US and Canada, as well as intemationally. In most cases, our dealer network also serves as our frontline service providers. Trail King offers a robust communication and training program to keep our dealer network informed and up to date on important product and business developments. 17 If applicable, provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually held, by your organization (including third parties and subcontractors that you use) in pursuit of the business contemplated by this RFP. Trail King Industries is currently licensed to do business in all 50 of the United States, Canada, and Internationally. 18 Provide all "Suspension or Debarment" information that has applied to your organization during the past ten years. Trail King Industries has never incurred any suspension or disbarment of any form. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. L/UUUOlyIl CI IVCIUpC IU. I/ IJJUM-OOJU-YVOr-yGVY-/-,iy!wr Ln11 CUU Table 3: Industry Recognition & Marketplace Success r+4.,i P.i w�;?r` i}k.�+*4r� ..'3� :h`fi._� .r'�,� _ .�.,.. 19 Describe any relevant industry awards or recognition that your company has received in the past five years Trail King Industries has upper management personnel that have held or are holding: offices for numerous years with industry regulatory groups such as Specialized Carriers & Rigging Association (SC&RA) and Truck Trailer Manufacturers Association (TTMA). These affiliations help to keep Trail King's finger on the pulse of any new emerging technology or regulatory policy changes. 2018- CCI Safety Conference held in South Carolina to recognize companies in their portfolio for outstanding safety. In the Environmental Health and Safety category Trail King was awarded Most Improved Company — Overall and the Yankton, SD location was recognized for one full year with zero lost time or restricted duty injuries. 2020 — The Trail King West Fargo, ND facility recognized by the Truck Trailer Manufacturing Association (TTMA) as the safest facility in the Trailer Industry for . 2020. The TTMA awards are given annually based on plant safety data from TTMA member companies that provide their annual OSHA 300A Summary Form. Each category is divided into three classes determined by plant size. West Fargo won the award for category B, medium sized factories. 2021 - 40 -year longevity award from the Specialized Crane & Rigging Association 2021 - 40 -year longevity award from the National Trailers and Dealers Association 2021 — Trail King was awarded Construction Equipment Top 100 New Products of 2021 Award for the Live Bottom product. The Top 100 New Products of 2021 Award program was conceived to call special attention to the most significant new products announced each year. These awards serve to emphasize innovations, highlighting manufacturers who are investing in research and development. Their investments pay off for equipment users in the form of greater productivity, efficiency, and safety. They also ensure a competitive marketplace. 20 What percentage of your sales are to the govemmental sector in the past three years Our Govemment Sales to all government customer types represents approximately 5% of our total sales. 21 What percentage of your sales are to the education sector in the past three years Less than 1% of our sales are to the education sector. 22 List any state, provincial, or cooperative purchasing contracts that you hold. What is the annual sales volume for each of these contracts over the past three years? New York OGS Contract: Averaging Over $325,000 annually 23 List any GSA contracts or Standing Offers and Supply Arrangements (SOSA) that you hold. What is the annual sales volume for each of these contracts over the past three years? Trail King Industries does not currently hold a GSA contract. Table 4: ReferenceslTestimonials Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities. City of Sioux Falls ,,r- David Dekker 605-367-8833 South Dakota Department of Transportation Tyler Green 605-773-2897 Padre Dam Municipal Water District Neil sAmple 619-571-8225 Los Angeles City Fire Department Mike Flores 323-309-0213 New York Department of Transportation Dan Malone 212-839-2526 Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. LJUIiUJlyI I CI IVeil,. ILJ. I /.7l:JJVM-OOJU-YVOI--.7GUY-/ JY / YrL/:J I CUL, Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five govemment, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years. .. _fi ,� Y ep. � �i n v. } •T. �,r, y}r F a - .. . Y, C' x , r Y � � .. "h.,.`,. .,v..f�N„ � t c. " � . .lz -,.. �. 'x k� �� ., _ s Not required Govemment California - CA Trailers $46,347 $2,100,000 4 Not required Govemment New York -NY Trailers $56,270 $2,100,000 Not required Govemment Colorado - CO Trailers $106,527 $1,100,000 Not required Govemment Arizona - AZ Trailers $40,483 $1,030,000 Not required Govemment Washington - WA Trailers $48,344 $483,445 Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions. �ylfaa �jnvyy` �' ,.. 1 `-{s xc P Se4F9* e t ry" E i�R'u1uy.., ,1;rt" 26 Sales force. Trail King Industries employees fifteen District Sales Managers covering the US, Canada, and International markets. There are eight intemal sales support positions focused on the equipment offered in this proposal. As stewards of the company, our mutual govemment customers, and the continued growth of cooperative contract purchasing, our sales force champions the government sales process throughout their respective areas of responsibility or territories. Well versed in govemment sales, our sales force coupled with our world class dealers, stand ready to serve the govemment customers through the use of contracts to further the efficiencies of public procurement. All the above are direct employees of Trail King Industries. See attached: District Sales Manager map - Trail King 27 Dealer network or other distribution methods. Trail King Industries has the most extensive dealer/distribution network with over 400 independently owned and operated dealer locations spread across the US, Canada and International markets. Over 50% of the dealer network also handles construction equipment (CAT, John Deere, CASE etc.) with many of these dealers offering road service and travel to customer locations. Our entire dealer network is 100% committed to servicing trailer customers before, during and after the sale. We are proud to have a network of incredible dealers included in our Trail King family. They are an extension of our team and a valuable resource for our customers. Trail King dealers are known for their commitment to excellence in parts and service, as well as product expertise and on -hand inventory. Each and every dealer is dedicated to working with our customers to find the perfect solution for their hauling needs. 28 Service force. Trail King Industries employs six customer support representatives dedicated to warranty support, eleven service technicians dedicated to service work, and four customer service engineers dedicated to solving both service and warranty issues. Our parts department consists of nine full time employees and a 24/7 internet-based, user-friendly parts tool for quick and convenient access to availability, pricing, ordering, and BOM lookup. All of the above are direct employees of Trail King Industries. See attached: Customer Service -Support Contacts — Trail King 29 Describe the ordering process. If orders will be handled by distributors, dealers or others, explain the respective roles of the Proposer and others. Trail King's District Sales Managers, along with our local dealer salespeople, work side by side with Sourcewell members to provide a solution that best fits their hauling need. If a dealer is not located by the member, our District Sales Manager will work with them directly. A detailed quote is generated and sent to the member. Orders can be sent to our dealer or directly to Trail King for processing. All Sourcewell quotes are marked, and orders are flagged as Government upon entering. This allows for seamless creation of quarterly sales reports to Sourcewell. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. L.JUUUOlyl I CI IYCIUpa IL, If VI JJL/M-ODJU-YUOr-OGUY-/ JY! Yr1 JJ I CM) 30 Describe in detail the process and procedure of your customer service program, if applicable. Include your response -time capabilities and commitments, as well as any incentives that help your providers meet your stated service goals or promises. Trail King Industries prides themselves on Best Product, Best Service and Best Performance. Trail King accepts service requests by phone, fax, livechat or email. If a customer feels their issue is a warranty problem, several steps are taken to ensure rapid resolution. The trailer serial number (last 8 digits), model number, and purchase' " date must be presented to obtain a warranty authorization number. Claim forms have a space for the authorization number and all spaces completed before processing. A - copy of the work order, any receipts for parts, outside purchases, and anything else pertaining to the warranty claim must be sent in with the claim form. Trail King requests that all parts replaced under warranty be retumed and dearly marked with the claim number. Our representatives seek out information and communicate with customers to consistently meet or exceed their expectations. They make every effort to process claim requests the same day as received. See attached: Customer Service -Support Contacts — Trail King 31 Describe your ability and willingness to provide your products and services to Sourcewell participating entities in the United States. Tral King is proud to serve our State, Local and Education (SLED) markets. Our 15 District Sales Managers along with our entire internal support staff and our 400+ dealer locations provide a world class customer experience. As stewards of the company, our mutual govemment customer, and the continued growth of cooperative contract purchasing, our sales force champions the govemment sales process throughout their respective areas of responsibility or territories. Teach, Train, Mentor and Develop continues to be Trail King Industries' focus for a successful government sales business model. Well versed in government sales, our sales force coupled with our world dass dealer organization, stand ready to serve government customers through the use of contracts to further the efficiencies of public procurement. 32 Describe your ability and willingness to provide your products and services to Sourcewell participating entities in Canada. With eight dealer principal locations located throughout Canada, Trail King is positioned to assist all participating entities with our two Canadian District Sales Managers and the support from our corporate office in the United States. We are currently serving Canada through RMA/Canoe. 33 Identify any geographic areas of the United States or Canada that you will NOT be fully serving through the proposed contract. We are one of the largest construction trailer manufacturer in North America serving all of Canada and the United States. 34 Identify any Sourcewell participating entity sectors (i.e., government, education, not -for- profit) that you will NOT be fully serving through the proposed contract. Explain in detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? We service all sectors of Sourcewell participating entities. 35 Define any specific contract requirements or restrictions that would apply to our participating entities in Hawaii and Alaska and in US Territories. We sell and service all of our trailer offerings in Hawai and Alaska. We also support all US Territories through our dealer. network. " Additional freight when using a freight forwarder will be added to the account for the additional shipping charges either door to door and/or door to port depending on the customers needs. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. VUL,UOly I I CI I VCIUpC IL, I/ I:IJVM-OCJU-YUOr'.7GVY-/:J'F/'4r V:/1 CUL) Table 7: Marketing Plan * 36 Describe your marketing strategy for promoting this contract opportunity. Upload representative samples of your marketing materials (if applicable) in the document upload section of your response. Trail King Industries has a marketing team with numerous methods available to promote our newly acquired contract. This would include but not be limited to digital and print advertising, social media posts, web site updates, press releases, email blasts, etc. Award of the contract would be announced through press releases and industry publications and organizations. Digital communications and email to our dealer network would further highlight the contract. We would then support our sales team and dealer network by providing an updated marketing toolkit. The Sourcewell logo would be incorporated to all current literature. Our website is a primary source of information. We've highlighted the contract on our site and added Links to Sourcewell. Trail King is proud to serve our SLED (state, local and education) markets with trailer products and services. We focus on providing customers with the convenience of not having to duplicate the bidding process, saving time and money. Our positioning statement offers an easy way to purchase exactly what they need at an affordable cost. Continual promotion of the contract would occur through Trail King's participation in government and industry trade shows both domestically and internationally. Lastly, we would use this contract as a tool to pursue additional state contracts similar to our existing contract with state of New York, for example. See attachments: • Sourcewell Dealer Flyer — Trail King • Trail King — Literature Sample • Trail King — Services Brochure: Finance, Parts and Refurb 37 Describe your use of technology and digital data (e.g., social media, metadata usage) to enhance marketing effectiveness. Trail King Industries is active on all the top social media platforms including lnstagram, Facebook, Linkedln, Twitter, and YouTube. We utilize both organic and inorganic posts to promote our products across all of these channels. We regularly run promotions and targeted ads for lead generation. We run AdWords through Google Analytics and evaluate the effectiveness of our campaigns. SEO keywords are strategically utilized to help customers find our products. All of our advertising efforts are available in all digital formats for download across multiple government -oriented publications. ' Since our last contract award, Trail King launched a new website designed to offer a user- friendly experience with improved navigation and functionality. With a heavy focus on making the customer experience better, Trail King offers updated content to reflect their new mission and more of what customers and dealers want.. We've also added a LIVE CHAT feature on our website promoting another way to contact us. 38 In your view, what is Sourcewell's role in promoting contracts arising out of this RFP? How will you integrate a Sourcewell-awarded contract into your sales process? We would look for Sourcewell both to be actively involved in our sales training process and to be available as a resource for questions or other needs that arise during the contract term. Additionally, easy to access marketing and other materials through Sourcewell's web site as well as industry exposure through Sourcewell's web site and trade show presence would be helpful marketing tools. Trail King Industries would view this collaboration as valuable assistance toward promoting the contract. 39 Are your products or services available through an e -procurement ordering process? If so, describe your e -procurement system and how governmental and educational customers have used it. The nature of highly customizable and configurable product does not readily allow for the use of an e -procurement system. Our knowledgeable sales and support staff, as well as our extensive dealer network, are there to assist the customer throughout the entire order process. The unique requirements and regulations around the trailer industry demand a high level of expertise to ensure compliance and best fit to your application. We have not identified an e -procurement system that can provide this level of assistance to our customers. We have added our products to Sourcewell's proprietary e -procurement system, although members will still need to work with a Trail King representative to place an order. Table 8: Value -Added Attributes Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. L/VIiUJll�lI CI IVeltJpG IL/. I1.7IJJL/M-OJJU-YVOr-ULLPI-/J4/4r UJ ICVO 40 Describe any product, equipment, maintenance, or operator training programs that you offer to Sourcewell participating entities. Include details, such as whether training is standard or optional, who provides training, and any costs that apply. Trail King Industries and its dealers offers product, equipment, maintenance, and operator training on every trailer delivered free of charge. This is generally conducted at the customer's request when a trailer is delivered. Customers are also welcome at any of our manufacturing facilities for additional training opportunities and hands-on product experience. Each trailer is delivered with a specific operations and services manual that is customized to their unique build. This manual extensively covers operation, safety, service and maintenance information of our equipment. 41 Describe any technological advances that your proposed products or services offer. Trail King Industries is continually seeking out new advances for the trailer industry. Just recently adding a new laser cutting table that provides the ability to keep our plant operating continuously 24/7. The plant also added a brand new 340 -ton press brake. All will provide unparalleled manufacturing capability and increase our already high -quality standard. Trail King's engineering department continues to explore new ways of making our trailers stronger yet lighter than any of our competition. This department has 13 Design Engineers, 9 Project Engineers, 4 Engineering Technicians, and 6 Senior Engineers in Management working on making Trail King trailers the most cutting -edge manufacturer in the industry: We utilize advanced computer analysis and road simulators to design our trailers efficiently. Our engineering group verifies computer results using strain gauge testing on live trailers so that we are confident in our designs' real -world performance. Our experience in custom trailers and pioneering designs within the industry is unrivaled. 42 Describe any "green" initiatives that relate to your company or to your products or services, and include a list of the certifying agency for each. Trail King Industries is always looking to discover new ways of decreasing our carbon footprint. We recycle as much material as possible this includes (wood, paper, cardboard, aluminum, steel, and plastic). We also recycle different products during our manufacturing process. This would include all the different kinds of blast media used to clean trailers before paint, all aluminum and steel dust created from our bum tables, and all types of metal consumables. Trail King also puts a lot of effort into creating an energy efficient manufacturing environment. Our facilities have been upgraded to utilize LED and High Efficiency lighting. All pumps used for our paint process have been upgraded to high efficiency models. Our primary wash bay was upgraded to 100% water recycling systems to reduce chemical use, water consumption, and wastewater outflow. Special high speed overhead doors have been installed to reduce heat loss during the cold winter months. Recently Trail King, changed the paint product we use on all trailers to a zinc -rich primer with paint on top to reduce corrosion and increase product durability. Trail King Industries has invested heavily into the wind energy market since the beginning. We developed the original wind turbine trailer over 19 years ago and have been at the forefront of design for that particular product ever since. Our trailers have been essential to the industry in constructing wind tower projects across the country by hauling nacelle, tower sections, and blades. 43 Identify any third -party issued eco- labels, ratings or certifications that your company has received for the equipment or products included in your Proposal related to energy efficiency or conservation, life -cycle design (cradle -to -cradle), or other green/sustainability factors. Not applicable 44 Describe any Women or Minority Business Entity (WMBE), Small Business Entity (SBE), or veteran owned business certifications that your company or hub partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response. When appropriate Trail King Industries utilizes strategic partnerships for sourcing, services, and sales in order to meet Supplier Diversity Plans, Small Business Subcontracting Plans, and key Socio-Economic/Small Business procurement objectives. Trail King Industries aggressively seeks out all small business concems. These include veteran -owned, service - disabled veteran -owned, HUBZone, small disadvantaged, women -owned, and Native American owned. We continue to strive to discover these types of entities. Our current supplier network includes 155 Small Businesses, 1 Veteran Owned Business, 1 Small Disadvantaged Business, 10 Women Owned Businesses, and 1 HUBZone Business. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. IJUUUOlyII CI IVCIU, IV. I / U IJJL/M-OCJUWUOr-acvY-/U'i/"IFLJ:J IG.7U 45 What unique attributes doesyour company, your products, or your services offer to Sourcewell participating entities? What makes your proposed solutions unique in your industry as it applies to Sourcewell participating entities? Trail King Industries' prides itself on being the number one CUSTOM trailer manufacturer in the world. Our quality objectives are stated throughout every manufacturing facility because every employee contributes to them. • Provide the BEST Customer Experience: Seek out information and communicate with customers to consistently meet or exceed their expectations. • Attain excellence in Quality Management: Focus on continuous improvement. • Inspire individual ownership of Quality: Promote and encourage personal ownership and price in everything we do. Trail King Industries has built a reputation for quality, reliability and performance that is unsurpassed. Our team has decades of experience working closely with customers to customize a product for their needs. Our track record as the leader in specialized hauling provides a level of trust to execute on custom projects that perform. What's more, customers are offered engineering support beyond the sale, providing guidance, and even designing additional components to expand the current system or accommodate future projects. From humble beginnings, to who we are today — Trail King has always kept one thing a priority, our customers' success. We don't just sell trailers. We provide hauling solutions. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. LIIJUUOllyl I CI IVCILlpe IL/. IIVI JOL/M-OOJU-4UOr-ULUY-/ J'i/ 4r L/:! 1 GU() Table 9: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. 7 v _. / k �F➢ �s.�3U f 3 j rb Yq -"k yA{� .A.,';,' 'bxF� t £ S.. '' ''$�Tr1 ri i` - ' ( Y y*;.�,'' i 'Y"`S ' t:. "i r'N`>� "W �}' ,i,X ' M T � B� �k�� t. .lk� i P �� .+ f �I rvl'.d+ot y, k 'nv^5-euC^, 46 Do your warranties cover all products, parts, and labor? Trail King Industries' warranty encompasses all trailer models as well as parts and labor for all warranted items. All other warranties, if any, extended by the makers and suppliers of component parts, accessories, or other goods included in the manufacture of Trail King Industries' Equipment will be assigned, if contractually permitted, to the purchaser. The warranty excludes such parts or accessories which are not defective but may wear out and have to be replaced during the warranty period, including, but not limited to, light bulbs, paint, brake lining, brake drums, wood pieces and equipment that has been repaired, replaced, or altered by someone other than Trail King Industries or one of its authorized dealers. See attached: Warranty Authorization Form - Trail King Warranty Procedure Form - Trail King Limited Warranty - Trail King 47 Do your warranties impose usage restrictions or other limitations that adversely affect coverage? Trail King Industries' warranty terms do not impose usage restrictions, other than term limits, provided that the equipment is operated by the purchaser in accordance with the practices approved by Trail King Industries with loads not exceeding the manufacturer's rated capacities and with loads that are not abrasive or corrosive in nature. 48 Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs? Trail King Industries utilizes its dealer network to perforni service work on most warranty issues. We require the purchaser to bring the trailer in question to one of our authorized dealer locations or they can take it to the facility of their choice if approved by Trail King. If necessary, Trail King will make arrangements to bring the unit to one of our factory locations or have our service truck visit the customer location. 49 Are there any geographic regions of the United States or Canada (as applicable) for which you cannot provide a certified technician to perform warranty repairs? How will Sourcewell participating entities in these regions be provided service for warranty repair? In the event that Trail King Industries cannot provide a certified technician, we will seek out preferred repair facilities that are close to the customer. Some individuals have relationships with repair facilities and would prefer to use them. Trail King's goal is to achieve the most time efficient way to repair any issues. 50 Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? All warranties, if any, extended by the makers and suppliers of component parts, accessories, or other goods included in the manufacture of Trail King Industries' equipment will be assigned, if contractually permitted, to the purchaser. 51 What are your proposed exchange and retum programs and policies? The quoting and order management processes used :by Trail King are very detailed and designed to alleviate any need for return. We have an expert sales and support staff with deep technical and application knowledge. They work with customers all the way through the process to make sure they receive the exact product needed. However, if something unforeseen were to occur which required this level of attention, Trail King would work with the customer to make sure it was resolved satisfactorily. 52 Describe any service contract options for the items included in your proposal. Trail King Industries does not offer any service contract options. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. UuI:UJIyII GI IVCILIpe ILJ. I f 51JJVM-O0JU-'4uor-uLU4-I ;J•4/ LJJ IGUV Table 10: Payment Terms and Financing Options p�5k�.",. • _ 14 . 53 Describe your payment terms and accepted payment methods. Trail King Industries offers standard, Net 30 terms with a 1% discount if paid within 10 days. • 54 Describe any leasing or financing options available for use by educational or govemmental entities. TRAIL KING FINANCE offers a full suite of financing structures, including loans, finance leases, TRAC & Municipal leases, making it easier than ever to own a Trail King trailer. 100% equipment financing on most deals. Approval of transactions up to $500,000 with just a completed credit application. Credit decisions usually within 24 hours. Approval on a wide range of credits, from owner - operators to large companies, Governmental to Municipalities. Competitive rates are comparable with national leasing and financing companies. There is a minimum financing amount of $10,000 with no upper limit. 55 Describe any standard transaction documents that you propose to use in connection with an awarded contract (order forms, terms and conditions, service level agreements, etc.). Upload a sample of each (as applicable) in the document upload section of your response. Trail King Industries starts the order process with providing a trailer quotation to authorize Sourcewell members. Once the order is placed, we send out an acknowledgment for the customer to verify that pricing and specifications are correct. See attached: Trail King — Quote Sample Trail King — Acknowledgment Sample Trail King — Invoice Sample 56 Do you accept the P -card procurement and payment process? If so, is there any additional cost to Sourcewell participating entities for using this process? Trail King Industries fully accepts the P -card procurement and payment process with an additional 3% fee. Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form. t i pone 57 Describe your pricing model (e.g., line -item discounts or product -category discounts). Provide detailed pricing data (including standard or list pricing and the Sourcewell discounted price) on all of the items that you want Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal. Upload your pricing materials (if applicable) in the document upload section of your response. Trai King Industries publishes its pricing through a number of model - specific price pages. The price pages are structured to price for the base model encompassing all the standard equipment on the first line. Subsequently, there are a number of categories listed under the base model pricing containing options and additions. At this time there are no special line -item or product -category discounts. All pricing for this proposal is based on a single, standard discount rate off list price, as described below. If customers decide to make changes later in the order process, a change order fee of $150-$300 will be imposed dependent on the change and availability of parts and supplies. See attached: Price Pages — Trail King 58 Quantify the pricing discount represented by the pricing proposal in this response. For example, if the pricing in your response represents a percentage discount from MSRP or list, state the percentage or percentage range. Trail King Industries is offering a 15% discount from our published list pricing. Throughout the term of the contract, Trail King Industries may offer additional discount incentives pertinent to manufacturing pressure, discount programs, and market share opportunities. 59 Describe any quantity or volume discounts or rebate programs that you offer. Trail King Industries will offer an additional 2% discount on orders of five or more trailers. The discount is only applied when the purchaser orders five like -model trailers subject to a simultaneous manufacturing run. Throughout the term of the contract, Trail King Industries may offer additional discount incentives pertinent to manufacturing pressure, discount programs, and market share opportunities. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. V UI:UJIIyI 1 CI I V CIUrlC 1 V. I / U I JJ V/1-OOJU-4UOr-ULUY- I JY / Yr V:! I CUU 60 Propose a method of facilitating "sourced" products or related services, which may be referred to as "open market" items or "nonstandard options". For example, you may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request Any sourced products outside of our current catalog would be added with a unique option number. Each such number would' supplement the base model and contract items being quoted. This would all be accomplished with our standard quote template document and afford every Sourcewell member the opportunity to customize their equipment as desired. The flat rate discount discussed above in this RFP would then apply. Trail King Industries has a professional sourcing department that can efficiently find any trailer component needed at a competitive rate. 61 Identify any element of the total cost of acquisition that is NOT included in the pricing submitted with your response. This includes all additional charges associated with a purchase that are not directly identified as freight or shipping charges. For example, list costs for items like pre- delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. Trailer inspection and set-up is normally handled by one of Trail King Industries dealer representatives. This is handled on an hourly rate of $180.00 per hour and is payable directly to the dealer representative. Additional total cost of acquisition may include items such as dealer installation of parts and accessories, inspections, environmental disposal costs, material surcharges, freight forwarding costs, air freight costs. Freight charges are dependent on the trailer type and delivery location. 62 If freight, delivery, or shipping is an additional cost to the Sourcewell participating entity, describe in detail the complete freight, shipping, and delivery program. Trail King Industries' Logistic Department has a variety of options available. Most of our Material Hauling trailers (Side Dump, Bottom Dump and Construction Live Bottom) are tall and require us to hire a tractor and pull the unit to the proper destination. A cost is obtained from a carrier specializing in this form of transportation. This method is sometimes requested by the customer on other trailer models as well. We can also load a customer's unit on top of a trailer with other units that have a delivery destination similar to the Sourcewell Member. Trail King Industries has established freight zones maps and rate schedules that correspond to the location of where the unit is manufactured. The Sourcewell Member is always welcome to call Trail King Industries and discuss the method that works best for their situation or make their own shipping arrangements. Currently, freight charges are very volatile and may change between order and tune of completion. See attached: Freight Zone Map - Trail King 63 Specifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii, Canada, or any offshore delivery. We contract delivery to these locations using the best rates available. Our logistics department has extensive knowledge in shipping trailers all across the globe. Typically, we will ship to the local dealer who can then pass freight costs through to the Sourcewell Member. 64 Describe any unique distribution and/or delivery methods or options offered in your proposal. Trail King Industries' Logistic Department will work with every customer to provide the best delivery option available. With numerous resources and a high volume of trailers shipped daily, all member agenciescan be assured to receive their trailers in the most advantageous manner. Our logistics department has extensive knowledge and experience shipping trailers all across the globe and can help determine the best option for each customer. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. IJUUUOlyl I GI 1VCIU eIU. 1/.7IUJUN-OOJU-YUOr-ULL1,-/U.1/Yr VJ IC.7U Table 12: Pricing Offered .i sue+ x 9 H,,, 1� ° 9w?. n'r"TNy"�" `a +,� t u ( �� y �r -cs 9a. ; ' v y v 1 -, d. "� t,l , ai�'r t r #r''r... 4. 65 d. other than what the Proposer typically offers (please describe). Pricing offered in response to this Sourcewell RFP is the most aggressive pricing in the country for GPOs, cooperative procurement organizations, state purchasing departments, municipalities, universities, or school districts. Because of the ceiling -based pricing, our discount structure offered will allow for best value, better flexibility, better volume discounts considerations, hot list pricing, market conditions, manufacturing pressures, and positioned to provide more competitive discounts as needed to accommodate budgets or customer situations. See attached: Trail King price pages Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. L/Ut.1101yI I CI I VCIUMC ILI. I / .7 1 JJL/f1-ODJUWUOr-VCIJ4-/ JY / Yr L/J I CVO Table 13: Audit and Administrative Fee r 66 Specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template. Our dealers are required to provide the name of the purchasing entity and any affiliations they have before an order is accepted by Trail King Industries. Trail King's District Sales Managers along with our Dealer Sales Representatives that prepare quotes for our customers, go thru training on the Sourcewell quote process and requirement obligations. This includes verifying customer eligibility and flagging each opportunity that qualifies on the quote provided to Sourcewell customer. All pricing is manually verified upon order placement and again at time of invoice to identify any potential discrepancies. All orders received by Trail King are coded by customer type. In the case of this contract, all orders will be coded as govemment and then verified again against the Sourcewell membership list. We run quarterly reports for orders invoiced and flagged as govemment and compare the customers on this list with members listed on Sourcewell's website. Internally we run reports every month and identify any discrepancies before it is time to report our quarterly numbers and pay administrative fee to Sourcewell. The reporting and auditing process is administered by Trail King Industries corporate 67 If you are awarded a contract, provide a few examples of intemal metrics that will be tracked to measure whether you are having success with the contract. If awarded a new contract, some of the internal metrics that Trail King Industries will track to measure success are: 1) New members using our Sourcewell contract. 2) Number and ratio of formal bids that are being requested by our Sourcewell eligible customers, along with the number of orders placed. 3) Market share, Industry specific data. 4) Customer demographics: (ex. City, county, municipality, k-12, university, state agency) and location. 5) Sales revenue growth, along with continued training for 100% of District Sales Managers on benefits and use of contract. 68 Identify a proposed administrative fee that you will pay to Sourcewell for facilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.) Trail King Industries proposes an administrative fee structure of no more than 2%. This proposed discount will allow Trail King to offer additional incentives to Sourcewell members to better meet the customers constrained budgets and better meet the competitive situations in markets of opportunity. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. UULAJO11J.11 CI IVGIVpC II, I /.71:lJVM-OOJU-.1,OF-UL,F-1,41' ',U.) ICM, Table 14A: Depth and Breadth of Offered Equipment Products and Services Y. .t.'tiyhk x p `{ Sjytr< kzt, .tF�Y� iA �qYi ,nF)lp t iy r _. ;fi Rj, a �.� v.ab1.rp¢ 75Y"a�il'R. .�;'4', .. Y r"4'„�l�lit" iy' 0 i �F lY # }' I \:�(A'b, t «.,�. "�'d. ti 69 Provide a detailed description of the equipment, products, and services that .you Trail King Industries is offering a full line of trailer models covering the commercial, construction, agricultural, and material hauling markets. We are also offering a are offering in your proposal. number of value-added services such as financing, refurbishment, and aftermarket parts. Trail King Industries is an original equipment manufacturer of trailers. We manufacture a complete line of trailers ranging in load capacities from 12,000 to 1,000,000 pounds serving a wide variety of applications and markets. We will work with every Sourcewell member to provide a trailer solution that best fits their hauling needs. An overview of our trailer lines is listed below: A full line of Open Deck trailers including: Hydraulic (Construction and Commercial) Detachable Gooseneck Trailers, Folding Gooseneck Trailers, Container Chassis Trailers, Mechanical Detachable Gooseneck Trailers, Jeeps, Joe Dogs, Flip Axles, Pin on Axles, Hydraulic & Air Boosters, Multi -Axle Hydraulic Detachable Gooseneck Trailers, Multi- /We Mechanical Detachable Gooseneck Trailers, Hydraulic Detachable Extendable Trailers, Mechanical Detachable Extendable Trailers, Full Width Decks and Deck Extensions, Rail Deck and Rail Deck Extensions, Aluminum -Steel Combo Step Deck Trailers, Hydraulic Sliding Axle Trailers, Hydraulic Tail Trailers, Hydraulic Sliding Tail Trailers, Rollback Trailers, Tag Trailers, Tilt Trailers, Utility Trailers, and Tilt Utility Trailers. A full tine of Material Hauling trailers including: Bottom Dump Trailers (both regular and ultra -light models), Steel Side Dump Trailers, Live Bottom Trailers (both regular and heavy duty models), Eight Axle Heavy Duty Live Bottom Trailer and Converter Dollies. Agricultural trailers including: Mechanical Detachable Trailers and Hydraulic Detachable Trailers. Trail King Industries also provides a number of value-added services including the following: Trail King Industries' Finance department offers a full suite of financing options including loans, finance leases, TRAC leases and Municipal lease. Transactions up to $500,000 can be approved with just a completed application and approval occurs within 24-48 hours. Up to 100% financing of the equipment (including FET) is available under both loan and lease options. Trail King Industries' Service department offers service and refurbishment programs designed for Trail King trailer owners to extend the useful life of their equipment. The program includes a comprehensive assessment of the trailer and a free estimate for service or refurbishment. Customers can tailor this program to meet their desired outcome. All work is performed at our Factory Service Center in Mitchell South Dakota. Trail King Industries' Parts department includes access to a vast number of in stock parts complete with an online database and ordering system. Our online parts database includes parts lookup by number, description, or VIN and offers competitive pricing and direct shipment for our dealers. Customers are able to lookup their trailer by VIN number to see a list of parts and drawings specific to their trailer. 70 Within this RFP category there may be Trail King Finance — Offering Loan and lease options subcategories of solutions. List subcategory Trail King Refurb/Service — Extend the useful like of your equipment by bringing titles that best describe your products and back to like new condition. services. Trail King Parts — Immediate parts availability with 24/7 online access Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. FaR, .. ., ,,. .. } .. ,.. 71 Semi, utility, dump, lowboys, tags, hydraulic lift, flatbeds, deck overs, drop -deck tilt, rollbacks, slide axle, tanker, gooseneck, car haulers, stock, cargo, sport, walking floor, roll -off, storage, construction job, and refrigerated r. Yes r No With the exception of the following statement. Trail King Industries does not currently offer tanker, livestock, enclosed cargo, walking floor, storage, construction job or refrigerated trailers 72 Mobile offices and concessions r Yes r. No Trail King Industries does not currently offer any of these products. 73 Mobile command stations and incident response r Yes G No Trail King Industries does not currently offer any of these products. Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. LAJUUOlylI GI IVGIUpG IV. 11.71: ourt-OOJU-YVOr-.7GUY-/:/Y/Yr UU ICCU Table 15: Exceptions to Terms, Conditions, or Specifications Form Line Item 74. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Ping - Trail King price pages 092122.xlsx - Monday September 26, 2022 08:28:31 • Financial Strength and Stability - Financial Strength - D&B, Experian, JP Morgan (Trail King) 092622.zip - Monday September 26, 2022 08:37:17 • Marketing Plan/Samples - Marketiing - Literature, Dealer Flyer, Finance, Parts & Refurb - Trail King.zip - Tuesday September 27, 2022 14:42:20 • WMBE/MBE/SBE or Related Certificates (optional) • Warranty Information - Warranty - Warranty, Procedure, Authorization - Trail King.zip - Monday September 26, 2022 09:12:33 • Standard Transaction Document Samples - Standard Transaction - Acknowledgement, Invoice & Quote Sample -Trail King.zip - Monday September 26, 2022 15:37:45 • Upload Additional Document - Additional Documents -Trail King.zip - Wednesday September 28, 2022 07:55:20 Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. UUI:UJIyII CI IVeltJpC IL!. I I V IJJVM-ooJu-'4Vor-ULLP+-I JYCVO Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf; 2. Included on the govemment-wide exclusions lists in the United States System for Award Management found at: https://sam.gov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. IJUUUJlylI CIIU. I I /Yr V:J 1CCU by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. 17 By checking this box I acknowledge that 1 am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Mike Heschke, Dir of Government Sales, Trail King Industries, Inc. The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes a No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "1 have reviewed this addendum" below to acknowledge each of the addenda. File Name Addendum_5_Trailers Wed September 21 2022 04:26 PM Addendum_4_Trailers Tue September 20 2022 08:40 AM Addendum_3_Trailers Mon September 19 2022 12:24 PM Addendum_2_Trailers Wed September 14 2022 03:50 PM Addendum_1_Trailers Tue September 13 2022 07:51 AM I have reviewed the below addendum and attachments (if applicable) Pages Bid Number: RFP 092922 Vendor Name: Trail King Industries, Inc. Hello