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Home My WebLink About20252153.tiffResolution Approve Innovative Caregiver Services and Supports Pilot Sites Grant Application and Authorize Department of Human Services to Submit Electronically — USAging Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with an Innovative Caregiver Services and Supports Pilot Sites Grant Application from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to USAging, with further terms and conditions being as stated in said application, and Whereas, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Innovative Caregiver Services and Supports Pilot Sites Grant Application from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to USAging, be, and hereby is, approved. Be it further resolved by the Board that Kelly Morrison, Department of Human Services, be, and hereby is, authorized to electronically submit said application. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 30th day of July, A.D., 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppier: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board cc•,HSD oss/,a2 /,25 2025-2153 HR0097 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: USAging Innovative Caregiver Services & Supports Pilot Sites Grant Application DEPARTMENT: Human Services DATE: July 22, 2025 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to respond to the USAging Innovative Caregiver Services & Supports Pilot Sites Grant Application. The funds from the grant will be used to support our Respite Program, including the addition of emergency respite and adult day service vouchers. We will also be exploring the potential to increase programming between NRBH and the individuals we serve. This project is part of the Innovations in Family Caregiver Services and Supports initiative, which aims to expand and enhance the capacity of the Aging Network to strengthen and inspire innovation in the development and implementation of person and family -centered services and supports that meet the needs of the nation's caregivers. Matching funds are required. This project is funded through a cooperative agreement from the Administration for Community Living (ACL). Awardees are required to contribute 25 percent of the total project. AAA State funding will be used for this match. The grant application is due by August 1, 2025. What options exist for the Board? Approval of the USAging Innovative Caregiver Services & Supports Pilot Sites Grant Application. Deny approval of the USAging Innovative Caregiver Services & Supports Pilot Sites Grant Application. Consequences: The Home and Community Supports Division (HCSD) Area Agency on Aging (AAA) Program will not be able to apply for this grant opportunity. Impacts: The HCSD AAA Division will not receive grant funding that will be used to expand the caregiver program to provide respite to caregiver through partnership with an adult day program. Costs (Current Fiscal Year/ Ongoing or Subsequent Fiscal Years): Total Grant Request = $50,000.00 Funding Period: September 15, 2025 through March 15, 2027. Pass -Around Memorandum; July 22, 2025 - NOT IN CMS 2025-2153 / 30 1-WAYn Recommendation: • Approval of the Grant Application and authorize the HCS Division Director to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross 27,4 Pass -Around Memorandum; July 22, 2025 - NOT IN CMS July 14, 2025 DEPARTMENT OF HUMAN SERVICES PO BOX A GREELEY, CO 80632 Website: www.weld.gov USAging, Leader in Aging Well at Home 1100 New Jersey Ave. SE, Suite 350 Washington, DC 20003 Re: USAging Innovative Caregiver Services Supports Pilot Sites Dear Members of the Selection Committee, As Director of the Weld County Department of Human Services (DHS), I am pleased to offer my full support for our agency's proposal for the USAging Innovative Caregiver Services Respite Grant. Weld County Area Agency on Aging (WCAAA), a division within our department, has a longstanding commitment to supporting caregivers and older adults, and I am proud of the work we have done to meet our community's evolving needs. For over thirty years, WCAAA has operated a successful Caregiver Respite Program funded exclusively through the Older Americans Act (OAA). This program offers consumer -directed vouchers, giving caregivers the autonomy to choose the type of respite care that works best for their unique circumstances. However, like many programs nationwide, we are facing significant funding reductions, specifically, our caregiver program. This grant would allow us to maintain and expand critical caregiver supports at a time when demand is higher, and waitlists are at capacity. This project is directly aligned with our department's mission: Engaging and partnering with the community to improve the safety, health, and well-being of individuals and families through the delivery of responsive and collaborative services. It also reflects our vision of ensuring that Weld County residents are connected to the resources they need to thrive and feet safe and empowered in their communities. With grant support, we will launch several innovative initiatives. We are excited for the potential to partner with a new Adult Day Care Center in Greeley, which will bring structured daytime respite back to our community for the first time since 2015. The Center will also offer transportation, removing a major barrier for many families. In addition, WCAAA will expand access to evidence - based caregiver education, including the Powerful Tools for Caregivers and Stress Busting Program, led by our certified staff and offered both in person and online. We will also continue our successful partnership with North Range Behavioral Health's Peer Counseling Program, which provides emotional support for caregivers across the county. DEPARTMENT OF HUMAN SERVICES PO BOX A GREELEY, CO 80632 Website: www.weld.aov Our robust internal fiscal team will assist in budget development, expenditure tracking, and grant compliance. We have a long history of successfully managing federal, state, and local funding, and our systems ensure transparency, accountability, and accuracy. In my role as Director, I will remain actively engaged throughout the project. I will provide strategic oversight, collaborate with fiscal and program leads, and participate in quarterly reviews to ensure progress and alignment with departmental goals. I will also support partnerships with the Adult Day Care Center, North Range Behavioral Health, and other community stakeholders to ensure this project is integrated into our broader aging and caregiver support strategy. This initiative reflects the values we strive to uphold every day, Accountability, Communication, Innovation, Integrity, and Service. It also exemplifies our team philosophy: With compassion and commitment, our team creates a culture where we all thrive. We know everyrole counts and every voice matters. Together we serve, together we succeed. Thank you for considering our proposal. I am confident this project will enhance the quality of life for Weld County caregivers and the loved ones they support, and I look forward to partnering with USAging. Thank you for consideration. Jamie Ulrich Director, Weld County Department of Human Services Weld County Department of Human Services 315 N. 11th Ave Bldg A Greeley, CO 80631 USAging: Innovative Caregiver Services and Supports Pilot Sites Request for Proposal 1. Applicant Name, Address and Contract Information • Weld County Area Agency on Aging • 315 N.11`"Ave Bldg A • Greeley, CO 80631 • 970-400-6950 • Commissioner Perry L Buck • Meredith Skoglund, Community Outreach Manager 2. Agency Type: Weld County Area Agency on Aging 3. Grant Topic Focus: a. Respite Care b. Educational/Counseling/Peer Supports 4. Grant Type: Both program development and Program Expansion/Refinement 5. Brief Description of Program•(100 words) The Weld County AAA Caregiver Respite Program has supported family caregivers since the 1990s. Through the Family Caregiver Support Program, we offer resources, guidance, and respite vouchers to help reduce caregiver stress and support aging adults at home. Vouchers are issued twice per fiscal year and can be used for in -home care, adult day programs, and overnight stays. This consumer -directed model allows caregivers to choose the care that best fits their needs. Eligible caregivers support adults 60+ who are frail or living with Alzheimer's or related conditions. Services are funded entirely through the Older Americans Act. 6. Target Population (100 words) The Weld County AAA Caregiver Respite Program serves individuals age 60 and older who are providing informal, in -home care to a loved one. While all caregivers over age 60 are eligible to apply, limited funding requires services to be prioritized for those with the greatest social and economic need. Priority is given to caregivers with lower incomes, individuals from minority communities, those experiencing functional limitations, and those living in rural areas where access to services is often more restricted. This approach ensures that limited resources are directed to caregivers who face the most significant barriers to support and relief. 7. SAMS Registration — upload document 8. UEI Number MKKXT9U9MTV5 9. EIN Number 846000813 4B.2 Proposal Narrative Questions 1. Project Summary (750) The Weld County AAA Caregiver Respite Program has been providing flexible, consumer -directed respite services to family caregivers for 30 years. The program offers vouchers to caregivers age 60 and older, empowering them to choose the type and timing of care that best meets their needs. Due to limited funding, services are prioritized for caregivers who are low-income, live in rural areas, are from minority populations, or are caring for frail or cognitively impaired older adults. While this model has offered valuable support for decades, it is time to expand our approach to meet the evolving and growing needs of local caregivers. Through this grant, we are ready to launch a new model of service delivery that introduces structured respite options to include emergency respite and enhances educational and emotional support services for caregivers such as our peer -counseling through North Range Behavioral Health. Each of these components addresses long- standing service gaps in Weld County and reflects a strategic evolution of our caregiver support. Weld County has been without an adult day program since 2015. The absence of this vital resource has placed significant strain on caregivers, especially those who relied on regular, dependable care for their loved ones. We are excited to report that a new Adult Day Center will soon open in Greeley, the largest city in Weld County that is home to over 30% of the population in the county and is eager to partner with Weld County AAA. Through this collaboration, caregivers will use vouchers for routine or intermittent adult day services in a professionally staffed, safe, and engaging environment. This structured setting not only ensures the well-being of older adults but also gives caregivers time to rest, work, or attend to personal needs. In addition to respite options, the grant will support the development of an emergency respite care option. Caregivers often face unexpected situations, hospitalizations, crisis, or burnout that require immediate relief. Our new model will designate a portion of respite vouchers specifically for emergency use, giving caregivers fast - tracked access to in -home care facility -based services. We will create clear referral and eligibility protocols and partner with health providers and local agencies to streamline access to these short-term services. Beyond respite, this project will transform educational and peer support offerings. We will expand delivery of the Powerful Tools for Caregivers Program, an evidence - based, six -week course that teaches caregivers to manage stress, set goals, communicate effectively, and access community resources. The program is known to improve caregivers' confidence and reduce overwhelming feelings. By offering this course more frequently and in multiple formats (in -person and virtual), we will ensure accessibility for caregivers across rural Weld County and those facing transportation or scheduling challenges. We will also expand our partnership with North Range Behavioral Health to provide Peer -to -Peer Counseling. This service offers emotional support through trained peers who understand the caregiving journey firsthand. Peer support has proven especially effective for caregivers who feel isolated or emotionally depleted, and it complements our educational offerings by addressing the personal, relational, and emotional challenges that come with long-term caregiving. This comprehensive model represents a major innovation in how we support caregivers in Weld County. Historically, our respite program has focused solely on a consumer -directed voucher approach. By layering in structured facility -based care, emergency services, and targeted education and peer support, we are not only expanding the range of services available, but also improving the continuity and responsiveness of care. This initiative allows caregivers to access the right support at the right time, whether that's a weekly adult day session, a last-minute emergency break, or ongoing emotional and educational support. During the project period, Weld County AAA will work closely with all partners to ensure smooth service delivery, monitor utilization, and gather feedback from participants. We will track the number of caregivers served, hours of respite delivered, class attendance, and counseling participation. Data will be used to make real-time adjustments, identify barriers, and demonstrate the value of each component to stakeholders and funders. We will also prioritize outreach to underserved populations to ensure equitable access across rural and minority communities. By funding this project, we will reestablish a key support that has been missing in our community for nearly a decade. Caregivers are often the invisible backbone of long- term care, and this initiative sends a clear message: they are not alone, and their work is valued. Through structured respite, emergency relief, education, and peer connection, this program will strengthen the resilience of caregivers and allow more older adults to safely age in place. 2. Anticipated Outcomes and Evaluation Plan (750 words) The primary anticipated outcome of this project is to increase access to high -quality, flexible respite care for Weld County caregivers, especially those with limited financial resources or caring for frail or cognitively impaired loved ones. Through this expanded model, including structured respite services, emergency respite, education, and peer counseling, we aim to reduce caregiver stress, prevent burnout, and help older adults remain safely at home. The launch of a new Adult Day Center in Greeley presents an opportunity to reintroduce structured respite services to our community for the first time since 2015. Caregivers will gain access to safe, supervised daytime care for their loved ones, allowing them time to rest, work, or manage other responsibilities. The Adult Day Center will also offer transportation, reducing barriers for caregivers who cannot provide transportation themselves. A portion of funding will be reserved for emergency respite, available to caregivers facing sudden challenges such as illness, personal crisis, or caregiver fatigue. This flexible option will serve as a safety net, helping families manage unplanned events that could jeopardize their ability to continue caregiving. This project will also support evidence -based caregiver education through the Powerful Tools for Caregivers and Stress Busting programs. Weld County AAA has three certified staff members trained to lead these six -week classes, which teach caregivers to manage stress, communicate effectively, and care for their own well- being. Courses will be offered in multiple locations and virtually, expanding access for caregivers with transportation or scheduling limitations. In addition, we will continue our partnership with North Range Behavioral Health to provide peer -to -peer caregiver counseling. These sessions offer emotional support from trained peers who understand the challenges caregivers face. Peer counseling helps reduce isolation, enhance mental wellness, and complements our educational programming. We anticipate the following during the grant period: Serve at least 40 caregivers using structured respite, depending on service availability and funding. Provide a minimum of 500 hours of facility -based respite. Support at least 15 caregivers with emergency respite services during times of crisis. Offer at least four educational cohorts of Powerful Tools or Stress -Busting classes, reaching a minimum of 40 caregivers. Provide peer counseling to at least 30 caregivers. Achieve a 90% satisfaction rate across all services, based on the State Unit on Aging (SUA) Performance Measures Survey. Quantitative data will include: • Number of caregivers served by each program component. • Hours of respite care delivered (routine and emergency). • Attendance and completion rates for education sessions. • Peer counseling participation. • Demographic data to assess service equity, particularly among low-income, rural, and minority caregivers. Qualitative data will be collected through: The SUA Performance Measures Survey administered post -service, which captures feedback on satisfaction, stress reduction, and perceived impact. Open-ended caregiver comments that offer insight into emotional well-being and unmet needs. Informal caregiver feedback gathered by AAA staff and partner organizations through follow-up calls and ongoing engagement. Weld County AAA will oversee all program implementation and coordinate closely with the Adult Day Center and North Range Behavioral Health to ensure seamless service delivery, data sharing, and progress monitoring. Internal meetings will be held quarterly to review performance, address barriers, and make any necessary program adjustments. Real-time data will help us remain responsive and effective in meeting caregiver needs. All components of the initiative, adult day services, emergency respite, education, and counseling, will be offered throughout the project period. We will monitor utilization, track outcomes, and continuously refine delivery strategies to maximize impact and accessibility. Ultimately, this project is designed to ease the burden on caregivers by offering meaningful, flexible supports that improve their quality of life and caregiving capacity. By expanding access to structured respite, empowering caregivers with skills and education, and connecting them with emotional support, we will enhance caregiver resilience and improve the likelihood that more older adults can safely age in place. 3. Demonstration of Capacity a. Committed project partners (50 Words), Letter of Support — Letter from Jamie Ulrich attached. b. Describe your Organizations Capacity to successfully establish, manage and evaluate this grant (750) The Weld County Area Agency on Aging (AAA) has over 30 years of demonstrated success delivering, managing, and evaluating grant funded programs supporting older adults, caregivers, individuals with disabilities, and kinship caregivers. We have extensive experience administering federal and state grants through the Colorado State Unit on Aging (SUA), including Older Americans Act (OAA) Title III programs. In addition to SUA support, we have previously received funding from EasterSeals, which allowed us to serve additional caregivers with much -needed respite assistance. These various funding streams require rigorous fiscal oversight, detailed tracking, and outcome reporting, all of which Weld County AAA has executed with reliability and success. Our internal systems, supported by Weld County's fiscal department, provide a strong foundation for managing budgets, tracking expenditures, and ensuring compliance with grant requirements. We maintain accurate, transparent financial practices and collaborate closely with fiscal staff to monitor fund utilization. To date, we have had no difficulty fully expending allocated funds, especially in high -demand areas like respite care. During the COVID-19 pandemic, we successfully scaled our services using American Rescue Plan Act (ARPA) funds to meet the growing needs of caregivers. However, since the expiration of ARPA funding, sustaining that level of service has become more difficult, even though the demand remains unchanged. Waitlists for respite services have grown due to the funding shortfall, underscoring the urgent need for supplemental support. Weld County AAA has operated a dedicated Caregiver Program for over 30 years, steadily evolving and expanding the services provided. Our team continually adapts programming to meet the changing needs of caregivers and the community. This includes modifications to voucher programs, the integration of new educational tools, and enhanced coordination with internal teams such as the Aging and Disability Resources for Colorado (ADRC), adult protective services and case management for waiver programs. Together, we ensure caregivers are connected to a full spectrum of resources beyond the Caregiver Program itself, including transportation, benefits counseling, behavioral health support, and long-term care options. We have a strong track record in program evaluation and outcome tracking, using both quantitative and qualitative methods to assess impact. Weld County AAA routinely tracks metrics such as units of service, clients served, voucher redemption, and class participation. We also administer the State Unit on Aging's Performance Measures Survey, which collects standardized data on caregiver satisfaction, perceived benefit, and emotional well-being. These results are reviewed to identify trends, highlight successes, and make evidence -based program improvements. Collaboration with community partners is integral to our success. For this project, we are exploring opportunities the new Adult Day Center in Greeley, which is reintroducing structured respite care to our region for the first time since 2015. This relationship will allow us to refer caregivers for services, coordinate voucher usage, and support program accessibility, including transportation. We also continue to partner with North Range Behavioral Health's Peer Counseling Program, which offers emotional and social support for caregivers throughout Weld County. Their distributed locations ensure caregivers have access to support including in -home visits regardless of geography. Additionally, evidence -based classes, such as Powerful Tools for Caregivers and Stress Busting Program, will be offered directly by AAA -certified staff at multiple locations and online to ensure flexibility for participants. Weld County AAA also has extensive experience serving a wide variety of caregivers, including those supporting older adults with dementia or chronic illness, adults with disabilities, and kinship caregivers. Our program is inclusive, adaptive, and deeply rooted in the community. We strive to meet caregivers where they are, offering choice, flexibility, and education to strengthen their ability to continue providing care. Sustainability planning is critical. While this grant would significantly enhance our ability to meet current needs, ongoing funding remains a challenge due to rising demand and the increasing number of older adults nationwide. The expiration of ARPA funding has only made this more apparent. If awarded this grant, we will actively seek additional funding opportunities and partnerships to help sustain the program beyond the grant period. We will also advocate at both the state and federal level for increased investments in caregiver services. Continued collaboration with local partners, data -driven evaluations, and targeted outreach will help ensure that services remain accessible, impactful, and community -responsive even after the conclusion of grant funding. In summary, Weld County AAA has the experience, systems, partnerships, and commitment required to successfully manage and evaluate this project. With over three decades of caregiver support, strong community ties, and proven fiscal oversight, we are well -positioned to implement this initiative and deliver meaningful outcomes for Weld County caregivers. 4B.3 Budget Form and Narrative • Grant Budget Form on the Portal — document from John attached. 4B. 4 Workplan Template on the portal Budget Narrative, Weld County AAA: Innovative Caregiver Services and Supports Pilot The Weld County Area Agency on Aging (WCAAA), a division of the Department of Human Services (DHS), is requesting $50,000 through the USAging Innovative Caregiver Services and Supports Pilot Sites initiative. This funding will enhance our long-standing Caregiver Respite Program by expanding access to structured adult day services, emergency respite, and supplemental support resources such as caregiver education and peer counseling. All requested funds will go directly to caregivers through a voucher -based model. Our total proposed project budget is $66,666.67, which includes the required 25% local match ($16,666.67) provided by Weld County. The County's fiscal department will assist in budget tracking, expenditure reporting, and compliance monitoring. Line Item Justification Respite Vouchers — $66,666.67 (Federal + Match) The full $66,666.67 (federal award of $50,000 plus the $16,666.67 match) is allocated to respite vouchers. These consumer -directed vouchers will allow caregivers to choose the type of care that meets their individual needs. Vouchers will be used to support: • Structured adult daycare respite with the opportunity of partnering with the newly established Adult Day Center in Greeley, marking the return of this vital service to our community for the first time since 2015. • Emergency respite for caregivers facing acute challenges such as illness, crisis, or caregiver fatigue. • Supplemental Support Resources such as evidence -based classes, Powerful Tools for Caregivers and Stressbusting as well as peer counseling through North Range Behavioral Health. This approach promotes flexibility and person -centered support. We expect to serve at least 40 caregivers through adult day services and a minimum of 15 caregivers with emergency respite during the grant period. Caregivers will be prioritized using WCAAA's existing Prioritization Worksheet, which assesses need based on income, functional status, minority status, and other factors. Indirect Costs — $0 Weld County is not requesting reimbursement for indirect costs. Administrative oversight, fiscal monitoring, and reporting will be supported through internal systems and covered under the local match. Matching Funds — Weld County Funds ($16,666.67) The required 25% match will come from Weld County's AAA State funding. These local funds will be applied to voucher distribution and administrative capacity needed to carry out the program. This contribution underscores Weld County's commitment to investing in caregiver support services. Despite a 35% reduction in OAA funding for respite. The county is committed to sustaining high -impact services and leveraging all available resources to serve our caregivers. Program Oversight and Fiscal Capacity Weld County DHS has extensive experience managing a wide range of federal, state, and locally funded programs. Our fiscal department provides consistent oversight to ensure accuracy, transparency, and compliance with all grant requirements. We have a proven record of fully expending allocations in high -demand programs like respite care. During the COVID-19 pandemic, WCAAA successfully scaled services using American Rescue Plan Act (ARPA) funds. Although ARPA funds are no longer available, the demand for caregiver support remains high, and this grant will help prevent service reduction. Anticipated Activities Supported by the Budget All funds will be used to deliver direct respite services through vouchers. This includes: • Adult Day Care Services: In partnership with the new Greeley Adult Day Center, caregivers will have access to structured daytime care and transportation services for their loved ones. • Emergency Respite: Funds will support crisis -based care solutions when caregivers face immediate or unplanned needs. • Supplemental Support: Although not directly funded by the grant, the project will be supported by internal staff delivering evidence -based educational programs (such as Powerful Tools for Caregivers and Stress Busting) and peer -to -peer counseling through our collaboration with North Range Behavioral Health. These wraparound services help address not only the physical needs of caregivers but also their emotional and mental well-being. Sustainability Weld County recognizes the urgency of continuing these services beyond the pilot period. As the aging population continues to grow, caregiver demand will increase. The local match represents our commitment to sustaining this program. We will continue to pursue additional funding opportunities, advocate at the state and federal level, and maintain partnerships to help support ongoing access to care. This project directly supports DHS's mission to engage and partner with the community to improve safety, health, and well-being, while aligning with our values of accountability, service, innovation, communication, and integrity. By investing in caregivers now, we are building the infrastructure to support aging Weld County residents and their families into the future. 4B. 4 Workplan Template on the portal — document attached Page 1 of 1 results per page 25 v WELD, COUNTY OF • Active Registration Unique Entity I0: MKKXT9U9MTV5 CAGE/NCAGE 4KEF9 Doing Business As: (blank) Physical Address: 11500 ST GREELEY, CO 80631-9596 USA Expiration Date Jul 02, 2026 Purpose of Registration. All Awards sort by Expiration Date Ascending v ®View CI Update More ADVC Subgrantee Workplan WORK PLAN TEMPLATE: Caregiver Services and Supports Innovations Pilot Silas Grants Please list tho Objectives. Activities, Loads and Estimated Month of Completion glow misted to your project. Think of 34 overall objectives when developing your wort plan. You may add Objective rows tothis document It needed. Project Title: Organization Name: Geographic Area: Innovative Caregiver and Suppuits Pilot fu, Weld Wero County Area Agency on Aging Weld County Colorado crow M '14. a+ re nxvrree low peon ►.` Cohen n tarn Kov Otriectivas may rats Maio, Activities Load t 2 3 4 E 7 Estimated 5 MOM, 11 12 11 14 1f. it; 17 1E1, ii? Cornptototion 9 10 r 1q0 n o,e nsrrra true or ura seen person ass i red re meth reek ` Sw-fl rxr-u Nov -2s o o•2$ S .at�a Fi* atar►!1 Apr -26 May -29 stifle aria a� 2e Oesaa Nefla ao-s 411147 F0-27 Ms'27 Establish a voucher -based partnership with an adult day program to expand caregiver respite and emergency support services Kelly Morrison, AAA Division Director X m spin Mast with an adult day can facility spin opportunity for partnership Kelly Morrison, MA Division Director X Ob active 1:Kelly {Meet with ADC to discuss next steps in formalizing a voucher partnership Morrison, AAA Division Director X Monitor voucher distribution and retrieve feedback from participants an Woos C�OOft-MQrr'Ciregttlaf r__I X L.aunch voucher careg.ver relrp•te anti emergency servs(t Akan Broce, Caregiver Coordinator X Objective 2: M.,abt 0nvrrow thttnbist.an an4 rotr+e s geodetic frgrrt pyrtt:r;rant� Alan Broee. Caregiver Coordinator ► X X X X X X . X , X X 4 X X X X X X X 1- availability and access to Evidence -Based Caregiver Education Meredith Skoglund, Community Outreach Manager X --1—____ a Recruit facility usage from local senior cantata, recreation canters, churchn, etc to host Gabrielle Snyder, Wellness Coordinator X 1 1 dosses Attend a WeldCo meriting to meet with coordinators of tadatfes Schedule quarterly classes for both Powerful Tools for Caregivers and Stressbusting Gabrielle Snyder, Wellness Coordinator X X X X X X X X X X X X X X X X X Promote and advertise for cusses at location and surrounding a Gabrielle Snyder, Wets Coordinator X X X X X X X X X X X X X X X X X Work with Commuications Department to assist with social media posts and articles Meredith Skoylund, Community Outreach Manager X X X X X Provide Performance Measure Survey kwStabs Unit on Aging Gabrielle Snyder, Wellness Coordinator X Objective 3: Enhance Caregiver emotaonar well -bong through Peer Support, expand Not Range 6enovroraf Health Peer Counseling Capacity meeting, update MOU Kelly Morrison, AAA Division Director X X Launch now pow support outreach and referral provenr Meredith Skogiu"td, Community Outreach Manager X X X X X X X X X X X X _ X X X X X Track participation, satisfaction and wellness Meredith Skoglund, Community Outreach Manager x a X X X X X X X r X X X X X X X X 1 Innovative Caregiver Services and Suports Pilot Sites Budget Form Organization Name .,- ' ,. v ---.;',W- "I , ,ill talAt dgeY' Budget,,,,: tems.srl .c`. - a ;.''� �' ° : .i i'll talfdudge igir- ,. xv- , --- 1 `7. i - , 1Z -e.' _ Totalz6udge't� ,, ,,.t,,--," ,e i ,v, ►" �+�`�= --,,r', r, �-.:.,-,„,-,-- '" -A . "e ;,"'' !°-� Justification_} ^-. Salanes Fringe Benefits $ Travel $ Supplies (Office Supplies) $ Sub -contracted Costs $ Other Direct Costs a Office Space Rental $ b Telephone $ c Photocopying/Duplication $ d Printing $ e Postage - - -$- - _ - f Equipment rental and/or Maintenance $ g Computer expenses $ h Meetings/Training expenses $ I Marketing/Media outreach $ k Stipends $ List any other expense categories $ $ $ $ Indirect Cost (Rate of % ) $ TOTALS Maximum Budget $ $ 50,000 00 $ $ 16,667 00 $ $ 66,667 00 Budget Remaining (Exceeded) $ 50,000 00 $ 16,667 00 $ 66,667 00 Budget Narrative Instructions Applications must specify dollar amounts In the broad categories provided in the budget document The amount of funds requested in each category must be specified on the form Total Project Budget should be calculated which is the sum of the amount of funds requested plus Match funds The Justification portion of the budget must include dated regarding each budget category following the guidance provided below Personnel Costs Salaries should specify salary costs, number of staff, percent of staff time (I e , Full Time Equivalent [FIE] staff for example, 60 FIE) Fringe benefits to carry out project acbvibes Specify how fringe is calculated (e g , 20% of salary costs) It is important to include sufficient staff time to lead and complete this planning grant Travel costs Travel costs may cover staff travel for local project travel, including mileage, parking, and related costs This should include allowances for lodging and meals Sub -contracted costs Sub -contracted costs anticipated by the applicant should be Included as a separate category In the budget Other Direct Costs: Other Direct Costs may include telephone/fax, photocopying, printing, postage, project related supplies, and marketing/media /outreach costs Computers and other equipment are not allowable expenses Indirect costs Indirect costs may be Included In the budget Details regarding how indirect costs are calculated, Including a copy of the organization's approved Indirect Rate, must be uploaded into Submittable as part of the application process Matching funds Matching funds are required This project is funded through cooperative agreement from the Administration for for Community Living (ACL) Applicants are required to contribute 25°/e of the total project cost using non-federal resources The formula for the required match is as follows (Federal Funds Requested) x (Match Percentage) / (Inverse Match Percentage) = (Required Minimum Match) For example, If the federal funds requested are $50,000 ($50,000 x 25%) / (75%) = $16,667 (Required Minimum Match) USAng NiO) Leaders in Aging Weil at Home Innovative Caregiver Services & Supports Pilot Sites Request for Proposals 1. About This Grant Opportunity 1A. Eligible Applicants This funcing opportunity is open to Aging Network organizations, including: • State Units on Aging • Area Agencies on Aging (AAAs) • Title VI Native American Aging Programs • Community -Based Organizations (CBOs) contracted by AAAs/Title VI Programs to deliver Older Americans Act funded Title III -E or VI -C caregiver services and supports For-profit entities are not eligible for this opportunity. Organizations that serve rural populations or areas are strongly encouraged to apply for this funding opportunity. 1 B. Description U SAging is releasing a call for proposals to provide 18 -month seed grants to be awarded to approximately eight agencies. Grants will support the development of new, or expansion of existing innovative caregiver practices or programs aimed at meeting the unique needs of caregivers. This project is part of the Innovations in Family Caregiver Services and Supports initiative, which aims to expand and enhance the capacity of the Aging N etwork to strengthen and spur innovation in the development and implementation of person and family - centered services and supports that meet the needs of the nation's caregivers. Applicants' proposed program must focus on one or more of the following areas, which align with Goal 3 of the N ationa Strategy to Support Family Caregivers: • Person and family -centered, trauma -informed and culturally competent care • Respite care • Education/counseling/peer supports • Social determinants of health • Volunteer -driven programs • Emergency response, planning and preparedness • Future care/long-term services and supports • Kinship care Last Updated: 06/2025 Innovatiors in Family Caregiver Services and Supports is a project of USAging, funded by the Administration for Community Living as part of its National Caregiver Support Collaborative. Direct Service Provision • Applicants must demonstrate the capacity to provide direct services throughout the project period. Match/Cost Sharing This project is funded through a cooperative agreement from the Administration for Community Living (ACL), which requires applicants to contribute 25 percent of the total project cost using non -Federal resources. The formula for the required minimum match percentage is as follows: • (Federal Funds Requested) x (Match Percentage) / (Inverse Match Percentage) = (Required Minimum Match) • For example, if the federal funds requested are $50,000: o ($50,000 x 25 percent) / (75 percent) = $16,667 (Required Minimum Match) 1 C. Involvement in Technical Assistance and Peer Networking Offerings USAging will offer opportunities to support grantees in virtual one-on-one and group settings. Participation in the following technical assistance offerings is a requirement of the grant project. • Affinity Group Participation: Pilot sites will be brought together during their project periods in an affinity group format to share learnings, brainstorm challenges and highlight successes. • Participation in One -on -One Meetings: USAging will schedule regular one-on-one check -in meetings with grantees to discuss project status, brainstorm solutions to challenges and celebrate accomplishments • Participation in the Caregiver Champion Collaborative, a national peer learning and exchange forum for caregiving professionals across the Aging Network. 1 D. Outputs and Outcomes Data Collection: Pilot sites must collect qualitative and quantitative outcome data. An emphasis will be on collecting meaningful outcomes -data that can be used to support and sustain future efforts, and to inform others who will implement similar programs in the future. Applicants should highlight their program evaluation strategies and provide updates during the quarterly reporting process. Applicants should also clearly outline the evaluation methods they intend to use, ensuring that these methods are feasible within the available budget of up to $50,000. A combination of both qualitative and quantitative data collection approaches is recommended. Examples of caregiver outcome measures include the Perceived Self -Efficacy Scale. Additional measures can be found in this document: CARR White Paper Common Data Elements.pdf, Case Studies: Following the 18 -month pilot period, USAging will develop case studies that summarize project innovations, emphasize lessons learned and share recommendations for other agencies looking to implement similar caregiver programs in their communities. Grantees will provide information necessary to develop the case studies and participate in the review process. 2. Reporting Requirements Applicants must commit to reporting on their progress and financials regularly. The following reporting activities will be required: Quarterly Programmatic Reports: Provide narrative programmatic reports every three months and at completion of funding. Reports will include a summary of activities. Program evaluation data (qualitative and quantitative) will be provided to USAging in these reports. Innovative Caregiver Services & Supports Pilot Sites — Request for Proposals USAginq Quarterly Financial Reports: Provide financial reports on spending and project match on a quarterly basis. USAging will provide a financial report template. 3. Application Review 3A. Compliance Review Review Process: All proposals submitted for the pilot site opportunity will undergo a comprehensive programmatic and financial review. USAging will use Submittable, a user-friendly online application and program management tool, to accept and review applications. The initial screening criteria include the following minimum requirements: • The project must address one or more of the Focus Areas outlined in section 1B. • The application must be submitted by an eligible applicant. • The application must include one letter of support. • The applicant must upload a SAM registration certificate and provide a Unique Entity Identifier (UEI) number in the application portal. • The project budget must not exceed $50,000. • The complete application must be submitted in Submittable by August 1, 2025, at 11:59 PM ET. 3B. Review Committee and Application Scoring Review Criteria: Applications that meet the minimum requirements will be reviewed and assessed by a review committee. They will be rated as Highly Recommended (HR), Recommended (R), and Not Recommended (NR) in the following areas: • Project Summary • Anticipated Outcomes and Evaluation Plan • Demonstration of Organizational Capacity • Budget • Workplan The review committee will follow these guidelines: • Highly Recommended (HR): Applications that provide thorough and detailed responses to questions, along with evidence supporting the likelihood of success of the proposed project. HR applications are distinguished by their clarity, feasibility, and potential for meaningful outcomes. • Recommended (R): Applications that exhibit several major strengths and provide evidence of probable success in achieving the goals, objectives, and requirements of the grant. • Not Recommended (NR): Applications that do not respond fully to all questions, omit key information and demonstrate few strengths. An NR rating indicates significant shortcomings or weaknesses, such as lack of clarity, feasibility issues, or insufficient alignment with the grant's priorities. 3C. Development of Funding Recommendations In developing funding recommendations, USAging staff will consider grant applications that receive the highest ratings from independent reviewers, as well as consideration of the following criteria established for the grant program: • A geographic mix achieved by awarding grants in different regions Innovative Caregiver Services & Supports Pilot Sites — Request for Proposals USAqinq • A mix of different types of grantee organizations • A mix in the type of project, challenges addressed and proposed approach • Potential that the project can serve as a model solution in the future • Final assessment of the grant applicant's capacity to carry out the grant and achieve success 4. Application Instructions 4A. General Instructions • Deadline for receipt of application: August 1, 2025, 11:59 PM ET. • Application Tracks: Proposals submitted by applicants should clearly outline their plans to either develop a new caregiving program or expand and refine an existing caregiving program. • An Applicant Zoom webinar for interested applicants will be held on June 30, 2025, at 2:00 PM ET. A link to the Zoom webinar will be posted on the USAging website (www.usaging.org). Questions can be directed to caregiving usaging_orq. • Following the Zoom webinar, a Frequently Asked Questions (FAQ) page will be developed and published on the USAging website; the FAQ will be updated as needed based on questions received after the Zoom webinar. • Applications must be submitted through the Submittable portal. The grant application portal will reject any incomplete applications that do not meet the following minimum criteria. • Application received by the deadline. • Application package is complete; see Section 4B below. 4B. Elements of the Application Package 4B.1 Applicant Information 1 Applicant Name, Address, Contact Information • Applicant (Agency/Organization) Name • Street Address: • Street Address 2 (i.e., suite, building, floor): • Telephone (1444): • Ext. (i.e., 1234): • City: • State: • Zip: • Primary Contact (Executive Director or Authorized Representative — the person authorized to sign legal agreements for the organization) • Secondary Contact (Person completing the application and/or anticipated director of the proposed project, if different) 2 Agency/Organization Type: Check one from the list; if other, please provide specific information in the space provided. Applications will not be accepted from for-profit organizations. • Area Agency on Aging (AAAs) Innovative Caregiver Services & Supports Pilot Sites — Request for Proposals USAqinq • Title VI Native American Aging Program • State Unit on Aging • Community -Based Organizations (CBOs) contracted by AAAsfTitle VI Programs to deliver Older Americans Act funded Title III -E or VI -C caregiver services and supports • Other. Please specify (30 words or fewer) 3. Grant Topic Focus: Applications must acknowledge that their project will address at least one of the following Focus Areas: (Select all that apply) • Person and family -centered, trauma -informed and culturally competent care • Respite care • Education/counseling/peer supports • Social determinants of health • Volunteer -driven programs • Emergency response, planning and preparedness • Future care/long-term services and supports • Kinship care 4. Grant Type: • Program Development: Organization plans to start a new caregiving program • Program Expansion/Refinement: Organization plans to expand or refine an existing caregiving program 5. Provide a brief description of the program. Your answer must include a description of the program, goals and objectives that the organization aims to achieve. (Limit 100 words) 6. Target population: Describe your target caregiver population. (Limit 100 words) 7. SAM Registration: Please upload documentation from SAM indicating your active SAM registration or pending documentation from SAM that shows you have applied for a SAM registration Your application will not be complete or accepted for consideration without uploading evidence of an active or pending SAM registration. 8. Unique Entity Identifier (UEI): Please provide your UEI number. 9. Employer Identification Number (EIN): Please provide your EIN. 4B.2 Proposal Narrative Questions The Narrative includes the Project Summary and the Narrative Questions. Responses must adhere to the specified word limits incorporated into the electronic application. 1. Project Summary: Provide a specific and concise description of the project. (Limit 750 words) • Indicate if you are developing a model new to your organization or expanding or refining an existing program your organization is currently implementing. • Present a description of the proposed program and why your agency wishes to launch or expand/refine the program. Describe any potential challenges and how you plan to address them. • Describe the direct services components of the initiative and how they will be offered during the project period. Innovative Caregiver Services & Supports Pilot Sites — Request for Proposals USAqinq • Describe how your program is incorporating one or more of the key Focus Areas identified in section 1 B. • Explain how the services provided through your local model are innovative to your agency and the broader Aging Network. 2. Anticipated Outcomes and Evaluation Plan • Describe the anticipated outcomes and the impact of the project on the target caregiver population. Please detail your evaluation plan and describe how you will incorporate both quantitative and qualitative data. (Limit 750 words) 3. Demonstration of Capacity • List any committed project partners within your organization. You must upload one letter of support from the organization's leadership. (Limit 50 words) • Describe your organization's capacity to successfully establish, manage and evaluate this grant. (Limit 750 words) Demonstration of capacity should include, but is not limited to the following: o Previous grant management experience. Please indicate if you have been a past recipient of USAging funding and in what year. Indicate any difficulty your organization has had in spending approved grant funding or instances when spending exceeded approved budgets. o Experience engaging with the target population and community organizations that work with this population. o Experience with program evaluation and tracking quantitative and qualitative outcomes. O Experience providing services and supports for caregivers of older adults, people with disabilities and kinship caregivers. o Describe plans to sustain the project after funding concludes. 4B.3 Budget Form and Narrative USAging will fund projects ranging from $20,000 to $50,000 per agency. Applicants are required to submit a budget narrative outlining their financial needs for development or expansion/refinement of their program over the grant duration. The proposed budget must be provided on the Grant Budget Form available on the Submittable grant application portal and should include the following items. In no case may the budget exceed $50,000. • Personnel costs. Salaries should specify salary costs, number of staff, and percentage of staff time (i.e., Full Time Equivalent [FTE] staff: for example, .60 FTE). Fringe benefits to carry out project activities. Specify how fringe is calculated (e.g., 20 percent of salary costs). It is important to include sufficient staff time to lead and complete this grant. • Travel costs may include staff travel for local project travel, including mileage, parking, and related costs. This should include allowances for lodging and meals. • Sub -contracted costs may include costs for consultants or subcontracted partners. • Other direct costs may include project -related costs for telephone/fax, photocopying, printing, postage, supplies, and marketing/media/outreach costs. Computers and other equipment are not allowable expenses. • Indirect costs may be included in the budget. Details regarding how indirect costs are calculated, including a copy of the organization's approved Indirect Cost Rate. • Matching funds are required. This project is funded through a cooperative agreement from the Administration for Community Living (ACL). Awardees are required to contribute 25 percent of the total Innovative Caregiver Services & Supports Pilot Sites — Request for Proposals USAginq project cost using non -Federal resources. The formula for the required minimum match percentage is as follows • (Federal Funds Requested) x (Match Percentage) / (Inverse Match Percentage) = (Required Minimum Match) o For example, if the federal funds requested are $50,000: ■ ($50,000 x 25 percent) / (75 percent) = $16,667 (Required Minimum Match) 4B.4 Workplan Identify significant milestones within a set timeframe. Note: The workplan template is posted in the Submittable application portal and can be downloaded, completed off-line and uploaded as part of the completed application. 4B.5 Letter of Support Each applicant must provide one (1) letter of support from the organization's leadership. The letter should specifically describe the leader's role and authority within the organization, explain how the proposed project aligns witi the organization's mission and priorities, detail the anticipated support (including monetary or in -kind support) to be provided and list anticipated project activities in which leadership will be involved. The letter should be individually written rather than a standard letter and must be uploaded into Submittable. Up to two additional letters of support from project partners (as applicable) are welcome. 5. Questions All questions should be submitted to this email address: caregiving©usaginq.orq. 6. Key Timeframes June 23: RFP is released. June 30: Informational webinar. August 1: Application portal closes at 11:59 PM ET. August 29: Review process is completed. September 8: Awardees are notified, and agreements are completed. September 15, 2025: Projects begin. October 15, 2025: Deadline to submit the first invoice. March 15, 2027: Projects conclude. This project is supported by the Administration for Community Living (ACL), U S Department of Health and Human Services (HHS) as part of a financial assistance award totaling $4,400,000 00 with 75 percentage funded by ACL/HHS and $1,476,288 and 25 percentage funded by non -government source(s) The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement by, ACUHHS, or the U S Government Innovative Caregiver Services & Supports Pilot Sites — Request for Proposals USAqinq Houston Aragon From: Sent To: Cc: Subject Sara Adams Thursday, July 31, 2025 1:03 PM CTB HS -Contract Management COMMUNICATION ITEM: Application Receipt Confirmation for the Innovative Caregiver Services and Supports Pilot Sites (Tyler# 2025-2153) Good afternoon, Below if the confirmation email received for the USAging Innovative Caregiver Services Grant application. Thank you, Sara COUNTY. CO Sara Adams Contract Administrative Coordinator Department of Human Services Desk: 970-400-6603 P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632 011000 Join Our Team Important: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: notifications@email.submittable.com <notifications@email.submittable.com> Sent: Thursday, July 31, 2025 12:41 PM To: Meredith Skoglund <mskoglund@weld.gov> Subject: Application Receipt Confirmation for the Innovative Caregiver Services and Supports Pilot Sites This Message Is From an Untrusted Sender You have not previously corresponded with this sender. Use extra caution and avoid replying with sensitive information, clicking links, or downloading attachments until their identify is verified. Submittable C) Dear Meredith Skoglund Thank you for applying for the Innovative Caregiver Services and Supports Pilot Sites opportunity. We have received your application and are currently reviewing it. We will keep you updated on its status as it is processed and finalized. If you have any questions, feel free to contact us at caregiving@usaging.org. Best, The USAging Caregiver Services and Supports Team Please do not reply to this email. If you have questions about your submission, please contact the organization directly. Submittable is not involved in the decision -making process of organizations using our platform. 2 Sent by Submittable. 101 E Front St Suite 501, Missoula, MT 59802 Help Center I Terms and Conditions I Contact Us 3 Hello