HomeMy WebLinkAbout20253042.tiffResolution
Approve Single -Source Justification Pursuant to U.S. General Services
Administration (GSA) Pricing for Purchase of Haworth Unigroup Product Line of
Systems Furniture — Haworth, dba Merchant's and Company
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, Section 5-4-95 of the Weld County Code, a Single -Source procurement is one
in which two (2) or more vendors can supply the commodity, technology and/or perform
the services required, but the County has selected a system of one (1) vendor over the
others by weighing the options and choosing a supplier, and
Whereas, Section 5-4-160 of the Weld County Code, Product Standardization, allows for
standardization and better prices through quantity purchases of fewer varieties of
materials and the selection of materials which are best suited for County use.
Standardization is the good faith development of Single -Source determination, and
Whereas, Section 5-4-80, Expenditures not requiring a procurement process, and
Section 5-4-100, Cooperative Purchasing of the Weld County Code, determined that it is
in the best interests of the County to exempt certain purchases of goods or services from
the requirements of this code, and the purchasing agent may participate in joint bidding
with other public agencies if it is deemed in the best interests of the County with the
acceptance of any of the state bids without rebidding the same goods or services, and
Whereas, the Purchasing Manager confirmed Haworth Unigroup Product Line of
Systems Furniture is in the best interest for the County, and
Whereas, the Board has been presented with a Single -Source Justification Pursuant to
the U.S. General Services Administration (GSA) Pricing for the Purchase of Haworth
Unigroup Product Line of Systems Furniture between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Purchasing Department, and Haworth, dba Merchant's and Company, with further
terms and conditions being as stated in said single -source justification, and
Whereas, after review, the Board deems it advisable to approve said single -source
justification, a copy of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Single -Source Justification Pursuant to the U.S. General Services
Administration (GSA) Pricing, be, and hereby is, authorized.
cc'. P, •, ACT(Rw/Cb)
ttf 2/25
2025-3042
PO0024
Single -Source Justification Pursuant to U.S. General Services Administration (GSA)
Pricing for Purchase of Haworth Unigroup Product Line of Systems Furniture —
Haworth, dba Merchant's and Company
Page 2
Be it further resolved by the Board of County Commissioners of Weld County, Colorado,
that the Purchase of Haworth Unigroup Product Line of Systems Furniture between the
County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Purchasing Department, and Haworth, dba Merchant's
and Company, be, and hereby is, approved.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 5th day of November, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-3042
PO0024
October 22, 2025
Weld County Finance Department
Purchasing Division
1301 North 17th Avenue
Greeley, Colorado 80631
To: Board of County Commissioners
Subject: Haworth Furniture Single -Source
In the mid -1990's Weld County utilized a standardization committee in accordance with
Weld County Code Section 5-4-160 titled Product Standardization. The standardization
committee evaluated, identified and standardized office cubicle type furniture (Also
called systems furniture). The system furniture selected was from a company called
Haworth. As such, the furniture system became a single -source procurement in
accordance with Weld County Code, Section 5-4-9- titled Single -Source Purchases.
The Purchasing Division has reevaluated this single -source designation where various
cooperatives and pricing models were explored. The determination is that remaining
with Haworth as a Single -Source, using the manufacturer's certified representative is
the best value for County buildings that utilize the Haworth Unigroup product line of
systems furniture
Further, the manufacturer's preferred dealer representative for our region is named
Merchant's and Company. To secure the best value for the County, the pricing from
Merchant's for new builds and any reconfigurations will follow the U.S. General Services
Administration (GSA) pricing for products, design services, project management,
installation, associated labor and fees.
A work session was held with the BOCC on Oct 20, 2025, to review single -source
recommendation for Haworth Furniture using the manufacturer's representative called
Merchant's and Company who in -turn would utilize the GSA rates. Given the annual
expenditures total greater than $50,000, the request is for the BOCC to approve this
single -source designation.
Sincerely,
Toby Taylor
Procurement Manager
2025-3042
11/5
PU 0O24
Single-Source/Sole-Source
Justification Form
Complete this form to request a waiver from the Weld County procurement process. Completing
this form does not guarantee that the proposed vendor will be approved The Purchasing
Division may require additional information. It is the requestor's responsibility to provide all
the required information and documentation indicated on this form. Concurrence of the Chief
Financial Officer or designee shall exempt item(s) from the quote and bid process and result in
an approved Single -Source or Sole -Source procurement. However, purchases over fifty
thousand dollars ($50,000.00) will also require concurrence from the Board of County
Commissioners for such approval.
Requesting Department Finance Department — Purchasing Division
Name:
Vendor Name: Haworth b.d.a. Merchant's and
Company
Request for (Check One):
❑ Sole Source: The ONLY known source for unique products & services with no other
options available. Sole Source is a procurement term employed when there is no
competitive marketplace for the requirement, i.e., the product or service needed is
available only from one (1) source.
X Single Source: The term "Single Source" refers to procurement of products or services
from one (1) selected supplier, even though there are other suppliers that provide similar
products or services. It is at the sole direction of the county in the interest of compatibility
and consistency of goods and services.
A. Explanation for Single/Sole Source Need
Select one or more of the following statements (check the box) to support why the contract
request attached and noted above should be a single/sole source purchase. ANY selection
requires explanation in the additional space provided.
1. Public Emergency
❑ Is there a bonifide public emergency such as a natural disaster or catastrophic event?
❑ Has there been a declared state of emergency in which these goods and services will be
needed?
O Is there an immediate health or safety concern?
2. Item Only Available Through a Single or Sole Source as follows:
❑ Does independent research through Internet searches or discussions with subject matter
experts corroborate that the item is available only from a single source?
❑ Does the request demonstrate the uniqueness of items or services to be procured from
the proposed contractor or vendor (e.g., system compatibility or patent issues, etc.)?
Does the request demonstrate and support how it determined that the item or service is
only available from one source (e.g., market survey results, independent agency
research, patented or proprietary system)?
❑ Does the request demonstrate a significant need for contractor's expertise linked to the
current project (e.g., knowledge of project management, responsiveness, experience
of contractor personnel, and/or prior work on earlier phases of project)?
O Items sold through single vendor only, no other comparable vendor available.
Must match existing piece of equipment. Available only from the same source of
original equipment.
❑ Upgrade to existing system. Available only from the producer of this system who sells
on a direct basis only.
❑ Repair/Maintenance service requires expertise in operations on unit. Necessary parts
unavailable from any source except original equipment manufacturer or their
designated servicing dealer.
❑ Service(s) provided by the vendor are unique and therefore competitive bids are not
applicable as clearly detailed below.
g Other vendors available, but do not meet end user requirements as clearly detailed
below.
❑ Competitive bidding is possible but will not yield value for reasons clearly defined
below.
O Other reason
3. Inadequate Competition
O Does the request adequately describe the efforts to competitively contract for this item?
For example, were requests for proposals or bids conducted and what was the nature
of the responses?
❑ Does the request adequately describe the efforts to ensure the contract pricing is fair and
reasonable?
❑ Does the request provide results of a market survey to determine competition
availability or explained why no survey was conducted?
4, Conflict of Interest/Suitability/Procurement Standards (justification must
address all items)
❑ Does the request ensure there is no conflict of interest with the proposed vendor?
O Does the request indicate that the Excluded Parties List (SAM.gov) was checked and
that the proposed vendor has not been debarred from receiving federal funds?
O Does the request include evidence that the requested procurement waiver is in
compliance with the applicable grant funds?
Explanation for section (A) is required for ANY selected statement. Information provided might
include research performed or subject matter expertise detailed to justify the use of this particular
vendor. This must clearly indicate why the proposed vendor is the ONLY vendor that will meet
your requirements. Please attach supporting documents and additional pages, as required.
End user explanation:
In the mid -1990's Weld County utilized a standardization committee in accordance with Weld
County Code Section 5-4-160 titled Product Standardization. The standardization committee
evaluated, identified and standardized office cubicle type furniture (Also called systems furniture).
The goal was to establish a furniture system that was reliable, sustainable over long period, easy
to maintain, allow for interchangeability, able to accommodate accessibility needs, adaptable for
the ever-changing workplace environment, and kept pace with interior design updates/desires.
The system furniture selected was from a company called Haworth. Haworth offers various
different product lines that can be chosen. The specific furniture product line currently used by
Weld County is called Unigroup. Unigroup offers a versatility, varying colors, fabric updates to
remain current, and multiple configuration options, as well as modernizations. Unigroup is also the
base system for other product line components that can be added. Based on this standardization,
the system furniture has continued to remain a Single -Source in accordance with Weld County
Code Section 5-4-9- titled Single -Source Purchases. In 2025, the system furniture was
reevaluated for compatibility and costs. The determination is that remaining with Haworth as a
Single -Source, is the best value method to continue operations at County buildings that utilize the
Unigroup product line of systems furniture.
To make initial and new purchases of these products, the manufacturer's dealer representative
shall be used to maintain certified installation and warranty requirements. The manufacturer's
preferred dealer representative for our region is called Merchant's and Company (Formerly Pear
Workplace Solutions). To secure the best value for the County, the pricing from Merchants for
new builds and any reconfigurations will follow the U.S. General Services Administration (GSA)
pricing. Various cooperatives and pricing models were explored. Utilizing the GSA pricing
schedule was determined to be the best value for Weld County for products, design services,
project management, installation and associated labor fees. Using the GSA secures the
appropriate discounts, services, and support that other cooperatives could not offer.
For comparison, the annual spend for system furniture in 2024 was $877,498.69 The amount of
spend in 2025 to date is $240,638.69. Future, years are expected to follow similar spend ebbs -and -
flows depending on approved capital projects, approved department budgets, etc.
A work session was held with the BOCC on Oct 20, 2025. The concurrence was to remain with the
Single -Source for Haworth Furniture using the manufacturer's representative called Merchant's and
Company who in- turn would utilizes the General Service Administration (GSA) rates that area
exempted from the procurement process by County Code.
B. Establishment of the Reasonableness of the Price
Select one or more of the following statements (check the box) to indicate why you feel the
accepted non-competitive price was fair and reasonable. ANY selection requires explanation in
the additional space provided.
❑ The quoted prices compare favorably to market prices, or to previous prices obtained and
found to be fair and reasonable, which were paid for the same or similar items on:
(Date) (Contract No.)
`l The vendor has certified that the prices offered are equal to or lower than those offered to
any government agency or private institution for both like items/services and quantities.
(Includes published educational discounts)
O Independent sources indicate that this price is reasonable (i.e., Public Contracts, etc.)
O Other reason
Explanation for section (B) is required for ANY selected statement. Information provided might
include a catalog price page, pricing for similar products or other price comparison information
gathered to justify price reasonableness. Please attach supporting documents and additional
pages, as required.
End user explanation:
Pricing will use the General Services Administration (GSA) pricing that is available to Weld
County and exempted from the procurement process per Weld County Code, Section 5-4-80.
C. Requestors Attestation.
I certify that to the best of my knowledge I have investigated and found that the above reasons
and explanations justify this contract request as a single/sole source procurement, and that price
reasonableness is adequately confirmed. I am the individual who has gathered and provided this
detailed information and any further questions regarding these details can be directed to my
attention.
Signature 1o1, ?eAdflAn Date Oct 22, 2025
Print Name Toby Taylor Title Procurement Manager
D. Department Head Attestation.
I certify that to the best of my knowledge I have investigated and found that the above reasons
and explanations justify this contract request as a single/sole source procurement, and that price
reasonableness is adequately confirmed.
Signature goat rg y0Az
Date Oct 22, 2025
Print Name Toby Taylor (for and on behalf of) Title Procurement Manager
E. CFO/Purchasing Attestation:
❑ Justification appears appropriate.
❑ Justification appears inappropriate. Department representative has been
advised the status of the order. Explanation is attached.
Signature V
Print Name Toby Taylor
Date Oct 22.2025
Title Procurement Manager
G. BOCC Attestation:
Contracts for Sole -Source and Single -Source Purchases over $50,000 must be placed on a Board
of County Commissioners meeting agenda for consideration/approval of the Single -Source or
Sole -Source procurement.
HAWORTH
October 02, 2025
Weld County
Toby Taylor Procurement Manager
Rose Everett Senior Buyer
Dear Toby:
Subject: OMNIA
To confirm the price agreement 91189AA associated with Weld County, for
offices in City of Greely, CO, is linked to Merchants' Package/GSA Contract
Number: 47QSCA18D000A purchasing cooperative through a contract holder
number unique to GSA Contract Number: 47QSCA18D000A. All business
associated with 91189AA counts toward GSA Contract sales through this
contract holder number.
DISCOUNT SUMMARY SHEETS
WELD COUNTY OFFICE - 2025 PROJECTS
SPA M 91189 AA - for orders shipping to continental U S. locations, accessing North American pnce list, in
Class Product
Description
List
(approx.)
Price Discount
(product
only)
Systems, Tables, Technology & Accessories
AA0 Wiggpup Systems
475 000
81 000%
ACO gntcamp Too Panels
6, 000
81 000%
CAO Adaptable Components
350,000
81 000%
FAO Premise Systems, Moxie
3,500
72 000%
JVO Jive and Swivel
8.000
55.000%
TAO Planes HAT, Hoop
20,000
59 000%
TA1 Planes Fixed (Tables)
15,000
59 000%
USO Upside
175,000
62 000%
YAO Belong & sbotRatyff Work Tools
50.000
55 000%
Seating
JAO Improv, Tag
100.000
66 000%
QAO Lounge, Sofas & Benches
20,000
54 000%
VYO Very
60,000
56 000%
Storage
FM0 X Series Files
300 000
69 000%
FPO X Series Peds
8 000
65 000%
FM1 X Series Desks
50000
67 000%
RAO Masters Series, Executive Wood Tables
30.000
57 000%
Valid until 12131/2025
Current Price List applies at time of order
Only the items stated within each product group may be combined on a single purchase order for purposes of attaining a higher
discount tier and'or negotiable discount tier DIFFERENT PRODUCT GROUPS OR LEAD TIMES MAY NOT be com!?tof}.d.ioggther for
purposes of attaining the next pricing tier
The applicable discount will be separately negotiated for new products or lead time programs introduced by Seller during the term of
this Agreement
Exchange Rates will apply for orders in non-USD currency (Example for Canada./CAD ordersdiscounts may be adjusted to account
for the Exchange Rate)
Sincerely,
Mitch McElroy
Dealer Sales Manager M
303.961.9131
E mitch.mcelroy@haworth.com
HAWORTH, INC
One Haworth Center Holland, MI 49423-9576 USA
D 616 393 3000
F 616 393 1570
haworth.com
GSA
U.S. General Services Administration
MERCHANTS &Co
ESTABLISHED 1940
An SBA -Certified Women -Owned Small Business
General Services Administration
Federal Supply Service
Authorized Federal Supply Schedule Price List
SCHEDULE: Solicitation No. 47QSMD20R0001
Federal Supply Schedule Contract for All Geographic Areas
Title: Furniture and Furnishings Furniture and Furnishings Category - Code: C
C07. Packaged Furniture Subcategory
FSC/PSC Code: 7110
STANDARD INDUSTRY GROUP (NAILS): 337214 & 337211, SERVICE CODE: 7110
SIN 33721 P — Packaged Office
Merchants Office Furniture Company
2261 N Broadway
Denver, CO 80205
Telephone: 303-297-1100
www:merchantsofficefumiture.com
Contract Number: 47QSCA18D000A
1
Contract Number: 47QSCA18D000A
Socio-Economic Status: Small Business, SBA -Certified Women -Owned Small Business
Current Contract Period: February 10, 2018 — February 9, 2023
Renewed Contract Period: February 10, 2023 — February 9,2028
Current as of Modification: PA -0029 — May 7, 2025
Contact Information for Orders and Contract Administration:
N ame: Christi Lane
P hone: 303-297-1100
Email: christi@merchantsco.com
Contract Terms and Conditions
1. Table of Award: SIN 33721P - Packaged Office Furniture and OLM — Order Level Materials
2. Maximum Order: $250,000
3. Minimum Order: $100.00
4. Geographic Coverage: 48 States and Washington, DC
5. Points of Production:
*9to5 - In accordance with GS -28F -0013X
*Arcadia/Encore - In accordance with GS-28F003CA
*Affordable Interior Systems, Inc. - In accordance with 47OSMA20D08Q4
* Claridge Products & Equipment, Inc. — In accordance with GS -28F -0042U
*Clarus - In accordance withand GS-27F-049AA
* Ditto Sales, Inc. (dba Versteel)- In accordance with GS -28F -0008S
* ESI Ergonomic Solutions/Fellowes - In accordance with GS -28F -0028Y
* Exemplis, LLC (inc. Ideon, Sit -On -It, and Symmetry) - In accordance with 47QSMA18D08NQ
*Ghent - In accordance with 47QSMS20D0001
* Global Industries, Inc/Evolve. - In accordance with GS-03F-076GA
* Haworth, Inc. - In accordance with GS-03F-057DA
* Humanscale Corporation - In accordance with 47QSMA23D08N5
*JSI - In accordance with GS -28F -0030U
*Kmball/National - In accordance with GS-03F-059DA
*OFS - In accordance with 47QSCA18D000A
*Peter Pepper Products - In accordance with GS-27F-025DA
*Safco Products Company - In accordance with GS -29F -0010P
2
*ThreeH - In accordance with GS -28F -0013S
*Workrite Ergonomics LLC - In accordance with GS -28F -0030S
6. Discounts from List: According to Manufacturer on Schedule
9to5 - In accordance with GS -28F -0013X
Arcadia/Encore - In accordance with GS-28F003CA
Affordable Interior Systems, Inc. (AIS) - In accordance with 47QSMA20D08Q4
Claridge Products and Equipment, Inc. - In accordance with GS -28F -0042U
Claws - In accordance with GS-27F-049AA
Ditto Sales, Inc. (dba Versteel) - In accordance with GS -28F -0008S
ESI Ergonomic Solutions/Fellowes - In accordance with GS -28F -0028Y
Exemplis, LLC (inc. ldeon, Sit -On -It, and Symmetry) - In accordance with 47QSMA18D08NO
Ghent - In accordance with 47OSMS20D0001
Global Industries, Inc/Evolve. - In accordance with GS-03F-076GA
Haworth, Inc. - In accordance with GS-03F-057DA
Humanscale Corporation - In accordance with 47QSMA23D08N5
JSI - In accordance with GS -28F -0030U
Kimball/National - In accordance with GS-03F-059DA
OFS - In accordance with 47QSCA18D000A
Peter Pepper Products - In accordance with GS-27F-025DA
Safco Products Company - In accordance with GS -29F -0010P
ThreeH - in accordance with GS -28F -0013S
Workrite Ergonomics LLC - In accordance with GS -28F -0030S
7. Quantity Discounts: According to Manufacturer on Schedule
8. Prompt Payment Terms: According to Manufacturer on Schedule
9. Foreign Items: No Foreign content.
10. Delivery:
a. Time of Delivery: Predicated on GSA Furniture Schedules listed above.
b. Expedited Delivery: Predicated on GSA Furniture Schedules listed above, contact Pear for
details on specific models.
11. F.O.B. Terms: Predicated on GSA Furniture Schedules listed above.
12. Ordering Address:
Merchants Office Furniture Company
Attn: Christi Lane
2261 N Broadway
Denver, CO 80205
Email: christi(rnerchantsco.com
13. Payment Address:
Merchants Office Furniture Company
3
2261 N Broadway
Denver, CO 80205
14. Warranty: Predicated on GSA Manufacturer Schedules listed above.
15. Export Packaging Charges: Not applicable
16. Terms and Conditions of rental, maintenance, and repair: Not applicable
17. Installation Services: $47.16 per hour installation and $65.30 per hour installation supervisor.
18. Terms and conditions For Other Services: Project Management $ 68.03/hour, Senior Project
Management $77.10/hour, Design Services $58.96/hour, and Senior Design $77.10/hour.
19. Service & Distribution Points: Not applicable
20. List of Participating Dealers: Not applicable
21. Preventative Maintenance: Not applicable
22. Special Attributes: Predicated on GSA Manufacturer Schedules listed above
23. UEI: YMDXH6ZVWPN8 Duns: 032002370
24. SAM Registration: Merchants Office Furniture is registered in the SAM database. CAGE Code
9LWT4.
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