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Home My WebLink About20251367.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Mid -Year Fee changes in County Code (Appendix 5) DEPARTMENT: Finance DATE: 05/14/2025 PERSON REQUESTING: Jennifer Oftelie, on behalf of Esther Gesick, Carly Koppes and David Eisenbraun Brief description of the problem/issue: Due to legislative changes, the Clerk and Recorder needed to enact fee changes to take place July 1, 2025 per state statute. Because of the timing of other changes within Planning, there are two additional fee changes the department would like to include at this same time. The ordinance changes will be read the same days as the fee changes being requested, to ensure county code aligns with the fee schedule. These changes were brought up in April at a work session regarding code changes for 1041s. The affected appendixes are attached, but in short include: General Recording at $43.00 per document, instead of an initial fee and additional page fees. Planning to add a $100 fee for Ag Field Leveling and Reservoir Dredging permits With the separation of the 1041 from the USR process, Planning would like to add the option of filing a 1041 Amendment for $2,500, instead of requiring a new 1041 application to be submitted at the cost of $10,000. What options exist for the Board? Consequences: To not approve a mid -year adjustment, Weld County Code will not be aligned with State Statute or other changes within county code and could cause potential liability and inconsistency with the ordinance changes being approved at the same time. Impacts: To delay first reading would put us behind schedule to get approval before the requirements are effective at the state level on July, 1, 2025. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Could potentially bring in more revenue and will create clarity and consistency in the process for residents. Recommendation: Please allow for the mid -year fee changes to be presented and accepted on first reading on Monday, May 19. to meet the July 1, 2025 requirements in statute, as well as other code changes to address these issues within county code. 2025-1367 Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross n ha, seer gram9 1 -- Afina ervrge;,,r re. roetenfrferA-sr AftirAmonc---A4" ice?' is t,Cr s en4nAi sn-ter;'int New Peevimsr F---,Atam-vt, �✓� At's DK niiinit)cp,i Ftset_ lin-00 7 arrA) 0 a evyt. Apt/ ft-sc �%� s 1100 WED OA) �4 Ai A ��4 � T�c� � Alia- air Aft ti� �� Ott. ins AN Afrib, �� Aitm> -- 1 m T ssricrPeAfiosEt r� Q �Xr� AirickiLS r thvb atSMAils giM) ntr1 AA/./Air wn kTettlistr&k") . 4:1: pat:" at AI A✓lam - ,tit y ¢t/E5 rie06) l �9 vIccs . APPENDIX 5-I CLERK AND RECORDER FEES Description 1 Fee RECORDING DEPARTMENT FEES GENERAL RECORDING 812" x 11"-8%, x 14" Unlimited PagesFirst $13.00 $43.00 document per page Each additior al $5.00 page EXCEPTIONS: Oversized aarger than 81/2" x 14" Plats/Surveys) pages First $13.00 page Each additioral $10.00 page Documentary conveying title fee to on real all property documents granting or per C.R.S. § 39-13-102. $0.01 per $100.00 consideration if consideration is greater than $500.00 OTHER GENERAL RECORDING FEES: Federal tax liens and releases $-8788 School bonds, first $13.00 page Each $5.00 additional page Military discharge No charge UCCs (real estate only): One or two pages $13.00 Three or more pages $18.00 All e -Recorded UCC statements $8.00 MARRIAGE/CIVIL UNION FEES: Marriage licenses/Civil unions (cash only) $30.00 Copy of marrage license $3.00 COPY FEES: Per page (Smaller than 8.5" x 14") $0.25 Oversized pages (larger than 8%" x 14") $5.00 Certification —per document $1.00 Certified school record $1.75 Military discharge No charge Postage fees 1-7 $1.00 pages Postage fees 8-60 $3.00 pages Postage fees 61+ pages $5.00 To addressed envelope number avoid paying stamped must of copies a postage envelope be large requested. enough fee, please include a self- with your request. The to accommodate the RETURNED CHECKS (per check) $20.00 SPECIAL SERVICES Share file (FTP per month) $500.00 Deed report subscription (per year) $200.00 Paper —per $0.05 reports page Certificate of magistracy $2.00 Each additional year $2.00 Document images on compact disc Daily $10.00 Weekly $25.00 Esther Gesick From: Sent: To: Cc: Subject: Jim Flesher Saturday, May 10, 2025 11:11 AM Esther Gesick; David Eisenbraun; Dawn Anderson; Bruce Barker; Maxwell Nader Jennifer Oftelie Re: Time Sensitive - Code ORD #2025-06 (mid -year fee changes) All: didn't realize we were doing an ord for a fee for the topsoil mining permits. We're starting our fee study now, which will be done in time for the fall fee ordinance. Do we need to do this fee in code now or could it possibly wait till the end of the year? If we are doing it now, I'd suggest we add the 1041 Amendment fee also ($2,500). Esther, I won't be in Monday, but will look at this closer first thing Tuesday (assuming we're moving forward with it now). Thanks, Jim From: Esther Gesick <egesick@weld.gov> Sent: Friday, May 9, 2025 6:23 PM To: Jim Flesher <jflesher@weld.gov>; David Eisenbraun <deisenbraun@weld.gov> Cc: Esther Gesick <egesick@weld.gov>; Jennifer Oftelie <joftelie@weld.gov> Subject: Time Sensitive - Code ORD #2025-06 (mid -year fee changes) Hi Jim, I've drafted the Mid -year Fee Ordinance #2025-06, but I need your assistance to get the placement of the fee and wording correct. I took at stab at where I thought it made sense following regular grading permits, but please let me know if you have a different preference. First Reading is scheduled to go before the Board on Monday, May 19th, so I will need your edits finalized no later than 5/14 so we can get the document read to audio and listed on the Agenda. Thank you! COUNTY, CO Esther E. Gesick Clerk to the Board Desk: 970-400-4226 Cell : 970-302-7415 P.O. Box 758, 1150 0 St., Greeley, CO 80632 1 Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Esther Gesick <egesick@weld.gov> Sent: Wednesday, May 7, 2025 5:39 PM To: Jennifer Oftelie <joftelie@weld.gov>; Carly Koppes <ckoppes@weld.gov>; Rudy Santos <rsantos@weld.gov> Cc: Esther Gesick <egesick@weld.gov> Subject: RE: mid -year fee changes Hi Carly - Thanks for the confirmation on the dates. I don't want to make any assumptions, so can you please clarify which line item in Appendix 5-I (attached for your convenience) is proposed for the increase? On a separate call, Rudy indicated there is also an approval from $1.25 to $2.50 for the election fee for entities that are coordinating on the election. I'm not able to locate the referenced former 2015 Resolution, but I'm wondering if that should perhaps be part of this Fee appendix, rather than a Resolution. Thoughts? _1861 • ao COUNTY. CO Esther E. Gesick Clerk to the Board Desk: 970-400-4226 Cell : 970-302-7415 P.O. Box 758, 1150 0 St., Greeley, CO 80632 Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Esther Gesick <egesick@weld.gov> Sent: Tuesday, May 6, 2025 5:55 PM To: Jennifer Oftelie <eoftelie@weld.gm,>; Carly Koppes <ckoppes@weld.gov>; Rudy Santos <rsantos@weld.gov> Cc: Esther Gesick <egesick@weld.gov> Subject: RE: mid -year fee changes Hi Jen, 2 COUNTY, CO Based on Carly's response, below is a proposed schedule to run the mid -year Fee Ordinance. Does this schedule work for you? 5/19 - 1st Reading 5/20 - prep notice 5/21 - send to paper 5/23 - Published 6/2 - 2nd Reading 6/3 - prep notice 6/4 - send to paper 6/7 - Published 6/16 - 3rd Reading 6/17 - prep notice 6/18 - send to paper 6/20 - Published 7/1 - Effective COUNTY, CO Esther E. Gesick Clerk to the Board Desk: 970-400-4226 Cell : 970-302-7415 P.O. Box 758, 1150 O St., Greeley, CO 80632 X Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Carly Koppes <ckoppes@welci.o > Sent: Friday, May 2, 2025 12:02 PM To: Jennifer Oftelie <eoftelie@weld.gov> Cc: Esther Gesick <egesick@weld.gov>; Rudy Santos <rsantos@weld.gov> Subject: RE: mid -year fee changes Hello, Yes the Recording fee will change July 1 to $43.00, let me know what we need to do. Thanks. &La 3 Carly Koppes Weld County Clerk and Recorder 970-400-3155 Survey: Tell us how we are doing Recording: www.weld.g-oy Motor Vehicle: www.weldmotQrvehicle.gov Election: www.weldvotes.gov Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Jennifer Oftelie <joftelie@weld.gov> Sent: Friday, May 2, 2025 11:29 AM To: Carly Koppes <ckoppes@weld.gov> Cc: Esther Gesick <egesick@weld.gov>; Rudy Santos <-santos@weld.gov> Subject: mid -year fee changes Hi Carly. Hope you all are doing well over there. We had talked last year about perhaps having a midyear fee change for Clerk and Recorder based on legislation changes. Esther was saying Planning also has a change that needs to happen, so I wanted to verify — are we ready to move forward with that? Please keep Esther in the loop on what we need to do, as she is the brains behind everything that happens. Thanks so much, and have a good weekend everyone! Jennifer Oftelie Weld County Budget Manager 1150 O Street Greeley, CO 80631 Direct: 970-400-4202 Cell: 970-815-1998 fate lie@welago 4 Esther Gesick From: Sent: To: Cc: Subject: David Eisenbraun Thursday, May 8, 2025 2:56 PM Esther Gesick; Michelle Wall Jennifer Oftelie RE: mid -year fee changes Yes, all I want to include in the mid -year is the $100 fee for the new Ag Field Leveling and Reservoir Dredging permit. Everything else can wait until we complete the fee study and provide recommendations from that. Thanks all, David From: Esther Gesick <egesick@weld.gov> Sent: Thursday, May 8, 2025 12:21 PM To: David Eisenbraun <deisenbraun@weld.gov>; Michelle Wall <mwall@weld.gov>; Dawn Anderson <d ra n d e rso n @weld .gov> Cc: Esther Gesick <egesick@weld.gov>; Jennifer Oftelie <joftelie@weld.gov> Subject: FW: mid -year fee changes Importance: High Hi David, As a friendly reminder, the fee I was referring to is proposed $100.00 for the DRMS Ag Mining Permits. I'm thinking it could be added somewhere in Appendix 5-J. Thoughts? =14�- COUNTY, CO Esther E. Gesick Clerk to the Board Desk: 970-400-4226 Cell : 970-302-7415 P.O. Box 758, 1150 O St., Greeley, CO 80632 Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, 1 copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Jennifer Oftelie <'oftelie@weld.gov> Sent: Thursday, May 8, 2025 10:49 AM To: David Eisenbraun < ieisenbraun@weld.go\ >; Michelle Wall <nwall@weld.gov> Cc: Esther Gesick <egesickweld.gov> Subject: FW: mid -year fee changes Importance: High I forgot to ask you both about this yesterday. We typically review fee changes to go through the three reading process and become effective on January 1 of the following year. Clerk and Recorder has to do a midyear change due to legislation, and Esther had mentioned you may have some as well? Is that the case, or are we going to wait until the request to everyone is made after budgets are submitted? I attached last year's request here, and the timeline below is what we are planning for the Clerk and Recorder. Did you want to jump in on that, or hold off? I copied Esther so she is also aware, and because she makes the magic actually happen. Jennifer Oftelie Extension: x 4202 Cell: 970-815-1998 From: Esther Gesick <egesick@weld.gov> Sent: Tuesday, May 6, 2025 5:55 PM To: Jennifer Oftelie < oftelie@weld.gov>; Carly Koppes <:koppes@weld.gov>; Rudy Santos <rsantos@weld.gov> Cc: Esther Gesick <2gesick@weld.gov> Subject: RE: mid -year fee changes Hi Jen, Based on Carly's response, below is a proposed schedule to run the mid -year Fee Ordinance. Does this schedule work for you? 5/19 - 1st Reading 5/20 - prep notice 5/21 - send to paper 5/23 - Published 6/2 - 2nd Reading 6/3 - prep notice 6/4 - send to paper 642- Published 6/16 - 3rd Reading 6/17 - prep notice 6/18 - send to paper 6/20 - Published 7/1 - Effective i- Rfi!tsitir r COUNTY, CO 2 Hello