HomeMy WebLinkAbout20250656.tiffCov sco-c SD a1149
MEMORANDUM
TO: Clerk to the Board
DATE: February 24, 2025
FROM: Jazmyn Trujillo -Martinez, Planning Services Dept.
SUBJECT: BOCC Agenda Item — Approve Road Maintenance
Agreement For:
Bison IV Operating LLC — 1041 WOGLA24-0027
Request to Approve Road Maintenance Agreement:
The Department of Planning Services received a request from the applicant, Bison IV Operating
LLC, requesting that the Board of County Commissioners consider approving the Road
Maintenance Agreement for (1041 WOGLA24-0027). No collateral is required with this agreement.
The Oil and Gas Energy Department's hearing for 1041 WOGLA24-0027 is scheduled for
February 27, 2025.
Weld County Planning Services, Public Works, and Oil and Gas Energy Departments have reviewed
the above mentioned signed original document and observed the following:
All Public Works related items, of the "Road Maintenance Agreement According To
Policy", am found to be acceptable.
This Agreement complies with the terms of the WOGLA Permit, as signed by the
Director of Oil and Gas Energy Department.
This Agreement follows the template approved by the County Attorney.
Recommendation:
The Departments of Planning Services, Public Works, and the County Attorney's Office are
recommending approval of the Road Maintenance Agreement According To Policy for
1041 WOGLA24-0027, and that this item be placed on the next regularly scheduled BOCC Hearing,
as part of the Consent Agenda.
cc: Dawn Anderson, Planning Services
C o v1%sx\� PL (DA/ST►-t
3--a5 o3/2s/2S
2025-0656
0 hkoc E._ - as - a5 pG 0003
ROAD MAINTENANCE
IMPROVEMENTS AGREEMENT
Bison IV Operating LLC — 1041 WOGLA24-0027
THIS AGREEMENT is made this ,�� day of „aakcp 2025, by and between Bison IV
Operating LLC, a limited operating company organized underthe I s of the State of Delaware, whose
address is 518 17th Street, Suite 1800, Denver, Colorado 80202, hereinafter referred to as "Operator,"
authorized to do business in the State of Colorado, and the County of Weld, a body corporate and politic of
the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O"
Street, Greeley, Colorado 80631 hereinafter referred to as "County."
WITNESSETH:
WHEREAS, "Operator" is the responsible party of the 1041 Weld Oil & Gas Location Assessment
(1041 WOGLA) permit located on the following described property in the County of Weld, Colorado:
NWl/4 NEI/4 of Section 24, Township 5 North, Range 61 West
of the 6th P.M., Weld County, Colorado
hereinafter referred to as "the Property," and
WHEREAS, Operator has received approval by the Hearing Officer of the Oil and Gas Energy
Department for 1041 WOGLA24-0027, and
WHEREAS, Operator acknowledges that the final approval of 1041 WOGLA24-0027 is
conditional upon Operator's agreement to fund road maintenance, as described in this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF the foregoing and of the promises and covenants
contained herein, the parties hereto promise, covenant and agree as follows:
PART I: SITE SPECIFIC PROVISIONS
A. PRIOR TO CONSTRUCTION AND OPERATIONS:
1.0 Haul Routes: The Operator shall provide haul routes to be reviewed and approved by the
Department of Public Works. The Operator shall be financially responsible for its proportional share of the
County's costs associated with maintaining and/or improving designated haul/travel routes as related to
traffic generation. Traffic generated from this site shall enter and exit at the approved access on CR 89 and
travel to the nearest paved arterial or collector road, or highway, and remain on paved roads for further
dispersal. Any County roads used by traffic associated with 1041 WOGLA24-0027 may become part of the
established haul/travel routes.
1.1 Haul Routes. The following roads are designated as haul/travel routes for any time period
designated as construction or high -volume traffic to and from the Property:
1) See "EXHIBIT A" - Haul Route Map.
2) The haul route shall remain in effect during all times of heavy road use including but not
limited to, construction, drilling of wells, and hydraulic fracturing.
Bison IV Operating LLC — 1041 WOGLA24-0027 - RMA25-0001
Page I of 7
5015758 Pages: 1 of 8
03/12/2025 10:16 AM R Fee:$0.00
Carly Koppes, Clerk and Recorder, Weld County , CO
wllltirifR'fF di4'IRAIVIAFig rW.��W�h ®1111
2 0 Notice of Construction A pre -construction inspection and a post -construction mspection shall be
performed by County personnel to determine the site -specific condition of the road The Operator shall
provide the Weld County Departments of Public Works and Planmng Services with two weeks advance
notice of the start of construction activities authorized by the 1041 WOGLA permit and shall give additional
notice withm two weeks after construction has been completed
3 0 Weight Limits No travel vehicles may exceed CDOT required specifications for pounds -per -axle
and axle configurations unless overweight permits have been applied for and granted Operator is
responsible for researching weight limited bridges and obtainmg a Special Transport Permit in accordance
with Chapter 8, Article XV, when establishing haul routes, and furthermore, must follow County
overweight permit and regulations
4 0 Temporary Deviations The Weld County Department of Planning Services Director may approve
temporary (six months or less) deviations from the haul routes described above To receive such approval,
the Operator must submit an updated haul route map and written request stipulating the reasons for the
deviation, which will be reviewed County personal Any change m haul route lastmg more than six months
shall require an amendment to this Agreement approved by the Board of County Commissioners
5 0 Haul Route Signage Operator shall mstall travel mute signs, if applicable, as per Manual of
Uniform Traffic Control Devices standards, at all exit points of the Property which can be clearly seen by
drivers leavmg the facility and which clearly depict County approved travel routes
6 0 No Deviation from Permitted Haul Routes Except as authorized by the Weld County Board of
County Commissioners or the Director of the Department of Weld County Planmmg Services, pursuant to
this Agreement, no use of any roads other than those specifically authorized for use in this Agreement is
permitted without the prior written amendment of this Agreement
B. Maintenance Resuireinents:
1 0 Off -site rehurring maintenance, if applicable, and as required by the Departments of Planmmg
Services, Public Works, and Oil and Gas Energy, shall only be performed by a County approved contractor,
and have a county Right -of Way permit for that specific location
2 0 Dust Control Operator shall be financially responsible for maintaining dust control on unpaved
designated haul/travel routes during any period of construction, heavy truck traffic, and/or high -volume trip
generation The amount and extent of dust control will be coordmated with Public Works Gravel Roads
Division by site -specific conditions at the time Operator shall use a County -pre -approved contractor for
chemical applications Chemical treatment of unpaved roads along the relevant haul/travel route(s) is
expected to occur approximately two to five times per year, or as required by Public Works If traffic
associated with this use exceeds 200 vehicles per day, per Weld County Code Section 8-6-100, the Operator
shall be responsible for dust abatement On the basis of damage or complaints, as determined by the County,
the Operator shall cause to be performed within two days of notification, at its sole expense, chemical dust
control, or other treatment, by a contractor approved by Weld County Public Works Should the traffic
related to 1041 WOGLA24-0027 deteriorate the chemical application performed by the County, the
Operator will be responsible for re -applying chemical to return the road to pre -construction condition
Depending on the amount of mamtenance, as related to traffic associated with this use, the Department of
Public Works may require an alternative treatment method which may or may not include topical chemical
application, full -depth chemical application, recycled asphalt, or other surface treatment
3 0 Repair Operator shall be financially responsible for its proportional share of the repair or
improvement, including but not limited to, excavation, patching, pavement and/or gravel repair, gradmg,
Bison IV Operating LLC -1041 WOGLA24-0027 - RMA25-0001
Page 2 of 7
5015758 Pages: 2 of 8
03/12/2025 10:16 AM R Fee:$0.00
Carly Koppes, Clerk and Recorder, Weld County , Co
ViiVACil �� lib. 1111111
tnstallmg material on designated haul/travel routes The amount and extent of repair and/or paving measures
will be determined by site -specific conditions at the time, as determined exclusively by County personnel
Weld County and Operator will work together on a plan needed for repair of any roads, including who
performs the repair Operator shall provide the County with a pre -approved contractor to be used for repairs
4 0 Need for Immediate Repairs In the event of damage to a designated haul/travel mute by project
traffic that causes an immediate threat to public health and safety or renders the road impassible
("Significant Damage"), County shall, after inspection, notify Operator of such Significant Damage
Operator shall identify the repair required and shall consult with County on the extent, type, toning,
materials and quality of repair (t e temporary versus permanent) within twenty-four (24) hours after receipt
of such notice and shall commence such repair wtthm forty-eight (48) hours after receipt of such notice If
Operator identifies Significant Damage prior to receiving notice thereof from County, Operator may
commence repair of such Significant Damage and shall concurrently notify County of the extent, type,
timing, materials and quality of repair (t e temporary versus permanent)
5 0 Repair of Road On or before December 31 of the calendar year in which County staff has
determined through site analysis and/or pavement testing that a particular haul/travel route road portion will
require paving measures or major gravel maintenance m order to protect the public health, safety, and
welfare, and the County has budgeted sufficient funds for the following calendar year to pay its share of
the Off -Site Improvement/Repair Costs, County shall notify Operator in writing that the Off -Site
Improvements/Repairs shall be undertaken and shall provide an alternate haul route for the duration of those
repairs In County's sole discretion, County may undertake the repairs and/or improvements Operator's
payment for its Proportionate Share of the road repatrshmprovements will be calculated as determined m
this Agreement Operator will be mvoiced accordingly for those proportional share costs
6 0 Calculation of Operator's Proportional Share of Costs The County shall notify Operator of
County's preliminary determination and assessment of Operator's proportional share of costs of
maintenance, repair, or improvements to Operator's designated haul/travel routes Prior to County's final
determination and assessment, County shall provide Operator with a reasonable opportunity to review,
comment upon and supplement County's data, collection methodology, and determinations The County
shall review and consider Operator's input prior to making a final determination and assessment The
County shall have sole responsibility for determination of Operator's proportional share of costs Operator
agrees to pay such proportional share of costs within 30 days of receivmg an invoice from County
7 0 Annual Road Inspection County may conduct a road inspection annually with the cooperation of
Operator for the haul routes designated to this Agreement As a result of the annual inspection, County, in
its sole discretion, shall determine actual conditions and shall further determine what road
repair/tmprovement/mamtenance work is to be performed dunng that construction season Notification to
the Operator of the required roadway repairs will be given as soon as the data become available
8 0 Notification The County shall notify Operator of County's preliminary determination and
assessment of Operator's proportionate share of costs of mamtenance, repair, or improvements to
Operator's designated haul/travel routes Prior to County's final determination and assessment, County
shall provide Operator with a reasonable opportunity to review, comment upon and supplement County's
data, collection methodology, and determinations The County shall review and consider Operator's input
prior to making a final determination and assessment
PART II: GENERAL PROVISIONS
A. Permits: The Operator is required to apply for and receive all permits required by the County or
any other applicable local, State, or federal permit, tncludmg but not limited to
Bison IV Operating LLC — 1041WOGLA24-0027 — RMA25-0001
Page 3 of 7
5015758 Pages: 3 of 8
03/12/2025 10:16 AM R Fee $0.00
Carly Koppes, Clerk and Recorder, Weld County , CO
�'a'i IY�'h Bill
1 0 Access Permits Operator shall not use any access onto any County road unless and until an access
permit has been issued by the Department of Planning Services Planning Services may condition the
issuance of an updated access permit on the amendment of this Agreement if the updated access permit
authorizes the use of an additional access point, or if there is a change in use of the current access point, as
permitted by Article XIV of Chapter 8 of the Weld County Code
2 0 Right -of -Way (ROW) Permits Per Article XIII of Chapter 8 of the Weld County Code, any work
occurring within County ROW requires a ROW permit issued by the Department of Public Works No work
shall occur without said ROW permit
3 0 Transport Permits Per Article XV of Chapter 8 of the Weld County Code, a Weld County
Transport Permit is required for Extra -legal vehicles using Weld County roadways to ensure the operation
and movement of Extra -legal Vehicles and Loads occurs in a safe and efficient manner
B. Enforcement and Remedies:
1 0 Violation of Terms of Agreement If in County's opinion, Operator has violated any of the terms
of this Agreement, County shall notify Operator of its belief that the Agreement has been violated and shall
state with specificity the facts and circumstances which County believes constitute the violation Operator
shall have fifteen (15) days withm which to either cure the violation or demonstrate compliance If, after
fifteen (15) days have elapsed, County believes in good faith that the violation is continuing, County may
consider Operator to be in breach of this Agreement
2 0 Remedies for Breach by Operator In the event that County determines that Operator has violated
the terms of this Agreement, and has failed to correct said violation, County may exercise any or all of the
following remedies, or any other remedy available in law or equity
2 1 Court Action County may seek relief in law or equity by filing an action in the Weld
District Court or Federal District Court for the District of Colorado, except that no such civil action
or order shall be necessary to access collateral for the purpose of completmg improvements as
described above
2 2 Revocation of 1041 WOGLA Permit Operator acknowledges that failure to comply with
the terms of this Agreement constitutes cause to revoke the 1041 WOGLA, and County may
exercise this option in its sole discretion by proceeding with revocation under the current provisions
of the Weld County Code
3 0 Termination of Agreement This Agreement shall terminate upon the earliest of the following
events
3 1 Failure to Commence County may terminate this Agreement upon or after rescission of
the underlying 1041 WOGLA permit approval under Weld County Code Chapter 21 However,
County may still exercise all necessary activities under this Agreement that the County determines
necessary to protect the health, safety, and welfare of the residents of Weld County
3 2 Cessation of all Permit Related Activities Termination of this Agreement shall occur upon
Operator's complete cessation of all activities permitted by the 1041 WOGLA, including any clean
up or restoration required A partial cessation of activities shall not constitute a Termination of this
Agreement, nor shall County's issuance of a partial release/vacation constitute a Termination
Unless informed m writmg by the Operator of cessation of activities, and verified by the County,
Bison IV Operating LLC —1041 WOGLA24-0027 — RMA25-0001
Page 4 of 7
5015758 Pages: 4 of 8
03/12/2025 10:16 AM R Fee:$0.00
Carly Koppes, Clerk and Recorder, Weld County , CO
����NAMINAl 0141iYI liiiiR4ADVti
cessation shall only be presumed if the County determines that the site has been inactive for three
(3) years
3 3 Execution of Replacement Agreement This Agreement shall terminate following County's
execution of a new Improvements Agreement with a new Operator who has purchased the Property
or has assumed the operation of the business permitted by the 1041 WOGLA, and intends to make
use of the rights and privileges available to it through the then existing WOGLA
3 4 Revocation of 1041 WOGLA This Agreement shall terminate following County's
revocation of Operator's WOGLA, except that the Operator shall only be released from this
Agreement after the successful completion of any/all reclamation required under this Agreement
C. General Provisions:
1 0 Successors and Assigns
1 1 Except for the assignment of all or substantially all of Operator's assets, Operator may not
delegate, transfer, or assign this Agreement in whole or m part, without the prior express written
consent of County and the written agreement of the party to whom the obligations under this
Agreement are assigned Consent to a delegation or an assignment will not be unreasonably
withheld by County In such case, Operator's release of its obligations shall be accomplished by
County's execution of a new Agreement with the successor Operator of the property
1 2 County's rights and obligations under this Agreement shall automatically be delegated,
transferred, or assigned to any municipality which, by and through annexation proceedings, has
assumed jurisdiction and maintenance responsibility over roads affected by this Agreement
2 0 Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without
such provision, to the extent that this Agreement is then capable of execution within the original intent of
the parties
3 0 Governmental Immunity No term or condition of this contract shall be construed or interpreted as
a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of
the Colorado Governmental Immunity Act §§24-I0-101 et seq , as applicable now or hereafter amended
4 0 No Third -Party Beneficiary It is expressly understood and agreed that the enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly
reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of
action whatsoever by any other person not included m this Agreement It is the express intention of the
undersigned parties that any entity other than the undersigned parties receiving services or benefits under
this Agreement shall be an incidental beneficiary only
5 0 Entire Agreement/Modifications This Agreement mcludmg the Exhibits attached hereto and
incorporated herein, contams the entire agreement between the parties with respect to the subject matter
contained in this Agreement This instrument supersedes all prior negotiations, representations, and
understandings or agreements with respect to the subject matter contained in this Agreement This
Agreement may be changed or supplemented only by a written instrument signed by both parties
Bison N Operating LLC — 1041 W OGLA24-0027 — RMA25-0001
Page 5 of 7
5015758 Pages: 5 of 8
03/12/2025 10:16 AM 0 Fee:$0.00
Carly Koppes, Clerk and Recorder, Weld County , CO
1111 irdirriFrIVIIRIMIKiL lWINN !it iwW�h 1I 111
6 0 Board of County Commissioners of Weld County Approval This Agreement shall not be valid
until it has been approved by the Board of County Commissioners of Weld County, Colorado or its
designee
7 0 Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto,
shall be applied in the interpretation, execution, and enforcement of this Agreement Any provision included
or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null
and void In the event of a legal dispute between the parties, the parties agree that the Weld County District
Court or Federal District Court for the District of Colorado shall have exclusive jurisdiction to resolve said
dispute
8 0 Attorneys' Fees/Legal Costs In the event of a dispute between County and Operator, concernmg
this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or
legal costs incurred by or on its own behalf
9 0 Release of Liability Operator shall indemnify and hold harmless the County from any and all
liability loss and damage County may suffer as a result of all suits, actions, or claims of every nature and
description caused by, arising from, or on account of the design and construction of improvements, and pay
any and all judgments rendered against the County on account of any such suit, action or claim, and
notwithstanding Section 7 0 above, together with all reasonable expenses and attorney fees incurred by
County in defending such suit, action or claim whether the liability, loss or damage is caused by, or arises
out of the negligence of the County or its officers, agents, employees, or otherwise except for the liability,
loss, or damage arising from the mtentional torts or the gross negligence of the County or its employees
while acting within the scope of their employment All contractors and other employees engaged m
construction of the improvements shall mamtam adequate worker's compensation insurance and public
liability insurance coverage and shall operate in strict accordance with the laws and regulations of the State
of Colorado governing occupational safety and health
10 0 Bmdmg Arbitration Prohibited Weld County does not agree to binding arbitration by any
extra judicial body or person Any provision to the contrary m this Agreement or incorpoiated herein by
reference shall be null and void
11 0 Authority to Sign Each person signing this Agreement represents and warrants that he or she is
duly authorized and has legal capacity to execute and deliver this Agreement Each party represents and
warrants to the other that the execution and delivery of the Agreement and the performance of such party's
obligations hereunder have been duly authonzed and that the Agreement is a valid and legal agreement
bmdmg on such party and enforceable in accordance with its terms If requested by the County, Operator
shall provide the County with proof of Operator's authonty to enter into this Agreement within five (5)
days of receiving such request
12 0 Acknowledgment County and Operator acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms Both parties further agree that this Agreement, with the
attached or mcorporated Exhibits, is the complete and exclusive statement of agreement between the parties
and supersedes all proposals or pnor agreements, oral or written, and any other communications between
the parties relating to the subject matte' of this Agreement
13 0 Notwithstanding any other provision contained in this Agreement, for any conflict or potential
conflict between any term in this Agreement and the Resolution of the Board of County Commissioners
approving the underlying land use permit, the provisions of the Board's Resolution shall control In the
event of a discrepancy between this agreement and the Weld County Code m effect at the time of the
agreement, the terms of the Weld County Code shall control
Bison N Operating LLC — 1041WOGLA24-0027 - RMA25-0001
Page 6 of 7
5015758 Pages: 6 of 8
03/12/2025 10:16 AM R Fee:$0.00
Carly Koppes, Clerk and Recorder, Weld County , CO
1111 PIPAZWileilialdiiiiP.1h NM id Ill II
OPERATOR Bison IV Operating LLC
By 7�
Name j/L a c' -c P'feR a 's
Title CV
STATE OF COLORADO
County of Weld
Date I 1 i rZ''Z1"
SS
The foregoing instrument was acknowledged before me this ig `day of Jnc -.l. ,
2025 by Rohe,- i? et, ri, ?
Vat'iESSILW-11.1"gdaitacaal seal
CORY NEIGHBORS
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20194003449
MY COMMISSION EXPIRES 06/29/2027
WELD CO
ATTEST
Weld County CI rk to the
Board WELD COUNTY, COLORADO
BY lJ
Public
BOARD OF COUNTY COMMISSIONERS
Deputy Clerk to the Board ck, Chair
Bison lv Operating LLC — 1041WOGLA24-0027 — RMA25-0001
Page 7 of 7
5015758 Pages; 7 of 8
03/12/2025 10:16 AM R Fee:$0.00
Carly Koppel, Clerk and Recorder, Weld County , CO
MAR 1 0 2025
2015lto5l)
lid' I AU, Yak 1I II 1
EXHIBIT
HAUL MAP ROUTE
Zia retelOotI I.na
MKS MOP( uan _LC
1041 Lo «2y-oa7..7
— &3 W A0A0-uv+ufR t
— aa.vt: ao.sCtc* si.+t s ataaa
- PAVED CD►e!Crali
PSOPOSEoACCESS CAD, nvra
VAMPING Jen SOWS'
•t
gooOh race 17♦ r OOa Cal :n's
irk 1.3 LINO -r t M•"C•ra
•CAte rxc
� 10[ •OOC
r
S
.4
W
lib
5015758 Pages: 8 of 8
03/12/2025 10:16 AM R Fee:$0.00
Carly Koppel. Clerk and Recorder, Weld County CO
IIIkirdriligiVeginitilIffil , r � M �i'�Yi�111111
Contract Form
Entity Information
Entity Name* Entity ID*
BISON IV OPERATING LLC @00047643
Contract Name*
ROAD MAINTENANCE AGREEMENT 1041 WOGLA24-
002 7 BISON IV OPERATING LLC
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
9149
Contract Lead *
JTRUJILLOMARTINEZ
Contract Lead Email
jtrujillomartinez@weld.go
v
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
ROAD MAINTENANCE AGREEMENT 1041 WOGLA24-0027 BISON IV OPERATING LLC NO COLLATERAL REQUIRED
Contract Description 2
Contract Type *
AGREEMENT
Amount *
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
PLANNING
Department Email
CM-Planning@weld.gov
Department Head Email
CM-Planning-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY @WEL
D.GOV
Requested BOCC Agenda
Date *
03,'05/2025
Due Date
03 -'01 2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
DAWN ANDERSON
DH Approved Date
03/04.'2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
Review Date *
03/05/2026
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CHERYL PATTELLI
Renewal Date
Expiration Date*
03 '05 /2027
Contact Phone 1
Purchasing Approved Date
Finance Approved Date
03/04,'2025
Tyler Ref #
031025
Legal Counsel
BYRON HOWELL
Contact Phone 2
Legal Counsel Approved Date
03 04/2025
Originator
JTRUJILLOMARTINEZ
Hello