HomeMy WebLinkAbout20242598.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Promoting Safe and Stable Families Program (PSSF) Partnership
Project Agreement Amendment #1 with Catholic Charities and
Community Services of the Archdiocese Denver Weld Regional Office
DEPARTMENT: Human Services DATE: September 16, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: On October 2, 2024, the Department entered into a
Partnership Agreement for the Promoting Safe and Stable Families Program (PSSF) with Catholic
Charities and Community Services of the Archdiocese Denver Weld Regional Office, known to the
Board as Tyler# 2024-2598. The purpose of this program is to enhance the safety and well-being of
at -risk families and focus on stabilizing and strengthening families through a case management
model, and Kinship Support Services for kinship and adoptive families, which includes support,
education, and resource referrals.
The Department is requesting approval to enter into Amendment #1 with Catholic Charities to
continue the program services outlined above, which are facilitated by Catholic Charities Case
Management/Family Advocate staff.
What options exist for the Board?
• Approval of the PSSF Partnership Project Agreement Amendment #1 with Catholic Charities.
• Deny approval of the PSSF Partnership Project Agreement Amendment #1 with Catholic
Charities.
Consequences: Weld County will not receive the awarded amount of $49,141.00 for
the PSSF Partnership Project.
Impacts: Well County clients will not have access to the program services provided by
the PSSF Partnership Project.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total Funding = $49,141.00 which shall be used to reimburse Catholic Charites for actual
costs per month.
• Catholic Charities will contribute a match in the amount of $21,060.00 for a project total of
$70,201.00.
• Funded by the PSSF grant award through CDHS.
• Term: October 1, 2025 through September 30, 2026.
Pass -Around Memorandum; September 16, 2025 — CMS ID 9925
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Recommendation:
Approval of the Promoting Safe and Stable Families Program (PSSF) Partnership Project
Agreement Amendment #1 with Catholic Charities and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Telvl
Pass -Around Memorandum; September 16, 2025 - CMS ID 9925
AGREEMENT AMENDMENT BETWEEN
WELD COUNTY
AND
CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE
ARCHDIOCESE DENVER WELD REGIONAL OFFICE
This Agreement Amendment made and entered into ?''t41day of ,
2025 by and between the Board of Weld County Commissioners, on behalf o the Weld
County Department of Human Services, hereinafter referred to as the "Department", and
Catholic Charities and Community Services of the Archdiocese Denver Weld Regional Office,
also known as Catholic Charities, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for the Promoting Safe and Stable
Families Program (PSSF) Partnership Project, (the "Original Agreement") identified by the
Weld County Clerk to the Board of County Commissioners as document No. 2024-2598,
approved on October 2, 2024.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance with the terms of the Original Agreement and any previously adopted
amendment, which is incorporated by reference herein, as well as the terms provided
herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
• The Original Agreement will end on September 30, 2025.
This Amendment, together with the Original Agreement, constitutes the entire
understanding between the parties. The following additional changes are hereby
made to the current Agreement as of October 1, 2025:
1. Paragraph 18. Term, is hereby amended as follows:
The term of this Agreement shall be from October 1, 2025 through September 30,
2026. This Agreement may be extended annually upon written agreement of both
parties.
2. Paragraph 33. Fund Availability, is hereby amended as follows:
Financial obligations of the County payable after the current fiscal year are
contingent upon state and or federal funds for that purpose being appropriated,
budgeted and otherwise made available. Execution of this Agreement by County
does not create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year. This Agreement is subject to and
contingent upon the continuing availability of State and or federal funds for the
purposes hereof.
3. Exhibit A is here by amended as attached.
4. Exhibit B is hereby amended as attached.
All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
COUNTY:
ATTEST:
BY:
BOARD OF COUNTY COMMISSIONERS
Clerk to the Board WELD COUNTY, COLORADO
eputy Clerk to the Boa
ELa
ONTRACTOR:
Catholic Charities and Community
Services of the Archdiocese
Denver Weld Regional Office
6240 Smith Road
Denver, Colorado 80216
By:
uJ
Darren Walsh, President &
Chief Executive Officer
Date: 09/22/2025
2 o24� 25�1�
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
CDEC PROGRAM CONTRACT JILL JORDAN
• jill.jordan2@state.co.us
ABBREVIATIONS
• CDEC - Colorado Department of Early Childhood
• SOW - Statement of Work
• PSSF - Promoting Safe and Stable Families
• WCDHS - Weld County Department of Human Services
• APS - Adoption Promotion and Support
• ICM - Intensive Case Management
• FTM - Family Team Meeting
• ACF - Administration for Children and Families
• CFDA - Catalog of Federal Domestic Assistance
• CFSA - Colorado Family Support Assessment
• P.L. - Public Law
• FEM - Family Engagement Meetings
INTRODUCTION/BACKGROUND
Exhibit A
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate
coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and
adoption promotion and support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
• To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's
problems can be addressed effectively.
• To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable
manner in accordance with the Adoption and Safe Families Act of 1997.
• To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
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COEC
COLORADO
Department of Early Childhood
Exhibit A
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family
Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion It Support unless a waiver is granted by
the Federal Administration for Children and Families (ACF).
SCOPE OF WORK -INTENSIVE CASE MANAGEMENT
Intensive Case Management Services shall be provided by the Weld County Department of Human Services (WCDHS) to residents of Weld County
and by Catholic Charities to residents of Guadalupe Community Center Shelter and residents of the Permanent Supportive Housing Project. The
Catholic Charities Case Manager shall consult and coordinate provision of services with the WCDHS when a Guadalupe resident is also receiving
services through the WCDHS.
The Weld County Department of Human Services (WCDHS) and Catholic Charities share the goals of maintaining the unity of families, advocating
for services for families while keeping children safe, and fostering stability in children's living arrangements. Through a blend of preventive
services and crisis intervention management, all services are intended to stabilize families to ensure the well-being of their children by
preventing future abuse/neglect and building safe, healthy, and nurturing environments for children.
The WCDHS and Catholic Charities shall provide comprehensive voluntary case management and advocacy services for families who self -refer or
who are referred by community partners, such as schools, juvenile justice entities, therapists and other family serving organizations, as well as
families reported to child protective services but screened out and/or closed after initial assessment/ These services shall increase enrolled
families' protective capacities by promoting individual, family, and community strengths; and shall address the link between poverty and child
maltreatment by connecting enrolled families to vital economic and other support services. Assessments of parents' goals and their need for skill
development along with assessing psychosocial and economic challenges shall help families determine their needed and requested services.
Wraparound services and community mental and physical health services shall be used along with case management support to address
challenges faced by parents so that they can provide a safe, nurturing, and stable home for their children. Children may be referred for
assessments to identify and address the child's psycho -social, physical, and educational needs. By partnering with families in the early stages of
child maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County.
The core of this project shall be to strengthen and stabilize families to prevent risk of harm to children when they are homeless and reduce the
need for out -of -home placements. Families shall be provided Intensive Case Management Services upon entering the Guadalupe Community
Center Shelter as a resident in our goal orientated Extended Stay Program and throughout their shelter stay. Families reside at the Guadalupe
Center four to five months with a goal to transition back to the community with housing and economic stability. A safe and stable home is
critical to a family's wellbeing and the emotion and physical development of a child.
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COLORADO
Department of Early Childhood
Exhibit A
The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to obtaining housing through Catholic
Charities Guadalupe Campus. Homeless families often experience domestic violence, and children may experience sexual abuse, lack of stability
and predictability and various forms of trauma including abrupt separations for their parents, placements with strangers and lack of school
stability.
Homeless families and their children are at risk of increased stress and household instability and can benefit from Intensive Case Management
Services to increase stability to their lives and address their children's needs resulting from a lack of a stable home, relationships, and
nurturance. Some of these families shall be dealing with serious and long-term physical disabilities, physical challenges, mental health and
substance abuse disorders, and developmental issues.
The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless families when other shelters are full. Families
receive emergency triage service, safe shelter, meals and attention to immediate needs of the children. Transition support and planning are
provided until a safe housing or shelter plan can be finalized. During this time, short term intensive case management can be critical to keep
children safe, minimize the danger of abuse and support the parents through this crisis.
The WCDHS, in partnership with Catholic Charities, shall provide intensive coordination of community -based supports (case management, social
capital opportunities and flex funding) based on family identified goals. Through case management utilizing the PSSF Intensive Case Management
model (PSSF ICM), caregivers shall demonstrate increased skills in the protective factors and confidence so they can better address stressors,
self -advocate, become self-sufficient, and increase their knowledge of how to access benefits and resources. Families shall be provided
resources and training to further develop their skills.
Families shall work with a Community Case Manager or Catholic Charities Case Manager for up to six (6) months. There shall be a short
assessment period in which a service plan and goals shall be developed for families utilizing the PSSF ICM model. Families shall be provided
community and Human Services resources and shall be offered Family Team Meetings (FTM) to further assist in the development of a service
plan. They shall complete a pre -assessment within the first two (2) weeks of contact and shall complete a post -assessment to evaluate their
successes with the Colorado Family Support Assessment (CFSA) 2.0.
PERIOD OF PERFORMANCE
• October 1, 2025, through September 30, 2026
WHERE SERVICES WILL BE PERFORMED
• Weld County, Colorado
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E. SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
WORK PLAN
Exhibit A
Work Plan
Outcomes, Benchmarks, and Milestones
Outcome Statement #1: Clients shall demonstrate increased life skills and confidence so they can better address stressors, self -advocate,
become self-sufficient, and increase their knowledge of how to access benefits and resources.
The Weld County Department of Human Services (WCDHS) shall provide 40 families with intensive case management utilizing the PSSF ICM.
Catholic Charities shall provide PSSF ICM to another 15 families on their Guadalupe campus. Case Managers from both organizations shall work
with families to complete a pre- and post -assessment using the Colorado Family Support Assessment (CFSA) 2.0 which incorporates the Protective
Factors Survey. WCDHS shall see a reduced number of families entering the Child Welfare system when they work with a Community or Catholic
Charities Case Manager.
This partnership shall allow collaboration in providing community based supportive services to families who are in crisis or at risk of involvement
in the child welfare system. Through the PSSF ICM, these families shall gain skills and knowledge to improve their overall well-being and
household stability.
Key Activity A
Intensive Case Management
Tasks
Time Period
Deliverable
Measurement
Position(s). Responsible
Budget Category
Al :1 Completion of
To be
Case Managers shall meet with
Intake information and
Community Case
Personnel
Intake with family
completed
caregivers' face to face to
completion date shall be
Managers
Services -Family
within 5
complete the Prevention
documented as required
Preservation and
working days
Services intake form. Intakes
in the Office of Early
Catholic Charities Case
Family Support
of referral
assignment
may be conducted at the
client's home, in the
community or at the WCDHS
office.
Childhood (CDEC)
database
Manager
Page 4 of 23
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COLORADO
Department of Early Childhood
Exhibit A
Tasks;,
Time Period
Deliverable
Measurement
Position(s) Responsible
Budget Category
A1:2 Completion of
the CFSA 2.0 tool
--rd
To be
completed
within the
face to
face
contact,
within one
(1) - three
(3) weeks of
case
opening.
Case Managers shall work with
the family to evaluate their
individual strengths and needs
using the CFSA 2.0 -as a focal -
point for services. Family
engagement includes goal
setting and outlining action
steps for families and Case
Managers.
CFSA 2.0 -Pre- and post-
test shall be used to
focus the family plan,
with families showing -an
improvement in a
minimum of two (2) of
the 11 areas of focus.
Community Case
Managers
Catholic Charities -Case
Manager
Personnel
Services -Family
Preservation and
Family -Support
A1:3 Family
Engagement Meeting
Initiated
during or
following the
intake
process
continued
again every
30-90 days.
Family Engagement Meetings
(FEM) are designed to convene
family members and relevant
family and professional supports
to develop and review the
comprehensive support plan for
the family.
Review progress of
activities set for
completion of goals and
action steps during each
meeting. FEMs shall be
documented in CDEC
database in service
activity section.
Community Case
Managers
Catholic Charities Case
Manager
Personnel
Services -Family
Preservation and
Family Support
A1:4 Ongoing Contact
Weekly face
to face
contact for
the first
three (3)
months and
continued as
needed for
the duration
of the case
Ongoing face to face and other
contacts via phone, email or
text with the family occur to
initiate and monitor services
necessary to support family
goals.
Face to face contacts to
occur in person or
virtually as requested by
the family. Contacts
shall be documented in
the CDEC database in
service intensive case
management section
Community Case
Managers
Catholic Charities Case
Manager
Personnel
Services -Family
Preservation and
Family Support
Page 5 of 23
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ExA SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Position(s) Responsible
Budget Category
Al :5 Emergency
10/01/2025
Flex funding can be used to
Flex funding needs are
Community Case
Supplies and
Supports
- 9/30/2026
address concrete economic
documented in the
Managers, Catholic
Operating
needs which support family
stability when no other formal
and informal resources are
available.
family plan and are
reported through
monthly invoicing.
Requests are submitted
by Case Managers to
Charities Case Manager,
and Family Resource
Director
Expenses
Weld County Human
Services Funds
Distribution Group and
the Family Resource
Director for review and
Approval.
A1:6 Resource
10/01/2025
Case Manager to provide
Resource and referral
Community Case
Personnel
Navigation and
- 9/30/2026
resource information and
information shall be
Managers
Services -Family
Advocacy
referral to community
documented and tracked
Preservation and
programming which may meet
the goals and objectives of the
family as needed to support
family stability and well-being.
in the case notes in the
CDEC database.
Catholic Charities Case
Manager
Family Support
A1:7 Transition Stage
10/01/2025
Case Manager shall work with
Case Managers shall
Community Case
Personnel
- 9/30/2026
the family to initiate their
transition plan.
complete the transition
stage with the families
served. 45% of families
shall complete all
aspects of their agreed
upon goals set through
Managers
Catholic Charities Case
Manager
Services -Family
Preservation and
Family Support
Intensive Case
Management
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E. SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
SCOPE OF WORK -KINSHIP, ADOPTION AND FOSTER CARE PARENT EDUCATION AND SUPPORT GROUPS
Exhibit A
Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants' explore their strengths, learn about the
Protectivectors, and create strategies from their own wisdom -and -experiences: -Tire goals -are to strengthen families, protect -children -from
abuse and neglect, and preserve permanency for families by enhancing caregivers' ability to meet the emotional, developmental, and
educational needs of their children. Parent Caf�s are skill -based and informational but shall also help caregivers reduce social isolation and
develop new support systems and social connections.
Children's Groups: The goal is to offer a safe and supportive environment where children could learn new ways to cope with conflicts and stress
in their lives including the challenges which may arise from being separated from birth parents and in the care of foster, kinship or adoptive
parents. Fun activities, educational games and play shall enhance group participation. The children's groups take place concurrent to Parent
Caf�'s.
Parent Caf�s shall be facilitated by staff from Catholic Charities and the WCDHS. Community experts shall be brought in to present to the group
on evidenced based parenting education, the impacts of trauma, and tools and techniques for parenting children who have experienced trauma.
The goal is to equip caregivers with tools to manage children's behaviors, understand child development, and improve caregiver/child
relationships.
Work Plan
Outcomes, Benchmarks, and Milestones
Outcome Statement #2: The Parent Caf� Support Groups shall strive to enrich parenting skills, encourage relationship building and connection
with other kinship, adoptive and foster caregivers and strengthen the caregiver/child relationships with the goal of establishing permanency and
avoiding further out -of -home placement
Parent Caf� pre and post-tests shall measure the changes in each caregiver's expectations and the program shall use tools and techniques to help
child behavior and regulation and enhance the parent/child relationship.
Page 7 of 23
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x
COLORADO
Department of Early Childhood
Exhibit A
Key Activity B
Kinship, Adoption and Foster Care Parent Education and Support Groups
Tasks`
Tithe Period
Deliverable;
Measurement
Position(s) Responsible
Budget Category
B 1:1 Plan and
conduct monthly
Parent Caf� support
groups for families
Monthly -
10/1/2025 -
9/30/2026
Catholic Charities and the
WCDHS shall plan the focus of
each group utilizing the Parent
Caf� model and the Protective
Factors.
A minimum of 30
families shall be served
through these groups
throughout the grant
cycle. 50% shall have
demonstrated new
parenting skills, self-
reported improved
communication and
connectedness with
other Parent Caf�
families. Families shall
be able to identify at
least two (2) community
resources that can
further assist in times of
need.
Family Resource
Supervisor
Catholic Charities Case
Manager and Director of
Case Management
Adoption
Promotion and
Support (APS),
Personnel
Services -Family
Preservation and
Family Support
B 1:2 Plan and
conduct monthly
Children's Groups to
coincide with Parent
Cafes.
Monthly
Using the Nurturing Parenting
curriculum as a guide, develop
children's group activities
designed to strengthen
communication, social and
coping skills for children in
kinship, foster and adoptive
homes.
A minimum of 30
children shall participate
in children's groups
throughout the grant
cycle.
Family Resource
Supervisor
Catholic Charities Case
Manager and Director of
Case Management
APS, Personnel
Services -Family
Preservation and
Family Support
Page 8 of 23
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ExA SOW CostReim FY26_1-6-25
ASO
COLORADO
Department of Early Childhood
Exhibit A
Key Activity
Reporting and Performance Monitoring
Task
Time Period
Deliverable
Measurement
Position(s)
Budget
Responsible
Category
B 1:3 PSSF sites shall
10/1/2025-
Data on all PSSF services/activities shall be entered
Required data
Weld County
Personnel
comply with Colorado
9/30/2026
into CDEC data system.
shall be
Department of
Services
Department of Human
• Completion of PSSF intake form in
entered into
Human Services
(CDEC) data
collection
methodology system.
Data reports shall
show tasks/activities
completed to align
with designated
outcomes and
measures of services
provided.
Salesforce or entering other intake tool
completion date in designated fields.
PSSF program staff shall set goals with
families engaged in PSSF services, goals
are identified on goal setting sheet or
designated goal fields, including status
of goals.
CFSA 2.0 assessments completed with
families participating in services.
Required for intensive case management
services; or family preservation/support
category families without an open Child
Welfare involvement or receiving more
than six (6) total hours of PSSF services
required.
Protective Factors Survey
PSSF services - each family with an open
CDEC data
system within
five (5)
working days
of completing a
task or activity
(i.e., intake,
goal setting,
PSSF services,
case
management
notes, referral
for services,
flex funding,
instrumentatio
n tools
including CFSA
PSSF case should be receiving at least
one (1) service. Services should include
activities related to the service,
individual(s) participating in the service,
and service area identified.
An assessment for each service should be
documented with pre/post-dates and
name of assessment in designated fields.
2.0, or
assessment
tools are
identified and
dates of
pre/post and
included).
Flex funds - Only if included in the approved
budget, can be provided only to families that have
an open PSSF service. Flex funds are only provided
to support the family goals.
Page 9 of 23
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x
COLORADO
Department of Early Childhood
Exhibit A
Task
Time Period
Deliverable
Measurement
Position(s)
Responsible .
Budget
Category
B 1:4 Invoices/
Monthly
Invoices/Expenditure reports must be submitted on
Contractor
Weld County
Personnel
Expenditure reports
a monthly basis to CDEC on the PSSF Invoice
Template provided by the Office of Early Childhood
in the OnBase system.
shall submit all
invoices/expen
diture reports
by the 20th day
of each month.
Department of
Human Services
Services
Final billing for
each fiscal year
must be
submitted per
Exhibit D -
Additional
Provisions
B 1:5 Submit
When
Reports shall be submitted according to CDEC
Reports shall
Weld County
Personnel
programmatic reports
requested.
timeframes and include all requested information.
be submitted
Department of
Services
to CDEC.
Report templates
shall be provided or
created in Salesforce.
10/01 /2025-
9/30/2026
Reporting templates shall be provided by the PSSF
Program Manager
to CDEC twice
per year during
the federal
fiscal year. The
first report is
due on the last
business day of
Human Services
April each
year. The final
report is due
on the last
business day of
October each
year.
Page 10 of 23
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E. SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
Task
Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
B 1:6 PSSF Programs
Quarterly or
Reports shall be reviewed in the CDEC data system
Reports shall
Report templates
Personnel
shall run reports and
when
to ensure performance targets are being met.
be submitted
shall be created by
Services
monitor outcomes
requested
to-CDEC on
State Program
using CDEC data
10/01 /2025-
quarterly basis
Administrator, and
system
9/30/2026
or as needed by
the program.
accessible by
Supervisor in each
site.
Key Activity C I Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Position(s) Responsible
Budget
Category
C 1:1 PSSF program
10/01/2025-
PSSF program staff shall
Staff attendance or
PSSF Program Staff
Travel
staff shall complete
program trainings as
recommended or
required by CDEC.
PSSF site shall send at
least one (1) person
per site to the
biennial
Strengthening
Families Conference
and the biennial PSSF
program grantee
meeting.
09/30/2026
complete trainings
necessary/pertinent for
program delivery.
Participation in conference and
grantee meeting.
documented information
regarding completion for
recommended or pertinent
trainings, which may include
but is not limited to
Motivational Interviewing, CFSA
2.0, Strengthening Families,
Financial Health, mandated
reporter, CDEC data system
training for users, and other
required certification trainings
related to services being
provided by the PSSF site to
meet model fidelity. (i.e., if
providing Nurturing Parenting,
you must have a certified
trainer)
Page 11 of 23
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ExA SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
SCHEDULE/MILESTONES
• Through the work of intensive case management, the WCDHS and Catholic Charities shall provide supportive case management services to
a minimum of 55 Weld County families. Services are voluntary, with a goal of increasing family well-being, reducing crisis and to
preserving intact families.
Family service plans are designed in partnership with the family to address these goals. 45% of families served by the WCDHS shall
successfully complete the goals and objectives created on their initial service plan.
Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less than 5% of all families served
through all PSSF ICM shall enter or re-enter the child welfare system by the end of the grant cycle.
80% of families receiving PSSF ICM through Catholic Charities shall exit Guadalupe Community Center Shelter with income and sustainable
housing.
90% of the families in the Permanent Supportive Housing Project shall remain stable in their housing for a period of at least one (1) year.
Pre- and post-tests shall demonstrate that families acquired and use new skills related to child management and the strengthening of
their parent/child relationships.
40% of families who participate in Parent Caf�s shall participate for at least six (6) months. Caregivers shall report they have learned and
are utilizing at least three (3) new techniques to help children with self -regulation and positive behavior as well as three (3) new
methods to improve communication and relationships.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the CDEC, Promoting Safe and Stable Families program. The designated program manager
shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The
CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished.
The referral process for all PSSF services may be initiated through self -referral, community referrals from schools, juvenile justice entities,
therapists and other family serving organizations, as well as from child welfare for families reported to child protective services but screened
out and/or closed after initial assessment. Community Case Managers and the Catholic Charities Case Manager shall review and track all
referrals. They shall work together to collect and document all required data for program evaluation and tracking.
Page 12 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6-25
a
COLORADO
Department of Early Childhood
Exhibit A
County and Community PSSF sites agree to comply with all data process and tools to provide the CDEC with all requested data. The PSSF
advocates shall submit written quarterly reports to the PSSF Program Manager that shall include data statistics, client satisfaction forms and any
anecdotal information as they collect this. County encourages any site visits to occur and shall comply with any visits that are requested.
SCOPE OF WORK - KINSHIP SUPPORT
The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided
by Catholic Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children
through case management, group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication
provided an opportunity to pause and reevaluate what best meets the needs of our kinship families. As a result of this assessment and in
response to customer voice, in addition to the ongoing monthly Parent Caf�s and case management services for residents of the shelter, Catholic
Charities shall offer a Support Circle every other month for families receiving intensive case management and/or families who are participating
in Parent Cafes. In addition, Catholic Charities shall create and distribute a bi-monthly Kinship Newsletter to information pertinent to the often -
unique needs and challenges of kinship families.
Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a more informal level and to share
supportive parenting strategies with the support of the Catholic Charities case management staff. Catholic Charities staff shall share parenting
strategies in response to the topics of group discussion using the Protective Factors as a guide. Caregivers with enhanced skills and
understanding of how to manage challenging behaviors shall be less likely to utilize strategies that could be considered abusive or the cause of
further harm to the child(ren), risking their stability in the kinship home. This group shall be informative; however, it shall also provide
increased opportunity for the caregivers to direct the group in a less structured setting. Caregiver requests shall determine the schedule of
topics and there shall be time for sharing a meal and friendship building.
Children's Circle: The goal is to offer a safe and supportive environment where children can learn new ways to cope with conflicts and stress in
their lives, including challenges which may arise from being separated from birth parents and in the care of grandparents or other relatives.
Fun, developmentally appropriate activities, educational games, and play shall also enhance children's experience of participating in the group.
These programs shall be offered in addition to Parent Caf� Support Groups.
Kindship Newsletter: Shall be created and produced by Catholic Charities with input and information contribution from the WCDHS. The
Newsletter shall be sent electronically and via mail every other month to all kinship families involved with Catholic Charities and the Weld
County Department of Human Services.
The Parent Caf� shall be held monthly, the Kinship Support and Educational Circle shall be held every other month and the newsletter shall also
be produced every other month.
Page 13 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6.25
COLORADO
Department of Early Childhood
Exhibit A
Work Plan
Outcomes, Benchmarks, and Milestones
Outcome Statement #3: The Support Circle shall assist caregivers in building social connection, increasing protective factors, encouraging age -
appropriate developmental expectations, and strengthening relationships with the goal of supporting permanency and avoiding family disruption.
The Kinship Newsletter shall provide up to date information about community events and supportive services.
A minimum of 15 families who are receiving Intensive Case Management and/or participating in Parent Caf� Support groups shall participate in
the supplemental Support Circles throughout the grant cycle.
Pre and post Protective Factor surveys shall be used to measure the changes in each parent's expectations and the program shall use Nurturing
Parenting tools and techniques to manage child behavior and enhance the parent/child relationship.
Key Activity D I Kinship Support Circles
J
Tasks
Time Period
Deliverable
Measurement
Position(s) Responsible
Budget Category
D 1:1 Plan and
facilitate Support
Circle
Every other
month
Social connection events with
opportunities to build
relationships and as well as
learn how to increase
protective factors.
Protective Factor pre
and post test tools.
Director of Case
Management and Case
Manager for Catholic
Charities.
Contract -Catholic
Charities
D 1:2 Plan and
facilitate Children's
Circle
Every other
month
Opportunities to connect with
other children. Learn new tools
for coping with conflicts, loss,
and stress.
Developmentally
appropriate satisfaction
survey for children old
enough to provide
feedback
Director of Case
Management and Case
Manager for Catholic
Charities.
Contract -Catholic
Charities
Page 14 of 23
Revised 1/6/2025
Era SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
Key Activity E I Catholic Charities- Reporting and Performance Monitoring
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
E 1:1 PSSF sites
10/01/2025-
Data on all PSSF services/activities shall be entered into CDEC
Required data
Catholic
Contract -
shall comply
09/30/2026
data system.
shall be
Charities Case
Catholic
with Colorado
Department of
Human (CDEC)
data collection
methodology
system. Data
reports shall
show
tasks/activities
completed to
align with
designated
outcomes and
measures of
services
provided.
• Completion of PSSF intake form in Salesforce or
entering other intake tool completion date in
designated fields.
PSSF program staff shall set goals with families
engaged in PSSF services, goals are identified on goal
setting sheet or designated goal fields, including
status of goals.
CFSA 2.0 assessments completed with families
participating in services. Required for intensive case
management services; or family preservation/support
category families without an open Child Welfare
involvement or receiving more than six (6) total hours
of PSSF services required.
Protective Factors Survey
PSSF services - each family with an open PSSF case
should be receiving at least one (1) service. Services
should include activities related to the service,
individual(s) participating in the service, and service
area identified.
An assessment for each service should be documented
with pre/post-dates and name of assessment in
designated fields.
Flex funds - Only if included in the approved budget, can be
provided only to families that have an open PSSF service. Flex
funds are only provided to support the family goals.
entered into
CDEC data
system within
five (5)
working days
of completing
a task or
activity (i.e.,
intake, goal
setting, PSSF
services, case
management
notes,
referral for
services, flex
funding,
instrumentati
on tools
including
CFSA 2.0, or
assessment
tools are
identified and
dates of
pre/post and
included).
Manager and
Director of
Case
Management
Charities
Page 15 of 23
Revised 1/6/2025
E. SOW CostReim FY26_1-6-25
a
iiff•
COLORADO
Department of Early Childhood
Exhibit A
Tasks
Time Period
Deliverable .
Measurement
. Position(s)
Responsible
Budget
Category
E 1:2 Invoices/
Monthly
Invoices/Expenditure reports must be submitted on a monthly
Subcontractor
Catholic
Contract -
Expenditure
basis to Weld County to submit to CDEC on the PSSF Invoice
shall submit
Charities Case
Catholic
reports
Template provided by the Office of Early Childhood in the onbase
system.
all
invoices/expe
nditure
reports to the
Manager and
Director of
Case
Management
Charities
WCDHS by
the 10th day
of each
month for
WCDHS to
submit
monthly
invoice to
CDEC. Final
billing for
each fiscal
year must be
submitted per
Exhibit D -
Additional
Provisions.
Page 16 of 23
Revised 1/6/2025
E. SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
E 1:3 Submit
When
Reports shall be submitted according to CDEC timeframes and
Reports shall
Catholic
Contract -
programmatic
requested.
include all requested information.
be submitted
Charities Case
Catholic
reports to CDEC.
10/0172025
-to £-DEC
Manager and
Charities
9/30/2026
Reporting templates shall be provided by the PSSF Program
twice per
Director of
Report
templates shall
be provided or
created in
Salesforce.
Manager
year during
the federal
fiscal year.
The first
report is due
on the last
business day
of April each
year. The
final report is
due on the
last business
day of
Case
Management
October each
year.
E 1:4 PSSF
Quarterly or
Reports shall be reviewed in the CDEC data system to ensure
Reports shall
Report
Contract -
Programs shall
when
performance targets are being met.
be submitted
templates shall
Catholic
run reports and
requested
to CDEC on
be created by
Charities
monitor
10/01/2025-
quarterly
State Program
outcomes using
CDEC data
system
9/30/2026
basis or as
needed by
the program.
Administrator,
and accessible
by Supervisor in
each site.
Page 17 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6-25
re
COLORADO
Department of Early Childhood
Exhibit A
Key Activity F I Catholic Charities -Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Position(s) Responsible
Budget Category
F 1:1 PSSF program
10/01 /2025-
PSSF program staff shall
Staff attendance or
PSSF Program Staff
Travel
staff shall complete
program trainings as
recommended or
required by CDEC.
PSSF site shall send at
least one (1) person
per site to the
biennial
Strengthening
Families Conference
and the biennial PSSF
program grantee
meeting.
09/30/2026
complete trainings
necessary/pertinent for
program delivery.
Participation in conference
and grantee meeting.
documented information
regarding completion for
recommended or pertinent
trainings, which may include
but is not limited to
Motivational Interviewing,
CFSA 2.0, Strengthening
Families, Financial Health,
mandated reporter, CDEC
data system training for
users, and other required
certification trainings related
to services being provided by
the PSSF site to meet model
fidelity. (i.e., if providing
Nurturing Parenting, you
must have a certified trainer)
Schedule/Milestones
Seventy-five percent (75%) of families who participate in the support circle shall report they have learned and are utilizing at least three (3)
new parenting techniques and tools to encourage developmentally and age -appropriate behavior as well as three (3) strategies in strengthening
the parent/child relationship.
Acceptance Criteria
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families
(PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project
and that the scope of work has been met. The CDEC Program Manager shall either sign off on the approval, or reply to the vendor, in writing,
advising what tasks must still be accomplished.
Page 18 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6-25
Exhibit B
Colorado Department of Early Childhood (CDEC)
BUDGET WITH JUSTIFICATION FORM
Contractor Name
Budget Period
Project Name
Program Contact Name, Title
Phone
Email
Fiscal Contact Name, Title
Phone
Email
Weld County Department of Human Services
October 1, 2025 - September 30, 2026
Promoting Safe and Stable Families
Julie Witkowski, Family Resource Division Director
970-400-6777
witkowjx@weld.gov
Tanya Geiser, Fiscal Division Director
970-400-6526
tgeisereweld.gov
��ICOLORADO
ww+m..n or sa.rrcnnanom
Acronym Definition
APS Adoption Promotion and Support
FFY Federal Fiscal Year
FPFS Family Preservation for Family Stability
FSFS Family Support for Family Stability
MTDC Modified Total Direct Costs
PSSF Promoting Safe and Stable Families
TLR Time Limited Reunification
FICA Federal Insurance Contributions Act
ICM Intensive Case Management
TBRI Trust Based Relation Intervention
Expenditure Categories
Personnel Services - Salaried Employees FFy 2026
Position Title
Description of Work
Fringe Benefits
Gross or
Annual Salary
Fringe Cost
Total Salary +
Fringe
Percent of
Time on
Project
Cost Based on
Percent of
Time for TLR
Cost. Based on
Percent of -
Time for
APS
Cost Based on
Percent of
Time for FPFS
Cost Based on
Percent of
Time for FSFS
Total Amount
Requested
from CDEC
Community Case Manager 1
Provides outreach, case management and Parent Cate support group coordination/facilitation
for families who may be at risk of entering or who are exiting the child welfare system
health, dental, live, FICA,
Short and Long Term
Disability and County
Retirement
559,275.00
520,746.00
$80,021.00
49:99938%
-
50.00
50.00
$20,005.00
$20,005.00
$10,610.00
-
Community Case Manager 2
Provides outreach, case management and Parent Cate support group coordination/facilitation
for families who may be at risk of entering or who are exiting the child welfare system.
health, dental, live FICA,
Short and Long Term
Disability and County
Retirement
$62,883.00
$13,284.00
$76,167.00
90.00066%
50.00
50.00
$19,042.00
519,042.00
$38,084.00
Total Personnel Servces (including fen. benefits)
$O.QO
$0,09
539.047.00
$39,047.00
$78;094.00
Name
Contractors/Consultants (payments to third parties or entities)
Description of Item
FFy 2026
TLR
TLR
Allowable in
MTDC
calculation
APS.
APS
Allowable in
MTDC
calculation
FPFS
Famiy
Preservation
far Faml11
Stability
Allowable in
-MTDC
calculation -
FSFS
Family
Support for;
Family
Stability..
Allowable in
MTDC
calculation-.
Total Amount
Requested
from CDEC
Total Amount
Allowable in
MTDC
Catholic Charities
Staff and supplies for PSSF ICM, Parent Cafes, Kinship Support and Education Circle, Kinship
Newsletter
$0.00
$0.00
$12,954.00
$12,954.00
$0.00
$0.00
$36,187.00
$36,187.00
549,141.00
$49,141.00
Kids at Heart
Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families
57,775.00
- $7,77$.00
$7,775.00
$7,770.00
$7,771.00
$7,775.00
$7,469.00
$7,469,00
,$30;797.00
$30,794.00
$7,776,00
57.775,00
..$20,729.00
':520.729.00
57,775.00
57,775.00
543.656.00
S43,656.00
579,935,00
$79,935.00
Page 1of3
Version 2 - 4/25
ExB Budget PSSF FFY26(No Admin or Indirect)_V2_4-25A
Exhibit B
Colorado Department of Early Childhood (CDEC)
BUDGET WITH JUSTIFICATION FORM
11j�COLORADO
�� Uwanm.m u, Fa,Iv chnaFooe
Travel
FFY 2026
Rem
Description of Rem
TLR
APS
$1,000.00
FPFS
$1,000.00
FSFS
$1,000.00
Total Amount
Requested"
Prom: CDEC
Conference/CDEC
travel/professional development
All mileage, lodging, airfare, tolls, per diem, registration costs, etc. related to attending
mandatory CDEC conferences. Approved professional development opportunities.
$0.00
$$d00.00
Total Travel
$0.00
$1;000.00
•' $t.00p.00
$7,000.00
• $3,00.00
FFY 2026
Item
Supplies @ Operating Expenses
Description of Item
TLR
APS
FPFS
$4,000.00
FSFS
$4,787.1)0
Total Amount
Requested
froMORS
Flex Funds
Flex funding can be used to address concrete economic needs which support family stability
when no other formal and informal resources are available.
Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks,
childcare, and children's group activities
$0.00
767.00
Support Groups
$0.00
$4,000.00
$2,500.00
$1,717.00
41!`.00
Total Supplies $ 0p4rat8M $t pe o.o
kems Exciuded.11 MTOG: (Rent. costa, tuition, otho0ohips/felloweMps, portkip.00
support, equipment, capital expenditures)
$0:00
$4,000.00
$6,!00.00
$3.50400
197,004.00
Item
Description of Rem
TLR
APS
FPFS
FSFS
Total Amamt
Reepisisted
fltire CDEC
$0.00
No costs shall be reimbursed by CDEC for this category.
$0.00
$0.00
$0.00
00:00
$0.00
Total hems removedfro, IATOC
$0.00
TOTAL DIRECT COSTS
TOTAL DIRECT COSTS
$7,775.00
$7,775.00
$25,729.00
$25,729.00
$54,322.00
$54,322.00
$90,207.00
$90,207.00
$178,033.00
$178,033.00
MODIFIED TOTAL DIRECT COSTS (MTDC)
Uniform Guidance - 2 Code of Federal Regulations 200.1 (2 CFR 200.1) "Modified Total Direct
Cost (MTDC), means all direct salaries and wages, applicable fringe benefits, materials and
supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the
period of performance of the subawards under the award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs, tuition remission, scholarships and
fellowships, participant support costs and the portion of each subaward in excess of $50,000.
Other items may only be excluded when necessary [o avoid a serious inequity in the
distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
MODIFIED TOTAL DIRECT COSTS
Indirect Costs
FFY 2026
Rem
Description of Item
hidlrect Rant
TLR
APS
FPFS
FSFS
Total Amount
Requested
from CDEC
No costs shall be reimbursed by CDEC for this category.
$0.00
$0.00
$0.00
$0.00
$0.00
PERCENTAGE OF BUDGET BY PROJECT
ADM
FFY 2026
Total
Percentage
TLR
FPFS FSFS
Page 2 of 3
Version 2-4/25
ExB Budget PSSF FFY26(No Admire or Indirect)_V2_4-250
Exhibit B
Colorado Department of Early Childhood (CDEC)
BUDGET WITH JUSTIFICATION FORM
a��COLORA DO
nmwn,�.m er ca.ivcnaan�a
PERCENTAGE OF BUDGET BY PROJECT
Match Projection / Required . Percentage of Total Budget Including Match: 30%
TOTAL BUDGET (INCLUDING MATCH)
Page 3 of 3
4%
$3,332.14
$11,107.14
14% 31%
$11,026.71 $23,280.86
$36,755.71 $77,602.86
51% 100%
$38,660.14 $76,299.86
$128,867.14 $254,332.86
Version 2 - 4/25
ExB Budget PSSF FFV26iNo Admin or Indirect)_V2_4-25A
SIGNATURE REQUESTED: Weld/Catholic
Charities PSSF Amendment #1
Final Audit Report
2025-09-22
Created: 2025-09-18
By: Sara Adams (sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAPZX5SGVDeBkBT6-FRRtatpXtvI57Slpt
"SIGNATURE REQUESTED: Weld/Catholic Charities PSSF Am
endment #1" History
,t Document created by Sara Adams (sadams@weld.gov)
2025-09-18 - 3:20:19 PM GMT- IP address: 204.133.39.9
E, Document emailed to Darren Walsh (dwalsh@ccdenver.org) for signature
2025-09-18 - 3:20:39 PM GMT
t Email viewed by Darren Walsh (dwalsh@ccdenver.org)
2025-09-18 - 3:46:57 PM GMT- IP address: 74.254.4.64
,t Email viewed by Darren Walsh (dwalsh@ccdenver.org)
2025-09-22 - 3:23:57 PM GMT- IP address: 67.176.14.14
4 Document e -signed by Darren Walsh (dwalsh@ccdenver.org)
Signature Date: 2025-09-22 - 3:24:54 PM GMT - Time Source: server- IP address: 67.176.14.14
O Agreement completed.
2025-09-22 - 3:24:54 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
Entity Information
Entity Name*
CATHOLIC CHARITIES AND
COMMUNITY SERVICES
Entity ID*
@00031292
Contract Name * Contract ID
CATHOLIC CHARITIES AND COMMUNITY SERVICES - 9925
PSSF PARTNERSHIP AGREEMENT AMENDMENT #1
Contract Status
CTB REVIEW
Contract Lead *
SADAMS
Q New Entity?
Parent Contract ID
20242598
Requires Board Approval
YES
Contract Lead Email Department Project #
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description *I
(CONSENT) CATHOLIC CHARITIES - PSSF PARTNERSHIP AGREEMENT AMEND #1. TERM 10/1/25-9/30/26. WCDHS
WILL REIMBURSE CC UP TO $49,141 .00. CC WILL CONTRIBUTE A MATCH IN THE AMOUNT OF $21,060.00.
THIS IS RELATED TO THE PSSF AGREEMENT AMENDMENT (CMS# 9923)
Contract Description
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB 9/16/25.
Contract Type* Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 09/20/2025
09/24/2025
Amount* Department Email
$49,141.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable *
NO Department Head Email Does Contract require Purchasing Dept. to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
09/23/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09/29/2025
Review Date *
07/30/2026
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2026
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Finance Approver
CONSENT
Purchasing Approved Date
09/23/2025
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
09/23/2025 09/23/2025
Tyler Ref #
AG 092925
Originator
SADAMS
RESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT, AND AUTHORIZE CHAIR TO SIGN - CATHOLIC
CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER,
WELD REGIONAL OFFICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Catholic Charities and Community Services of the Archdiocese Denver,
Weld Regional Office, commencing October 1, 2024, and ending September 30, 2025, with further
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic
Charities and Community Services of the Archdiocese Denver, Weld Regional Office, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
cc: Hsi)
to/IK/2.y
2024-2598
HR0096
PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT
AGREEMENT - CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE
ARCHDIOCESE DENVER, WELD REGIONAL OFFICE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of October, A.D., 2024, nunc pro tunc October 1, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD CO . •L• DO
ATTEST:��^� CAS_ n
Kevin D. Ross, Chair
COara
Perry L. B , Pro-Tem
Weld County Clerk to the Board
. caut,07U,
Deputy Clerk to the Board
APP ! ED A
Coun y ": rney
10
Date of signature:
Mike Fr-eman
ott . James
2024-2598
HR0096
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Promoting Safe and Stable Families Program (PSSF) Partnership Project
Agreement with Catholic Charities
DEPARTMENT: Human Services DATE: September 24, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Colorado Department of Human Services (CDHS) has awarded
funding to the Weld County Department of Human Services (WCDHS) for the Promoting Safe and Stable Families
Program (PSSF). This purpose of this program is to enhance the safety and well-being of at -risk families and
focus on stabilizing and strengthening families through a case management model, and Kinship Support
Services for kinship and adoptive families, which includes support, education, and resource referrals.
The Department is requesting to enter into an agreement with Catholic Charities to implement and facilitate
these program services by Catholic Charities Case Management/Family Advocate staff.
What options exist for the Board?
• Approval of the PSSF Partnership Project Agreement with Catholic Charities.
• Deny approval of the PSSF Partnership Project Agreement with Catholic Charities.
Consequences: Weld County will not receive the awarded amount of $49,141.00 for the PSSF
Partnership Project Agreement.
Impacts: Weld County clients will not have access to the funding for the PSSF Partnership
Project Agreement.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total funding = $49,141.00 which shall be used to reimburse Catholic Charites for actual costs per
month.
• Catholic Charities will contribute a match in the amount of $21,060.00 for a project total of
$70,201.00.
• Funded by the PSSF grant award through CDHS.
! Term: October 1, 2024 through September 30, 2025.
Pass -Around Memorandum; September 24, 2024 - CMS ID 8729
2024-2598
k0/2_ 412tOct
Recommendation:
• Approval of the Agreement and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem 4;-2
Mike Freeman m�
Scott K. Jamescif
Kevin D. Ross, Chair )<(t —
Lori 11
Saine /
Pass Around Memorandum; September 24, 2024 - CMS ID 8729
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered intothis Zr day of (GkO Y , 2024,
by and between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services,
hereinafter referred to as "WCDHS", and Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office, also known as Catholic Charities, hereinafter referred to
as "CC."
WITNESSETH:
WHEREAS, WCDHS and CC have identified a need for additional personnel resources in the
areas of prevention and education; and
WHEREAS, WCDHS and CC are willing and able to commit personnel resources to the
provision of services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS
and CC through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded
by the Federal Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding
available through Temporary Assistance for Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein,
and for other consideration of the sufficiency and receipt of which is hereby acknowledged, the
parties hereto covenant and agree as follows:
Project Description
1. The services described herein will in part be known as the WCDHS PSSF Partnership Project,
hereinafter referred to as the "Project". The Project is a collaborative effort of WCDHS and
CC to enhance the safety and well-being of at -risk families.
2. The Project consists of Family Support Services/Family Preservation Services that focus on
stabilizing and strengthening families through a case management model, and Kinship
Support Services for kinship and adoptive families, including support, education and
resource referrals. The services will be implemented in accordance with Exhibit A.
3. "At -risk families" are defined as 1) families identified by community referrals and 2)
homeless families who reside at the Guadalupe Community Center (GCC).
4. The Project will be cooperatively implemented and facilitated by the CC Case
Management/ Family Advocate staff and the WCDHS Community Case
Manager/Liaison staff.
1
Personnel
1. Engagement. WCDHS and CC have collaboratively identified a need for additional personnel
resources in the areas of prevention and education. Portions of the salary for up to three (3)
CC employees will be funded under this agreement in accordance with Exhibit B.
2. Employment. The three (3) staff shall be employees of CC. As such, the employees will be
subject to the policies, rules, regulations, directives and orders of CC. The employees will be
subject to the supervision of CC.
3. Standards. The employees shall provide all services pursuant to this Agreement in accordance
with applicable state and federal law, and any performance standards jointly established by
WCDHS and CC. CC shall provide information to the employees regarding what is necessary to
facilitate performance of its obligations to Weld under this Agreement. If an employee is
required to be licensed or to act under the supervision of a licensed person or entity during job
duties performed by an employee for CC, CC shall be solely responsible for verifying such
licensure or providing such required supervision.
4. Qualification and Selection. The employees will be selected by CC in accordance with CC and
State of Colorado qualifications. CC will verify skills and references with respect to the
employment of the employees' subject to this Agreement.
5. Employee Costs. CC shall be responsible for direct payment to the employees of all personnel
costs associated with the employees, including, but not limited to, salary, benefits,
employment taxes, and insurance.
6. Compliance with Laws and Record Maintenance. CC shall be responsible for compliance with all
laws concerning employee benefits and compliance with Immigration Reform and Control Act
of 1986. In addition, CC shall be responsible for completion, reporting and maintenance of
payroll and benefit records, and CC will be the W-2 Employer for purposes of record keeping.
7. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records
of actual hours worked by an employee during each pay period. Each party agrees to comply
with the FLSA.
8. Contract Amount. WCDHS shall reimburse CC for actual costs per month, not to exceed
$49,141.00 for the term of this Agreement. CC shall contribute a 30% match in the amount of
$21,060.00 resulting in a total project amount of $70,201.00 for the term of this Agreement.
Allowable expenses are noted in Exhibit B, Approved Budget, and include personnel costs, supply
and administrative costs.
9. Billing. CC shall issue an invoice on or before the 10th day of the month to WCDHS for actual
costs incurred in the previous month. Each invoice should also note the amount of matched
2
funding CC contributed during the previous month. WCDHS agrees to submit the approved
invoice for payment within ten (10) business days of the date the correct invoice is received.
10. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity
shall obtain from CC a certification that neither CC nor any of its principal employees are
listed on the General Services Administration's List of Parties Excluded from Federal
Procurement or Nonprocurement Programs. CC shall supply this certification within 10 days
of execution by both parties of this agreement. Failure to supply this certification will be
considered a default.
11. Worker's Compensation Insurance. CC will furnish and keep in force and effect during the
term of this Agreement workers compensation insurance as may be required by law and as
may concern the employees funded under this agreement. Upon written request, each party
shall furnish a Certificate of Insurance verifying coverage for workers' compensation.
12. Insurance. CC shall procure at least the minimum amount of automobile liability insurance
required by the State of Colorado for the use of any personal vehicle. Proof of said automobile
liability insurance shall be provided to WCDHS prior to the performance of any services under
this Agreement. Professional Liability (Errors and Omissions Liability) is also required. The
policy shall cover professional misconduct or lack of ordinary skill for those positions defined in
the Scope of services of this contract. CC shall maintain limits for all claims covering wrongful
acts, errors and/or omissions, including design errors, if applicable, for damage sustained by
reason of or in the course of operations under this Agreement resulting from professional
services. In the event that the professional liability insurance required by this Agreement is
written on ,a claims -made basis, CC warrants that retroactive date under the policy shall
precede the effective date of this Agreement; and that either continuous coverage will be
maintained, or an extended discovery period will be exercised for a period of two (2) years
beginning at the time work under this Agreement is completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$1,750,000
13. Contact Persons. The Contact Person for CC and the Contact Person for WCDHS are each set
forth on Exhibit C attached hereto and incorporated herein. The designated Contact Person for
each party may be changed from time to time so long as notice of such change is provided to
the other party, following the procedure for Notices as set forth in this Agreement. Unless a
formal notice is required as set forth in paragraph 29, any requirement of communication
between the CC and WCDHS shall be satisfied if such communication is provided to the other
party's Contact Person.
14. Periodic Meetings. During the term of this Agreement, arrangements shall be made for
periodic meetings between the Contact Persons of WCDHS and CC to promote
3
understanding of and adjustments to any operation or activity involved herein.
15. CC Board Members. CC shall maintain, at its own expense, insurance for CC Board Members.
16. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules,
regulations and policies implementing HIPAA requirements whether now or hereafter
existing. CC and WCDHS agree to execute Business Associates Agreements as may be
determined to be necessary.
17. Compliance with ADA. Each party hereby expressly agrees to comply with any rules,
regulations and policies implementing the Americans with Disabilities Act
requirements whether now or hereafter existing.
18. Term. The term of this Agreement shall be from October 1, 2024, through September 30, 2025.
This Agreement may be extended annually upon written agreement of both parties.
19. Termination. WCDHS or CC may terminate this Agreement upon giving the other party thirty
(30) days prior written notice. In the event of termination, CC shall promptly provide to WCDHS
all information necessary for payment of any outstanding compensation. Neither party shall
have any further obligations after the effective date of termination, except for such obligations
that (i) accrued prior to the effective date of termination, or (ii) are expressly stated herein to
extend beyond the effective date of termination. Additionally, if the State of Colorado
immediately terminates its agreements with WCDHS regarding the funding of this Agreement
for the public interest or any other reason, WCDHS may immediately terminate this Agreement
without the thirty (30) days' notice.
20. Default. Except in situations when termination is the appropriate action pursuant to paragraph
19, each party shall promptly notify the other party of actions that have caused, in the notifying
party's opinion, a default or breach of any term or provision of this Agreement. If such default
or breach is not cured within thirty (30) days after the delivery of such notice, the notifying party
may, at its election, declare this Agreement terminated, or proceed to seek any remedies to
which it may be entitled under the law, or both. Any waiver by either party of any term or
provision of this Agreement at any one time shall not constitute a waiver of any other or all
provisions. Any waiver of any part or provision of this Agreement at any one time shall not
constitute a waiver for all times.
21. Parties' Relationship. The parties to this Agreement intend that the relationship between them
contemplated by this Agreement is that of independent entities working in cooperation. CC
employees or agents are not to be considered WCDHS employees for any purpose and said
persons may not hold themselves out as employees or agents of WCDHS or otherwise make any
representation or commitment on behalf of WCDHS. WCDHS employees or agents are not to be
considered employees of CC for any purpose and said employees may not hold themselves out
as employees or agents of CC or otherwise make any presentations or commitments on behalf
4
of CC. Under this Agreement, except for the payments as stated herein, neither party shall be
in any way required to provide any pecuniary benefits, salaries, wages or fringe benefits to
employees of the other party.
22. Indemnification. CC shall indemnify and hold WCDHS harmless from all claims, actions,
penalties, liabilities, damages, or expenses, including reasonable attorney's fees and other
costs of defense or settlement, legal or equitable, made against or suffered by WCDHS
arising out of or related to the action or omission of any CC employee while performing
services for or under the auspices of CC, or arising out of or assumed by CC under this
Agreement or CC's failure or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue
in full force and effect notwithstanding the expiration or termination of this Agreement.
Notwithstanding any provision in this Agreement to the contrary, however, neither party
waives any immunities to which they are entitled pursuant to law.
23. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and
proceedings, WCDHS or CC shall, during and after the term of this Agreement, keep
confidential all information relating to this Agreement and shall utilize their best efforts to
prevent and protect such information from unauthorized disclosure by their employees and
agents. WCDHS and CC shall further not use or allow their agents or employees to use any
information to the competitive disadvantage of or in any way which is detrimental to either
party.
24. Notices. All notices and other communications required or permitted under this Agreement
shall be given in writing and shall be delivered in person or sent by registered or certified mail,
postage prepaid, return receipt requested, as follows:
a. If to CC:
b. If to WCDHS:
Darren Walsh, President/Chief Executive Officer
Catholic Charities and Community Services of the Archdiocese
Denver Weld Regional Office
6240 Smith Road
Denver, CO 80216
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
25. Entire Agreement. This Agreement constitutes the entire understanding and agreement
between the parties with respect to its subject matter and supersedes all prior agreements or
understandings, whether written or unwritten, with respect to the same subject matter.
5
26. Amendment. This Agreement may not be amended or modified except by a written
instrument executed by all parties to this Agreement.
27. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the
ease of reference and shall not in any way affect the meaning or interpretation of this
Agreement. This document may be executed in two or more counterparts, each of which may
be deemed an original. This Agreement will take effect when a single original or counterpart
copies are executed by each party.
28. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with
the laws of the State of Colorado and the rules and regulations issued pursuant thereto. Any
provision of this Agreement, whether incorporated herein or not by reference, which provides
for arbitration by any extra- judicial body or person or which is otherwise in conflict with said
laws, rules and regulations shall be considered null and void. Nothing contained in any provision
incorporated herein by reference which purports to negate this or any other special provision in
whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise. It is further agreed by both parties that any causes of action
arising out of this Agreement shall be vetted in the courts of Weld County, Colorado, to the
extent that those courts are reposed with subject matter jurisdiction. Both parties agree to
submit themselves to the personal jurisdiction of those courts.
29. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
30. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such
documents and instruments, and do or cause to be done all such acts and things as may be
reasonable to effectuate the purpose and intent of thisAgreement.
31. Assignment. This Agreement may not be assigned without first obtaining the consent of the
non -assigning party.
32. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with
Section 18-8- 301 C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S.,
et.seq. (Abuse of Public Office), as amended, and that no violation of such provisions is present.
The signatories hereto state that to the best of their knowledge, no State employee has any
personal or beneficial interest whatsoever in the service or property described herein.
33. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by WCDHS.
6
34. Required Approval. This Agreement shall not be deemed valid until it has been approved by any
and all necessary and required entities.
35. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of
County Commissioners for Weld County to provide funding not already budgeted for the
applicable fiscal year.
36. Governmental Immunity. No term or condition of this contract shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
37. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be
an incidental beneficiaryonly.
7
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first
written above.
ATTEST: W....1rAeti
Weld County Clerk
By:
Deputy Clerk to the Boar
8
COUNTY:
BOARD OF COUNTY COMMISSIONERS
WELD COUN , O
Kevin D. Ross, Chair OCT 0 2 2024
CONTRACTOR:
Catholic Charities and Community
Services of the Archdiocese Denver
Weld Regional Office
6240 Smith Road
Denver, Colorado 80216
DatF-eM Wash
Byparren Walsh (Sep 25, 202414:31 MDT)
Darren Walsh, President &
Chief Executive Officer
Date: Sep 25, 2024
2ozz-1-25 Z
a
coat
COLORADO
Department of Early Childhood
INTRODUCTION/BACKGROUND
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be
addressed effectively.
To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (INTENSIVE CASE MANAGEMENT)
Intensive Case Management Services shall be provided by the Weld County Department of Human Services (WCDHS) to residents of Weld County and by
Catholic Charities to residents of Guadalupe Community Center Shelter and residents of the Permanent Supportive Housing Project. The Catholic Charities Case
Manager shall consult and coordinate provision of services with the WCDHS when a Guadalupe resident is also receiving services through the WCDHS.
The Weld County Department of Human Services (WCDHS) and Catholic Charities share the goals of maintaining the unity of families, advocating for services
for families while keeping children safe, and fostering stability in children's living arrangements. Through a blend of preventive services and crisis intervention
management, all services are intended to stabilize families to ensure the well-being of their children by preventing future abuse/neglect and building safe, healthy,
and nurturing environments for children.
The WCDHS and Catholic Charities shall provide comprehensive voluntary case management and advocacy services for families who self -refer or who are
referred by community partners, such as schools, juvenile justice entities, therapists and other family serving organizations, as well as families reported to child
protective services but screened out and/or closed after initial assessment/ These services shall increase enrolled families' protective capacities by promoting
individual, family, and community strengths; and shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic
and other support services. Assessments of parents' goals and their need for skill development along with assessing psychosocial and economic challenges shall
Page 1 of 25
Ait
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
help families determine their needed and requested services. Wraparound services and community mental and physical health services shall be used along with
case management support to address challenges faced by parents so that they can provide a safe, nurturing, and stable home for their children. Children may be
referred for assessments to identify and address the child's psycho -social, physical, and educational needs. By partnering with families in the early stages of child
maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County.
The core of this project shall be to strengthen and stabilize families to prevent risk of harm to children when they are homeless and reduce the need for out -of -
home placements. Families shall be provided Intensive Case Management Services upon entering the Guadalupe Community Center Shelter as a resident in our
goal orientated Extended Stay Program and throughout their shelter stay. Families reside at the Guadalupe Center four to five months with a goal to transition back
to the community with housing and economic stability. A safe and stable home is critical to a family's wellbeing and the emotion and physical development of a
child.
The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to obtaining housing through Catholic Charities Guadalupe
Campus. Homeless families often experience domestic violence, and children may experience sexual abuse, lack of stability and predictability and various forms
of trauma including abrupt separations for their parents, placements with strangers and lack of school stability.
Homeless families and their children are at risk of increased stress and household instability and can benefit from Intensive Case Management Services to increase
stability to their lives and address their children's needs resulting from a lack of a stable home, relationships, and nurturance. Some of these families shall be
dealing with serious and long-term physical disabilities, physical challenges, mental health and substance abuse disorders, and developmental issues.
The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless families when other shelters are full. Families receive
emergency triage service, safe shelter, meals and attention to immediate needs of the children. Transition support and planning are provided until a safe housing or
shelter plan can be finalized. During this time, short term intensive case management can be critical to keep children safe, minimize the danger of abuse and
support the parents through this crisis.
The WCDHS, in partnership with Catholic Charities, shall provide intensive coordination of community -based supports (case management, social capital
opportunities and flex funding) based on family identified goals. Through case management utilizing the PSSF Intensive Case Management model (PSSF ICM),
caregivers shall demonstrate increased skills in the protective factors and confidence so they can better address stressors, self -advocate, become self-sufficient, and
increase their knowledge of how to access benefits and resources. Families shall be provided resources and training to further develop their skills.
Families shall work with a Community Case Manager or Catholic Charities Case Manager for up to six (6) months. There shall be a short assessment period in
which a service plan and goals shall be developed for families utilizing the PSSF ICM model. Families shall be provided community and Human Services
resources and shall be offered Family Team Meetings (FTM) to further assist in the development of a service plan. They shall complete a pre -assessment within
the first two (2) weeks of contact and shall complete a post -assessment to evaluate their successes with the Colorado Family Support Assessment (CFSA) 2.0.
Page 2 of 25
IS Po
COLORADO
Department of Early Childhood
PERIOD OF PERFORMANCE
October 1, 2024, through September 30, 2025
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Page 3 of 25
Exhibit A
CDEC
COLORADO
Department of Early Childhood
WORK PLAN
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
(Q.utcome stater ent Clients shad
demonstrate increased 'life skills and
consires deuce so they can better address
siressots, :Self -advocate, become self-
sufficient, and increase their knowledge of
how to access benefits and resources.
The Weld County Department of Human Services (WCDHS) shall provide 40 families with intensive case management utilizing
the PSSF ICM. Catholic Charities shall provide PSSF ICM to another 15 families on their Guadalupe campus. Case Managers
from both organizations shall work with families to complete a pre- and post -assessment using the Colorado Family Support
Assessment (CFSA) 2.0 which incorporates the Protective Factors Survey. WCDHS shall see a reduced number of families
entering the Child Welfare system when they work with a Community or Catholic Charities Case Manager.
This partnership shall allow collaboration in providing community based supportive services to families who are in crisis or at risk
of involvement in the child welfare system. Through the PSSF ICM, these families shall gain skills and knowledge to improve
their overall well-being and household stability.
Key Activity A: Intensive Case Management
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Completion of Intake
with family
To be completed
within 5 working
days of referral
assignment
Case Managers shall meet with caregivers' face to face
to complete the Prevention Services intake form.
Intakes maybe conducted at the client's home, in the
community or at the WCDHS office.
Intake information and completion
date shall be documented as
required in the Office of Early
Childhood (CDEC) database
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Completion of the
CFSA 2.0 tool
To be completed
within the 2"d face
to face contact,
within one (1) —
three (3) weeks of
case opening.
Case Managers shall work with the family to evaluate
their individual strengths and needs using the CFSA
2.0 as a focal point for services. Family engagement
includes goal setting and outlining action steps for
families and Case Managers.
CFSA 2.0 —Pre- and post-test shall
be used to focus the family plan,
with families showing an
improvement in a minimum of
two (2) of the 11 areas of focus.
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Family Engagement
Meeting
Initiated during or
following the
intake process
continued again
every 30-90 days.
Family Engagement Meetings (FEM) are designed to
convene family members and relevant family and
professional supports to develop and review the
comprehensive support plan for the family.
Review progress of activities set
for completion of goals and action
steps during each meeting. FEMs
shall be documented in CDEC
database in service activity
section.
Community Case
Managers •
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Page 4 of 25
a. NO
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Ongoing Contact
Weekly face to
face contact for
the first three (3)
months and
continued as
needed for the
duration of the
case
Ongoing face to face and other contacts via phone,
email or text with the family occur to initiate and
monitor services necessary to support family goals.
Face to face contacts to occur in
person or virtually as requested by
the family. Contacts shall be
documented in the CDEC
database in service intensive case
management section
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Emergency Supports
As indicated and
documented in
family plan
Flex funding can be used to address concrete economic
needs which support family stability when no other
formal and informal resources are available.
Flex funding needs are
documented in the family plan and
are reported through monthly
invoicing. Requests are submitted
by Case Managers to Weld
County Human Services Funds
Distribution Group and the Family
Resource Director for review and
Approval.
Community Case
Managers,
Catholic Charities
Case Manager,
and Family
Resource Director
Supplies and
Operating
Expenses
Resource Navigation
and Advocacy
Ongoing
throughout the
lifetime of the
open case
Case Manager to provide resource information and
referral to community programming which may meet
the goals and objectives of the family as needed to
support family stability and well-being.
Resource and referral information
shall be documented and tracked
in the case notes in the CDEC
database.
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Transition stage
Completed prior
to or at case
closure (typically
3-6 months).
Case Manager shall work with the family to initiate
their transition plan.
Case Managers shall complete the
transition stage with the families
served. 45% of families shall
complete all aspects of their
agreed upon goals set through
Intensive Case Management
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Page 5 of 25
a
CDEC
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
SCOPE OF WORK (KINSHIP, ADOPTION AND FOSTER CARE PARENT EDUCATION AND SUPPORT GROUPS)
Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants explore their strengths, learn about the Protective Factors,
and create strategies from their own wisdom and experiences. The goals are to strengthen families, protect children from abuse and neglect, and preserve
permanency for families by enhancing caregivers' ability to meet the emotional, developmental, and educational needs of their children. Parent Caf�s are skill -
based and informational but shall also help caregivers reduce social isolation and develop new support systems and social connections.
Children's Groups: The goal is to offer a safe and supportive environment where children could learn new ways to cope with conflicts and stress in their lives
including the challenges which may arise from being separated from birth parents and in the care of foster, kinship or adoptive parents. Fun activities, educational
games and play shall enhance group participation. The children's groups take place concurrent to Parent Caf�'s.
Parent Caf�s shall be facilitated by staff from Catholic Charities and the WCDHS. Community experts shall be brought in to present to the group on evidenced
based parenting education, the impacts of trauma, and tools and techniques for parenting children who have experienced trauma. The goal is to equip caregivers
with tools to manage children's behaviors, understand child development, and improve caregiver/child relationships.
Page 6 of 25
COLORADO
Department of Early Childhood
WORK PLAN
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: The Parent Cafe
Support Groups shall strive to enrich
parenting skills, encourage relationship
building and connection with other kinship,
adoptive and foster caregivers and strengthen
the caregiver/child relationships with the goal
of establishing permanency and; avoiding
further out -of -home placement
Parent Caf� pre and post-tests shall measure the changes in each caregiver's expectations and the program shall use tools and
techniques to help child behavior and regulation and enhance the parent/child relationship.
Key Activity A: Kinship, Adoption and Foster Care Parent Education and Support Groups
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan and conduct
monthly Parent Caf�
support groups for
families
Monthly
Catholic Charities and the WCDHS shall plan the focus
of each group utilizing the Parent Caf� model and the
Protective Factors.
A minimum of 30 families shall
be served through these groups
throughout the grant cycle. 50%
shall have demonstrated new
parenting skills, self -reported
improved communication and
connectedness with other Parent
Caf� families. Families shall be
able to identify at least two (2)
community resources that can
further assist in times of need.
Family Resource
Supervisor
Catholic Charities
Case Manager and
Director of Case
Management
Adoption
Promotion
and Support
(APS),
Personnel
Services -
Family
Preservation
and Family
Support
Plan and conduct
monthly Children's
Groups to coincide with
Parent Cafes.
Monthly
Using the Nurturing Parenting curriculum as a guide,
develop children's group activities designed to
strengthen communication, social and coping skills for
children in kinship, foster and adoptive homes.
A minimum of 30 children shall
participate in children's groups
throughout the grant cycle.
Family Resource
Supervisor
Catholic Charities
Case Manager and
Director of Case
Management
APS,
Personnel
Services -
Family
Preservation
and Family
Support
Page 7 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Key Activity B: REPORTING AND PERFORMANCE MONITORING
Tasks
Time �Period
Deliverable
Measurement
Perstrn(s)
Responsible ` . ;
Budget
Category
PSSF sites shall comply
with Colorado
Department of Human
(CDEC) data collection
methodology system.
Data reports shall show
tasks/activities
completed to align with
designated outcomes
and measures of
services provided.
10/01/2024-
09/30/2025
Data on all PSSF services/activities shall be entered
into CDEC data -system.
• Completion of PSSF intake form in Salesforce or
entering other intake tool completion date in
designated fields.
• PSSF program staff shall set goals with families
engaged in PSSF services, goals are identified on
goal setting sheet or designated goal fields,
including status of goals.
• CFSA 2.0 assessments completed with families
participating in services. Required for intensive
case management services; or family
preservation/support category families without an
open Child Welfare involvement or receiving more
than six (6) total hours of PSSF services required.
• Protective Factors Survey
• PSSF services — each family with an open PSSF
case should be receiving at least one (1) service.
Services should include activities related to the
service, individual(s) participating in the service,
and service area identified.
• An assessment for each service should be
documented with pre/post-dates and name of
assessment in designated fields.
• Flex funds — Only if included in the approved
budget, can be provided only to families that have
an open PSSF service. Flex funds are only
provided to support the family goals.
Required data shall be entered
into CDEC data -system within
five (5) working days of
completing a task or activity (i.e.,
intake, goal setting, PSSF
services, case management notes,
referral for services, flex funding,
instrumentation tools including
CFSA 2.0, or assessment tools are
identified and dates of pre/post
and included).
Weld County
Department of
Human Services
Personnel
Services
Invoices/ Expenditure
reports
Required monthly
or when
requested.
10/01/2024-
9/30/2025
Invoices/Expenditure reports must be submitted on a
monthly basis to CDEC on the PSSF Invoice Template
provided by the Office of Early Childhood to the
invoice email: CDEC invoicing@state.co.us
Contractor shall submit all
invoices/expenditure reports by
the 20th day of each month. Final
billing for each fiscal year must
be submitted per Exhibit D —
Additional Provisions
Weld County
Department of
Human Services
Personnel
Services
Page 8 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Work Plan
Tasks ``
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Submit programmatic
reports to CDEC.
Report templates shall
be provided or created
in Salesforce.
When requested.
10/01/2024-
9/30/2025
Reports shall be submitted according to CDEC
timeframes and include all requested information.
Reporting templates shall be provided by the PSSF
Program Manager
Reports shall be submitted to
CDEC twice per year during the
federal fiscal year. The first report
is due on the last business day of
April each year. The final report
is due on the last business day of
October each year.
Weld County
Department of
Human Services
Personnel
Services
PSSF Programs shall
run reports and monitor
outcomes using CDEC
data -system
Quarterly or when
requested
10/01/2024-
9/30/2025
Reports shall be reviewed in the CDEC data -system to
ensure performance targets are being met.
Reports shall be submitted to
CDEC on quarterly basis or as
needed by the program.
Report templates
shall be created by
State Program
Administrator,
and accessible by
Supervisor in each
site.
Personnel
Services
Key Activity C: Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF program staff
shall complete program
trainings as
recommended or
required by CDEC.
PSSF site shall send at
least one (1) person per
site to the biennial
Strengthening Families
Conference and the
biennial PSSF program
grantee meeting.
10/01/2024-
09/30/2025
PSSF program staff shall complete trainings
necessary/pertinent for program delivery.
Participation in conference and grantee meeting.
Staff attendance or documented
information regarding completion
for recommended or pertinent
trainings, which may include but
is not limited to Motivational
Interviewing, CFSA 2.0,
Strengthening Families, Financial
Health, mandated reporter, CDEC
data system training for users, and
other required certification
trainings related to services being
provided by the PSSF site to meet
model fidelity. (i.e., if providing
Nurturing Parenting, you must
have a certified trainer)
PSSF Program
Staff
Travel
Page 9 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Key Activity D: Participate as Comparison Group in the Colorado Fatherhood Program evaluation
Tasks , ;;
Time Period;
Deliverable
Measurement
Person(s)
Responsible
Budget
Category"
Participate in 1 hour
10/1/2024-
Evaluation comparison sites shall have at minimum
Attendance of one person per site
PSSF Program
training meeting to learn
about the evaluation.
9/30/2025
one attendee from each site participate in the 1 -hour
provided informational overview/training for the
evaluation process.
at the training. Preferred
attendance by PSSF coordinator.
Coordinator
Evaluation Team
PSSF sites shall receive
10/1/2024-
PSSF sites shall have access to the written information
Contracted
written information from
9/30/2025
as well as verbal scripts regarding referrals for the
Fathers participating in PSSF
Community
the DU evaluation team
regarding the evaluation
and instructions to help
fathers self -refer for
participation.
evaluation to provide to fathers.
services shall receive the
evaluation referral information.
Provider
PSSF Program
Coordinator
Information can be
shared in written
communication or
verbally by the PSSF
advocate. Sites can
determine the best
method for sharing the
referral process.
Evaluation Team
Member
Page 10 of 25
Ift
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF sites shall provide
10/1/2024-
Referral information shall be provided to fathers who
Fathers shall self -refer to
Contracted
referral information to
9/30/2025
may be eligible.
evaluation and enter evaluation.
Community
fathers participating in
the following services:
Incredible Years,
Nurturing Parenting or
Nurturing Fathers, PAT,
Intensive Case
Management, and/or
Adoption/Kinship
Navigation. The DU
evaluation team shall
make determine
eligibility and obtain
fathers consent for
participation.
Referrals shall be accessed by fathers if he so chooses.
DU evaluation team shall make determinations of
eligibility and participation in the evaluation.
DU shall ask what services are being provided. DU
evaluation shall obtain fathers consent for participation.
Fathers shall receive incentives
for participation in the evaluation.
Data on referrals provided and
received by DU evaluation team.
Provider
PSSF Program
Coordinator
Evaluation Team
Member
Page 11 of 25
a
alt
CDEC
COLORADO
Department of Early Childhood
CONFIDENTIALITY
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Through the work of intensive case management, the WCDHS and Catholic Charities shall provide supportive case management services to a minimum of 55
Weld County families. Services are voluntary, with a goal of increasing family well-being, reducing crisis and to preserving intact families.
Family service plans are designed in partnership with the family to address these goals. 45% of families served by the WCDHS shall successfully complete the
goals and objectives created on their initial service plan.
Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less than 5% of all families served through all PSSF ICM shall
enter or re-enter the child welfare system by the end of the grant cycle.
80% of families receiving PSSF ICM through Catholic Charities shall exit Guadalupe Community Center Shelter with income and sustainable housing.
90% of the families in the Permanent Supportive Housing Project shall remain stable in their housing for a period of at least one (1) year.
Pre- and post-tests shall demonstrate that families acquired and use new skills related to child management and the strengthening of their parent/child relationships.
40% of families who participate in Parent Caf�s shall participate for at least six (6) months. Caregivers shall report they have learned and are utilizing at least three
(3) new techniques to help children with self -regulation and positive behavior as well as three (3) new methods to improve communication and relationships.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families (PSSF) program. The designated
program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program
manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished.
The referral process for all PSSF services may be initiated through self -referral, community referrals from schools, juvenile justice entities, therapists and other
family serving organizations, as well as from child welfare for families reported to child protective services but screened out and/or closed after initial assessment.
Page 12 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Community Case Managers and the Catholic Charities Case Manager shall review and track all referrals. They shall work together to collect and document all
required data for program evaluation and tracking.
County and Community PSSF sites agree to comply with all data process and tools to provide the CDEC with all requested data. The PSSF advocates shall submit
written quarterly reports to the PSSF Program Manager that shall include data statistics, client satisfaction forms and any anecdotal information as they collect
this. County encourages any site visits to occur and shall comply with any visits that are requested.
Page 13 of 25
IS Po
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
INTRODUCTION/BACKGROUND
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
• To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be
addressed effectively.
• To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
• To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic
Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management,
group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and
reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly
Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a second Kinship Support and Education Circle every other
month, Children's Programs, Case Management, and a bi-monthly Kinship Newsletter to information pertinent to the often -unique needs and challenges of kinship
families.
SCOPE OF WORK (KINSHIP SUPPORT)
The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic
Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management,
group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and
reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly
Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a Support Circle every other month for families receiving
intensive case management and/or families who are participating in Parent Cafes. In addition, Catholic Charities shall create and distribute a bi-monthly Kinship
Newsletter to information pertinent to the often -unique needs and challenges of kinship families.
Page 14 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a more informal level and to share supportive parenting
strategies with the support of the Catholic Charities case management staff. Catholic Charities staff shall share parenting strategies in response to the topics of
group discussion using the Protective Factors as a guide. Caregivers with enhanced skills and understanding of how to manage challenging behaviors shall be less
likely to utilize strategies that could be considered abusive or the cause of further harm to the child(ren), risking their stability in the kinship home. This group
shall be informative; however, it shall also provide increased opportunity for the caregivers to direct the group in a less structured setting. Caregiver requests shall
determine the schedule of topics and there shall be time for sharing a meal and friendship building.
Children's Circle: The goal is to offer a safe and supportive environment where children can learn new ways to cope with conflicts and stress in their lives,
including challenges which may arise from being separated from birth parents and in the care of grandparents or other relatives. Fun, developmentally appropriate
activities, educational games, and play shall also enhance children's experience of participating in the group. These programs shall be offered in addition to Parent
Caf� Support Groups.
Kindship Newsletter: Shall be created and produced by Catholic Charities with input and information contribution from the WCDHS. The Newsletter shall be sent
electronically and via mail every other month to all kinship families involved with Catholic Charities and the Weld County Department of Human Services.
The Parent Caf� shall be held monthly, the Kinship Support and Educational Circle shall be held every other month and the newsletter shall also be produced every
other month.
PERIOD OF PERFORMANCE
October 1, 2024 -September 30, 2025.
Page 15 of 25
COLORADO
Department of Early Childhood
WORK PLAN
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: The Support Circle
shall assist caregivers in.building social
connection, increasing protective factors,
encouraging age'apprupr ate developmental
expectations, and strengthening relationships
with the goal of supporting permanency and
avoiding family disruption.
The Kinship Newsletter shall provide up to
date information about community events
and supportive services.
A minimum of 15 families who are receiving Intensive Case Management and/or participating in Parent Caf� Support groups shall
participate in the supplemental Support Circles throughout the grant cycle.
Pre and post Protective Factor surveys shall be used to measure the changes in each parent's expectations and the program shall
use Nurturing Parenting tools and techniques to manage child behavior and enhance the parent/child relationship.
Key Activity A: Kinship Support
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan and facilitate
Support Circle
Every other
month
Social connection events with opportunities to build
relationships and as well as learn how to increase
protective factors.
Protective Factor pre and post test
tools.
Director of Case
Management and
Case Manager for
Catholic
Charities.
APS-
Contractor
Plan and facilitate
Children's Circle
Coincides with
Support Circle
Opportunities to connect with other children. Learn
new tools for coping with conflicts, loss, and stress.
Developmentally appropriate
satisfaction survey for children
old enough to provide feedback
Director of Case
Management and
Case Manager for
Catholic
Charities.
APS-
Contractor
Page 16 of 25
a
.elf•
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Key Activity B: REPORTING AND PERFORMANCE MONITORING
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF sites shall comply
with Colorado
Department of Human
(CDEC) data collection
methodology system.
Data reports shall show
tasks/activities
completed to align with
designated outcomes
and measures of
services provided.
10/01/2024-
09/30/2025
Data on all PSSF services/activities shall be entered
into CDEC data -system.
• Completion of PSSF intake form in Salesforce or
entering other intake tool completion date in
designated fields.
• PSSF program staff shall set goals with families
engaged in PSSF services, goals are identified on
goal setting sheet or designated goal fields,
including status of goals.
• CFSA 2.0 assessments completed with families
participating in services. Required for intensive
case management services; or family
preservation/support category families without an
open Child Welfare involvement or receiving more
than six (6) total hours of PSSF services required.
• Protective Factors Survey
• PSSF services — each family with an open PSSF
case should be receiving at least one (1) service.
Services should include activities related to the
service, individual(s) participating in the service,
and service area identified.
• An assessment for each service should be
documented with pre/post-dates and name of
assessment in designated fields.
• Flex funds — Only if included in the approved
budget, can be provided only to families that have
an open PSSF service. Flex funds are only
provided to support the family goals.
Required data shall be entered
into CDEC data -system within
five (5) working days of
completing a task or activity (i.e.,
intake, goal setting, PSSF
services, case management notes,
referral for services, flex funding,
instrumentation tools including
CFSA 2.0, or assessment tools are
identified and dates of pre/post
and included).
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
Invoices/ Expenditure
reports
Required monthly
or when
requested.
10/01/2024-
9/30/2025
Invoices/Expenditure reports must be submitted on a
monthly basis to Weld County to submit to CDEC on
the PSSF Invoice Template provided by the Office of
Early Childhood to the invoice email:
CDEC invoicing@state.co.us
Subcontractor shall submit all
invoices/expenditure reports to
the WCDHS by the 10th day of
each month for WCDHS to
submit monthly invoice to CDEC.
Final billing for each fiscal year
must be submitted per Exhibit D
— Additional Provisions.
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
Page 17 of 25
a
f•
COEC
COLORADO
Departrnent of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Submit programmatic
reports to CDEC.
Report templates shall
be provided or created
in Salesforce.
When requested.
10/01/2024-
9/30/2025
Reports shall be submitted according to CDEC
timeframes and include all requested information.
Reporting templates shall be provided by the PSSF
Program Manager
Reports shall be submitted to
CDEC twice per year during the
federal fiscal year. The first report
is due on the last business day of
April each year. The final report
is due on the last business day of
October each year.
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
PSSF Programs shall
run reports and monitor
outcomes using CDEC
data -system
Quarterly or when
requested
10/01/2024-
9/30/2025
Reports shall be reviewed in the CDEC data -system to
ensure performance targets are being met.
Reports shall be submitted to
CDEC on quarterly basis or as
needed by the program.
Report templates
shall be created by
State Program
Administrator,
and accessible by
Supervisor in each
site.
Personnel
Services
Key Activity C: Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF program staff
shall complete program
trainings as
recommended or
required by CDEC.
PSSF site shall send at
least one (1) person per
site to the biennial
Strengthening Families
Conference and the
biennial PSSF program
grantee meeting.
10/01/2024-
09/30/2025
PSSF program staff shall complete trainings
necessary/pertinent for program delivery.
Participation in conference and grantee meeting.
Staff attendance or documented
information regarding completion
for recommended or pertinent
trainings, which may include but
is not limited to Motivational
Interviewing, CFSA 2.0,
Strengthening Families, Financial
Health, mandated reporter, CDEC
data system training for users, and
other required certification
trainings related to services being
provided by the PSSF site to meet
model fidelity. (i.e., if providing
Nurturing Parenting, you must
have a certified trainer)
PSSF Program
Staff
Travel
Page 18 of 25
Ate
COLORADO
Department of Early Childhood
CONFIDENTIALITY
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Seventy-five percent (75%) of families who participate in the Support Circle shall report they have learned and are utilizing at least three (3) new parenting
techniques and tools to encourage developmentally and age -appropriate behavior as well as three (3) strategies in strengthening the parent/child relationship.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families
(PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and
that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising
what tasks must still be accomplished.
Page 19 of 25
Exhibit B
ageCOLORADO
aaw.are,. mamv mmm,a�a
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Budget Period
Pro... Safe and Stable Familiss
Program Coomettea
Pbone
EmrU
ilk
----'77:1).:777"""'"""d
ul Manager
Preinon THIe
Expenditure Crtegarke
Oacrlptlan of Wort rM
Frloge Brea. lalude: beat h, dart , Ufe, FICA-0ASKI, 15 CA.MeQ Short rod Lang Term Dhabi, rod Couero Rekemeot
crorSor Annual
abry
Fringe
'Er;
Percent of T1me
on nolxt
Cast Based on
Percent of Time
on
TlmaOmited
AeunU4tatlon
tnR)
Gast Based on
Pecem o/.
Time on
Adopton
Promotlon and
Support lAP$)
PCort Based 71:on
C 71.
Family
Praarvatbn ror
Family StabRry
Coat Bred on
paxmoflrm
M
Fandly Support
ror Family
Sb6lilly
FFY 2025
TOW Arum
Requmed
C from
CDE
5 40.010
S 38,084
S 79,094
vr,n
DererlpHan of Item
Time -limited
ReuniFlotion
(TLR)
TLR
ABMable
Caotrereore/Corenlbnb 1prymenU to third parties or MUM
TLR
Adoption
-Promotlon and
Support lAPS)
A►g
AI:6abla
MTDC aalnlYlaa
AP8
trrBetwbr r
MfOC
559,275
$62,883
520,746
413,284
12.00
12.00
50.01°A
50.0050
20,005
19,042
Total Removed SePvkn gndutliug fringe haee0b)
Family
Preservation ror
Family StabiOq
Family
PrearvaNa fa
R�etBy ebbalb
ABPwptla r
A1TDC reltarUoa
Fadb
Pnwromrs W
Family =01'1 y'
Uuaeewab4r
Family Support
for Family
Stability
Ram1.:&@pat -:
for Family
BmWINY
AMra6ler
Fealty Support
M Familb'
8tahB0y
u.alr..br r
wrroc
418,410
56,064
S 39,047
Totd Amount
Requested from
CDEC
20.005
19.042
39,047
TaW Amrax
AbwaMr
MTDC
FFY 2025
Tatal Aram
UWSMa6k b
6TrDC
C,aOmin Chnnuas
Kids at 1 tart
Flax Funds
Sup,' (Ire,
Item
Total C66tracten/C6nuhaBta
40
47,775
67,773
16,312
$6.312
61,463
51,463
512.954
47,775
520,729
Sapp. & Operating Emote,
Dexriptmn of Hem
16312
512,902
16,764
51,467
57,027
47,775
$7,77$
66}12
56,312
11,467
51,463
536.187
47,469
543,636
S24,474:
W ore-umltea
Tp1. cation
ITiR)
117.777
11,405
s19.1e2
Ad4ptian
Promotion dad
Support(40S)
Trmel
Total Travel
7lme-limited
ReunlFlcatlon
(nit)
$ 9:000
S 4,000
tl
Support (APS)
1 1,000
519,141
S30,794
579,935
Family
Preservation for
Family Sbb1:y
4.000
2,500
S 6300:
Family
Preservation for
Family Stablllry
525,000
530.000
Family Support
ror Fnmily
Stability
4,787
1,717
6,501
Family5upport
ror Family
Stability
124,141
15,794
529,935
FFY MS
Requested from
CDEC
8,7117
8,217
S 17,004
FFY 2035
Total Amount
requested from
cDEc
cant.
uavcV
c
fc
dcvdanmrnt
1.000
3,000
Page 1 of 2
Subtotal
1,000
1,000
t,00e
7,100
Rev 5/15/2024
Exhibit B
Items Exch.. from BITDC: filmal costa, alHom scholanbips/fellmm108 , ParllcQant saPP., equipment. capital expeOdNuTes)
Item
l�nilonn Guida�sre 2 CFR ?011.1 "Mudiful TuW I Direct Cwt (N1T0C'I"- mcen.. all dirxr ralaria5 a� wages, applicable fringe bene8tti, nmteials and supplies. xrvica�, oaacl, aiM up md!c lint 525,f1UU of nuh suboward (rsgnNirss ofthe paiad of � nreme of the aubewe�
expendimrn, clurgo frn' patient care, rcnhl aroxh. Nihon rerrussioq sclmlarships aW frllowslups, Participant supPwc crests aril thr portion a(each subawanl in excess of 525.p!0. Othurteuu ,my oNy he axchWad when rwa�snry to asoid a scrams ine9uity in rho Jivrribunun of ialirac
ladirect Cosh loot to rare. 10% Wear Negotiated Federal 1.1r. C. rah or Negotiated State Indio. Cost rote it attached]
Do... of loot
Indirmt Ratc
SON.Itmr "Rood Dom MTDC
Told Supplies & Opentag Expenses
MODIFIED „
rd
TOTAL DIRECT COSTS
C
PERCENTAGE OF BUDGET BY PROJECT
Makh ProMcd m/'ibm•Md
ymp
Time -limited
Adoption
Pr t°(" and
Support APS)
Family
Family Support
for Family
Tu[vl Amount
ReOaeFted from
CDF.C
Total What
PERCENTAGE OF BIIOGE'I' BY PROJECT
Percent.. of Total Budget huludleg Math:
TOTAL BUDGET (INCLUDING MATCH)
7,7]5
6312
Time -limited
unlRcatlon IT.)
1,000
S 25,729
17,902
Promotl0n and
Support lAPSJ
1,000
51321
52,8.59
Family
Presarvetbn Far
FamRy SahiNty
1,000
90,207
71,025
"T:=:"
aSup:"
for Family
Stability
3,000
S 178,031
5 1J8,098
FFY 2025
'fow Amouat
Requested tram
CDEC
S.. 7;773140;! 'S. 54,332.00.
Time -limited
ReunlflcaHon
(TLR)
3432
11,107
Adoption
Promotion and
Support (APSJ
$ 11,027'
34756
Family
Presemtbn for
FamilySabifiry
3I°'o
'23,201
77,603
40207.00
Family Support
for FamIF/
Stability
30,660.
124067
FEY 2025
TOW
Percemage
100`/.
76,300
$ 254,333
EXHIBIT C
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact
Person may from time to time designate in writing a new or substitute representative(s):
For Weld County: Julie Witkowski
Family Resource Division Head
315 A. N. 11th Avenue, Building A
Greeley, Colorado 80631
(970) 400-6777
witkowjx@weldgov.com
For CC:
Joe Sarr, Executive Regional Director
Catholic Charities and Community Services of
the Archdiocese Denver Weld Regional Office
1442 North 11th Avenue
Greeley, Colorado 80631
(970) 616-8629
isarrnccdenver.org
SIGNATURE REQUESTED: Weld/PSSF CC
Agreement Oct 2024 -Sept 2025
Final Audit Report
2024-09-25
Created: 2024-09-23
By: Sara Adams (sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAReASTEwJ-ExkfJaSmBxOt_40rdAh5Jdt
"SIGNATURE REQUESTED: Weld/PSSF CC Agreement Oct 20
24 -Sept 2025" History
,t Document created by Sara Adams (sadams@weld.gov)
2024-09-23 - 4:38:05 PM GMT- IP address: 204.133.39.9
Cr-► Document emailed to dwalsh@ccdenver.org for signature
2024-09-23 - 4:39:56 PM GMT
n Email viewed by dwalsh@ccdenver.org
2024-09-23 - 5:36:29 PM GMT- IP address: 216.38.195.74
4S, Signer dwalsh@ccdenver.org entered name at signing as Darren Walsh
2024-09-25 - 8:31:20 PM GMT- IP address: 216.38.195.74
4, Document e -signed by Darren Walsh (dwalsh@ccdenver.org)
Signature Date: 2024-09-25 - 8:31:22 PM GMT - Time Source: server- IP address: 216.38.195.74
0 Agreement completed.
2024-09-25 - 8:31:22 PM GMT
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CERTIFICATE OF LIABILITY INSURANCE
DATE (MMtODlYYYY)
7/1/2025 6128/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Look)oe Companies
NAMEk
8110E Union Avenue
PiioNE
tAtG Ng EStliGxR,;
Suite 100
E-Maa
Denver CO 80237
iiiigiss
(303) 414-6000
INSURERS)_AFF0RDING COVERAGE I NAIL # __..
INSURER A L IICICIt Aiuonipdtl cdn Insurance Cony _ 16555 m_,
INSURED
Archdiocese of Denver
1 SURER
t3oo S. Steel St.
Denver, CO 80210-2599
INSURER B The Princeton Excess & Surplus Lines IITS CO _ 10786_
INSURER Old Republic Union Insurance Company 31143
INSURER D
INSURER E
INSURER F:
v
THIS ,IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY
_._.,.. _. ._...._...._. _ .._„_ ADDC 51iBRi - POLICY EFF
ILTr 11
R I TYPE OF INSURANCE INSD t I POLICY NUMBER 1 [MM/DDIYYYY)
THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
PAID CLAIMS.
POLICY E%P '
M/DO/YYYY) i. LIMITS
B '( COMMERCIAL GENERAL LIABILITY 5 I N I R2-A3-RL-0000021-00
X-1, CLAIMS -MADE I X OCCUR
YLA GE LIMIT APPLIES PE9
X POLICY � JE�CT� LOG
iii i OTHER.
7/1/2024
t
7i )%2025
EACH OCCURRENCE
f) ni S '(6't.14Y t5
, PREMISES (Fa occurrenc0,
MED EXP (Any ona person)
I PERSONAL B ADV INJURY
GENERAL AGGREGATE
PRODUCTS -COMP/OP AG
$ 5.000 000
$ XXXXXXX
$ XXXXXXX
$ XXXXXXX
$ Not Applicable _.
$ XXXXXXX
._»......,,..,._...._..,........ _ ___
A I AUTOMOBILE LIABILITY BAP 033463307
X ANY AUTO {
SCHEDULED P �i I
_ AUTOS ONLY _ S{ AUTCS t 1 I
HIRED i NON-OWNEO
ONLY A11T05 ONLY 9 I #
l I§
7/1/2024 l 7lIi3025
I
�
4
COMBINED SINGI- LIMIT
Eaacrrdan0.__$
I BODILY INJURY IPa person)
BODILY INJURY (Per ac
I PROPERTY DAMAGE
1,,r ac514I.�?+.tl._ .. __
_wallop__
$ XXXXXXX
$ XXXXX XX
$ XXXXXXX
..� .-,....._
$XXXXXXX
, I _...! UMBRELLA LIAR tXAUR OCCN N P,22400 1257468 71)/21.)24 7!1%21)25
Xt E,..5$$ LIAB K CLAllv1, MADE 3
3 4 DED RETENTION$ i f I I
I EACH OCCURRENCE -.., f
L AGGREGATE
I
$ 591)09,Q00 _
$ Not Appllcablz_„_
$ XXXXXXX
WORKERS COMPENSATION jj ¢( T } 7
•� I AND EMPLOYERS' LIABILITY VIN , N EW50173_5910/1!_024
ANY PROPRIETOWPARTNER/EXECUTIVE sIR - s25o,o00
OFFICFFUMEMBER EXCLUDED? � � N I A ( l
(Mandatory In NH) # I (
I It es, describe under
DECRIPTION OF OPERATIONS belo
7l I; 2025
I X ' STATUT 0TH
...._ €
F.I. EACH ACCIDENT $ 1„,Q,0,9_,900
` -" —"
I E1. DISEASE - EA EMPLOYEE, $ 1A0,900
E.L DISEASE-PCLICY LIMIT $ 1F000,QQQ
13 I Excess Automobile Liability N N 1 R2-A3-RL-0000021-00 7tI02
jjI,
7/I/2025
' Included Above
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 10'1, AddRional Remarks Schedule, may be attached If mare space is required)
-. 41.�PERSE:DFS ArC, PRF.VI(}[7SI.Y ISCt;E"ERTIFICATES FOR1I IS IIC)I.DER, APPLI( .AHLE T()[IE. 'ARRIFR.5 LItiTE.D hND-I't IE I'OLi Y TER RE FE:RE ICED
BLS CERTIFIe'AT I) t
Limits shown arc inclusive at Insured retcnhons. Addlttunal Ivan cd Insured [neludes: C'athatic Chanhec of Dvnvcr (1240 Sntith Road Denver CO 80? I V Excess i..iability is excess ovor C encea(
Liubi[ity, AuW Liability and Professional Liability RE: Agreement between Weld County RfiS and C;athc,tic Charities (CiCC} fix Outreach and Case Manageuicnt Ser4ices. lean 7,1!24 G%31}.25; CC
AA 2024 25 Certif care Koldar is an Additional bisured es respects eneral Liaty poicy, pursuant to and sub)ect io iha pohev's terms, definitions, conditions mrd exclustons-
CERTIFICATE HOLDER
CANCELLATION Sec Attachment
19353176
Weld County Department of Human Services
315 A. N. 11th Avenue, Building A
Greeley CO 80631
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRE
O 1908-20 ACORD CORPORATION. All rights reserved,
ACORD 25 (2016)03) The ACORD name and logo are registered marks of ACORD
ntr ct
Entity Information
Entity Name*
CATHOLIC CHARITIES AND
COMMUNITY SERVICES
Entity ID*
@00031292
O New Entity?
Contract Name * Contract ID
CATHOLIC CHARITIES AND COMMUNITY SERVICES 8729
(PSSF PARTNERSHIP AGREEMENT)
Contract Status
CTB REVIEW
Contract Lead *
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
CATHOLIC CHARITIES (PSSF PARTNERSHIP AGREEMENT) TERM 10/1/24-9/30/25. WCDHS WILL REIMBURSE CC UP
TO $49,141.00. CC WILL CONTRIBUTE A MATCH IN THE AMOUNT OF $21,060.00.
THIS IS RELATED TO THE PSSF AGREEMENT AMENDMENT (CMS# 8725)
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB 10/1 7/23.
Contract Type*
AGREEMENT
Amount*
$49,141 .00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 09/28/2024
10/02/2024
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date" Renewal Date
07/30/2025
Termination Notice Period
Contact Information
Committed Delivery Date
Expiration Date*
09/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
09/26/2024 09/26/2024 09/27/2024
Final Approval
BOCC Approved Tyler Ref #
AG 100224
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
10/02/2024
Hello