HomeMy WebLinkAbout20252431.tiffResolution
Approve Application Risk Assessment Checklist for Sub -Recipients of Internet
Crimes Against Children (ICAC) Task Force Grant Funds and Authorize Controller
and Sheriffs Office to Sign, and Submit Electronically - City of Colorado Springs
Police Department
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with an Application Risk Assessment Checklist
for Sub -Recipients of the Internet Crimes Against Children (ICAC) Task Force Grant
Funds from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sherriff's Office, Northern Colorado
Regional Forensics Laboratory, to the City of Colorado Springs Police Department,
commencing upon full execution of signatures, with further terms and conditions being as
stated in said application, and
Whereas, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Application Risk Assessment Checklist for Sub -Recipients of the
Internet Crimes Against Children (ICAC) Task Force Grant Funds from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Sherriff's Office, Northern Colorado Regional Forensics
Laboratory, to the City of Colorado Springs Police Department, be, and hereby is,
approved.
Be it further resolved by the Board that Daren Ford, Director of the Northern Colorado
Regional Forensics Laboratory, Todd Zwetzig, Sherriff's Office, and Rusty Williams,
Controller, be, and hereby are, authorized to sign and electronically submit said
application.
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2025-2431
SO0046
Application Risk Assessment Checklist for Sub -Recipients of Internet Crimes Against
Children (ICAC) Task Force Grant Funds — City of Colorado Springs Police Department
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 27th day of August, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-2431
SO0046
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2026 ICAC Grant Applicant Request
DEPARTMENT: Weld County Crime Lab
PERSON REQUESTING: Director Daren Ford
DATE: 8/20/25
Brief description of the problem/issue: The Regional Crime Lab can apply for a $9,500 grant sponsored by the
Internet Crimes Against Children (ICAC) Colorado Taskforce. This funding would directly support the Lab's Digital
Evidence Section by addressing critical software and hardware needs.
I have identified three specific priorities for this grant request
1. Faraday Bags ($500 for two) — To isolate handheld digital devices such as cell phones and tablets from wireless
networks, ensuring they can be preserved and forensically examined without risk of data alteration.
2. Griffeye Software Renewal ($3,200) — An essential tool used in processing digital evidence related to cases of
child sexual exploitation.
3. Cellebrite "Unlocks" ($5,800) — A specialized feature that enables examiners to access devices secured with
unknown PINs or passwords, a common barrier in digital investigations.
Securing this grant would enhance our ability to investigate crimes against children, strengthen forensic capabilities, and
ensure we remain equipped with the tools necessary to support public safety.
The board has approved the submission and acceptance of the ICAC grant for the past several years.
What options exist for the Board?
Consequences: If the grant is not accepted then the proposed costs will need to come out of the lab's budget.
Impacts: This software and hardware is for the Digital Section to properly process digital evidence.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): There is not additional or ongoing costs.
Recommendation: I recommend approving the grant application request.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Support Recommendation Schedule
Place on $OCC Agenda Work Session
14/
Other/Comments:
2025-2431
X12-1 So 004(0
Risk Assessment Checklist for CSPD Grant Sub -Recipients
GRANT TITLE: 15PJDP-24-GK-04188-MECP Internet Crimes Against Children (ICAC) Task
Force
Department Name: Weld County Sheriff's Office
SUB -RECIPIENT UEI: 84-6000813
SUB -RECIPIENTS FISCAL MANAGER: Rusty Williams
SUB -RECIPIENTS PROGRAM MANAGER: Daren Ford
CERTIFICATION OF RESPONSES
I hereby certify that the information provided and contained within my responses are true and correct
to the best of my knowledge. I further understand that untruthful statements provided or falsified
documentation submitted may result in the immediate termination of the above -mentioned
grant/contract (Statement of Grant Award) and is punishable by law.
AA -=-
Signature of individual certifying the responses
Pas'4f/i,-ar/1/ro//
PrintedNa e and Title of individual certifying the responses
9/%/2s''
Date
Return to:
Colorado Springs Police Department
ATTN: Lt. Korey Hutchison
705 South Nevada Avenue
Colorado Springs, CO 80903
korev.hutchison@coloradosorings.gov
Subrecipient Risk Checklist Page 1
Your agency's responses will be used to make funding decisions and determine the level of sub -
recipient monitoring CSPD will perform related to your grant award.
1. Does your agency have an EEOP (Equal Employment Opportunity) plan on file?
YES
NO
2. Does your agency notify program beneficiaries how to file complaints alleging discrimination
with the (federal) Office for Civil Rights? Notification can be a link on your website, posters,
brochures, etc. Definition of beneficiaries: All grant funded projects have beneficiaries. For
example, if your project was funded for the purchase of equipment, then you need to think
about how the equipment benefits your agency personnel and/or the citizens of your local
community.
YES
NO
3. In the prior two years, has your agency had any findings of discrimination issued by a federal or
state court, or federal or state administrative agency on the grounds of race, color, religion,
national origin, sex, gender identity, or sexual orientation?
YES
NO
4. Does your agency have policies that prohibit discrimination against prospective or current
employees on the basis of race, color, religion, national origin, sex, gender identity, or sexual
orientation?
YES
NO
5. Does your agency have a policy that addresses meaningful access to your programs and
activities to persons who have limited English proficiency (LEP)?
f
YES
NO
Subrecipient Risk Checklist Page 2
6. Is your agency presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to denial of Federal benefits by a State or Federal court, or voluntarily excluded from
covered transactions by any Federal department or agency?
YES
NO
7. Does your agency use any grant money for lobbying activities?
YES
NO
8. Does your agency have written personnel policies and procedures?
YES
NO
9. Does your agency abide by the Drug -Free Workplace Act of 1988?
YES
NO
10. Does your agency have a written policy that addresses the retention of grant -related records
that meets the requirements of funding agencies?
YES
NO
11. Will or has your grant funded project use(d) federal funds to reduce state'or local funds that are
available or have been allocated for the same activity or purpose within your agency (i.e. will
you supplant local funds with these funds)?
YES
NO
Subrecipient Risk Checklist Page 3
12. Do you have written financial policies and procedures in place that address:
a. Grant accounting to include procedures for financial management
YES
NO
b. Cash management
YES
NO
c. Procur ment
V YES
NO
d. Travel
YES
NO
e. Inventgry controls
V/ YES
NO
f. Personnel/Time and Attendance
✓ YES
NO
g. Separation of duties
YES
NO
h. Financial statement review
YES
NO
13. What is the date of your agency's most recent:
a. Single Audit (if required) /2/3//j,/ �
b. Financial Audit or Financial Review (please specify) r/nanC�at /2/;,/,‘
Subrecipient Risk Checklist Page 4
14. Does your agency have a password -protected financial software system that provides records
that can identify the source and application of funds for award -supported activities?
YES
NO
15. Does your system allow expenditures to be classified by the broad budget categories listed in
the approved budget in your grant? (i.e. Personnel, Supplies and Operating, Travel, Equipment
and Professional Services).
YES
NO
16. Does your agency reconcile grant information maintained outside your financial system to the
agency's financial system at least quarterly?
YES
NO
17. Does your organization track and conduct a biennial physical inventory of grant funded
equipment that identifies acquisition date, cost, vendor, property description, source of funding,
who holds title, serial #, location, ultimate disposition data, percentage of Federal participation,
and use and condition of property?
YES
NO
18. Does your agency have a process in place to, when mandated by a grant agreement, ensure
covered individuals are suitable to interact with participating minors?
YES
NO
Subrecipient Risk Checklist Page 5
19. Has your agency ever been designated "high risk" by a federal grant -making agency outside of
the Department of Justice?
YES
NO
20. Does your agency comply with all applicable provisions of 41 U.S.C. 4712 that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant or federal funds,
abuse of authority relating to a federal grant, and/or a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant?
V
YES
NO
21. Does your agency have written procedures in place to respond in the event of an actual or
imminent breach of personally identifiable information related to an OJP grant -funded
program/activity or through the use of a Federal Information System that includes a
requirement to report such breach to an OJP Program Manager no later than 24 hours after an
occurrence of an actual breach, or the detection of an imminent breach?
YES
NO
Subrecipient Risk Checklist Page 6
BUDGET REQUEST WORKSHEET
DEPARTMENT NAME
Weld County Government
Please rank 1-T
With 1 being your
number 1 priority
purchase
Purpose: Request to use ICAC funds to purchase software and hardware to support ICAC related evidence processing. I have placed the
requested items in order of priority from the highest to the least.
A. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training). Show the basis of computation (e.g., two people to
3 -day training at $x airfare, $x Lodging, Sx subsistence). In training projects, travel and meals for trainees should be listed separately. Show
the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied,
Applicant or Federal Travel Regulations.
Purpose of Travel
Location
Item
Computation
Cost
Within the US (if location is
unknown, please provide the
information on which city you
used to calculate the rates)
Airfare
Lodging
Per Diem
Ground Transportation
Sub -Total
$
Within the US
Airfare
Lodging
Per Diem
Ground Transportation
Sub -Total
$
Travel Sub -Total $
2016/17 ICAC Grant Application
Colorado ICAC Task Force
1of3
B. Equipment: List non -expendable items that are to be purchased. Non -expendable equipment is tangible property having a useful life of
more than two years and an acquisition cost of $5,000 or more per unit. Expendable items should be included in the "supplies" category.
Explain how the equipment is necessary for the success of the project.
2
3
Item
Computation
Cost
Equipment Sub -Total
C. Supplies: List items by type costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation.
(Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any material that
are expendable or consumed during the course of the project.
Item
Computation
Cost
Cellebrite Unlocks
15 Unlocks @ 5,800
$ 5,800.00
Griffeye with Lace Carver
1 License @ 3,200
$ 3,200.00
Faraday Bags (charge and shield)
2 bags @ 500
$ 500.00
Supplies Sub -Total $ 9,50000
D. Other Costs: List items (e.g., registrations)
Description
Computation
Cost
Other Costs Sub -Total
$
Total Request
9,500.00;1
2016/17 ICAC Grant Application
Colorado ICAO Task Force
2of3
Budget Summary: When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Budget Category:
Amount:
A. Travel
$0.00
B. Equipment
$0.00
C. Supplies
$9,500.00
D. Other
$0.00
TOTAL PROJECT COSTS
$9,500.00
2016/17 ICAC Grant Application
Colorado ICAO Task Force
3of3
RESPONSIBLE PARTIES
Department Name: Weld County
I HEREBY CERTIFY THAT THE INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE
BEST OF MY KNOWLEDGE AND BELIEF.
Todd Zwetzig Daren Ford, NCRFL Lab Director
ICAC POINT OF CONTACT COMMAND LEVEL APPROVAL
(PLEASE PRINT) (PLEASE PRINT)
".-1.&,r-
z7. -a
SIGNATURE SIGNATURE
Rusty Williams
FINANCIAL OFFICER
(PLEASE PRINT)
Gca41,„(
d.
SIGNATURE
ICAC Point of Contact: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project.
He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved
budget.
Command Level: A command level officer in the organization with decision making authority to obligate the
organization to follow the requirements of federal funding.
Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports.
Houstan Ara • on
From:
Sent:
To:
Cc:
Subject:
Attachments:
Daren Ford
Wednesday, August 27, 2025 1:20 PM
Enomoto, Mark R.; Korey.Hutchison@coloradosprings.gov
Houstan Aragon; Melissa Warm
RE: ICAC> > > > < PLEASE READ ASAP> > Invitation to Apply - ICAC Grant
CSPD ICAC Signature page Weld County- signed RW.pdf; ICAC Subrecipient Risk
Analysis- signed RW 8.18.25.pdf; Weld - ICAC Budget Request Wcrksheet 2025-26.xlsx
Korey attached is the grant request from Weld County and the NCRFL lab. Let me know if you have any questions.
Thanks,
df
Daren Ford, Lab Director
Northern Colorado Regional Forensic Laboratory
2329 115th Avenue, Greeley, CO 80634
(P) 970-400-3638
From: Enomoto, Mark R. <Mark.Enomoto@coloradosprings.gov>
Sent: Friday, August 15, 2025 12:41 AM
Importance: High
This Message Is From an External Sender
This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Good evening,
It's that time of year again! Please read this entire email as there are changes to the ap Dlication process.
If you are new to this process, this is the application to apply for funding from the OJJDP ICAC Grant. The
DEADLINE for this application is August 29, 2025, at close of business day. Applicati ns that come
after this deadline will not be considered. Please add that date to your calendars. I never know when our
funder will be releasing the application officially so if they drop it prior to the deadline, will have to ask
for this sooner than later. Last year they didn't ask for it officially until September. Two years ago, they
asked for it in August, so I truly never know but I like to be prepared. Please do not wait on this, get
started now so you do not miss out on funding this year.
Attached you will find the ICAC signature page, the risk analysis for your department and the_budget
request worksheet. No digital signatures are allowed. I will be using the signature page to verify who
should be signing your official award letters as well as your reimbursements throughout the year. Read
through that signature page as those will be my point of contacts going forward for you agency. For the
risk analysis, this will give you a good idea as to what policies and procedures you will need to pay
attention to get into compliance. The budget request worksheet has examples in red. Please delete these
1
examples if you are entering in a request for that category. You are required to do your own research on
GSA rates, taxes, additional fees, etc. The grant will only pay taxes when tax exemption is not an option.
ICAC National Conference 2026: If you wish to attend this conference which is usually offered the
second week of June, please include that in your request. This will be the only opportunity to request a
spot to attend. We will not be issuing new award letters mid -year unless you are a brand-new affiliate
agency (signed an MOU after the 2025-26 letters went out). Your agency can request more than 1 spot
but know that it all depends on the amount we are awarded.
Travel/Training: Please use the GSA rates at gsa.gov to calculate your requests for travel. If you are
unsure of the location of your training, please use the rates for Washington D.C. and make a note on your
budget request sheet of "actual location TBD" in the location section. We do this to estimate higher so
that you get your travel covered. For airfare, we usually give $550-600 as a standard request. If you are
required to fly out of areas of the state where airfare is typically higher (western slope), then please
request what you need to cover the higher cost. We do not cover car rental costs. If you are new, here is
an example of a typical request:
Course: Investigative Techniques
Airfare: $550 x 1 person
Lodging: $178/night x 5 nights= $890 x 1 attendee
Per diem: $74/full day x 3 days + $55.50/travel days x 2
Ground Transportation: $150 (travel to and from the airport)
Other (airport parking): $18/day x 5 days
For those of you who have not attended the Investigative Techniques class, please consider putting in for
this class especially if you are new to ICAC. Look at the classes offered this year through Fox Valley
Technical College or Zero Abuse Project to get a good idea for next year as to what you would like to take.
Please do not anticipate any travel prior to January of 2026. The reason for this is that we do not always
have a fully executed grant until then. If for some reason we get it to you quicker and there's a class you
can attend, you are welcome to do so but you must have a fully executed grant which includes signatures
from both our department and yours. There are a lot of legal reviews and signatures that happen before it
even gets to you and then we have to make sure that your signatures are completed prior to spending.
Other common requests include computers, class registration, UC phones/tablets, partial payments
towards forensic tools, hard drives. These are just some ideas. The requests must be ICAC related.
Things we will not pay for include rental cars, overtime/salaries, unmarked or marked cars, uniforms,
food, and guns. This list is not all inclusive.
REALLY IMPORTANT: Please make sure that on the budget request worksheet that you have ranked each
item on your request. If you do not rank them, I will have to guess what you need. People do not like it
when I guess. I do not like guessing. I want you to get as much as your request as possible so ranking
your request as a whole (not individual categories) will help us determine what you get.
As you know our previous Grant Coordinator Tricia Lykes left CSPD in June <insert sigh & sad face>, so
we are without a grant person for now. But she is awesome and has been helping us out despite being at
a new job. We are in the process of hiring a new grant coordinator, but in the meantime please be patient
with us
2
Please reply to this email and CC Lt. Korey Hutchison(korey.hutchson@colQradosprings.gov) with the
attachments filled out completely. Applications that are incomplete will not be considered.
Last thing, if you need me, call or text my work cell listed below.
Thank you!
Sergeant Mark Enomoto
7/ '1%‘
Co SPRINGS
itee'( Iiv USA
Sgt. Mark Enomoto #2746
Colorado Springs Police Department
Internet Crimes Against Children Unit
Digital Forensics Unit
Colorado ICAC Task Force
Homeland Security Investigations
Colorado Springs, Co
Cell: 719-505-2528
3
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