HomeMy WebLinkAbout20251799.tiffResolution
Approve Professional Services Agreement for Truck and Tractor Pull Event at
2025 Weld County Fair, and Authorize Chair to Sign — National Sled Pullers
Association (NSPA) / Outlaw
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Professional Services Agreement for a
Truck and Tractor Pull Event at the 2025 Weld County Fair between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the CSU Extension Service of Weld County / Fair Board, and the National
Sled Pullers Association (NSPA) / Outlaw, commencing upon full execution of signatures,
and ending August 1, 2025, with further terms and conditions being as stated in said
agreement, and
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Professional Services Agreement for a Truck and Tractor Pull Event at
the 2025 Weld County Fair between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the
CSU Extension Service of Weld County / Fair Board, and the National Sled Pullers
Association (NSPA) / Outlaw, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said agreement.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 25th day of June, A.D., 2025:
Pent' L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
c c : Ex CKa /1AG)
o7/10/2S
2025-1799
EX0031
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BOARD OF COUNTY COMMISSIONERS
PASS AROUND REVIEW
PASS -AROUND TITLE: 2025 WCF Truck & Tractor Pull
DEPARTMENT: Extension
PERSON REQUESTING: Mikayla Gabel
DATE: 04/07/2025
Brief description of the problem/issue:
Weld County Fair Board has approved the Truck and Tractor Pull for the 2025 Fair.
What options exist for the Board?
Approve/Don't Approve Contract
Consequences:
We would have to look for a new service provider for Entertainment
Impacts:
Component of putting on the Weld County Fair and adding Events and Entertainment to the public.
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
Contract is attached. $28,900.
Recommendation:
Weld County Fair Board recommends the NSPA/Outlaw to produce a Truck and Tractor Pull during the 2025 Fair. This contract has already been
approved by legal.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppler
Kevin D. Ross
Support Recommendation Schedule
Place o BOCC Agenda Work Session Other/Comments:
W3A,
-aT
2025-1799
to/Z5 Gx003
Weld County Board of Commissioners
and National Sled Pullers Association/ Outlaw
Professional Services Agreement 2025 Weld County Fair
THIS AGREEMENT is made this Z.S°1 day of (41,4025, by and between the Board
of County Commissioners of Weld County, Colorado, whose address is 1150 "O" Street, Greeley,
Colorado 80631, hereinafter referred to as the "County," and National Sled Pullers Association
(NSPA)/Outlaw, whose address is 22150 County Road 53, Kersey, Colorado, hereinafter referred
to as the "Contractor."
WITNESSETH: County and Contractor, for the mutual promises and consideration
hereinafter set forth, agree as follows:
Contractor shall provide a NSPA/Outlaw Truck Pull and Tractor Pull event for one
performance in association with the Weld County Fair activities, with this pull event to be held on
August 1, 2025, at the Stampede Arena, Island Grove Park in Greeley, Colorado.
SECTION I - RESPONSIBILTIES OF CONTRACTOR:
1. Contractor will provide the following classes in the NSPA/Outlaw event if enough registrants
fill the class:
a. Small Block Econo Mod Tractors (SB)
b. Big Block Econo Mod Tractors (BB)
c. 3200 Super Field (32SF)
d. Light Limited Pro Tractors (LLP)
e. Limited Pro Stock Tractors (LPS)
f. Light Limited Super Stock Tractors (LLSS)
g. Light Limited Mod Tractors (LLM)
h. Modified Tractors (MOD)
i. Pro Stock 4x4 Trucks (P4x4)
j. Naturally Aspirated 2WD (NA2WD)
k. Street Mod 2WD (SM2WD)
I. Modified 2WD Trucks (2WD)
m. Modified 4WD Trucks (4WD)
n. Diesel 4x4 Trucks 2.6 (DT26)
o. Diesel 4x4 Trucks 3.0 (DT30)
p. Super Street Diesel Trucks (DTSS)
q. Work Stock Trucks (WS)
2. Contractor agrees to provide insurance coverage as required in Paragraph 7.a. of this
agreement.
3. Contract agrees to provide the following personnel at individualized pricing for this event for
which the County agrees to pay:
1
a. Sanctioning Fee $2550.00
b. Insurance $900.00
c. Representative Fee $300.00
d. Announcer Fee $500.00
e. Sled Rental $1950.00
f. GPS $500.00
4. Contractor agrees to provide an Apparel trailer, which will be available near the stands for
spectators. The Contractor will be responsible for any required permitting for this trailer and
sales/taxing requirements.
5. Contractor agrees to have all NSPA/Outlaw voluntary Participants sign NSPA's/Outlaw
Waiver of Liability form as well as the Weld County Waiver of Liability Form for Participants
in the events.
6. Insurance Requirements
a. Commercial General Liability Insurance. Contractor shall furnish to County a certificate
of insurance for commercial general liability upon notification of award and prior to
Contractor beginning performance. The commercial general liability insurance policy
shall, at a minimum, include coverage for property damage and bodily injury covering
injuries to Contractor, Contractor's employees, participants, volunteers, or any other
person in attendance at the Weld County Fair arising out of Contractor's activities. The
comprehensive general liability insurance shall be in the following minimum amounts:
Each Occurrence
General Aggregate
$1,000,000
$1,000,000
Contractor's comprehensive general liability insurance policy or certificate of insurance
shall be issued to include Weld County as an additional insured party and policy or
certificate of insurance shall be endorsed to state that coverage shall not be suspended,
voided, or cancelled without thirty (30) days prior written notice to the County by certified
mail, return receipt requested. Contractor agrees that Contractor's comprehensive general
liability insurance shall be the primary coverage for any and all losses or injuries resulting
from Contractor's activities pursuant to this Agreement. Work shall not commence under
this Agreement until Contractor has submitted to County and received approval thereof.
b. Contractor agrees to maintain automobile liability insurance as required by Colorado State
statutes for all automobiles associated with performance of the Contractor's obligations
under this Agreement. Where applicable, Contractor further agrees to maintain
Workman's Compensation Insurance as required by Colorado State statutes.
c. All insurers of Contractor must be licensed or approved to do business in the State of
Colorado.
2
d. Any and all deductibles contained in any insurance policy referred to in this Agreement
shall be assumed solely by, and at the sole risk, of Contractor.
e. Upon execution of this Agreement, the Contractor will provide to the County, proof of the
insurance coverage or policies required herein. Upon failure of Contractor to furnish,
deliver and/or maintain such insurance as provided herein, this Agreement, at the County's
election, may be immediately declared suspended, discontinued, or terminated. Failure of
Contractor to obtain and/or maintain any required insurance shall not relieve Contractor
from any liability under this Agreement, nor shall the insurance requirements be construed
to conflict with any of the Contractor's indemnification obligations.
SECTION II - RESPONSIBILITES OF COUNTY:
1. County agrees to provide and make available at no charge to Contractor, adequate space at
Island Grove Park to enable Contractor to provide the services specified in this Agreement.
2. The County collects and keeps all monies from front gate ticket sales as well as sponsorships
funded for the purse amount.
3. County agrees to provide funding of a total purse prize of $28,900.00, broken down as follows
for the various classes in the event (Total purse price if all classes are full):
a. Small Block Econo Mod Tractors (SB) $1075.00
b. Big Block Econo Mod Tractors (BB) $1075.00
c. 3200 Super Field (32SF) $1300.00
d. Light Limited Pro Tractors (LLP) $2100.00
e. Limited Pro Stock Tractors (LPS) $3950.00
f. Light Limited Super Stock Tractors (LLSS) $2100.00
g. Light Limited Mod Tractors (LLM) $1500.00
h. Modified Tractors (MOD) $2100.00
i. Pro Stock 4x4 Trucks (P4x4) $1575.00
j. Naturally Aspirated 2WD (NA2WD) $1675.00
k. Street Mod 2WD (SM2WD) $750.00
1. Modified 2WD Trucks (2WD) $2100.00
m. Modified 4WD Trucks (4WD) $2100.00
n. Diesel 4x4 Trucks 2.6 (DT26) $1500.00
o. Diesel 4x4 Trucks 3.0 (DT30) $2000.00
p. Super Street Diesel Trucks (DTSS) $1500.00
q. Work Stock Trucks (WS) $500.00
4. The County agrees to pay Contractor total pricing as summarized, excluding any purse classes
that are not full: Purse $28,900.00 plus personnel at individualized pricing for this event as
stated above with Sanctioning Fee, Sled Rental and other deposits total due to NSPA/Outlaw
on the day of the pull.
5. County will provide adequate parking spaces for equipment and vehicles.
3
6. County agrees to assist in requiring Participants to voluntarily sign Waiver of Liability Forms,
or otherwise be excluded from participating in events.
SECTION III — TERM:
The term of this Agreement shall commence upon the date of execution by both the
Contractor and County and end on August 1, 2025, conditioned upon the successful completion of
the responsibilities set forth in this Agreement.
Extension or Modification. Any amendments or modifications to this agreement shall be
in writing signed by both parties. No additional services or work performed by Contractor shall be
the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services.
SECTION IV — PAYMENT AND FEE SCHEDULE:
County shall pay Contractor $28,900.00, payable on August 1, 2025, upon satisfactory
completion of obligations by Contractor, minus any amounts in purse classes that are not full.
County shall not be obligated to pay any further costs or expenses associated with Contractor
beyond the total in this section.
SECTION V — INDEPENDENT CONTRACTOR:
Contractor acknowledges that it is an independent contractor and that pursuant to Workers'
Compensation Act 8-40-202(2)(b)(IV), C.R.S., as amended, Contractor understands that it and its
employees and servants are not entitled to workers' compensation benefits from the County.
Contractor further understands that it is solely obligated for the payment of federal and state
income tax on any moneys earned pursuant to this Agreement. Contractor shall be solely
responsible for its acts and those of its agents and employees for all acts performed pursuant to
this Agreement.
SECTION VI - INDEMNIFICATION:
Contractor agrees to indemnify and hold harmless the Weld County Fair Board, its officers,
agents, employees, and volunteers, and County, its officers, agents, employees, and volunteers,
from and against any and all claims, suits, expenses, damages, or other injury to persons, entities,
or property caused or sustained by any person(s) during the term of this Agreement resulting from
Contractor's Event, acts, or failure to perform pursuant to the terms of this Agreement.
County agrees to indemnify Contractor to the extent permitted under Colorado law for any
claims arising from negligent acts on the part of employees, volunteers, or agents of the County.
4
Notwithstanding the expiration of this Agreement upon the expiration of the term specified
in Section III of this Agreement, or termination of this Agreement pursuant to Section VII of this
Agreement, this Section VI regarding indemnification shall survive the expiration or termination
of this Agreement.
SECTION VII - TERMINATION:
Time is of the essence in this Agreement. If Contractor is unable to provide the services
required by this. Agreement during the specified term of this Agreement, Contractor shall be
deemed to have breached this Agreement and the County may obtain said services from a third
party and pursue an appropriate remedy for such breach pursuant to the laws of the State of
Colorado. Either party may terminate this Agreement for cause. An aggrieved party must first
notify the other party of the outstanding issue and allow reasonable time to cure or such longer
period of time as is mutually agreed upon by the parties. If the performance issue is not cured
within the cure period, the aggrieved party may terminate the Agreement and pursue any remedy
recognized by Colorado law. The County has the right to terminate this Agreement, with or without
cause on thirty (30) days written notice.
SECTION VIII - MUTUAL UNDERSTANDINGS:
1. Integration of Understanding. This Agreement contains the entire understanding of the parties
hereto and neither it, nor the rights and obligations hereunder, may be changed, modified, or
waived except by an instrument in writing that is signed by the parties hereto.
2. Parties Interested Herein. Nothing expressed or implied in this Agreement is intended or shall
be construed to confer upon or to give to any person other than the parties to this Agreement
any right, remedy, or claim under or by reason of this Agreement of any covenant, terms,
conditions, or provisions hereof. All covenants, terms, conditions, and provisions in this
Agreement, by and on behalf of County and Contractor, shall be for the sole and exclusive
benefit of County and Contractor.
3. Severability. If any provision of this Agreement is determined to be unenforceable or invalid
for any reason, the remainder of this Agreement shall remain in effect, unless otherwise
terminated in accordance with the terms contained herein.
4. Authorization. Each party represents and warrants that it has the power and ability to enter
into this Agreement, to grant the rights granted herein and to perform the duties and obligations
herein described.
5. Compliance with Law. Contractor shall strictly comply with all applicable federal, State of
Colorado, and County laws, rules and regulations in effect or hereafter established, including
without limitation, laws applicable to discrimination and unfair employment practices.
6. Choice of Law and Venue. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement.
5
Any provision included or incorporated herein by reference which conflicts with said laws,
rules and/or regulations shall be null and void. Venue for any legal dispute associated with
this Agreement shall be in Weld County, Colorado. Should the courts in Weld County not
have jurisdiction over the legal dispute, the venue shall be the nearest court in Colorado having
jurisdiction.
7. Non -Assignment. The rights and responsibilities of either party pursuant to this Agreement
are not assignable without prior written permission from the other party.
S. Governmental Immunity. No term or condition of this contract shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
9. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery
or failure to deliver or otherwise to perform any obligation under this Agreement, where such
failure is due to any cause beyond its reasonable control, including but not limited to Acts of
God, fires, strikes, war, flood, earthquakes, or Governmental actions.
In Witness Whereof, the parties hereto execute this Agreement on the day first above written.
CONTRACTOR
NrioGe LP�
�lKoleley {Jun I0,N 15:18 FWTi
National Sled Pullers Association/Outlaw
Date:
ATTEST: WAtrh/li ��4
Weld County Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
BY:
Okaw
Deputy Clerk to the Board Perry L B , Chair
6
JUN 2 E 2025
Z025-1-19,1
ATTACHMENT A
2025 WELD COUNTY FAIR - NATIONAL SLED PULLERS ASSOCIATION (NSPAUOUTLAW
RELEASE, HOLD HARMLESS, AND INDEMNIFICATION
NAME OF PARTICIPANT IN WELD COUNTY FAIR - NSPA/Outlaw Truck Pull and Tractor Pull
Events:
ADDRESS:
STREET CITY/TOWN
STATE ZIP
PARTICIPANT, or parent/guardian, acknowledges that his or her participation in the Weld County Fair
NSPA Truck and Tractor Pull Events carries with it certain risks of injury, damage, or other loss, including death
or permanent disability.
With complete understanding of the risks of participation in the Weld County Fair NSPA/Outlaw Truck
and Tractor Pull Events, PARTICIPANT, or parent/guardian, hereby voluntarily releases and agrees to hold
harmless and indemnify, on his or her own behalf and on behalf of his or her heirs, successors, and assigns, the
Fair Board, its officers, employees, agents, and volunteers; the County of Weld and its employees, officers, and
agents; the Board of County Commissioners of the County of Weld; Weld County Extension and its employees,
officers, and agents (the "Releasees"), from any and all claims and liability, past, present, or future, for any injury
or damage to PARTICIPANT, or to his or her property, resulting from any cause whatsoever occurring in the
course of the pulling events, excepting only such injury or damage resulting from the willful and wanton acts of
the Releasees. The PARTICIPANT, or parent/guardian, also agrees to hold harmless and indemnify the Release.
from any and all claims and liability, past, present, or future, for any injury or damage to third parties, resulting
from the negligent or intentional acts of the PARTICIPANT occurring in the course of the Weld County Fair
NSPA/Outlaw Truck and Tractor Pull Events.
By signing this Hold Harmless and Indemnification herein stated, the PARTICIPANT and/or
parent/guardian acknowledges that he or she has read and understands all of the provisions contained herein.
Signed this day of .2025.
Signature of Participant or of Parent or Guardian if Minor
Printed Name
7
2025 NSPA Outlaw Truck Pull Tractor Pull
Final Audit Report
2025-06-10
Created: 2025-06-10
By: Mikayla Gabel (mgabel@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAArRIsHKSRSIVhRoigL7HrkFeOH3nPNc4M
"2025 NSPA Outlaw Truck Pull Tractor Pull" History
5 Document created by Mikayla Gabel (mgabel@weld.gov)
2025-06-10 - 9:33:34 PM GMT- IP address: 204.133.39.9
El Document emailed to nicoleley76@gmail.com for signature
2025-06-10 - 9:34:08 PM GMT
5 Email viewed by nicoleley76@gmail.com
2025-06-10 - 9:34:13 PM GMT- IP address: 66.102.8.195
4 Signer nicoleley76@gmail.com entered name at signing as Nicole Ley
2025-06-10 - 9:36:54 PM GMT- IP address: 208.69.210.80
a. Document e -signed by Nicole Ley (nicoleley76@gmail.com)
Signature Date: 2025-06-10 - 9:36:56 PM GMT - Time Source: server- IP address: 208.69.210.80
Agreement completed.
2025-06-10 - 9:36:56 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
Entity Information
Entity Name* Entity ID*
NATIONAL SLED PULLERS @00048774
ASSOCIATION
Q New Entity?
Contract Name* Contract ID
2025 WELD COUNTY FAIR TRUCK & TRACTOR PULL 9594
Contract Status
CTB REVIEW
Contract Description*
2025 WELD COUNTY FAIR TRUCK AND TRACTOR PULL
Contract Description 2
Contract Type
AGREEMENT
Amount*
$28,900.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Contract Lead*
MGABEL
Contract Lead Email
mgabel@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Department Requested BOCC Agenda Due Date
EXTENSION SERVICES Date* 06/19/2025
06/23/2025
Department Email
CM-
ExtensionServices@weld.g
ov
Department Head Email
CM-ExtensionServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
06/16/2025
Committed Delivery Date
Renewal Date
Expiration Date*
08/01/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
ESTHER GESICK CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
06/20/2025 06/23/2025 06/23/2025
Final Approval
BOCC Approved Tyler Ref #
AG 062525
BOCC Signed Date Originator
MGABEL
BOCC Agenda Date
06/25/2025
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