HomeMy WebLinkAbout20252464.tiffResolution
Approve Respite Grant Contract for 2025-2026 Colorado Respite Coalition (CRC)
Concerning Colorado Adult Protective Services (CAPS) Background Checks for
Home and Community Support Area Agency on Aging (AAA), and Authorize Chair
to Sign — Easterseals Colorado
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Respite Grant Contract for the 2025-2026
Colorado Respite Coalition (CRC) Concerning Colorado Adult Protective Services
(CAPS) Background Checks for the Home and Community Support Area Agency on
Aging (AAA) between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human
Services, and Easterseals Colorado, commencing upon full execution of signatures, and
ending May 31, 2026, with further terms and conditions being as stated in said contract,
and
Whereas, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Respite Grant Contract for the 2025-2026 Colorado Respite Coalition
(CRC) Concerning Colorado Adult Protective Services (CAPS) Background Checks for
the Home and Community Support Area Agency on Aging (AAA) between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and Easterseals Colorado, be,
and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said contract.
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09 /15/2S
2025-2464
H R0097
Respite Grant Contract for 2025-2026 Colorado Respite Coalition (CRC) Concerning
Colorado Adult Protective Services (CAPS) Background Checks for Home and
Community Support Area Agency on Aging (AAA) — Easterseals Colorado
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 3rd day of September, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-2464
H R0097
Cari-hac-FI D BS$
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Respite Grant Contract with EasterSeals Colorado
DEPARTMENT: Human Services DATE: August 26, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: On May 21, 2025, the Department received approval and
applied for the Colorado Respite Coalition (CRC) FY 2025-26 State Respite Grant, known to the
Board as Tyler# 2025-1393, and has since been awarded $12,000.00. The Department is now
requesting approval of the Respite Grant Contract issued from EasterSeals Colorado and to expend
the funds awarded which will be used to continue to offer respite options for Weld County family
caregivers.
The grant period starts August 1, 2025, and awarded funds must be expended no later than May 31,
2026.
Legal (B. Howell) has reviewed and approved the Respite Grant Contract.
What options exist for the Board?
• Approval of the Respite Grant Contract between WCDHS and EasterSeals Colorado.
• Deny approval of the Respite Grant Contract between WCDHS and EasterSeals Colorado.
Consequences: The Home and Community Supports (HCS) Area Agency on Aging (AAA)
division will not be able to accept the awarded funds.
Impacts: The HCS AAA Division will not have the additional funding to continue to offer respite
options to family caregivers in Weld County.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total grant award = $12,000.00 (No matching funds required).
• Funded through: EasterSeals Colorado
• Total Grant Period: August 1, 2025 through May 31, 2026.
Pass -Around Memorandum; August 26, 2025 - CMS ID 9858
2025-2464
q/3 1ao0g1
Recommendation:
• Approval of the Respite Grant Contract and authorize the Chair to sign and for the Department
to expend the awarded funding.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Pass -Around Memorandum; August 26, 2025 - CMS ID 9858
RESPITE GRANT CONTRACT
Grantor: Grantee:
Easterseals Colorado
393 South Harlan Street, Suite 250
Lakewood, CO 80226
303-233-1666 x 419
Weld County Area Agency on Aging
315 N. 11th Avenue, Building A
Greeley, CO 80631
970-400-6200
Date: August 11, 2025
Program Name: Weld County Area Agency on Aging
Grantee Lead: Meredith Skoglund, Executive Director
Period (total grant period): August 1, 2025 - May 31, 2026
Grant Report and Documentation Due: June 5, 2026
Amount of Grant: $ 12,000.00
AN AGREEMENT between the Grantor, Easterseals Colorado (ESC), and the Grantee, Weld County
Area Agency on Aging, to carry out specific activities under the Easterseals Colorado's Respite Grant
funding program and establishing terms and conditions of operation.
IT IS MUTUALLY AGREED AS FOLLOWS:
Use of Funds:
The awarded funds must be used specifically for the designated purpose(s) outlined in
Grantee's proposal to provide LOW or NO COST respite services to families. Grant funds shall
not be used for any food or beverage.
Grantee must obtain Easterseals Colorado's approval prior to requiring families to pay for
services received through the grant award.
Easterseals Colorado shall reimburse Grantee for respite services not to exceed $12,000.00.
Grantee shall report to Easterseals Colorado by April 1, 2026, if the awarded funds will not
be expended within the grant period.
If Grantee needs to amend the budget during the grant period, Easterseals Colorado must
provide written approval of changes.
Background Checks and InsuranciRequirements:
• In compliance with C.R.S. § 26-3.1-111, which requires certain employers to obtain a CAPS
check to determine if a person who will provide direct care to an at -risk adult is
substantiated in the case of mistreatment of an at -risk adult. The full list of Employers
Easterseals Colorado
General Grant Terms, Conditions and Understandings Contract
revised July 30, 2025
Page 1
required to obtain CAPS checks are listed at C.R.S. § 26-3.1-111, all respite care providers
(staff and volunteer) involved with the program funded by this grant must complete a
fingerprint -based background check before providing care.
I attest that my agency is in compliance with C.R.S. § 18-6.5-107, which requires state -funded
contracting agencies that employ persons to serve in positions that involve direct contact
with vulnerable persons in the homes and residences of such vulnerable persons, to complete
fingerprint -based criminal history record check of such employees through the Colorado
Bureau of Investigation (CBI) or another background check system that provides information
at the same level of detail or higher than the CBI records check.
Grantee must keep documentation of all provider fingerprint -based background checks and
privacy insurance policy for a minimum of four years after the grant period ends.
Easterseals Colorado and the State of Colorado State Unit on Aging, reserve the right to
request access to and/or request copies of fingerprint and background checks for review.
Grantee must also carry a privacy insurance policy during the entire grant period to receive
funds. Proof of qualifying insurance policy must be submitted to and approved by Easterseals
Colorado prior to providing any care services.
Grant Outcomes (as determined bythe submitted Grantee proposal):
1. The 1st measurable outcome will be an increase in the number of older adults who
receive respite services
2. The 2nd measurable outcome will be to enhance the quality of services provided. This
will be achieved through the administration of a survey before and after respite
services.
3. Add any additional outcomes
Terms of Payment:
Grantee must select one billing option (initial choice):
o (a) Monthly invoices shall be submitted by the 1St of the month to ESC to be
considered for payment within 30-60 days of receipt.
o (b) Bi-Monthly invoices shall be submitted by the 1St of the month to be
considered for payment within 30-60 days of receipt.
Data Collection Sheets are required to be submitted with the monthly invoice.
The Data Collection Sheet must be signed by a Family Caregiver and by the Grantee.
Grant Reporting Requirements:
Grantees are required to:
• facilitate the collection of Colorado Respite Coalition online survey data from family
caregivers who received respite services during the program period.
• report data from any agency surveys conducted during the program period.
• collect non -identifying demographic data for reporting purposes as indicated by ESC.
• submit a final budget showing how funds were expended during the grant period.
Easterseals Colorado
General Grant Terms, Conditions and Understandings Contract
revised August 13, 2025
Page 2
GENERAL GRANT TERMS, CONDITIONS AND UNDERSTANDINGS
Easterseals Colorado, as fiscal agent, and upon the recommendation of its respite grant review
committee is awarding this grant to the above -named agency, Grantee, contingent upon the
following:
1. UNAUTHORIZED USE OF GRANT. No part of the Grant will be used: (i) to carry on propaganda or
otherwise influence legislation within the meaning of 26 U.S. Code § 4945 (d)(1);(ii) to attempt
to influence the outcome of any specific public election; (iii) to carry on, directly or indirectly,
any voter registration drive within the meaning of Section 4945(d)(2) of 26 U.S. Code; (iv) for any
political expenditure within the meaning of Section 4955(d) of 26 U.S. Code; or (v) to make
payment to an individual, except for compensation or expense reimbursement to employees of,
or consultants to, Grantee within the scope of their employment or engagement.
2. ACCOUNTING AND AUDIT. Grantee must: (i) keep an accurate record on a fund accounting
basis of the receipt and disbursement of funds and expenditures incurred under the terms of
this Contract; (ii) retain all books and records relating to this Contract (including bills, invoices,
canceled checks, receipts, etc.) for at least four (4) years after expiration of the Period; and (iii)
comply with all requests by Easterseals Colorado to inspect or receive copies of such books and
records.
At Easterseals Colorado's expense, it may audit the books and records of Grantee relating to this
Contract, and Grantee will aid as requested in connection with the audit.
3. CONFIDENTIALITY. Grantee acknowledges that in the performance of this Contract, Grantee
may have access to information that is private or confidential to, or a trade secret of,
Easterseals Colorado. Grantee agrees not to disclose any such information (the "Confidential
Information") to any third party without the specific written authorization of Easterseals
Colorado, regardless of the form or format in which, or means by which, Grantee becomes
aware of such information. For the purposes of this Contract, Confidential Information shall not
include information that is in the public domain unrelated to actions by Grantee or information
that Grantee has obtained in good faith from legal sources other than Easterseals Colorado.
Grantee agrees to take whatever measures are reasonably necessary to ensure that the
employees, independent contractors and agents of Grantee are personally bound to maintain
the Confidential Information in the same manner as Grantee. Grantee agrees that breach of
confidentiality would result in irreparable harm to Easterseals Colorado and all equitable
remedies, including injunctive relief and recovery of attorney's fees, shall be available to
Easterseals Colorado for any breach or threatened breach of confidentiality by or through
Grantee.
4. ACKNOWLEDGMENT/PUBLICITY. Easterseals Colorado encourages the Grantee to publicize
information concerning the awarded Grant in the Grantee's newsletters, annual reports and other
relevant publications. Grantee will allow Easterseals Colorado to review and approve the text of any
proposed publicity concerning this Contract prior to its release.
Easterseals Colorado
General Grant Terms, Conditions and Understandings Contract Page 3
revised July 30, 2025
Grantee must add a link to the Easterseals Colorado website, www.easterseals.com/co/ and its
program, the Colorado Respite Coalition, www.coloradorespitecoalition.org on agency website to
acknowledge partnership. Easterseals Colorado welcomes any photographs relevant to the grant for
use by Easterseals Colorado and/or the Colorado Respite Coalition. Photos must have prior client
releases for publication purposes.
Easterseals Colorado or the Colorado Respite Coalition or State of Colorado, State Unit on Aging
("Parties"), without further notice, mayuseinformation regarding this Contract and/or Grant, the amount
and purpose of the Grant and photographs, logo or trademark, and other published printed information
or materials (provided by Grantee) and its activities, in Parties' periodic public reports, newsletters and
news releases.
5. NO OBLIGATION TO THIRD PARTIES; NO ASSIGNMENT. Easterseals Colorado expressly disclaims
any obligation to employees or independent contractors hired or engaged by Grantee to assist
Grantee in carrying out its obligations under this Contract. Employment or engagement of such
third parties is referred to in this paragraph as "engagement." If Grantee elects to engage third
parties for such purpose,
Grantee will: (i) notify third parties that their engagement is subject to the terms and conditions of
this Contract, (ii) include the following language in any written agreement between
Grantee and any third party: "[third party] hereby acknowledges that [Grantee]'s rights under this
agreement are subject to all the terms and conditions of a Grant Contract with Easterseals Colorado
("Easterseals Colorado"). [Third party] agrees that Easterseals Colorado has no obligation whatsoever
to [third party] for any monies payable to [Grantee] under the Grant Contract and [third party]
agrees to look solely to [Grantee] for payment of any claims [third party] may have."; and (iii) hold
Easterseals Colorado harmless from any and all claims of third parties arising from or relating to the
Grant, this Contract or Grantee's agreement with any third party. Easterseals Colorado and Grantee
agree that they are the sole parties to this Contract and no third party shall become a third party
beneficiary of this Contract. Grantee may not assign this Contract without the prior written consent
of Easterseals Colorado.
6. REPRESENTATIONS OF GRANTEE; COMPLIANCE WITH LAWS, RULES AND
REGULATIONS; INSURANCE; GOVERNING LAW. By signing this Contract, Grantee
represents that:
Grantee is in compliance with and, at all times will continue to be in compliance with, all laws, rules,
and regulations of the United States and of the State of Colorado that are applicable to Grantee,
including but not limited to: (i) 26 U.S. Code §4945; (ii) Title VI of the Civil Rights Act of 1964; (iii) Title
IX of the Education Amendments Act of 1972; (iv) Section 504 of the Rehabilitation Act of 1973; v)
the Age Discrimination Act of 1975; and (vi) the Americans With Disabilities Act of 1990; (vii) HIPAA;
[Grantee may explain in a separate written document the reason(s) it believes it is exempt from
compliance with any of these laws and the written explanation will be included as a Special Condition
Easterseals Colorado
General Grant Terms, Conditions and Understandings Contract
revised July 30, 2025
Page 4
applicable to the Grant]; Grantee is knowledgeable about the Executive Order 13224 and the USA
Patriot Act of 2001 and agrees that no part of the Grant will be expended or re -granted, so as to
benefit any person or organization with ties to terrorists. When requested, Grantee will provide
current information concerning its activities and that of the recipients of any re -granted funds; At all
times, Grantee will maintain adequate liability insurance covering all of its activities relating to the
Grant; and Grantee's representations are true and may be relied upon by Easterseals Colorado.
Grantee will immediately notify Easterseals Colorado in writing if Grantee fails to comply with any
provision of this Contract or if any representation of Grantee is no longer true.
This Contract shall be construed and enforced according to the laws of the State of Colorado.
The terms and conditions of this Contract are hereby accepted and agreed to by Easterseals
Colorado and Grantee to be effective upon execution below by both parties.
Easterseals Colorado:
Roman Kraf
7 /
Preside d CE
Weld County Area Agency on Aging:
-67
Perry!. uck, Chair
Weld County Board of County Commissioners
Attest: C 'ok
BY:
Deputy Clerk to the Board
Date Signed
SEP 032025
Date Signed
Please note effective September 2, 2025 Easterseals Colorado is moving to
940 Wadsworth Blvd. Suite 100. Lakewood. CO 80214
Easterseals Colorado
General Grant Terms, Conditions and Understandings Contract
revised July 30, 2025
Page 5
2O15 -74V-1
Contract Form
Entity Information
Entity Name*
EASTER SEALS COLORADO
Entity ID*
@00041195
Contract Name * Contract ID
EASTER SEALS COLORADO - COLORADO RESPITE 9858
COALITION 2025-26 STATE RESPITE GRANT
CONTRACT Contract Lead *
SADAMS
Contract Status
CTB REVIEW
Q New Entity?
Parent Contract ID
20251393
Requires Board Approval
YES
Contract Lead Email Department Project #
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description*
EASTER SEALS COLORADO - COLORADO RESPITE COALITION 2025-26 STATE RESPITE GRANT CONTRACT. THE
FUNDS WILL BE USED TO CONTINUE TO OFFER RESPITE OPTIONS FOR WELD COUNTY FAMILY CAREGIVERS. TERM:
AUGUST 1, 2025 THROUGH MAY 31, 2026.
Contract Description 2
PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 8/26/2025.
Contract Type * Department Requested BOCC Agenda Due Date
CONTRACT HUMAN SERVICES Date* 08/30/2025
09/03/2025
Amount* Department Email
$12,000.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable *
NO Department Head Email Does Contract require Purchasing Dept. to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
03/31/2026
Committed Delivery Date
Renewal Date
Expiration Date*
05/31/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
08/27/2025 08/28/2025 08/28/2025
Final Approval
BOCC Approved Tyler Ref #
AG 090325
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
09/03/2025
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