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Home My WebLink About20231400.tiffCor \-Ke -I1DR 31S BOARD OF COUNTY COMMISSIONERS PASS AROUND REVIEW PASS -AROUND TITLE: Amendment #2 to the Professional Services Agreement with RE Inc. dba RE Services DEPARTMENT: Human Services DATE: April 29, 2025 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: On May 17, 2023, the Department entered into a Professional Services Agreement with RE Inc. dba RE Services, known to the Board as Tyler ID 2023-1400. This is related to Bid# B2300040. On May 22, 2024, the Board approved Amendment #1 to extend the term date through May 31, 2026, amend Exhibit A, Scope of Services and amend Exhibit B, Rate Schedule. The Department is now requesting approval of Amendment #2 which updates Exhibit B, Rate Schedule to reflect a 3% increase on the cost of services as of June 1, 2025. What options exist for the Board? Approval of Amendment #2 with RE Inc. dba RE Services. Deny approval of Amendment #2 with RE Inc. dba RE Services. Consequences: The Department will not enter into an amendment to update rates. Impacts: Provider may not provide needed services to Department of Human Services clients. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Fees for Services Program Area Rate Unit Type Service Name Exchange Parent Aide: Team Meeting Home -Based $ 87.00 Hour (FTM), Team Decision Making (TDM) Intervention Meeting, Professional Exchange Parent Aide: In Home or $ 181.00 Hour Community includes transporting parent/family as requested $ 181.00 Hour Exchange Parent Aide: In Office with Transportation $ 119.00 Hour Exchange Parent Aide: In OfficeNideo $ 0.70 Mile Exchange Parent Aide: Mileage` Exchange Parent Aide: No Show (Max of 2 no shows or 2 hours/month/client) $ 87.00 Each Pass -Around Memo ndum; April 29, 2025 - CMS ID 937 COY15�, C C: Oln toOe luNS) /5/Z5srsizs Z b23 -1400 Program Area Life Skills: Rate $ $ f Unit Type Hour Service Name Nurturing Parent: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional $ 181.00 Hour Nurturing Parent: In Home or Community includes transporting parent/family as requested $ 119.00 Hour NurturIng; Parent: In Office $ 181.00 Hour Nurturing Parent: In Office with Transportation $ 0.70 Mile Nurturing Parent: Mileage* $ 87.00 Each Nurturing Parent: No Show (Max of 2 no shows or 2 hours/month/client) Life Skills: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional $ :87.00 Hour $ 170.00 Hour Therapeutic Family Time: In Home or Community includes transportation $ 119.00 Hour Therapeutic Family Time: In Office $ 170.00 Hour Therapeutic Family Time: In Office with Transportation $ 0.70 Mile Visit Coaching: Mileage* $ 87.00 Each Visit Coaching: No Show (Max of 2 no shows or 2 hours/month/client) Mentoring: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Mentoring $ 87.E Hour $ 85.00 Hour Mentoring: In Home or Community $ 60.00 Hour Mentoring: In Office/Video $ 0.70 Mile Mentoring: Mileage* $ 50.00 Each Mentoring: No Show (Max of 2 no shows or 2 hours/month/client) Mentoring: In Office with transportation $ 85.00 Hour • Funded through Core/Non-Core Child Welfare funding. Pass -Around Memorandum; April 29, 2025 - CMS ID 9378 Recommendation: • Approval of Amendment #2 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Mends Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross .177,4 11 ic-(4_ Pass -Around Memorandum; April 29, 2025 — CMS ID 9378 AGREEMENT AMENDMENT BETWEEN WELD COUNTY AND RE INC. DBA RE SERVICES This Agreement Amendment made and entered into 5t" day of , 2025 by and between the Board of Weld County Commissioners, on behalf of the Id County Department of Human Services, hereinafter referred to as the "Department", and RE Inc. dba RE Services, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home -Based Intervention, Life Skills, and Mentorinq Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-1400, approved on May 17, 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2024. • The Original Agreement was amended on: • May 22, 2024 to extend the term date through May 31, 2026. • The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2023-1400. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective June 1, 2025: 1. Exhibit B, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: dirhit) "ATTEST:"'• d'cLL BOARD OF COUNTY COMMISSIONERS BY: Clerk to the Board Deputy Clerk to the WELD COUNTY, COLORADO ck, Chair MAY 0 5 2025 TRACTOR: Inc. dba RE Services 11 5th Street North, Suite 201 Great Falls, Montana 59401 TSOM Wilke By: Tyso Wilke (Apr 21, 2025 11:22 MDT, Tyson Wilke, Chief Executive Officer Date: Apr 21, 2025 2023 -V-16b EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Exchange Parent Aide: In Home or Community includes transporting parent/family as requested $ 181.00 Hour rent -Aide: t ice .h $ 119.00 Hour Exchange Parent Aide: In OfficeNideo e rent Aide: Mileage $ 87.00 Each Exchange Parent Aide: No Show (Max of 2 no shows or 2 hours/month/client) $ 181.00 Hour Team Recision Me. Profesnal Nurturing Parent: In Home or Community includes transporting parent/family as requested Nurturing Parent: In Nurturing Parent: In Office with Transportation Nurturing Parent: Mileage Nurturing Parent: No Show (Max of 2 no shows or 2 hours/month/client) Life Skills: Team Meeting ; FTM), Team Decision Making (rDM) Meeting, Professional $119.00 $ 181.00 -. 0.70 $ 87.00 .00 Hour Hour Mille Each Hour $ 170.00 $ 11 9.00 $ 170.00 Hour Hour Hour Therapeutic Family Time: In Home or Community includes transportation Therapeutic Family Time: in Office, Therapeutic Family Time: In Office with Transportation Visit Coaching: Mileage* Visit Coaching: No Show (Max of 2 no shows or 2 hours/month/client) Mentoring: Team Meeting:(FTM), Team Decision Making (TDM) Meeting, Professional Mentoring O.70 $ 87.00 $ 87.00 $ 85.00 $ 60.00 $ 0.70 Mile Each Hour Hour Mile Mentoring: In Home or Community Mentoring: In OfficeNiideo Mentoring: Mileage* Mentoring: No Show '(Max of 2 no shows or 2 hours/month/client) Mentoring: In Office with transportation 50.00 $ 85.00 Each Hour *Mileage for distances exceeding 50 roundtrip miles from our Greeley office located at 3400 W. 16th Street, Building 8, Suite E East - B, Greeley, Colorado, 80634. 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7th day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non - Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-133. SIGNATURE REQUESTED: Weld/RE Inc Amendment #2 Final Audit Report 2025-04-21 Created: 2025-04-21 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAA6e_9NSxdEmyPWgWzKMC-mFgO_JMruP2I "SIGNATURE REQUESTED: Weld/RE Inc Amendment #2" Hist ory .5 Document created by Sara Adams (sadams@weld.gov) 2025-04-21 - 4:39:18 PM GMT- IP address: 204.133.39.9 P4 Document emailed to tyson.wilke@re-services.org for signature 2025-04-21 - 4:41:36 PM GMT t Email viewed by tyson.wilke@re-services.org 2025-04-21 - 5:21:29 PM GMT- IP address: 66.102.6.195 d® Signer tyson.wilke@re-services.org entered name at signing as Tyson Wilke 2025-04-21 - 5:22:46 PM GMT- IP address: 35.133.28.105 4, Document e -signed by Tyson Wilke (tyson.wilke@re-services.org) Signature Date: 2025-04-21 - 5:22:48 PM GMT - Time Source: server- IP address: 35.133.28.105 0 Agreement completed. 2025-04-21 - 5:22:48 PM GMT Powered by Adobe Acrobat Sign TYSOWIL-01 CERTIFICATE OF LIABILITY INSURANCE CSCHIELD DATE (MM/DD/YYYY) 4/14/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Great Falls Office Marsh McLennan Agency LLC 405 3rd Street NW, Third Floor Great Falls, MT 59404 mom. TACT fA/Hc" o, E,t): (406) 761-1160 I FA"(406) 452-1172 (ac, No>: ADDRESS: INSURERS) AFFORDING COVERAGE NAIL # INSURER A : StarNet Insurance Company 40045 INSURED RE, Inc., RE Family Services, Inc. 11 5th Street North., Suite 201 Great Falls, MT 59401 INSURER B:Zurich American Insurance Company 16535 INSURER C : INSURER D : INSURER E : INSURER F : REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIO ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TTTYPE LTR OF INSURANCE ADD- SUER INSD YV1ID POUCY NUMBER POLICY EFF (MMlOD/YYYYI POLICY EXP (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X HHN 8532726-11 2/1/2025 2/1/2026 EACH OCCURRENCE $ 1,000,000 DAMAGETORENTED PREMISES (Ea occurrence) 100,000 $ MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,500,000 GENT. AGGREGATE LIMIT APPLIES PER: POLICYEll PEST LAO OTHER: PRODUCTS - COMP/OP AGG $ 3,000,000 $ A AUTOMOBILE LIABILITY X ANY AUTO OWNED AUTOS ONLY X AUTOS ONLY SCHEDULED AUTOS X ASTNO3 ONLY HHN 8532726-11 2/1/2025 2/1/2026 (Ea ae Eec SINGLE LIMIT $ 1,000,000 goDILYINJURY(per person) $ BODILY INJURY (Per accident) $ (Per acEdRdentDAMAGE $ UMBRELLA UAB EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ $ DED I I RETENTION $ B WORKERS COMPENSATION AND EMPLOYERS' CEESE Y OFFICER/MEMBER EXCLUDED? ECUTIVE Y❑ (Mandatory In NH) 0 yes. describe under DESCRIPTION OF OPERATIONS below N /A WC559245103 10/1/2024 10/1/2025 X I STATUTE I I OERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 A A Professional Liab Abuse/Molestation HHN 8532726-11 HHN 8532726-11 2/1/2025 2/1/2025 2/1/2026 2/1/2026 per Claim per Claim 1,000,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 707, Additional Remarks Schedule, may be attached if more space Ia required) Board of County Commissioners of Weld County and its Officers/Employees are named as additional Insured perCG 83 91 12/19 form attached. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Weld County 1150 O Street ACCORDANCE WITH THE POLICY PROVISIONS. Greeley, CO 80631 AUTHORIZED REPRESENTATIVE S 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORD 25 (2016/03) COMMERCIAL GENERAL LIABILITY CG 83 91 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ CAREFULLY. GENERAL LIABILITY BROADENING ENDORSEMENT This endorsement modifies the insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Throughout this endorsement, the words "you" and "your" refer to the Named Insured shown in the Declarations. The word "we," "us," and "our" refer to the company providing this insurance. The following is only a summary of the additional coverages provided by this endorsement and is provided only for your reference and convenience. For the Limits of Insurance and the additional coverages provided by this endorsement, read the provisions on the following pages and the Coverage Form, which this endorsement modifies. SUBJECTS OF INSURANCE Broadened Bodily Injury Broadened Personal and Advertising Injury Broadened Property Damage Broadened Fire, Lightning, Explosion, and Sprinkler Leakage - $500,000 Broadened Medical Payments - $20,000 Broadened Supplementary Benefits a. Bail Bonds - $1,000 b. Expenses Incurred to Assist in Defense - $500 per Day Broadened Newly Acquired or Formed Organization Broadened Non -Owned or Chartered Watercraft or Aircraft Broadened Commercial General Liability Conditions a. Duties in the Event of Occurrence, Offense, Claim, or Suit b. Liberalization — Automatic Coverage If We Adopt Broader Coverages c. Notice to Company Automatic Coverage for "Special Events" Automatic Additional Insureds a. Athletic Activity Participants b. Contractual Obligations c. Funding Sources d. Manager or Lessor of Premises e. Owner, Manager, Operator, or Lessor of "Special Event" Premises f. Supervisors or Higher in Rank — Co -Employee Exclusion Removed g. Limitations Blanket Waiver of Subrogation Priority of Application for Multiple Insureds The coverages listed in this endorsement are provided as extensions or additions to your insurance program. CG 83 91 12 19 Includes copyrighted material of Insurance Services Page 1 of 8 Office, Inc., with its permission A. BROADENED BODILY INJURY Paragraph 3. of Section V — Definitions is deleted and replaced with the following: 3. "Bodily injury" means physical injury, sickness, or disease sustained by a person, including death resulting from any of these. "Bodily injury" also means mental injury, mental anguish, humiliation, or shock sustained by a person, if directly resulting from physical injury, sickness, or disease sustained by that person. B. BROADENED PERSONAL AND ADVERTISING INJURY 1. Paragraph 14. of Section V - Definitions is deleted and replaced with the following: 14. "Personal and advertising injury" means injury, including consequential "bodily injury" arising out of one or more of the following offenses during the policy period. a. False arrest, detention, or imprisonment; b. Malicious prosecution or abuse of process; c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room, dwelling, or premises that a person occupies by or on behalf of its owner, landlord, or lessor; d. Oral, written, televised, videotaped, or electronic publication of material that slanders or libels a person or organization, or disparages a person's or organization's goods, products, or services; e. Oral, written, televised, videotaped or electronic publication of material that violates a person's right of privacy; f. Misappropriation of advertising ideas or style of doing business; g. Infringement of copyright, title, or slogan; or h. Mental injury, mental anguish, humiliation, or shock, if directly resulting from Items 14.a. through 14.g. above. 2. Exclusions 2.b. and 2.c. under Coverage B - Personal and Advertising Injury Liability are deleted and replaced with the following: b. Material Published with Knowledge of Falsity "Personal and advertising injury" arising out of oral, written, televised, videotaped, or electronic publication of material, if done by or at the direction of the insured with knowledge of its falsity; c. Material Published Prior to Policy Period "Personal and advertising injury" arising out of oral, written, televised, videotaped, or electronic publication of material whose first publication took place before the beginning of the policy period; C. BROADENED PROPERTY DAMAGE Exclusion 2.a. under Coverage A - Bodily Injury and Property Damage Liability is deleted and replaced with the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. D. BROADENED FIRE, LIGHTNING, EXPLOSION AND SPRINKLER LEAKAGE 1. Paragraph 6. under Section III - Limits Of Insurance is deleted and replaced with the following: 6. Subject to 5. above, the Damage to Premises Rented to You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premises while rented to you, or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner; and b. Personal property of others in your care, custody, or control, while at premises rented to you or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner, arising out of any one fire, lightning, explosion, or sprinkler leakage occurrence. Page 2 of 8 Includes copyrighted material of Insurance Services CG 83 91 12 19 Office, Inc., with its permission The Damage to Premises Rented to You Limit is the greater of: c. $500,000; or d. The amount shown in the Declarations for Damage to Premises Rented to You Limit. 2. Paragraph 2. Exclusions of Coverage A - Bodily Injury and Property Damage Liability is amended as follows: Paragraphs c. through n., do not apply to damage by fire, lightning, explosion, or sprinkler leakage to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in Section III - Limits Of Insurance. 3. Paragraph 4. Other Insurance of Section IV - Commercial General Liability Conditions is amended as follows: Paragraph b.(1)(a)(ii) is deleted and replaced with the following: (ii) That is Fire, Lightning, Explosion, or Sprinkler Leakage insurance for premises rented to you or temporarily occupied by you with permission of the owner; or 4. Paragraph 9.a. under Section V - Definitions is deleted and replaced with the following: a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion or sprinkler leakage to premises while rented to you or temporarily occupied by you with permission of the owner is not an "insured contract"; 5. This Broadened Coverage is subject to all the terms of Section III - Limits Of Insurance. 6. This Broadened Coverage does not apply if Fire Damage Liability of COVERAGE A (SECTION I) is excluded either by the Declaration to this Coverage Part or by an endorsement to this Coverage Part. E. BROADENED MEDICAL PAYMENTS 1. The following provision is added to Paragraph 2. of Section III - Limits Of Insurance: The Medical Expense Limit shall be the greater of: a. $20,000; or b. The amount shown in the Declarations for Medical Expense Limit. 2. This Medical Expense Limit is subject to all the terms of Section III - Limits Of Insurance. 3. This above Medical Expense Limit does not apply if Coverage C - Medical Payments is excluded either by the Declaration to this Coverage Part or by an endorsement to this Coverage Part. F. BROADENED SUPPLEMENTARY PAYMENTS Paragraphs 1.b. and 1.d. under Supplementary Payments - Coverages A and B are deleted and replaced with the following: b. Up to $1,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit," including actual loss of earnings up to $500 a day because of time off from work. G. BROADENED NEWLY ACQUIRED OR FORMED ORGANIZATION Paragraph 3.a under Section II - Who Is An Insured is deleted and replaced by the following: a. Coverage under this provision is afforded only until the 120w day after you acquire or form the organization or the end of the policy period, whichever is earlier. H. BROADENED NON -OWNED OR CHARTERED WATERCRAFT OR AIRCRAFT Exclusion 2.g. under Coverage A - Bodily Injury and Property Damage Liability is deleted and replaced by the following: g. "Bodily injury" or "property damage" arising out of the ownership, maintenance, use, or entrustment to others of any aircraft, "auto," or watercraft owned by or operated by, or rented or loaned to, any insured. Use includes operation and "loading or unloading". CG 83 91 12 19 Includes copyrighted material of Insurance Services Page 3 of 8 Office, Inc., with its permission This exclusion does not apply to: (1) A watercraft while ashore on premises you own or rent; (2) A watercraft you do not own that is: (a) Less than 51 feet long; and (b) Not being used to carry persons or property for a charge; (3) Parking an "auto" on, or on the ways next to premises you own or rent, provided the "auto" is not owned by or rented, or loaned to you or the insured; (4) Liability assumed under any "insured contract" for the ownership, maintenance, or use of aircraft, watercraft, or "autos"; or (5) "Bodily injury" or "property damage" arising out of the operation of any of the equipment listed in Paragraph f. (2) or f. (3) of Section V - Definitions, Paragraph 12., "Mobile Equipment"; or (6) An aircraft you do not own that is: (a) Hired, chartered, or loaned with a crew; and (b) Not owned in whole or in part by any insured. (7) This insurance does not apply, under Paragraph g.(1) and g.(2) above, if the insured has any other insurance for "bodily injury" or "property damage" which would also apply to loss covered under this provision, whether the other insurance is primary, excess, contingent, or on any other basis. (8) This insurance is excess, under Paragraph g.(6) above, over any other insurance, whether the other insurance is primary, excess, contingent or on any other basis. I. BROADENED COMMERCIAL GENERAL LIABILITY CONDITIONS 1. Paragraph 2. Duties in The Event Of Occurrence, Offense, Claims Or Suit under Section IV - Commercial General Liability Conditions is amended to add the following provision: e. Your obligation to notify us as soon as practicable of an "occurrence," or offense under Paragraph 2.a. above, or a claim or "suit" or offense under Paragraphs 2.a., 2.b., and 2.c above, is satisfied if you send us written notice as soon as practicable after any of your "executive officers," directors, partners, insurance managers, or legal representatives becomes aware of, or should have become aware of, such "occurrence," offense, claim or "suit." 2. The following provisions are added to Section IV - Commercial General Liability Conditions: 10. Liberalization If we adopt any revision that would broaden the coverage under this coverage part without additional premium within 30 days prior to or during the policy period, the broadened coverage will immediately apply to this coverage part. 11. Notice To Company If you report an "occurrence" or offense to your Workers' Compensation insurer which later becomes a claim under this Coverage Part, failure to report such "occurrence" or offense to us at the time of the "occurrence" or offense will not be considered a violation of the Duties In The Event Of Occurrence, Offense, Claim Or Suit Condition, if you notify us as soon as practicable when you become aware that the "occurrence" or offense has become a liability claim. J. AUTOMATIC COVERAGE FOR SPECIAL EVENTS 1. You are automatically covered for all "special events" which you organize, promote, administer, sponsor, or conduct during the term of this policy. 2. Section V - Definitions is amended to add the following paragraph: 23. "Special Event" means any event: a. The purpose of which is to raise funds for you; or b. To recognize the accomplishments of your organization, your "employees," or your "volunteer workers"; or Page 4 of 8 Includes copyrighted material of Insurance Services CG 83 91 12 19 Office, Inc., with its permission c. Which you, or an individual or organization with whom you have entered into a contract or agreement, organize, promote, administer, sponsor, or conduct for the purposes described in Paragraphs a. or b. above; and d. Which takes place on premises owned by you, or on premises while rented or leased to you or to that organization described in Paragraph c. above. K. AUTOMATIC ADDITIONAL INSURED(S) The following provisions are added to Section II - Who Is An Insured: 4. Automatic Additional Insured(s) Additional Insureds - Athletic Activity Participants (1) This policy is amended to include as an insured any person(s) [hereinafter called Additional Insured(s)] representing you while participating in amateur athletic activities that you sponsor. However, no such person is an insured for: (a) "Medical expenses" under Coverage C - Medical Payments. (b) "Bodily Injury" to: (i) A co -participant, your "volunteer worker" or your "employee" while participating in amateur athletic activities that you sponsor; or (ii) You, or any partner or member, (if you are a partnership or joint venture), or any member (if you are a limited liability company); or (c) "Property damage" to property owned by, occupied or used by, rented to , in the care, custody, or control of, or over which physical control is being exercised for any purpose by: (i) A co -participant, your "volunteer worker", or your "employee"; or (ii) You, or any partner or member, (if you area partnership or joint venture), or any member (if you are a limited liability company). b. Additional Insured - Contractual Obligations (1) This policy is amended to indude as an insured any person or organization (hereinafter called Additional Insured) that you are required by a written "insured contract" to indude as an insured, subject to all of the following provisions: (a) Coverage is limited to liability arising out of: (1) Your ongoing operations performed for such Additional Insured; or (2) Such Additional Insured's financial control of you; or (3) The maintenance, operation or use by you of equipment leased to you by such Additional Insured; or (4) A permit issued to you by a state or political subdivision. (b) Coverage does not apply to any "occurrence" or offense: (i) Which took place before the execution of, or subsequent to the completion or expiration of, the written "insured contract"; or (ii) Which takes place after you cease to be a tenant in that premises. (c) With respect to architects, engineers, or surveyors, coverage does not apply to "Bodily Injury," "Property Damage," "Personal Injury," or "Advertising Injury" arising out of the rendering or the failure to render any professional services by or for you including: (i) The preparing, approving, or failing to approve or prepare maps, drawings, opinions, reports, surveys, change orders, designs or specifications; and (ii) Supervisory, inspection, or engineering services. (d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary. CG 83 91 12 19 Includes copyrighted material of Insurance Services Page 5 of 8 Office, Inc., with its permission (e) In the event that you are engaged in the manufacture or assembly of any goods or products for the benefit or at the direction of another party, pursuant to a contract or agreement with that party, this paragraph (e). does not extend coverage to that party as an Additional Insured. Coverage for such a party will be extended only by a specific endorsement issued by us and naming such party. Additional Insured - Funding Sources (1) This policy is amended to include as an insured any Funding Source (hereinafter called Additional Insured) which requires you in a written contract to name such Additional Insured but only with respect to liability arising out of your premises or "your work" for such Additional Insured, and only to the extent set forth as follows: (a) The Limits of Insurance applicable to the Additional Insured are the lesser of those specified in the written contract or agreement or in the Declarations for this policy and subject to all the terms, conditions and exclusions for this policy. The Limits of Insurance applicable to the Additional Insured are inclusive of, and not in addition to, the Limits of Insurance shown in the Declarations. (b) The coverage provided to the Additional Insured is not greater than that customarily provided by the policy forms specified in and required by the contract. (c) In no event shall the coverages or Limits of Insurance in this Coverage Form be increased by such contract. (d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary. d. Additional Insured - Manager or Lessor of Premises (1) This policy is amended to include as an insured any person or organization (hereinafter called Additional Insured) from whom you lease or rent your premises and which requires you to add such person or organization as an Additional Insured in this policy under: (a) A written contract; or (b) An oral agreement or contract where a Certificate of Insurance has been issued showing that person or organization as an Additional Insured; but only if the written or oral agreement is an "insured contract"; (a) Currently in effect or to become effective during the term of this policy; and (b) Executed prior to the "bodily injury," "property damage," "personal injury", or "advertising injury." (2) With respect to the insurance afforded the Additional Insured identified in Paragraph d.(1) immediately above, the following additional provisions apply: (a) This insurance applies only to liability arising out of the ownership, maintenance, or use of that portion of the premises leased to you; (b) The Limits of Insurance applicable to the Additional Insured are the lesser of those specified in the written contract or agreement or in the Declarations for this policy and subject to all this policy's terms, conditions, and exclusions. The Limits of Insurance applicable to the Additional Insured are inclusive of, not in addition to, the Limits of Insurance shown in the Declarations. (c) In no event shall the coverages or Limits of Insurance in this Coverage Part be increased by such contract or agreement. (d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary. (3) This insurance does not apply to: (a) Any "occurrence" or offense which takes place after you cease to be a tenant in the premises covered by this endorsement; or Page 6 of 8 Includes copyrighted material of Insurance Services CG 83 91 12 19 Office, Inc., with its permission (b) Structural alterations, new construction, or demolition operations performed by or on behalf of the Additional Insured. Additional Insured - Owner, Manager, Operator or Lessor of "Special Events" Premises (1) This policy is amended to include as an insured any person or organization (hereinafter called Additional Insured) from whom you lease, rent or occupy the premises upon which a "special event" is held, sponsored or conducted by you, or on your behalf, under: (a) A written contract; or (b) An oral agreement or contract where a Certificate of Insurance has been issued showing that person or organization as an Additional Insured; but only if the written or oral agreement is an "insured contract," (i) Currently in effect or to become effective during the term of this policy; and (ii) Executed prior to the "bodily injury", "property damage" or "personal and advertising injury". (2) With respect to the insurance afforded the Additional Insured identified in Paragraph e. (1) of this endorsement, the following additional provisions apply: (a) This insurance applies only to liability arising out of the use of that portion of the premises while leased or rented to you for the specific "special event"; (b) The Limits of Insurance applicable to the Additional Insured are the lesser of those specified in the contract or agreement pertaining to the use of the premises or in the Dedarations for this policy and subject to all of this policy's terms, conditions, and exclusions. The Limits of Insurance applicable to the Additional Insured are inclusive of, not in addition to, the Limits of Insurance shown in the Declarations. (c) In no event shall the coverage or Limits of Insurance in this Coverage Form be increased by such contract or agreement. (d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary. (3) This insurance does not apply to: (a) Any "occurrence" or offense which takes place after you cease to be a tenant, licensee or occupant in the premises covered by this endorsement; or (b) Any acts or "occurrences" caused by or attributable to the owner, manager, operator, or lessor of the premises upon which the "special event" is held. f. Additional Insured - Supervisors or Higher in Rank (1) This policy is amended to include as insured any "employees" (hereinafter called Additional Insured), designated as supervisor or higher in rank, who are authorized by you to exercise direct or indirect supervision and control over "employees" and the manner in which work is performed, but only for acts within the scope of their employment by you or while performing duties related to the conduct of your business. However, none of these "employees" designated as supervisor or higher in rank, is an insured for: (a) "Bodily injury" or "personal injury": (i) To you, to your partners or members (if you are a partnership or joint venture), or to your members (if you are a limited liability company); (ii) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in paragraph (a)(i) above; or (iii) Arising out of his or her providing or failing to provide professional health care services. (b) "Personal Injury": (i) To a co -"employee" while in the course of his or her employment; (ii) To the spouse, child, parent, brother or sister of that co -"employee" as a consequence of Paragraph (b)(i) above; or CG 83 91 12 19 Includes copyrighted material of Insurance Services Page 7 of 8 Office, Inc., with its permission g. (iii) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraph (b)(i) or (b)(ii) above. (c) "Property damage" to property: (i) Owned, occupied or used by; or (ii) Rented to, in the care, custody, or control of, or over which physical control is being exercised for any purpose by you, any of your "employees," any partner, or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). Additional Insured - LIMITATIONS (1) The persons, entities, or organizations to which coverage is extended under Paragraphs a. (Athletic Activity Participants), b. (Contractual Obligations), c. (Funding Sources), d. (Managers or Lessors of Premises), and e. (Owner, Manager, Operator, or Lessor of "Special Events" Premises) are Additional Insureds, but only: (a) With respect to each Additional Insured's vicarious liability for "actual damages" solely caused by you or by "your work" that is ongoing for such Additional Insured's supervision of "your work"; and (b) If the Additional Insured did not cause or contribute to the "occurrence" or act resulting in liability. (2) If an endorsement is attached to this policy and specifically names a person or organization as an Additional Insured, then the coverage extended under this paragraph 4. AUTOMATIC ADDITIONAL INSURED(S) does not apply to that person, entity, or organization. (3) The following is added to Section V - Definitions: 24. "Actual Damages" is to have its usual and customary legal meaning and excludes without limitation, punitive damages, restitution, penalties, and formula damages added to "actual damages" and any other enhanced damages. (4) All other terms and conditions of this Coverage Part which are not inconsistent with this Paragraph h. apply to coverage extended to the above referenced Additional Insureds REGARDLESS OF WHETHER OR NOT A COPY OF THIS COVERAGE PART AND/OR ITS ENDORSEMENTS ARE DELIVERED TO AN ADDITIONAL INSURED. L. BLANKET WAIVER OF SUBROGATION Paragraph 8. under Section IV - Commercial General Liability Conditions is deleted and replaced with the following: 8. Transfer of Rights Of Recovery Against Others To Us And Blanket Waiver Of Subrogation a. If an insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. b. If required by written "insured contract," we waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract for that person or organization and included in the "products -completed operations hazard." M. PRIORITY OF APPLICATION FOR MULTIPLE INSUREDS Section III - Limits Of Insurance is amended to add the following paragraph: 8. In the event a claim or "suit" is brought against more than one insured, due to "bodily injury" or "property damage" from the same "occurrence," or "personal injury," or "advertising injury," from the same offense, we will apply the Limits of Insurance in the following order: a. You; b. Your "executive officers," directors, "employees," and c. Any other insureds in any order that we choose. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. Page 8 of 8 Includes copyrighted material of Insurance Services CG 83 91 12 19 Office, Inc., with its permission Contract Form Entity Information Entity Name* RE SERVICES Entity ID* @00045650 Contract Name* Contract ID RE SERVICES DBA RE INC (PROFESSIONAL SERVICES 9378 AGREEMENT AMENDMENT #2 RELATED TO BID Contract Lead* #B2300040) SADAMS Contract Status CTB REVIEW Q New Entity? Parent Contract ID 20231400 Requires Board Approval YES Contract Lead Email Department Project # sadams@weld.gov;cobbx xlk@weld.gov Contract Description* (CONSENT) RE SERVICES DBA RE INC PROFESSIONAL SERVICES AGREEMENT AMENDMENT #2 RELATED TO BID #B2300040. AMENDMENT #2 UPDATES EXHIBIT B, RATE SCHEDULE TO REFLECT A 3% COST INCREASE. Contract Description 2 PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 04/29/2025. Contract Type* AMENDMENT Amount* $0.00 Renewable* NO Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 05/01/2025 05/05/2025 Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/31/2026 Committed Delivery Date Renewal Date Expiration Date* 05/31/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 04/28/2025 04/29/2025 04/29/2025 Final Approval BOCC Approved Tyler Ref* AG 050525 BOCC Signed Date Originator SADAMS BOCC Agenda Date 05/05/2025 Conte c�I `i BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Professional Services Agreement Amendments for Core/Non-Core Contracted Services Bid # B23000040 DEPARTMENT: Human Services DATE: April 2, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department entered into Agreements with various Child Welfare Service Providers through Request for Proposal (RFP) Bid #B2300040, identified as Tyler ID 2023-0279. These Agreements were issued for a period of three (3) years with the option to renew annually. The Department is now requesting to renew the current agreements for five (5) of these providers with minor changes. The attached list indicates the minor changes in red for each provider. The Human Services Advisory Commission (HSAC) has reviewed and approved this information. What options exist for the Board? • Approval of the five (5) Child Welfare Core/Non-Core Services Agreement Amendments. • Deny approval of the five (5) Child Welfare Core/Non-Core Services Agreement Amendments. Consequences: Child Welfare Core/Non-Core Service Agreement Amendments will not be executed. Impacts: Weld County clients will not continue to receive needed services. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total Cost = Various depending on services provided. • Funded through Child Welfare Core/Non-Core Service funding. Pass -Around Memorandum; April 2, 2024 - CMS I Vari �) *2O2/O244 �-� >� 5/2z/ 24 ZOZ3 - (400 Y2-0095 Recommendation: • Approval of the Agreement Amendments and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kekiin D. Ross, Chair Lori Saine cv) 3\4 6ek- pia £r'v1ait Pass -Around Memorandum; April 2, 2024 — CMS ID Various Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Tuesday, April 2, 2024 2:07 PM Karla Ford RE: 10 - Please Reply - PA FOR ROUTING: Core/Non-Core 2023-24 Minor Changes (CMS Various) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Tuesday, April 2, 2024 1:27 PM To: Lori Saine <Isaine@weld.gov> Subject: 10 - Please Reply - PA FOR ROUTING: Core/Non-Core 2023-24 Minor Changes (CMS Various) Importance: High Please advise if you support recommendation and to have department place on the agenda. Karla Ford, 1 Minor Core Bid Services Changes Year 2023-24 Providers for . . 2024-25 a APPA PLLC Therapy, Program Area au Service it Name r Rate � Unit Type Other Life Skills Life Skills: Mileage $ 0.60 Mile Life Skills Parent Staffing Coaching: FTM, TDM, Professional $ 75.00 Hour Life Skills Parent AND with Coaching: Transportation In -Home or Community $ 95.00 Hour Life Skills Parent Coaching: In-Office/Video $ 80.00 Hour Life Skills Parent Coaching: No Show $ 80.00 Each Life Skills Parenting Staffing Classes: FTM, TDM, Professional $ 50.00 Hour Life Skills Parenting Classes: In -Home or Community $ 60.00 Hour Life Skills Parenting Classes: In-Office/Video $ 50.00 Hour Life Skills Parenting Classes: No Show $ 50.00 Each Life Skills Therapeutic Professional Family Staffing Interventions: FTM, TDM, $ 75.00 Hour Name Change Life Skills Therapeutic Community Family AND with Interventions: Transportation In -Home or $ 130.00 Hour Name Change Life Skills Therapeutic Office/Video Family Interventions: In i - $ 110.00 Hour Name Change Life Skills Therapeutic Family Interventions: No Show S 110.00 Each Name Change Mental Services Health Individual Professional & Family Staffing Therapy: FTM, TDM, $ 85.00 Hour Mental Services Health Individual Community & Family AND with Therapy: Transportation In -Home or $ 140.00 Hour Mental Services Health Individual & Family Therapy: In -Office/ Video $ 125.00 Hour Mental Services Health Individual & Family Therapy: No Show $ 125.00 Each Mental Services Health Mental Health Services: Mileage $ 0.60 Mile Mental Services Health Reunification Professional Staffing Therapy: FTM, TDM, $ 90.00 Hour Mental Services Health Reunification Community AND Therapy: with In Transportation -Home or $ 150.00 Hour Program Area Service Name Rate Unit Type Other Mental Services Health Reunification Therapy: In-Office/Video $ 140.00 Hour Mental Services Health Reunification Therapy: No Show $ 150.00 Each Home Studies Additional Adult $ 125.00 Each Home Studies Full Home Study $ 1,200.00 Each Home Studies Home Study: Mileage $ 0.62 Mile Home Studies Partial Home Study $ 450.00 Each Home Studies Updated Home Study $ 600.00 Each Bartges, Angela M Program Area Service Name Rate Unit Type Other Home Studies Full Home Study $ 1,100.00 Each Rate Change Home Studies Partial Home Study $ 400.00 Each Home Studies Updated Home Study $ 500.00 Each Community Safety 1st, Inc Weiss /Theresa Program Area Service Name Rate Unit Type Other Sex Abuse Treatment Offense Specific Evaluation $ 1,200.00 Episode Sex Abuse Treatment Offense In-Office/Video Specific Therapy - Juvenile (SOME): $ 125.00 Hour Name Change Sex Abuse Treatment Sex Professional Abuse Treatment: Staffing FTM, TDM, $ 125.00 Hour Sex Abuse Treatment Sex Abuse Treatment: No Show $ 100.00 Each Kraft, Darla Program Area Service Name Rate Unit Type Other Mental Services Health Filial Therapy $ 140.00 Hour Rate Change Mental Services Health Mental Professional Health Staffing Services: FTM, TDM, $ 80.00 Hour Rate Change Mental Services Health Mental Health Services: No Show $ 140.00 Each Rate Change Mental Services Health Play Therapy $ 140.00 Hour Rate Change RE Inc. dba RE Services Program Area Service Name - Rate - Unit Type Other Home Services -Based Exchange Professional Parent Staffing Aide: TDM, $ 84.00 Hour Rate Change FTM, Home Services -Based Exchange Community Parent and Aide: with In Transportation -Home or $ 175.00 Hour Rate Change Home Services -Based Exchange Parent Aide: In-Office/Video $ 115.00 Hour Rate Change Home Services -Based Exchange Parent Aide: Mileage $ 0.67 Mile Rate Change Home Services -Based Exchange Parent Aide: No Show $ 84.00 Each Rate Change Life Skills Life Skills: FTM, TDM, Professional Staffing $ 84.00 Hour Rate Change Life Skills Life Skills: Mileage $ 0.67 Mile Rate Change Life Skills Life Skills: No Show $ 84.00 Each Rate Change Life Skills Nurturing AND with Parent: In -Home Community $ 175.00 Hour Rate Change or Transportation Life Skills Nurturing Parent: In -Office $ 115.00 Hour Rate Change Life Skills Therapeutic Community AND Family Time: with Transportation In -Home or $ 165.00 Hour Rate Change Life Skills Therapeutic Family Time: In -Office $ 115.00 Hour Rate Change Life Skills Therapeutic Transportation Family Time: In -Office with $ 175.00 Hour Mentoring Mentoring: FTM, TDM, Prof.Staffing 84.00 Hour Rate Change Mentoring Mentoring: Transportation In -Home or Community AND with $ 90.00 Hour Mentoring Mentoring: In-Office/Video $ 65.00 Hour Mentoring Mentoring: Mileage $ 0.67 Mile Rate Change Mentoring Mentoring: No Show $ 65.00 Each AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND RE INC. DBA RE SERVICES This Agreement Amendment made and entered into ZZndday of M , 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld Ctfunty Department of Human Services, hereinafter referred to as the "Department", and RE Inc. dba RE Services, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home -Based Intervention, Life Skills, and Mentoring Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-1400, approved on May 17, 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2024. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of June 1, 2024: 1. Paragraph 3. — Term. The term of this Agreement shall be from June 1, 2024, through May 31, 2026, unless sooner terminated as provided herein, and is subject to continued budget appropriations. 2. Exhibit A, Scope of Service, is hereby amended as attached. 3. Exhibit B, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ddrits,11 •AC.;ok perk to the Boar WELD COU BY: �_ �w.�i� 7c_ 0 Deputy C,�rk t• the,437-11, BOARD OF COUNTY COMMISSIONERS Kevin D. Ross, Chair MAY 2 2 2024 ONTRACTOR: RE Inc. DBA RE Services 11 5th Street North, Suite 201 Great Falls, Montana 59401 (406) 781-7928 By. TY5 Wilke i7/l a)4llt Wilke 0:28 MDT) Tylson Wilke, Chief Executive Officer May 10, 2024 Date: a& /Lf7 EXHIBIT A SCOPE OF SERVICES Contractor will provide Home -Based Intervention, Life Skills, and Mentoring Services, as referred by the Department. Program Area: Home -Based Intervention 1. Exchange Parent Aide a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Exchange Parent Aid. 1. Child safety. 2. Home support. 3. Problem solving. 4. Parenting skills. 5. Social support. 6. Referrals to therapeutic services. ii. Modeling of parenting skills and teaching of child development concerns and milestones. iii. Social emotional development of child is encouraged by strengthening the nurturing capacities of the family in a culturally responsive manner. iv. Family support to discuss problems and define solutions. v. Connecting families or other community -based services, including addiction counseling and parenting groups. b. Anticipated Frequency of Services: i. Basic needs: zero (0) to two (2) months, length of time is dependent on family situation. ii. Stabilization of family: one (1) to four (4) months, about four (4) hours, two (2) times, weekly. iii. Parent child Interaction: zero (0) to twelve (12) months, four (4) hours, two (2) times, weekly, dependent on family need. c. Anticipated Duration of Services: i. Six (6) to twelve (12) months. d. Goals of Services: i. Basic needs: 1. Health. 2. Medicaid. 3. Supplemental Nutrition Assistance Program (SNAP)/Temporary Assistance for Needy Families (TANF). 4. Food. 5. Safety of home. 6. Heat. 7. Water. 8. Other household hazards. ii. Home Stabilization: 1. Home safety. 2. Budgets. 3. Health. 4. Referral for therapeutics. 5. Substance Use Disorder (SUD) support. 6. Help scheduling mental health appointments. iii. Parent Child Interaction: 1. Parent education. 2. Role modeling. 3. Child development and increased nurturing capability to strengthen parent child bond. 4. Increase needs -based communication. 5. Reduce aggressive behaviors. iv. Reduce recidivism and eliminate the Department's involvement. e. Outcomes of Services: i. Basic Needs: 1. Home assessment. 2. Treatment plan established. 3. Benefits secured. 4. Awareness of SUD. ii. Home Stabilization: 1. Safety issues addressed. 2. Budges established. 3. Referral to services underway. iii. Parent child interaction: 1. Better communication skills. 2. Increased parental mastery. 3. Increased support for single parents. 4. Reduced maternal stress. 5. Reduced psychological aggression and physical assault toward children. f. Target Population: i. Families with children ages birth to seventeen (17). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In -home. ii. In community. Program Area: Life Skills 1. Nurturing Parenting a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Nurturing Parenting curriculum has three (3) specific curriculums: 1. Parents with Substance Use Disorder (SUD). 2. Child with special needs. 3. Single father households. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours, weekly. c. Anticipated Duration of Services: i. Four (4) to six (6) months. d. Goals of Services: i. Client's learn long term parenting skills. ii. Parent child interaction/bond building. iii. Addressing SUD within relationship. iv. Single parent Life Skills. v. Long term child need management for child with special needs. e. Outcomes of Services: i. Elimination of recidivism into the Child Protection System (CPS). ii. Long term development of parenting skills. iii. Appropriate management of child interaction and behaviors. iv. Management of SUD. v. Lifelong sobriety. f. Target Population: i. Families with children ages birth to seventeen (17). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. Client's home. 2. Therapeutic Family Time a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Visit Coaching as developed by Marty Beyer, Ph.D. b. Anticipated Frequency of Services: i. Four (4) to ten (10) hours, weekly. c. Anticipated Duration of Services: i. Three (3) to twelve (12) months. d. Goals of Services: i. Rebuild/continue the relationship between parent and child. ii. Work to strengthen the parent child bond through understanding, focusing on and addressing the needs of the child. iii. Build parenting skills for successful and long-term reunification of the family unit. iv. Reduce recidivism and eliminate CPS involvement. e. Outcomes of Services: i. Increased parenting skills and confidence. ii. Reduce parental stressors and negative child behavior through guided interaction and understanding. iii. Rebuild of trust and understanding within the family unit. iv. Reunification of the family unit. f. Target Population: i. Families with children ages birth to seventeen (17). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In -office located at 201 East 4th Street, Loveland, Colorado 80537. ii. Client's home. iii. In community. Program Area: Mentorship 1. Youth Mentorship a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Elements of effective practice in Mentoring: Curriculum brought by Mentor Colorado to ensure safety, effectiveness, and sustainability. ii. Components of Exchange Parent Aide to provide skills such as: 1. Relationship building. 2. Success in school. iii. Home skills such as: 1. Organization. 2. Daily routines. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours, weekly. c. Anticipated Duration of Services: i. Six (6) months to two (2) years. d. Goals of Services: i. Daily routine building. 1. Students are not falling behind in school. 2. Transport to and from appointments if guardian cannot take them. 3. Organizational skills. ii. Relationship interaction: 1. Determine who is in the child's support system. 2. Determine how and what is the best way to communicate with others. iii. "Set up for Success". 1. Resume building. 2. How to prepare for college or the work force. 3. Helping with ways to handle stress. e. Outcomes of Services: i. Basic Needs: 1. Living assessment addressed for more awareness of the child's own involvement in their life and how much control they have. ii. Relationship interaction: 1. Strategies and awareness of communication skills. iii. "Set up for Success": 1. Strategies that help make the child achieve and be fruitful. f. Target Population: i. Children ages five (5) to eighteen (18). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In client's home. ii. In community. Terms 1. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contractor agrees to receive referrals for services through e-mail and will provide an identified e-mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contractor will respond to the Mental Health and Support Services Team HS- CWServiceReferral@weldgov.com) within three (3) business days regarding the ability to accept the received referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral@weldgov.com. 5. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team HS- CWServiceReferral@weldgov.com. No other Department staff or other party to the case may authorize services or modifications to services. 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the Department will not reimburse for "no-shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the part of case participants who cancel without 24 hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral@weldgov.com within three (3) days of when the client is placed on a behavioral plan or discharged 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weldgov.com immediately via email, to discuss service continuation. 8. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weldgov.com immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to visitation referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team HS-CWServiceReferral@weldgov.com of new staffwho will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 15. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 16. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Exchange Parent Aide: In Home or Community includes transporting parent/family as requested $ 175.00 Hour 7 Aide $ 115.00 Hour Exchange Parent Aide: In Office/Video e Parent Aide: Mileage, $ 84.00 Each Exchange Parent Aide: No Show (Max of 2 no shows or 2 hours/month/client) Nurturing Parent: In Home or Community includes transporting parent/family as requested Decision Makin, rofessional $ 175.00 Hour $ 115.00 Hour Nurturing Parent: In Office $ 175.00 Hour Nurturing Parent: In Office with Transportation 0.65 Mile Nurturing Parent: Mileage. Nurturing Parent: No Show (Max of 2 no shows or 2 hours/month/client) Life Skills: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional $ 84.00 Each 4.00 Hour $ 165.00 Hour Therapeutic Family Time: In Home or Community includes transportation Therapeutic Family Time: In Office $ 115.00 Hour $ 165.00 Hour Therapeutic Family Time: In Office with Transportation Visit Coaching: Mileage* 0.67 Mile $ 84.00 Each Visit Coaching: No Show (Max of 2 no shows or 2 hours/month/client) Mentoring Hour Mentoring: Team Me FTM), Team Decision Making (Ti)M( Meeting, Professional $ 90.00 Hour Mentoring: In Home or Community Mentoring: In Office/Video $ 65.00 Hour`. $ 0.67 Mile Mentoring: Mileage* Mentoring: No Show (Max of 2 no shows or 2 hours/month/client) 65.00 Each $ 90.00 Hour Mentoring: In Office with transportation *Mileage for distances exceeding 50 roundtrip miles from our Greeley office located at 3400 W. 16th Street, Building 8, Suite E East - B, Greeley, Colorado, 80634. 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7th day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A- 133. SIGNATURE REQUESTED: Weld/RE Inc. Amendment #1 Final Audit Report 2024-05-10 Created: 2024-05-08 By: Windy Luna (wluna@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAg7PnvyfywtRtDny4MTQkGkJca_PJc7bC "SIGNATURE REQUESTED: Weld/RE Inc. Amendment #1" Hist ory t Document created by Windy Luna (wluna@weld.gov) 2024-05-08 - 10:50:21 PM GMT- IP address: 204.133.39.9 We Document emailed to tyson.wilke@re-services.org for signature 2024-05-08 - 10:51:27 PM GMT ,t Email viewed by tyson.wilke@re-services.org 2024-05-09 - 0:46:15 AM GMT- IP address: 74.125.215.68 4 Signer tyson.wilke@re-services.org entered name at signing as Tyson Wilke 2024-05-10 - 4:28:03 PM GMT- IP address: 75.143.221.111 4 Document e -signed by Tyson Wilke (tyson.wilke@re-services.org) Signature Date: 2024-05-10 - 4:28:05 PM GMT - Time Source: server- IP address: 75.143.221.111 0 Agreement completed. 2024-05-10 - 4:28:05 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name * RE SERVICES Entity ID* @00045650 Contract Name* RE SERVICES DBA RE INC (PROFESSIONAL SERVICES AGREEMENT AMENDMENT #1 RELATED TO BID #B2300040) Contract Status CTB REVIEW Contract ID 8194 Contract Lead * WLUNA O New Entity? Parent Contract ID 20231400 Requires Board Approval YES Contract Lead Email Department Project # wluna@weldgov.com;cob bxxlk@weldgov.com Contract Description* (CONSENT ) RE SERVICES DBA RE INC PROFESSIONAL SERVICES AGREEMENT AMENDMENT #1 RELATED TO BID #B2300040. TERM: 06/01 /2024 THROUGH 05/31 /2026. Contract Description 2 PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESENTED TO THE BOCC ON 04/5/23. Contract Type* Department AMENDMENT HUMAN SERVICES Amount* $0.00 Renewable* YES Automatic Renewal Grant IGA Department Email CM- HumanServices@weldgov. com Does Contract require Purchasing Dept. to be Department Head Email included? CM-HumanServices- DeptHead@weldgov.com Requested BOCC Agenda Date * 05/22/2024 Due Date 05/18/2024 Will a work session with BOCC be required?* NO County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/31/2025 Renewal Date" 06/01/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 05/13/2024 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 05/13/2024 05/13/2024 05/13/2024 Final Approval BOCC Approved Tyler Ref # AG 052224 BOCC Signed Date Originator WLUNA BOCC Agenda Date 05/22/2024 Con+vack- I'b± cQg9z PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND RE INC. DBA RE SERVICES THIS AGREEMENT is made and entered into this I11"day of , 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld Co ty Department of Human Services, hereinafter referred to as "County," and RE Inc. dba RE Services, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor to perform services as required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to perform the required services according to the terms of this Agreement; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; and WHEREAS, the Colorado Department of Human Services has provided Core and Non - Core or other funding to the Department for Home -Based Intervention, Life Skills, and Mentoring Services. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of the Scope of Services. Exhibit B consist of the Rate Schedule. Exhibit C consists of County's Request for Proposal (RFP) as set forth in Bid Package No. B2300040 which is incorporated into this agreement by reference and will be provided upon request to the Department. Exhibit D consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibits A, Scope of Services, and Exhibit D, Contractor's Response to Request for Proposal. e&. conwrl- ncyznala. 5/i 7la5 /ll/23 2023-1400 {-f120Uct5 Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement shall be from June 1, 2023, through May 31, 2024, unless sooner terminated as provided herein. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be renewed for 2 (two) additional one-year terms upon mutual written agreement of the Parties. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated Amendment, unless approved and documented otherwise by the County Representative. Any change in work made without such prior Amendment shall be deemed covered in the compensation and time provisions of this Agreement, unless approved and documented otherwise by the County Representative. 6. Compensation. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described as Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to the Contractor. No payment in excess of that set 2 forth in the Exhibits will be made by County unless an Amendment authorizing such additional payment has been specifically approved by Weld County as required pursuant to the Weld County Code. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits (including unemployment insurance or workers' compensation benefits) from County as a result of the execution of this Agreement. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 3 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non -confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. 4 a. Types of Insurance. Workers' Compensation / Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury; $5,000 Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are 5 sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where 6 such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Notices. County may designate, prior to commencement of Work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required and received by the sending party; or Either party may change its notice address(es) by written notice to the other. Notice may be sent to: TO CONTRACTOR: Name: Tyson Wilke Position: Chief Executive Officer (CEO) Address: 11 5th Street North, Suite 201 Address: Great Falls, Montana 59401 E-mail: Tyson.wilke@re-services.org Phone: (406) 781-7928 TO COUNTY: Name: Jamie Ulrich Position: Director Address: P.O. Box A Address: Greeley, Colorado 80632 E-mail: julrich@weld.gov Phone: (970) 400-6510 19. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 21. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, 7 representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 22. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 24. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 8 30. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 31. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 32. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: �.0� •t1 BY: 9 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair MAY 1 7 2323 CONTRACTOR: RE Inc. dba RE Services 11 Stn Street North, Suite 201 Great Falls, Montana 59401 (406) 781-7928 Ty,f0P1 Wilke By: Tyson Wilke (May 11, 202311 47 MDT) Tyson Wilke, Chief Executive Officer Date: May 11, 2023 EXHIBIT A SCOPE OF SERVICES Contractor will provide Home -Based Intervention, Life Skills, and Mentoring Services, as referred by the Department. Program Area: Home -Based Intervention 1. Exchange Parent Aide a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Exchange Parent Aid. 1. Child safety. 2. Home support. 3. Problem solving. 4. Parenting skills. 5. Social support. 6. Referrals to therapeutic services. ii. Modeling of parenting skills and teaching of child development concerns and milestones. iii. Social emotional development of child is encouraged by strengthening the nurturing capacities of the family in a culturally responsive manner. iv. Family support to discuss problems and define solutions. v. Connecting families or other community -based services, including addiction counseling and parenting groups. b. Anticipated Frequency of Services: i. Basic needs: zero (0) to two (2) months, length of time is dependent on family situation. ii. Stabilization of family: one (1) to four (4) months, about four (4) hours, two (2) times, weekly. iii. Parent child Interaction: zero (0) to twelve (12) months, four (4) hours, two (2) times, weekly, dependent on family need. c. Anticipated Duration of Services: i. Six (6) to twelve (12) months. d. Goals of Services: i. Basic needs: 1. Health. 2. Medicaid. 3. Supplemental Nutrition Assistance Program (SNAP)/Temporary Assistance for Needy Families (TANF). 4. Food. 5. Safety of home. 6. Heat. 7. Water. 8. Other household hazards. ii. Home Stabilization: 1. Home safety. 2. Budgets. 3. Health. 4. Referral for therapeutics. 5. Substance Use Disorder (SUD) support. 6. Help scheduling mental health appointments. iii. Parent Child Interaction: 1. Parent education. 2. Role modeling. 3. Child development and increased nurturing capability to strengthen parent child bond. 4. Increase needs -based communication. 5. Reduce aggressive behaviors. iv. Reduce recidivism and eliminate the Department's involvement. e. Outcomes of Services: i. Basic Needs: 1. Home assessment. 2. Treatment plan established. 3. Benefits secured. 4. Awareness of SUD. ii. Home Stabilization: 1. Safety issues addressed. 2. Budges established. 3. Referral to services underway. iii. Parent child interaction: 1. Better communication skills. 2. Increased parental mastery. 3. Increased support for single parents. 4. Reduced maternal stress. 5. Reduced psychological aggression and physical assault toward children. E Target Population: i. Families with children ages birth to seventeen (17). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In -home. ii. In community. Program Area: Life Skills 1. Nurturing Parenting Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Nurturing Parenting curriculum has three (3) specific curriculums: 1. Parents with Substance Use Disorder (SUD). 2. Child with special needs. 3. Single father households. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours, weekly. c. Anticipated Duration of Services: i. Four (4) to six (6) months. d. Goals of Services: i. Client's learn long term parenting skills. ii. Parent child interaction/bond building. iii. Addressing SUD within relationship. iv. Single parent Life Skills. v. Long term child need management for child with special needs. e. Outcomes of Services: i. Elimination of recidivism into the Child Protection System (CPS). ii. Long term development of parenting skills. iii. Appropriate management of child interaction and behaviors. iv. Management of SUD. v. Lifelong sobriety. f. Target Population: i. Families with children ages birth to seventeen (17). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. Client's home. 2. Visit Coaching a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Visit Coaching as developed by Marty Beyer, Ph.D. b. Anticipated Frequency of Services: i. Four (4) to ten (10) hours, weekly. c. Anticipated Duration of Services: i. Three (3) to twelve (12) months. d. Goals of Services: i. Rebuild/continue the relationship between parent and child. ii. Work to strengthen the parent child bond through understanding, focusing on and addressing the needs of the child. iii. Build parenting skills for successful and long-term reunification of the family unit. iv. Reduce recidivism and eliminate CPS involvement. e. Outcomes of Services: i. Increased parenting skills and confidence. ii. Reduce parental stressors and negative child behavior through guided interaction and understanding. iii. Rebuild of trust and understanding within the family unit. iv. Reunification of the family unit. f. Target Population: i. Families with children ages birth to seventeen (17). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. Service Access and Transportation: i. In -office located at 201 East 4th Street, Loveland, Colorado 80537. ii. Client's home. iii. In community. Program Area: Mentorship 1. Youth Mentorship a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Elements of effective practice in Mentoring: Curriculum brought by Mentor Colorado to ensure safety, effectiveness, and sustainability. ii. Components of Exchange Parent Aide to provide skills such as: 1. Relationship building. 2. Success in school. iii. Home skills such as: 1. Organization. 2. Daily routines. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours, weekly. c. Anticipated Duration of Services: i. Six (6) months to two (2) years. d. Goals of Services: i. Daily routine building. 1. Students are not falling behind in school. 2. Transport to and from appointments if guardian cannot take them. 3. Organizational skills. ii. Relationship interaction: 1. Determine who is in the child's support system. 2. Determine how and what is the best way to communicate with others. iii. "Set up for Success". 1. Resume building. 2. How to prepare for college or the work force 3. Helping with ways to handle stress. e. Outcomes of Services: i. Basic Needs: 1. Living assessment addressed for more awareness of the child's own involvement in their life and how much control they have. ii. Relationship interaction: 1. Strategies and awareness of communication skills. iii. "Set up for Success": 1. Strategies that help make the child achieve and be fruitful. f. Target Population: i. Children ages five (5) to eighteen (18). g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In client's home. ii. In community. Terms 1. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contractor agrees to receive referrals for services through e-mail and will provide an identified e-mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contractor will respond to the Mental Health and Support Services Team U! CWServiceReferral(6/weldgov.com) within three (3) business days regarding the ability to accept the received referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team HS - C W Sery iceReferral(&,weldeov.com. 5. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team HS-CWServiceReferral(a,weldgov.com. No other Department staff or other party to the case may authorize services or modifications to services. 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the Department will not reimburse for "no-shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the part of case participants who cancel without 24 hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral(a,weldgov.com within three (3) days of when the client is placed on a behavioral plan or discharged 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(&,weldeov.com immediately via email, to discuss service continuation. 8. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(a,weldgov.com immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to visitation referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Stuffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team HS- CWServiceReferral(a)weldeov.com of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 15. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 16. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Program Area Rate Unit Type Service Name Exch 'Tears Profe tg $ 150.00 Hour Exchange Parent Aide: In Home or Community 6 Hour Tr Pare abort nt Aide: In Off $ 109.00 Hour Exchange Parent Aide: In Office/Video 0.65 ge Pat Ais $ 80.00 0.00 Each Exchange Parent Aide: No Show (Max of 2 no shows or 2 hours/month/client) T dg (FTM),. Te ting, Professic $ 150.00 Hour Nurturing Parent: In Home or Community 0900 $ 163.00 Hour Hour Nurturing Parent:: to O`. Nurturing Parent: In Office with Transportation 0.65 $ 80.00 Each Nurturing Parent: No Show (Max of 2 no shows or 2 hours/month/client) Program Area Life Skills Rate $ 150.00 Unit Type Hour Sen. ice Name Visit Coaching: In Home or Community $ 109.00 Odour Visit Ooaehiog:"10 Office $ 163.00 Hour Visit Coaching: In Office with Transportation $f 0.65 Mile ` Visit Oohing: Mileage* $ 80.00 Each Visit Coaching: No Show (Max of 2 no shows or 2 hours/month/client) Mentoring $ 80 .00 o 1 itir Mentoring T eant Ivfeeting (F'I M),Te am Decision Making (TBM} Meng, Professional $ 90.00 Hour Mentoring: In Home or Community $ 65.00 Hour'" Merituring: to Office%Videa $ 0.65 Mile Mentoring: Mileage* $ 65.00, Each ; Mentoring: No Show (Max of 2 no shows or 2 ourslmtith/elient) $ 90.00 Hour Mentoring: In Office with transportation *Mileage for distances exceeding 50 roundtrip miles from 201 East 4th Street, Loveland, Colorado 80537. 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7th day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-133. Exhibit C WELD COUNTY'S REQUEST FOR PROPOSAL (Weld County's Request for Proposal is incorporated into this agreement by reference and will be provided upon request to the Department.) This page is intentionally left blank Exhibit D Contractor's response to the Request for Proposal Exhibit D contains the following documents: • Attachment B — Provider Information Form (PIF) • Attachment C — Proposal • Attachment D — Staff Data Sheet • Certificate of Insurance (COI) ATTACHMENT B WELD COUNTY DEPARTMENT OF HUMAN SERVICES — PROVIDER INFORMATION FORM (PIF) AGENCY INFORMATION Agency Name: RE Inc Trails Provider ID (if known): 25848 Provider Contact Full Name: Tyson Wilke Title: CEO Primary Phone Number (10 -digit): 406-781-7928 Ext.: Fax Number (10 -digit): 406-315-3845 Primary Contact Email: tvson.Wilke@re-services.org Web Address: re-services.org 201 East 4th street, Loveland, CO 80537 Agency Location Address (Street, city, state, zip): 115th St N Ste 201, Great Falls, MT 59401 Agency Mailing Address (street, city, state, zip): Agency Type (pick one): Public Company El Private Non -Profit ✓® Private for Profit Send Referrals for Service to: Referral Contact Name: Sydnee Pachek Title: Team Manager 406-899-0858 Referral Phone Number (10 -digit): Ext.: Email: sydnee.p@re-services.org Billing Contact Billing Contact Name: Sydnee Pachek Billing Phone Number (10 -digit): 406-899-0858 Ext.: Title: Team Manager Email: sydnee.p@re-services.org I certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it has so indicated in this bid form. I further affirm intention to enter into an agreement with Weld County, on behalf of the Weld County Department of Human Services, and comply with all requirements of the contract, if awarded. The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept ' the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. ( � Authorized Rep. Full Name: Tyson Wilke tyson.wilke@re-services.org 406-781-7928 i • Authorized Rep. Email: Phone (10 -digit): Ext.: 115t 5,4N Ste 201, Great Falls, MT 59401 • Authorized Rep. Address (street, city, state, zip Title: CEO • Signature of Authorized Rep.: Date: 1/18/2023 REV. DECEMBER 2021 ATTACHMENT C - PROPOSAL Please type your answers in the boxes below or check the appropriate box. SECTION 1 Provider and Program Area Information Bidder's Legal Name: Program Area: Home -Based Intervention Program Areas are listed in column 1 of the table located in Item XI of the Request for Proposal starting on page 13. RE Services Inc. Number of services offered on this Attachment C (max 5): You may complete another Attachment C if you have more than 5. Service 2.1a 2.1b 2.1c 2.1d 2.1e 2.1f 2.1g 2.1h 2.1i Service 2.2a If the #1 Modalities, service Name: curriculum, is a state monthly SECTION a specific 2 - Service please offer number Name(s) different and of direct Information levels. service All hours. monthly packages must package, minimum In -Home Prevention Services- Exchange Parent Aide tools used in delivery of service (DO NOT list company history; DO use bullet points): Exchange therapeutic Modeling of support addiction child Parent of is encouraged to discuss counseling services. parenting Aid: problems and Child by skills strengthening safety, and and parenting teaching define home groups. the solutions. support, of child nurturing problem development Connecting capacities solving, concerns of families the parenting and family to other skills in milestones. community and a culturally social Social responsive -based support emotional and manner. services referrals including development Family to Anticipated administrative frequency of time, overhead, direct service time or travel with time (i.e. the 4 client/family hours/week). If per the week, service not including has levels, professional be specific for staffing each time, level: 6 to 2. 3. 12 months 1. Basic Stabilization Parent Needs Child Interaction: 0-2 of family: months, 1 to length 4 0 to of months 12 months time about is dependent 4 4 hours hours (2 times on family (2 times per situation. per week) week) depending on family need. Anticipated duration of service (i.e. 3-4 months): 6-12 months Three (3), or more, specific goals of the service (DO use bullet points): 1. Basic 2. Home appointments 3. Parent to 4. Final strengthen needs: Stabilization: Child goal to Interaction: reduce health, and parent help home recidivism Medicaid, child with safety, parent bond, scheduling. SNAP/TANF, and education, increase budgets, eliminate needs health, role food, CPS modeling, based involvement. safety referral of communication, for child home, therapeutics, development heat, water and SUD and reduce other support, increased aggressive household mental nurturing behaviors. hazards. health capability Three (3), or more, specific outcomes of service: 1. 2. 3. Basic Home Parent parents, Needs: Stabilization: Child reduced home Interaction: assessment, safety maternal better treatment issues addressed, communication stress, reduced plan psychological budgets established, skills, established, increased aggression benefits referral parental secured, and physical to mastery, awareness services underway. increased assault of toward SUD. support children. for single Target population of the service, including age and gender: Families with children birth thru 17 years of age. Languages service is available in (please list proficiency and if interpreter services are available): Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Service not Medicaid eligible Service location — list where the service will take place (i.e. client's home, in -office, other) In home of client / community Modalities, #2 Name: curriculum, 1 In Home Prevention Services- Nurturing Parenting tools used in delivery of service (DO NOT list company history; DO use bullet points): Nurturing households. Parenting curriculum has 3 specific curriculums: Parents with SUD, child with special needs, single father REV. OCT 2021 1 ATTACHMENT C - PROPOSAL 2.2b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 4 to 6 months at 2-4 hours per week 2.2c Anticipated duration of service (i.e. 3-4 months): 4 to 6 months 2.2d Three (3), or more, specific goals of the service (DO use bullet points): 1. Long term parenting skills 2. parent child interaction/ bond building 3. addressing SUD within relationship 4. single parent life skills 5. long term child need management for child with special needs. 2.2e Three (3), or more, specific outcomes of service: 1. Elimination of recidivism into the CPS system 2. long term development of parenting skills 3. appropriate management of child interaction and behaviors 4. management of SUD 5. lifelong sobriety. 2.2f Target population of the service: Families with children 0-17 2.2g Languages service is available in (please list proficiency and if interpreter services are available): 2.2h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Service not Medicaid eligible 2.2i Service location — list where the service will take place (i.e. client's home, in -office, other) In home of client Service #3 Name: Parenting Time- Visit Coaching 2.3a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): Visit Coaching as developed by Marty Beyer PhD 2.3b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 4-10 hours/week 2.3c 2.3d Anticipated duration of service (i.e. 3-4 months): 3-12 months Three (3), or more, specific goals of the service (DO use bullet points): 1. Rebuild/continue the relationship between parent and child 2. Work to strengthen the parent child bond through understanding, focusing on, and addressing the needs of the child 3. Build parenting skills for successful and long-term reunification of the family unit Final goal to reduce recidivism and eliminate CPS involvement. 2.3e Three (3), or more, specific outcomes of service: 1. Increased parenting skills and confidence 2. Reduce parental stressors and negative child behavior through guided interaction and understanding 3. Rebuild of trust and understanding within the family unit 4. Reunification of the family unit 2.3f Target population of the service: Families birth thru 17 years of age. 2.3g Languages service is available in (please list proficiency and if interpreter services are available): 2.3h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Service not Medicaid eligible 2.3i Service location — list where the service will take place (i.e. client's home, in -office, other) Office, client home / community Service #4 Name: Youth Mentorship 2.4a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): REV. OCT 2021 2 ATTACHMENT C - PROPOSAL 1. Elements of effective practice in Mentoring: Curriculum brought by Mentor Colorado to ensure safety, effectiveness and sustainability. 2. RE will utilize the training of the curriculum listed above as well as components of Exchange parent aid to provide skills such as relationship building, success in school, and home skills such as organization and daily routines. 2.4b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2-4hrs per week By having this amount weekly the child is able to build a bond with their mentor and work on skills that are needed from them without feeling like time is cut short. 2.4c Anticipated duration of service (i.e. 3-4 months): 6 months to 2 years. This can be a continued service depending on the severity of the child's needs. Some children may only need help in transitioning to a new home as they were removed from their biological parents and placed in foster care- this may only require 6 months. For some children they may need constant remembers about how to do well in school and how to build relationships with peers. This circumstance may need up to 2 years for help. 2.4d Three (3), or more, specific goals of the service (DO use bullet points): 1. Basic Needs- daily routine building, helping to make sure students are not falling behind in school, Transport to and from appointments if guardian cannot take them, organizational skills 2. Relationship interaction- figuring out who the child's support system is, how and what is the best way to communicate with others. 3. "Set up for Success"- If the child is old enough then working on resume building, and how to prepare for college or the work force. If the child is not old enough then helping with ways to handle stress 2.4e Three (3), or more, specific outcomes of service: - 1. Basic Needs- living situation assessed, more aware of their own involvement in their life and how much control they actually have. 2. Relationship interaction- strategies and awareness on communication skills 3. "Set up for Success" — Strategies that help make the child achieve and be fruitful even after services are over. 2.4f Target population of the service: 5-18 2.4g Languages service is available in (please list proficiency and if interpreter services are available): 2.4h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Service not Medicaid eligible 2.4i Service location — list where the service will take place (i.e. client's home, in -office, other) Client's home, or in the community. Service #5 Name: 2.5a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): 2.5b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2.5c Anticipated duration of service (i.e. 3-4 months): 2.5d Three (3), or more, specific goals of the service (DO use bullet points): 2.5e Three (3), or more, specific outcomes of service: 2.5f Target population of the service: 2.5g Languages service is available in (please list proficiency and if interpreter services are available): 2.5h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part 2.6i Service location — list where the service will take place (i.e. client's home, in -office, other) REV. OCT 2021 3 ATTACHMENT C - PROPOSAL Section 3 — Service Access and Transportation 3.1 Will you charge Weld County for transporting clients or mileage? Check one: 3.2 Will you conduct services in a client's home or in the community? Check one: 3.3 Will you transport clients to and/or from services? Check one: YES ■ NO YES ■ NO YES IN NO 3.4 How many miles are you willing to travel round trip? List a specific number of miles. 3.5 When you calculate mileage, what is your starting point address? 50 Miles RE Service Office Location, advocates home address, previous client address. Whatever is closest SECTION 4 - SERVICE RATES All rates need to include administrative work (i.e. scheduling or report writing) and overhead. Rates cannot be per episode, except for home studies and monitored sobriety testing. Only hourly or monthly rates will be accepted for services, except for those listed above. • For hourly rates complete section(s) 4.1-4.5. • For monthly rates complete section 4.6. • For Home study providers complete section 4.7. • For monitored sobriety testing providers complete section 4.8. 4.1 Hourly Service #1 Name: Exchange Parent Aid 4.1a In-Office/Video: 4.1b In -Home or Community: 4.1c In-Office/Video, In -Home, or Community with Transportation: 4.1d FTM, TDM, Prof. Staffing: 4.1e No show: 4.1f Mileage rate: $ Amount 109 150 163 80 80 .65 U nit Type Select Unit Type. Select Unit Type. Select Unit Type. per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: 50 50 This is paid after the miles listed above. miles miles 4.2 Hourly Service #2 Name: Nurturing Parent 4.2a In-Office/Video: 4.2b In -Home or Community: 4.2c In-Office/Video, In -Home, or Community with Transportation: 4.2d FTM, TDM, Prof. Staffing: 4.2e No show: 4.2f Mileage rate: $ Amount 109 150 163 80 80 .65 U nit Type Select Unit Type. Select Unit Type. Select Unit Type. per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: 50 50 miles miles This is paid after the miles listed above. 4.3 Hourly Service #3 Name: Visit Coaching 4.3a In-Office/Video: 4.3b In -Home or Community: $ Amount 109 150 U nit Type Select Unit Type. Select Unit Type. No. of roundtrip miles included in rate: 50 miles REV. OCT 2021 4 ATTACHMENT C - PROPOSAL 4.3c In-Office/Video, In -Home, or Community with Transportation: 4.3d FTM, TDM, Prof. Staffing: 4.3e No show: 4.3f Mileage rate: 163 80 80 .65 Select Unit Type. per Hour per No Show per Mile No. of roundtrip miles included in rate: 50 miles This is paid after the miles listed above. 4.4 Hourly Service #4 Name: 4.4a Mentoring In-Office/Video: 4.4b In -Home or Community: 4.4c In-Office/Video, In -Home, or Community with Transportation: 4.4d FTM, TDM, Prof. Staffing: 4.4e No show: 4.4f Mileage rate: $ Amount 65 90 90 80 65 .65 Unit Type Select Unit Type. Select Unit Type. Select Unit Type. per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: 50 50 miles miles This is paid after the miles listed above. 4.5 Hourly Service #5 Name: 4.5a In-Office/Video: 4.5b In -Home or Community: 4.5c In-Office/Video, In -Home, or Community with Transportation: 4.5d FTM, TDM, Prof. Staffing: 4.5e No show: 4.5f Mileage rate: $ Amount Unit Type Select Unit Type. Select Unit Type. Select Unit Type. per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: This is paid after the miles listed above. miles miles 4.6 Monthly Service Rates (each level must be listed): Service Name with Level Rate Month per Minimum Service: Hours of 4.6a 4.6b 4.6c 4.6d 4.6e 4.6f 4.6g 4.6h 4.6i 4.6j 4.7 Home Study Providers — List your rates in the box below. Minimum 4.8 Monitored Sobriety Providers — List your rates in the box below. Provider special notes: RE's overarching and primary goal is to work with the county to ensure that families are kept together, whenever possible and appropriate, to ensure that prevention plans are utilized, followed, and maintained. This effort allows the county to keep kids REV. OCT 2021 s ATTACHMENT C - PROPOSAL in the home, thus avoiding the massive costs of court involvement, placement of a child, and the emotional trauma incurred from removal. As stated by the Casey Foundation, the costs of child removal vs. preventative services, is at a minimum, 5:1. Our services look to work directly within this framework of preventative services and reduce the costs, emotional trauma, and physical burdens of child removal from all parties. The more time spent with families engaged in preventative services, the more we reduce these burdens. As this is a three-year agreement, I would humbly request at least a 3% increase on all rates to take effect at the beginning of each new fiscal year. As we have seen from the past 2 years, inflation was, and still is, a devastating effect on business. This small annual increase will allow RE to have some built in protections should significant inflation rear its ugly head again in the future and keep rates in -line for standard inflationary increases. RE looks forward to continuing to build its relationship with Weld County and its Social Workers. We hope to continue to be a Lresource to your staff, families, and county as we continue to fight for/with families and their long-term success! REV. OCT 2021 6 ATTACHMENT D - STAFF DATA SHEET Bidder Must List All Staff Who Will Administer the Proposed Service(s) BIDDER'S LEGAL NAME (As it appears on the W-9): AGENCY CONTACT: TySOn Wilke RE Inc. PHONE NUMBER:406-7$ 1 -7928 EMAIL: tyson.wilke@re-services.org PROPOSED SERVICE(S): Exchange Parent Aide, Nurturing Parenting, Youth Mentorship, Visit Coaching Legal Last Name Initial Middle Name Previous (If Legal applicable) Last Legal First Name Service Type Credentials Licensure/ DORA # (If applicable) Wilke A Tyson Management VC, EPA Trainer Pachek M Sydnee inagement/Advoca DA, Nurturing Pare Lopez I Daisy Advocate VC, EPA Hartnelll William Advocate VC, EPA CHILD WELFARE REQUEST FOR PROPOSAL 2023-24 - VARIOUS SERVICES TYSOWIL-01 DDEYO ACOR0 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 5/2/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Great Falls Office PayneWest Insurance, a Marsh McLennan Agency LLC Company 405 3rd Street NW, Third Floor Great Falls, MT 59404 INSURED RE, Inc., RE Family Services, Inc. 11 5th Street North., Suite 201 Great Falls, MT 59401 COVERAGES CERTIFICATE NUMBER: CONTACT NAME: PHONE (A/C, No, Ext): (406) 761-1160 E-MAIL ADDRESS: (A/ 406 452-1172 INSURERS) AFFORDING COVERAGE INSURER A : AMCO Insurance Company NAIC # 19100 INSURER B :ALLIED Property and Casualty Ins Co 42579 INSURER C :Zurich American Insurance Company 16535 INSURER D : INSURER E : INSURER F : REVISION NUMBER: THIS IS INDICATED. CERTIFICATE EXCLUSIONS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY PERIOD TO WHICH THIS ALL THE TERMS, INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYYL44 POLICY EXP jMM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL CLAIMS -MADE LIABILITY OCCUR X ACP3120323643 2/1/2023 2/1/2024 EACH OCCURRENCE $ 1,000,000 X DAMAGE TO RENTED PREMISE&(Ea occurrence) person; $ 100,000 MED EXP (Any one $ 5,000 PERSONAL & ADV INJURY $ 1'000'000 GEN'L AGGREGATE POLICY OTHER: LIMIT APPLIES PJERK PER: LOG GENERAL AGGREGATE $ 3,000,000 I PRODUCTS - COMP/OP AGG $ 3,000,000 $ B AUTOMOBILE ANY AUTO OWNED AUTOS H AUTOSIRED LIABILITY SCHEDULED AUTOS NON -OWNED AUTOS ONLY ACP3120323643 2/1/2023 2/1/2024 COMBINED SINGLE LIMIT _(Ea accidenf ,1_ 1,000,000 ONLY ONLY X BODILY INJURY (Per person) $ BODILY INJURYJPer accident) __$ X X PROPERTY DAMAGE (Per accident) S $ UMBRELLA EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE $ LIAB AGGREGATE $ DED RETENTIONS $ C WORKERS AND EMPLOYERS' ANY PROPRIETOR/PARTNER/EXECUTIVE (Mandatory If yes, describe DESCRIPTION COMPENSATION LIABILITY EXCLUDED? OPERATIONS below Y N N f A WC559245101 10/1/2022 10/1/2023 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 in NH) under OF rOFFICER/MEMBER E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT S 1000000 ' ' A A Professional Liab Abuse/Molestation ACP3120323643 ACP3120323643 2/1/2023 2/1/2023 2/1/2024 2/1/2024 Per Claim Per Claim 1,000,000 1,000,000 DESCRIPTION Complete OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Additional Insured Name: Weld County and Board of County Commissioners of Weld County and its Officers/Employees CERTIFICATE HOLDER CANCELLATION Weld County 1150 O Street Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SIGNATURE REQUESTED: Weld/RE Inc PSA Final Audit Report 2023-05-11 Created: 2023-05-10 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAyJjPSZhI-kU74tj3JxLd_z0P80OmSUUa "SIGNATURE REQUESTED: Weld/RE Inc PSA" History .5 Document created by Windy Luna (wluna@co.weld.co.us) 2023-05-10 - 8:15:18 PM GMT Z Document emailed to tyson.wilke@re-services.org for signature 2023-05-10 - 8:16:14 PM GMT n Email viewed by tyson.wilke@re-services.org 2023-05-11 - 1:28:37 AM GMT 4, Signer tyson.wilke@re-services.org entered name at signing as Tyson Wilke 2023-05-11 - 5:47:23 PM GMT 0f Document e -signed by Tyson Wilke (tyson.wilke@re-services.org) Signature Date: 2023-05-11 - 5:47:25 PM GMT - Time Source: server �i Agreement completed. 2023-05-11 - 5:47:25 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Entity In Entity Name* RE SERVICES Entity ID" 000045650 Contract Name* RE INC DEA RE SERVICES NEW BID #62300040 - PROFESSIONAL SERVICES AGREEMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 6992 Contract Lead* WLUNA Contract Lead Email wlunagweldgov.conz;cobbx xikUtweldgov.com Parent Contract ID Requires Board YES Department Project Contract Description* (CONSENT) RE INC BRA RE SERVICES (NEW BID 0t2300040 - PROFESSIONAL SERVICES AGREEMENT). TERM 06,`01 !2023 THROUGH 05)31,2024. Contract Description 2 (NEW BID #B2300040 - PROFESSIONAL SERVICES AGREEMENT). TERM 06001 ;2023 THROUGH 05 31 2024. Contract Type* AGREEMENT Amount* $0.00 Renewable* YES Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices� weldgov.co Department Head Email CM-HamanServices- DeptHead`weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY _aWELDG OV.COM Requested R0CC Agenda Date* 05/24/2023 Due Date 05 20,2023 Will a work session with EiOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MESA enter MSA Contract ID Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date * 03 29 i2024 Renewal Date* 05 3112024 Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 05;12'2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 05?172023 Originator WLUNA Finance Approver CHRIS D'OVIDIO Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 05‘12 2023 05,`12 2023 Tyler Ref # AG 051723 Hello