HomeMy WebLinkAbout20251491.tiffResolution
Approve Amendment #2 to Contract for Colorado Works Subsidized Training and
Employment Program (CW STEP), and Authorize Chair to Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #2 to the Contract for Colorado
Works Subsidized Training and Employment Program (CW STEP) between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and the Colorado Department
of Human Services, Division of Employment and Benefits, Office of Economic Security,
commencing upon full execution of signatures, and ending June 30, 2026, with further
terms and conditions being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment #2 to the Contract for Colorado Works Subsidized Training
and Employment Program (CW STEP) between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and the Colorado Department of Human Services,
Division of Employment and Benefits, Office of Economic Security, be, and hereby is,
approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 2nd day of June, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Excused
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
07/0/25
2025-1491
HR0097
cunivac-- (DA RSOZ
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Colorado Department of Human Services Colorado Works Subsidized
Training and Employment Program (CW STEP) Contract Amendments #1
and #2
DEPARTMENT: Human Services DATE: May 27, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: On August 6, 2024, the Department entered into a Contract
with Colorado Department of Human Services (CDHS), know to the Board as Tyler# 2024-2081. This
Contract funds the Colorado Works Subsidized Training and Employment Program (CW STEP),
which is a statewide program that aims to assist Colorado Works recipients in attaining living -wage,
permanent jobs through employment opportunities with subsidized wages, including apprenticeships,
on-the-job training, subsidized employment including transitional jobs, and paid internships.
CDHS has now issued the following Amendments
• Amendment #1 (25 IHGA 198782), to add $40,000.00 to the State Fiscal Year (SFY) 2025
funds.
• Amendment #2 (26 IHGA 198525), to add $200,000.00 to the SFY 2026 funds and to extend
the Contract term to June 30, 2026.
What options exist for the Board?
Approval of the CW STEP Contract Amendments #1 and #2.
Deny approval of the CW STEP Contract Amendments #1 and #2.
Consequences: WCDHS will not have a valid Contract for CW STEP and will not receive
additional funding for SFY 2025 and SFY 2026 .
Impacts: WCDHS will not have additional funds to support Colorado Works recipients in
attaining permanent jobs.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Additional Funding = SFY 2025 = $ 40,000.00
SFY 2025 = $200,000.00
Funded through: Grants from CDHS and the Office of Economic Security Employment and
Benefits Division.
Pass -Around Memorandum; May 27, 2025 - CMS ID 9501 & 9502
Cal
2025-1491
W12-OC97
Recommendation:
• Approval of the CW STEP Contract Amendments #1 and #2 and authorize the Chair to sign
electronically.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
ex —
Pass -Around Memorandum; May 27, 2025 - CMS ID 9501 & 9502
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COLORADO
Ffnantlat Sernaea
State Agency
Colorado Department of Human Services
Office of Economic Security
Employment and Benefits Division
Contractor
Weld County
Current Contract Maximum Amount
Initial Term
State Fiscal Year 2025 $190,000.00
Extension Terms
State Fiscal Year 2026 $200,000.00
Total for All State Fiscal Years $390,000.00
pivisitnr oI Curi[s�<ts anA Fr�.Yu�,me,rG
Contract Amendment #2
Signature and Cover Page
Original Contract Number
25 IHGA 191647
Amendment Contract Number
26 IHGA 198525
Contract Performance Beginning Date
July 1, 2024
Current Contract Expiration Date
June 30, 2026
Signature page begins on next page.
Amendment Contract Number: 26 IHGA 198525 Page 1 of 4 Rev. 1/14/19 / Acc 11.12.24
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no COLORADO
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Divi;�c.� ut Cnnt�a<ts and Prxure,,,
The Parties Hereto Have Executed This Amendment
Each person signing this Amendment represents and warrants that he or she is duly authorized
to execute this Amendment and to bind the Party authorizing his or her signature.
Contractor State of Colorado
Weld County Jared S. Polls, Governor
Department of Human Services
Michelle Barnes, Executive Director
Signed by:
Pv L t
�auvr u4so lrgvr...
By: Perry L. Buck, Chair, Board of County
Commissioners
Date: 6/24/2025
,-DocuSigned by:
13.47 g. P064..o
t1�tlU `JFLlb44b1..
By: Barry Pardus, Deputy Director
Office of Economic Security
6/24/2025
Date:
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below
by the State Controller or an authorized delegate.
State Controller
Robert JArcy& A,JABA, JD
By: Telly Belton/Toni Wirtiamson/Amanda Rios
Amendment Effective Date: 6/24/2025
Amendment Contract Number: 26 IHGA 198525 Page 2 of 4 Rev. 1/14/19 / Acc 11.12.24
202s -lq}q
COLORADO
Ftnandal services
1. Parties
This Amendment (the "Amendment") to the Original Contract shown on the Signature and
Cover Page for this Amendment (the "Contract") is entered into by and between the
Contractor, and the State.
2. Terminology
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the
Contract.
3. Amendment Effective Date and Term
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment
Effective Date shown on the Signature and Cover Page for this Amendment. The
State shall not be bound by any provision of this Amendment before that
Amendment Effective Date, and shall have no obligation to pay Contractor for
any Work performed or expense incurred under this Amendment either before
or after the Amendment term shown in §3.6 of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes
to the Contract contained herein shall commence on the Amendment Effective
Date shown on the Signature and Cover Page for this Amendment and shall
terminate on the termination of the Contract.
4. Purpose
The purpose of this Amendment is to extend term and add funds for State Fiscal Year 2026.
5. Modifications
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover
Page is hereby deleted and replaced with the Current Contract Expiration Date shown
on the Signature and Cover Page for this Amendment.
B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table shown
on the Signature and Cover Page for this Amendment.
C. Exhibit B-1, Budget, is hereby replaced with Exhibit B-2, Budget attached hereto.
Amendment Contract Number: 26 IHGA 198525 Page 3 of 4 Rev. 1/14/19 / Acc 11.12.24
;COLORADO
Financial cit.
D. Exhibit D-1, Supplemental Provisions for Federal Awards, is hereby replaced with
Exhibit D-2, Supplemental Provisions for Federal Awards.
6. Limits Of Effect and Order of Precedence
This Amendment is incorporated by reference into the Contract, and the Contract and all
prior amendments or other modifications to the Contract, if any, remain in full force
and effect except as specifically modified in this Amendment. Except for the Special
Provisions contained in the Contract, in the event of any conflict, inconsistency,
variance, or contradiction between the provisions of this Amendment and any of the
provisions of the Contract or any prior modification to the Contract, the provisions of
this Amendment shall in all respects supersede, govern, and control. The provisions of
this Amendment shall only supersede, govern, and control over the Special Provisions
contained in the Contract to the extent that this Amendment specifically modifies
those Special Provisions.
Amendment Contract Number: 26 IHGA 198525 Page 4 of 4 Rev. 1/14/19 / Acc 11.12.24
Exhibit B-2, Budget
Colorado Works Subsidized Training and Employment Program
(CW STEP)
SFY25 Budget
I.UUN Y / UKUANILA I IUN:
ANTICIPATED # OF PARTICIPANTS SERVED
AVERAGE COST PER PARTICIPANT
CW S I EP FUNDS REQUES T ED:
FOR THE PERIOD (anticipated) .
vveta county
40
53,812.50
5190,000.00
July 1, 2024 - June 30, 2025
Budget -- Program Costs
Uirect Costs Ut I ransitional Jobs:
CW STEP 1.0
Subsidized wages
Supportive services
Participant 1 raining
1 otal Direct Costs
Personnel Expenses:
Director ( %)
Manager ( %)
Job Developer/ Case Manager ( %)
Job Developer/Case Manager ( %)
Total Personnel Expenses
Contractual Services:
Background check
Drug screen
11 Services
HR Services
LW S 1 EP Coordinator
otal Contractual Services
Operating txpenses:
1 U1, 5UU
1 U,UUU
4U,UUU
154500
1, UUU
5 , UUU
13 , UUU
191999./5
Equipment
Supplies
Marketing
elecommunication (Loom, GoogleMeet, hot spot, etc.)
1 otal Operating Expenses
raver
Mileage
Llo
ravel, training, tees
1 otal i ravel Expenses
other:
T otal Other Expenses
Sub total of All txpenses
indirect:
Indirect rate:
1 U. UU%
1 otal indirect Expenses
Total Program Costs
1 11,11/.11
11 ,L1L./3
1/11/1./3
190, 000.00 I
Page 1 of 2
Exhibit B-2, Budget
Colorado Works Subsidized Training and Employment Program
(CW STEP)
SFY26 Budget
COUNTY / ORGANIZATION:
ANTICIPATED # OF PARTICIPANTS SERVED
AVERAGE COST PER PARTICIPANT
CW STEP FUNDS REQUESTED:
FOR THE PERIOD (anticipated) :
Employment Services of Weld County
S51143.00
S200,000.00
July 1, 2025 through June 30, 2026
Budget - Program Costs
D irec os s • rans> >ona o• s:
Subsidized wages
Supportive services
Participant I raining
o a i rec os s
CW STEP 1.0
75 , UUU
Personnel Expenses:
Director (U.9670)
Supervisor (4.18%)
Job Developer/ Case Manager (1/.3070)
I otal Personnel Expenses
Contractual Services:
Background check
Drug screen
I1 Services
HK Services
CW 5
EP Coordinator
Total Contractual Services
Operating Expenses:
Equipment
Supplies
Marketing
elecommumcation (Loom, VoogleMeet, hot spot, etc.
I otal Operating Expenses
i ravet:
Mileage
ravel, training, flees
I otal I ravel Expenses
Other:
Child Care
l otal Other Expenses
Sub 1 otal of All Expenses
[indirect:
Indirect rate: 1 U.UU%
1 otal Indirect Expenses
Total Program Costs
1 L, UUU
ZU, UUU. UU
SIB
5U, UUU. UU
ZUU, UUU. VU
200, 000.00
Page 2 of 2
,COLORADO
Financial Services
Cep �tmem of Mmnn Srrw'm
a. ule,,t
Exhibit D-2 - Supplemental Provisions for Federal
Awards
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This
Contract has been funded, in whole or in part, with an award of Federal funds. In the event
of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the
Special Provisions, the Contract or any attachments or exhibits incorporated into and made a
part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the
event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA
Supplemental Provisions (if any), and/or exhibit regarding SLFRF Federal Provisions, the terms
re FFATA and/or SLFRF shall control. If the source of the funding of the Contract is a grant,
these Federal Provisions are subject to the Award as defined in §2 of these Federal Provisions,
as may be revised pursuant to ongoing guidance from the relevant Federal or State of
Colorado agency or institutions of higher education.
1) Federal Award Identification
i. Subrecipient: Weld County
ii. Subrecipient Unique Entity ID number: MKKXT9U9MTV5
iii. The Federal Award Identification Number (FAIN) is 2401COTANF
iv. The Federal award date is May 02, 2022
v. The subaward period of performance start date is July 01, 2025 and end date is June
30, 2026
vi. Federal Funds:
Contract Amount of Federal Total amount of Total amount of the
or Fiscal funds obligated by this Federal funds Federal Award
Year Contract obligated to the committed to
Subrecipient Subrecipient by CDHS
0,
SFY26 $200,000.00 1$200,000.00 $200,000.00
vii. Federal award project description: Colorado Works Subsidized Training and
Employment Program (CW STEP)
viii. The name of the Federal awarding agency is Administration for Children Et Families It
US Department of the Treasury; the name of the pass -through entity is the State
of Colorado, Department of Human Services (CDHS); and the contact information
for the awarding official is Deanne Meyer, Grants Management Officer, DHHS
Supplemental Provisions for Federal Awards
Revised 01.28.25
Page 1 of 14
Payment Management System, Post Office Box 6021, Rockville, MD 20852; 1-
877-614-5533
ix. The Catalog of Federal Domestic Assistance (CFDA) number is, 93.558, name is TANF,
and dollar amount is $2,215,864.08
x. This award is not for research Et development
xi. The indirect cost rate for the Federal award (including if the de minimis rate is
charged per 2 CFR 5200.414 Indirect (FEtA) costs) is pre -determined based upon the
State of Colorado and CDHS cost allocation plan.
2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in
accordance with Federal statutes, regulations, and the terms and conditions of the
Federal award, are stated in Exhibit A, Statement of Work.
3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet
its own responsibility to the Federal awarding agency, including identification of any
required financial and performance reports, are stated in Exhibit A, Statement of Work.
4) Subrecipient's approved indirect cost rate is 10%.
5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and
financial statements as necessary for CDHS to meet the requirements of 2 CFR 5200.332
Requirements for pass -through entities, 55 200.300 Statutory and National Policy
Requirements through 5200.309 Period of performance, and Subpart F —Audit
Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in
Section 15 of this Exhibit and may be further specified in the accompanying Scope of Work
exhibit.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and
other reports to CDHS no later than 60 calendar days after the period of performance end
date or sooner termination of this Contract containing an evaluation and review of
Subrecipient's performance and the final status of Subrecipient's obligations hereunder.
8) Matching Funds.
i. Subrecipient is not required to provide matching funds.
1. Definitions.
1.1 For the purposes of these Federal Provisions, the following terms shall have the
meanings ascribed to them below. For a full list of definitions (as of October 1,
2024) under the Uniform Guidance, see 2 CFR 200.1.
1.1.1 "Award" means an award of Federal financial assistance, and the
Contract setting forth the terms and conditions of that financial
assistance, that a non -Federal Entity receives or administers.
1.1.1.1 Awards may be in the form of:
1.1.1.1.1 Grants;
1.1.1.1.2 Contracts;
Supplemental Provisions for Federal Awards Page 2 of 14
Revised 01.28.25
1.1.1.1.3 Cooperative Contracts, which do not include
cooperative research and development Contracts
(CRDA) pursuant to the Federal Technology Transfer
Act of 1986, as amended (15 U.S.C. 3710);
1.1.1.1.4 Loans;
1.1.1.1.5 Loan Guarantees;
1.1.1.1.6 Subsidies;
1.1.1.1.7 Insurance;
1.1.1.1.8 Food commodities;
1.1.1.1.9 Direct appropriations;
1.1.1.1.10 Assessed and voluntary contributions; and
1.1.1.1.11 Other financial assistance transactions that authorize
the expenditure of Federal funds by non -Federal
Entities.
1.1.1.1.12 Any other items specified by OMB in policy
memoranda available at the OMB website or other
source posted by the OMB.
1.1.1.2 Award does not include:
1.1.1.2.1 Technical assistance, which provides services in lieu of
money;
1.1.1.2.2 A transfer of title to Federally -owned property
provided in lieu of money; even if the award is called
a grant;
1.1.1.2.3 Any award classified for security purposes; or
1.1.1.2.4 Any award funded in whole or in part with Recovery
funds, as defined in section 1512 of the American
Recovery and Reinvestment Act (ARRA) of 2009
(Public Law 111-5).
1.1.2 "Contract" means the Contract to which these Federal Provisions are
attached and includes all Award types in g of this Exhibit.
1.1.3 "Contractor" means the party or parties to a Contract funded, in whole
or in part, with Federal financial assistance, other than the Prime
Recipient, and includes grantees, subgrantees, Subrecipients, and
borrowers. For purposes of Transparency Act reporting, Contractor does
not include Vendors.
1.1.4 "Unique Entity ID number" or "UEI" is the universal identifier for federal
financial assistance applicants, as well as recipients and their direct
subrecipients (first tier subrecipients).
1.1.5 "Entity" means:
1.1.5.1 If the source of the funding is a Grant:
Supplemental Provisions for Federal Awards Page 3 of 14
Revised 01.28.25
1.1.5.1.1 a Non -Federal Entity; or
1.1.5.1.2 a non-profit organization or for-profit organization.
1.1.5.2 If the source of funding is not a Grant:
1.1.5.2.1 all of the following as defined at 2 CFR part 25, subpart
C;
1.1.5.2.2 A governmental organization, which is a State, local
government, or Indian Tribe;
1.1.5.2.3 a foreign public entity;
1.1.5.2.4 a domestic or foreign non-profit organization;
1.1.5.2.5 a domestic or foreign for-profit organization; and
1.1.5.2.6 a Federal agency, but only a Subrecipient under an
Award or Subaward to a non -Federal entity.
1.1.6 "Executive" means an officer, managing partner or any other employee in
a management position.
1.1.7 If the source of funding is a Grant, "Federal Awarding Agency" means a
Federal agency providing a Federal Award to a Recipient as described in
2 CFR 200.1. If the source of funding is not a Grant, "Federal Award
Identification Number (FAIN)" means an Award number assigned by a
Federal agency to a Prime Recipient.
1.1.8 "FFATA" means the Federal Funding Accountability and Transparency Act
of 2006 (Public Law 109-282), as amended by $6202 of Public Law 110-
252. FFATA, as amended, also is referred to as the "Transparency Act."
1.1.9 "Federal Provisions" means these Federal Provisions subject to the
Transparency Act and Uniform Guidance, as may be revised pursuant to
ongoing guidance from the relevant Federal or State of Colorado agency
or institutions of higher education.
1.1.10 If the source of funding is a Grant, "Grant" as used herein is the
Contract to which these Federal Provisions are attached.
1.1.11 "Grantee" means the party or parties identified as such in the Grant to
which these Federal Provisions are attached if the source of funding is a
Grant. Grantee also means Subrecipient.
1.1.12 "Non -Federal Entity means a State, local government, Indian tribe,
institution of higher education, or nonprofit organization that carries
out a Federal Award as a Recipient or a Subrecipient.
1.1.13 "Nonprofit Organization" means any organization that:
1.1.13.1 Is operated primarily for scientific, educational, service,
charitable, or similar purposes in the public interest;
1.1.13.2 Is not organized primarily for profit;
1.1.13.3 Uses net proceeds to maintain, improve, or expand the
organization's operations; and
Supplemental Provisions for Federal Awards Page 4 of 14
Revised 01.28.25
1.1.13.4 Is not an IHE.
1.1.14 "OMB" means the Executive Office of the President, Office of
Management and Budget.
1.1.15 "Pass -through Entity" means a recipient or subrecipient that provides a
Subaward to a Subrecipient (including lower tier subrecipients) to carry
out part of a Federal program. The authority of the pass -through entity
under this part flows through the Subaward agreements between the
pass -through entity and subrecipient.
1.1.16 "Prime Recipient" means a Colorado State agency or institution of
higher education that receives an Award, or, of the source of funding is
a Grant it is that agency or institution identified as the Grantor in the
Grant to which these Federal Provisions are attached.
1.1.17 "Subaward" means an award provided by a pass -through entity to a
Subrecipient to contribute to the goals and objectives of the project by
carrying out part of a Federal award received by the pass -through
entity. The term does not include payments to a contractor,
beneficiary or participant.
1.1.18 "Subrecipient" or, if the source of funding is a Grant, "Subgrantee"
means an entity that receives a subaward from a pass -through entity to
carry out part of a Federal award. The term Subrecipient does not
include a beneficiary or participant. A Subrecipient may also be a
recipient of other Federal awards directly from a Federal agency.
1.1.19 "Subrecipient Parent UEI Number" means the subrecipient parent
organization's 12 -digit Unique Entity ID System (UEI) number that
appears in the subrecipient's System for Award Management (SAM)
profile, if applicable.
1.1.20 "System for Award Management (SAM)" means the Federal repository
into which an Entity must enter the information required under the
Transparency Act, which may be found at http://www.sam.gov.
1.1.21 "Total Compensation" means the cash and noncash dollar value an
Executive earns during the entity's preceding fiscal year. This includes
all items of compensation as prescribed in 17 CFR 229.402(c)(2).
1.1.22 "Transparency Act" means the Federal Funding Accountability and
Transparency Act of 2006 (Public Law 109-282), as amended by $6202 of
Public Law 110-252. The Transparency Act may also be referred to as
FFATA.
1.1.23 "Uniform Guidance" means the Office of Management and Budget
Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, which, unless the source of funding is
a Grant, supersedes requirements from OMB Circulars A-21, A-87, A-110,
Supplemental Provisions for Federal Awards Page 5 of 14
Revised 01.28.25
and A-122, OMB Circulars A-89, A-102, and A-133, and the guidance in
Circular A-50 on Single Audit Act follow-up. The terms and conditions of
the Uniform Guidance flow down to Awards to Subrecipients unless the
Uniform Guidance or the terms and conditions of the Federal Award
specifically indicate otherwise.
1.1.24 "Vendor" means a dealer, distributor, merchant or other seller providing
property or services required for a project or program funded by an
Award. A Vendor is not a Prime Recipient or a Subrecipient and is not
subject to the terms and conditions of the Federal award. Program
compliance requirements do not pass through to a Vendor.
2. Compliance.
2.1 Contractor/Grantee shall comply with all applicable provisions of the
Transparency Act and the regulations issued pursuant thereto, all applicable
provisions of the Uniform Guidance, including, but not limited to, all applicable
Federal Laws and regulations required by this Federal Award. Any revisions to
such provisions or regulations shall automatically become a part of these
Federal Provisions, without the necessity of either party executing any further
instrument. The State of Colorado, at its discretion, may provide written
notification to Contractor/Grantee of such revisions, but such notice shall not
be a condition precedent to the effectiveness of such revisions.
3. System for Award Management (SAM) and Unique Entity ID System
(UEI) Requirements.
3.1 SAM. Contractor/Grantee must obtain a UEI but are not required to fully register in
Sam.gov. Contractor/Grantee shall maintain the currency of its information in SAM
until the Contractor/Grantee submits the final financial report required under the
Award or receives final payment, whichever is later. Contractor/Grantee shall
review and update SAM information at least annually after the initial registration,
and more frequently if required by changes in its information.
3.2 UEI. Contractor/Grantee shall provide its UEI number to its Prime Recipient, and
shall update Contractor's/Grantee's information in www.sam.gov at least annually
after the initial registration, and more frequently if required by changes in
Contractor's/Grantee's information.
4. Total Compensation.
4.1 Contractor/Grantee shall include Total Compensation in SAM for each of its five
most highly compensated Executives for the preceding fiscal year if:
4.1.1 The total Federal funding authorized to date under the Award is $30,000
or more if the source of funding is a Grant, or otherwise $25,000 or
more if the source of funding is not a Grant; and
Supplemental Provisions for Federal Awards Page 6 of 14
Revised 01.28.25
4.1.2 In the preceding fiscal year, Contractor/Grantee received:
4.1.2.1 80% or more of its annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal financial
assistance Awards or Subawards subject to the Transparency Act;
and
4.1.2.2 $25,000,000 or more in annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal financial
assistance Awards or Subawards subject to the Transparency Act
if the source of funding is a Grant or otherwise $25,000,000 or
more in annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance
Awards or Subawards subject to the Transparency Act if the
source of funding is not a Grant; and
4.1.2.3 The public does not have access to information about the
compensation of such Executives through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d) or 5 6104 of the Internal Revenue
Code of 1986.
5. Reporting.
5.1 If Contractor/Grantee is a Subrecipient of the Award pursuant to the Transparency
Act, Grantee shall report data elements to SAM and to the Prime Recipient as
required in this Exhibit. No direct payment shall be made to Grantee for providing
any reports required under these Federal Provisions and the cost of producing such
reports shall be included in the Contract/Grant price. The reporting requirements
in this Exhibit are based on guidance from the US Office of Management and
Budget (OMB), and as such are subject to change at any time by OMB. Any such
changes shall be automatically incorporated into this Contract/Grant and shall
become part of Contractor's/Grantee's obligations under this Contract/Grant.
6. Effective Date and Dollar Threshold for Reporting.
6.1 If the source of funding is a Grant, Reporting requirements in S7 below apply to
new Awards as of October 1, 2010, if the initial award is $30,000 or more. If the
initial Award is below $30,000 but subsequent Award modifications result in a total
Award of $30,000 or more, the Award is subject to the reporting requirements as
of the date the Award exceeds $30,000. If the initial Award is $30,000 or more, but
funding is subsequently de -obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
6.2 If the source of funding is not a Grant, Reporting requirements in S7 below apply
to new Awards as of October 1, 2010, if the initial award is $25,000 or more. If the
initial Award is below $25,000 but subsequent Award modifications result in a total
Supplemental Provisions for Federal Awards Page 7 of 14
Revised 01.28.25
Award of $25,000 or more, the Award is subject to the reporting requirements as
of the date the Award exceeds $25,000. If the initial Award is $25,000 or more, but
funding is subsequently de -obligated such that the total award amount falls below
$25,000, the Award shall continue to be subject to the reporting requirements.
6.3 The procurement standards in S8 below are applicable to new Awards made by
Prime Recipient as of December 26, 2015. The standards set forth in S11 below are
applicable to audits of fiscal years beginning on or after December 26, 2014.
7. Subrecipient Reporting Requirements.
7.1 If Contractor/Grantee is a Subrecipient, Contractor/Grantee shall report as set
forth below.
7.2 To SAM. A Subrecipient shall report the following data elements in SAM for each
Federal Award Identification Number (FAIN) assigned by a Federal agency to a
Prime Recipient no later than the end of the month following the month in which
the Subaward was made:
7.2.1 Subrecipient UEI Number;
7.2.2 Subrecipient UEI Number if more than one electronic funds transfer (EFT)
account;
7.2.3 Subrecipient parent's organization UEI Number;
7.2.4 Subrecipient's address, including: Street Address, City, State, Country,
Zip (+ 4 if source of funding is a Grant or as otherwise directed per SAM
directives for proper reporting), and Congressional District;
7.2.5 Subrecipient's top 5 most highly compensated Executives if the criteria in
S4 above are met; and
7.2.6 Subrecipient's Total Compensation of top 5 most highly compensated
Executives if the criteria in S4 above met.
7.3 To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the
effective date of the Contract/Grant, the following data elements:
7.3.1 Subrecipient's UEI Number as registered in SAM.
7.3.2 Primary Place of Performance Information, including: Street Address,
City, State, Country, Zip code + 4, and Congressional District.
8. Procurement Standards.
8.1 Procurement Procedures. A Subrecipient shall use its own documented
procurement procedures which reflect applicable State, local, and Tribal laws and
applicable regulations, provided that the procurements conform to applicable
Federal law and the standards identified in the Uniform Guidance, including
without limitation, 2 CFR 200.318 through 200.327 thereof.
8.2 If the source of funding is a Grant: Domestic preference for procurements (2 CFR
200.322). As appropriate and to the extent consistent with law, the non -Federal
entity should, to the greatest extent practicable under a Federal award, provide a
Supplemental Provisions for Federal Awards Page 8 of 14
Revised 01.28.25
preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products). The requirements of this section must
be included in all subawards including all contracts and purchase orders for work
or products under this award.
8.3 Procurement of Recovered Materials. If a Subrecipient is a State Agency or an
agency of a political subdivision of the State, its contractors must comply with
section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 CFR part 247, that contain the highest percentage of recovered
materials practicable, consistent with maintaining a satisfactory level of
competition, where the purchase price of the item exceeds $10,000 or the value of
the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource
recovery; and establishing an affirmative procurement program for procurement of
recovered materials identified in the EPA guidelines.
9. Access to Records.
9.1 A Subrecipient shall permit Recipient/Prime Recipient and its auditors to have
access to Subrecipient's records and financial statements as necessary for
Recipient to meet the requirements of 2 CFR 200.311-200.332 (Requirements for
pass -through entities), 2 CFR 200.300 (Statutory and national policy requirements)
through 2 CFR 200.309 (Modification to period of performance), 2 CFR 200.337
(Access to Records) and Subpart F -Audit Requirements of the Uniform Guidance.
9.2 A Subrecipient must collect, transmit, and store information related to this
Subaward in open and machine-readable formats (2 CFR 200.336).
10. Single Audit Requirements.
10.1 If a Subrecipient expends $1,000,000 or more in Federal Awards during the
Subrecipient's fiscal year, the Subrecipient shall procure or arrange for a single or
program -specific audit conducted for that year in accordance with the provisions
of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the
Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501.
10.2 Election. A Subrecipient shall have a single audit conducted in accordance with
Uniform Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a
program -specific audit conducted in accordance with 2 CFR 200.507 (Program -
specific audits). The Subrecipient may elect to have a program -specific audit if
Subrecipient expends Federal Awards under only one Federal program (excluding
research and development) and the Federal program's statutes, regulations, or the
terms and conditions of the Federal award do not require a financial statement
Supplemental Provisions for Federal Awards Page 9 of 14
Revised 01.28.25
audit of Prime Recipient. A program -specific audit may not be elected for research
and development unless all of the Federal Awards expended were received from
Recipient and Recipient approves in advance a program -specific audit.
10.3 Exemption. If a Subrecipient expends less than $1,000,000 in Federal Awards
during its fiscal year, the Subrecipient shall be exempt from Federal audit
requirements for that year, except as noted in 2 CFR 200.503 (Relation to other
audit requirements), but records shall be available for review or audit by
appropriate officials of the Federal agency, the State, and the Government
Accountability Office.
10.4 Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise
arrange for the audit required by Subpart F of the Uniform Guidance and ensure it
is properly performed and submitted when due in accordance with the Uniform
Guidance. Subrecipient shall prepare appropriate financial statements, including
the schedule of expenditures of Federal awards in accordance with 2 CFR 200.510
(Financial statements) and provide the auditor with access to personnel, accounts,
books, records, supporting documentation, and other information as needed for
the auditor to perform the audit required by Uniform Guidance Subpart F -Audit
Requirements.
11. Contract/Grant Provisions for Subrecipient Contracts.
11.1 In addition to other provisions required by the Federal Awarding Agency or the
Prime Recipient, Contractors/Grantees that are Subrecipients shall comply with
the following provisions. Subrecipients shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract/Grant.
11.2 {Applicable to federally assisted construction contracts.} Equal Employment
Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that
meet the definition of "federally assisted construction contract" in 41 CFR Part 60-
1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR
12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive
Order 11375, "Amending Executive Order 11246 Relating to Equal Employment
Opportunity," and implementing regulations at 41 CFR part 60, Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor.
11.3 {Applicable to on -site employees working on government -funded construction,
alteration and repair projects.} Davis -Bacon Act. Davis -Bacon Act, as amended (40
U.S.C. 3141-3148).
11.4 Rights to Inventions Made Under a contract/grant or agreement. If the Federal
Award meets the definition of "funding agreement"/ "funding Contract" under 37
CFR 401.2 (a) and the Prime Recipient or Subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization regarding the
Supplemental Provisions for Federal Awards Page 10 of 14
Revised 01.28.25
substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement,"/"funding
Contract", the Prime Recipient or Subrecipient must comply with the requirements
of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and
Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the Federal Awarding
Agency.
11.5 Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act
(33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess
of $150,000 must contain a provision that requires the non -Federal awardee(s) to
agree to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water
Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be
reported to the Federal Awarding Agency and the Regional Office of the
Environmental Protection Agency (EPA).
11.6 Debarment and Suspension (Executive Orders 12549 and 12689). A contract award
(see 2 CFR 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the
OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part
1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and
Suspension." SAM Exclusions contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 12549.
11.7 Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid
for an award exceeding $100,000 must file the required certification. Each tier
certifies to the tier above that it will not and has not used Federal appropriated
funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection with obtaining
any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each
tier must also disclose any lobbying with non -Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from
tier to tier up to the non -Federal award.
11.8 Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and
recipients are subject to the regulations implementing "Never contract with the
enemy" in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered
contracts, grants and cooperative agreements that are expected to exceed $50,000
during the period of performance, are performed outside the United States and its
territories, and are in support of a contingency operation in which members of the
Armed Forces are actively engaged in hostilities.
Supplemental Provisions for Federal Awards Page 11 of 14
Revised 01.28.25
11.9 Prohibition on certain telecommunications and video surveillance equipment or
services (2 CFR 200.216). Grantee is prohibited from obligating or expending loan
or grant funds on certain telecommunications and video surveillance services or
equipment pursuant to 2 CFR 200.216.
11.10 Collection of Unallowable Costs (2CFR 200.410). Payments made for costs
determined to be unallowable by either the awarding Federal agency, cognizant
agency for indirect costs, or pass -through entity must be refunded with interest to
the Federal Government. Unless directed by Federal statute or regulation,
repayments must be made in accordance with the instructions provided by the
Federal agency or pass -through entity that made the allowability determination.
See SS 200.300 through 200.309, and 5200.346.
11.11 Whistle Blower Protections. An employee of a subrecipient must not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing
to a person or body described in paragraph (a)(2) of 41 U.S.C. 4712 information
that the employee reasonably believes is evidence of gross mismanagement of a
Federal contract or grant, a gross waste of Federal funds, an abuse of authority
relating to a Federal contract or grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a Federal
contract (including the competition for or negotiation of a contract) or grant. The
subrecipient must inform their employees in writing of employee whistleblower
rights and protections under 41 U.S.C. 4712. See statutory requirements for
whistleblower protections at 10 U.S.C. 4701, 41 U.S.C. 4712, 41 U.S.C. 4304, and
10 U.S.C. 4310.
12. Certifications.
12.1 Unless prohibited by Federal statutes or regulations, Recipient/Prime Recipient
may require Subrecipient to submit certifications and representations required by
Federal statutes or regulations on an annual basis. 2 CFR 200.415. Submission may
be required more frequently if Subrecipient fails to meet a requirement of the
Federal award. Subrecipient shall certify in writing to the State at the end of the
Award that the project or activity was completed or the level of effort was
expended. If the required level of activity or effort was not carried out, the
amount of the Award must be adjusted.
13. Exemptions.
13.1 These Federal Provisions do not apply to an individual who receives an Award as a
natural person, unrelated to any business or non-profit organization he or she may
own or operate in his or her name.
13.2 A Contractor/Grantee with gross income from all sources of less than $300,000 in
the previous tax year is exempt from the requirements to report Subawards and
the Total Compensation of its most highly compensated Executives.
Supplemental Provisions for Federal Awards Page 12 of 14
Revised 01.28.25
14. Event of Default and Termination.
14.1 Failure to comply with these Federal Provisions shall constitute an event of
default under the Contract/Grant and the State of Colorado may terminate the
Contract/Grant upon 30 days prior written notice if the default remains uncured
five calendar days following the termination of the 30 -day notice period. This
remedy will be in addition to any other remedy available to the State of Colorado
under the Contract/Grant, at law or in equity.
14.2 Termination (2 CFR 200.340). The Federal Award may be terminated in whole or
in part as follows:
14.2.1 By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal
Entity fails to comply with the terms and conditions of a Federal
Award;
14.2.2 By the Federal awarding agency or Pass -through Entity with the consent
of the Non -Federal Entity, in which case the two parties must agree
upon the termination conditions, including the effective date and, in
the case of partial termination, the portion to be terminated;
14.2.3 By the Non -Federal Entity upon sending to the Federal Awarding Agency
or Pass -through Entity written notification setting forth the reasons for
such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if the Federal
Awarding Agency or Pass -through Entity determines in the case of
partial termination that the reduced or modified portion of the Federal
Award or Subaward will not accomplish the purposes for which the
Federal Award was made, the Federal Awarding Agency or Pass -through
Entity may terminate the Federal Award in its entirety; or
14.2.4 By the Federal Awarding Agency or Pass -through Entity pursuant to
termination provisions included in the Federal Award.
15. Additional Terms re Payments to Grantee to Supplement Main Terms
in Contract.
15.1 Federal Recovery: The closeout of a Federal Award does not affect the right of
the Federal Awarding Agency or the State to disallow costs and recover funds on
the basis of a later audit or other review. Any cost disallowance recovery is to be
made within the Record Retention Period, as defined below.
15.2 Close -Out: Grantee shall close out this Award within 45 days after the Fund
Expenditure End Date shown on the Signature and Cover Page for this Agreement.
To complete closeout, Grantee shall submit to the State all deliverables (including
documentation) as defined in this Agreement and Grantee's final reimbursement
request or invoice. The State will withhold 5% of allowable costs until all final
documentation has been submitted and accepted by the State as substantially
Supplemental Provisions for Federal Awards Page 13 of 14
Revised 01.28.25
complete. If the Federal Awarding Agency has not closed this Federal Award within
one year and 90 days after the Fund Expenditure End Date shown on the Signature
and Cover Page for this Agreement due to Grantee's failure to submit required
documentation, then Grantee may be prohibited from applying for new Federal
Awards through the State until such documentation is submitted and accepted.
Exhibit End
Supplemental Provisions for Federal Awards Page 14 of 14
Revised 01.28.25
PII CERTIFICATION- ENTITY/ORGANIZATION
STATE OF COLORADO
THIRD PARTY ENTITY/ORGANIZATION CERTIFICATION FOR ACCESS TO PII THROUGH A DATABASE OR
AUTOMATED NETWORK
Pursuant to § 24-74-105, C.R.S., I, Jamie Ulrich, on behalf of the Weld
County Department of Human Services (legal name of entity / organization) (the
"Organization"), hereby certify under the penalty of perjury that the Organization has not
and will not use or disclose any Personal Identifying Information, as defined by § 24-74-
102(1), C. R.S., for the purpose of investigating for, participating in, cooperating with, or
assisting Federal Immigration Enforcement, including the enforcement of civil immigration
laws, and the Illegal Immigration and Immigrant Responsibility Act, which is codified at 8
U.S.C. §§ 1325 and 1326, unless required to do so to comply with Federal or State law, or
to comply with a court -issued subpoena, warrant or order.
I hereby represent and certify that I have full legal authority to execute this certification
on behalf of the Organization.
Signature:
Printed Name: Jamie Ulrich
Title: Director, Weld County
Department of Human Services
lar±ich Wu 02508,42 MDT,
Date:
PII CERTIFICATION- INDIVIDUAL
STATE OF COLORADO
THIRD PARTY INDIVIDUAL CERTIFICATION FOR ACCESS TO PII THROUGH A DATABASE OR AUTOMATED
NETWORK
Pursuant to § 24-74-105, C.R.S., I hereby certify under the penalty of perjury that I have
not and will not use or disclose any Personal Identifying Information, as defined by § 24-
74-102(1), C.R.S., for the purpose of investigating for, participating in, cooperating with,
or assisting Federal Immigration Enforcement, including the enforcement of civil
immigration laws, and the Illegal Immigration and Immigrant Responsibility Act, which is
codified at 8 U.S.C. §§ 1325 and 1326, unless required to do so to comply with Federal
or State law, or to comply with a court -issued subpoena, warrant or order.
Signature:
Printed Name:
Date:
N/A
SIGNATURE REQUESTED: Weld/PH
Certification Form (f)
Final Audit Report
2025-07-16
Created: 2025-07-16
By: Windy Luna (wluna@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAhGU-xx9d4wSgCx9G5rIP11L_Oo0ppOa7
"SIGNATURE REQUESTED: Weld/PII Certification Form (f)" His
tory
,e Document created by Windy Luna (wluna@weld.gov)
2025-07-16 - 2:05:06 PM GMT- IP address: 204.133.39.9
C'y Document emailed to jjulrich@weld.gov for signature
2025-07-16 - 2:06:17 PM GMT
ro Windy Luna (wluna@weld.gov) added alternate signer Jamie Ulrich (ulrichjj@weld.gov). The original signer
jjulrich@weld.gov can still sign.
2025-07-16 - 2:41:52 PM GMT- IP address: 204.133.39.9
El Document emailed to Jamie Ulrich (ulrichjj@weld.gov) for signature
2025-07-16 - 2:41:52 PM GMT
t Email viewed by Jamie Ulrich (ulrichjj@weld.gov)
2025-07-16 - 2:42:30 PM GMT- IP address: 204.133.39.9
6S® Document e -signed by Jamie Ulrich (ulrichjj@weld.gov)
Signature Date: 2025-07-16 - 2:42:41 PM GMT - Time Source: server- IP address: 204.133.39.9
O Agreement completed.
2025-07-16 - 2:42:41 PM GMT
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Contract Form
Entity Information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF @00003650
HUMAN SERVICES
Contract Name* Contract ID
CDHS CO WORKS STEP PROGRAM CONTRACT 9502
AMENDMENT #2 - 26 IHGA 198525 (ORIGINAL
Contract Lead*
CONTRACT 25 IHGA 191647)
COBBXXLK
Contract Status
CTB REVIEW
Q New Entity?
Parent Contract ID
20242081
Requires Board Approval
YES
Contract Lead Email Department Project #
cobbxxlk@weld.gov
Contract Description*
COLORADO WORKS (CW) SUBSIDIZED TRAINING AND EMPLOYMENT PROGRAM (STEP) CONTRACT AMENDMENT
FOR SFY2026. AMENDMENT TO EXTEND TERM TO JUNE 30, 2026 AND TO ADD $200,000.00 FOR THE SFY 2026.
Contract Description 2
DOCUMENT SIGNATURE VIA DOCUSIGN
Contract Type*
CONTRACT
Amount*
$200,000.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 05/29/2025
06/02/2025
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date*
04/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2026
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
05/29/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/02/2025
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
05/29/2025 05/29/2025
Tyler Ref #
AG 060225
Originator
COBBXXLK
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