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Home My WebLink About20233072.tiffC.:,onk vac+ I0U 1 oUtO BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2026 Precision Security Contract Renewal (Courthouse and West Annex) DEPARTMENT: Weld County Sheriffs Office DATE: 10/29/2025 PERSON REQUESTING: Lieutenant Mark Pollard Brief description of the problem/issue: The original courthouse security contract with Precision Security is up for renewal as the current contract and pricing was for the period of January 1, 2025 — December 31, 2025. At the end of each twelve-month period of this contract, a renewal is completed, and any price changes are included in the extension. There is a 4% cost increase with this renewal which is based on the language in the original contract for the second and third year. With this increase, the total service cost during period 01/01/2026 - 12/31/2026 is $788,508.20. This covers the Courts Complex and the West Annex for the Justice Services Department. What options exist for the Board? The board may either approve or deny the contract renewal. This is the 3`d year of the original contract which was termed for three years. Consequences: A denial would be without cause and result in the Sheriff's Office having to go out to bid for courthouse security and additional impact at the West Annex site. An approval would result in a seamless transition to the next year of this contract with the increases outlined in the original contract. Im pacts: The current contractor has done a great job and has been a definite upgrade from past contractors. A change at this juncture would cause us to have to spend countless hours re -bidding and selecting a new contractor. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): The total cost for the 2026 service extension is $788,508.2 increasing 4% overall. The Sheriffs Office Courthouse portion increases from $689,255.42 to $716,825.64 in 2026 and the West Annex coverages changes from $68,925.54 to $71.682.56 for 2026. Justice Services and WCSO included this contractual increase in the 2026 budget request for the Precision Security contract extension. Recommendation: It is recommended that the Board approve this renewal. The Weld County Sheriffs Office and the Justice Services Department have been working with Precision Security and the services provided and these services are in line with the contract. The cost increase is representative of the language in the original contract. The Weld County Attorney's Office has reviewed the Renewal/Extension language. 0 on n+ pp9,einda- CC ; Onbast LSO -Dwvc_A, taS -1 1/i 7125 20z3 -3012 - so UUy-y- Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Chair Scott K. James Jason Maxey Lynette Peppier Kevin D. Ross CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND Precision Security 17thThis Agreement Extension/Renewal ("Renewal"), made and entered into the • day of November 2025, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "Department" and Precision Security, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-3072 approved on 12/13/2023. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on 12/31/2025. • The parties agree to renew the Original Agreement for the third year for an additional twelve-month period, which will begin 01/01/2026, and will end on 12/31/2026. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. This extension/renewal comes with a 4% cost increase for this third year of the contract as set forth in the original contract. This will bring the monthly cost to: Court Complex: $59,735.47 and West Annex: $5,973.55 and the total yearly cost to $788,508.20. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: (A; 11karc\_ ; 0.Sot- - ?rec. vsioll Printe Name Signature ATTEST: „A) -' ® e 4. Weld unty CI rk to the Board cu/taka. BY: Deputy Clerk to the Board BOARD OF COUNTY COMMISSIONERS, WELD COUNTY, COLORADO Perry L. Bucls/Chair NOV 1 2 2925 a OZ3 r-3CY72, Contract Form Entity Information Entity Name" Entity ID* PRECISION SECURITY TEAM LLC @00047795 Q New Entity? Contract Name* Contract ID 2026 PRECISION SECURITY CONTRACT RENEWAL 10040 (COURTHOUSE AND WEST ANNEX) Contract Status CTB REVIEW Contract Lead TMATTHEWS Contract Lead Email tmatthews@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * PRECISION SECURITY CONTRACT RENEWAL, THIRD YEAR INCLUDES A 4% INCREASE PER ORIGINAL CONTRACT, ID 2023-3072. SECURITY INCLUDES: COURTS COMPLEX: $59,735.47/MONTH; WEST ANNEX: $5,973.55/MONTH;TOTAL YEAR 2026: $788,508.20. Contract Description 2 Contract Type* RENEWAL Amount* $788,508.20 Renewable* NO Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weld.gov Department Head Email CM -Sheriff- Does Contract require Purchasing Dept. to be DeptHead@weld.gov included? Requested BOCC Agenda Due Date Date* 11/06/2025 11/10/2025 Will a work session with BOCC be required?* NO County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL NTYATTO R N EY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 08/01/2026 Committed Delivery Date Renewal Date Expiration Date* 12/31/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel DONNIE PATCH RUSTY WILLIAMS BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 11/07/2025 11/07/2025 11/07/2025 Final Approval BOCC Approved Tyler Ref # AG 111225 BOCC Signed Date Originator TMATTHEWS BOCC Agenda Date 11/12/2025 Colikvctc - Dam Z BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2025 Precision Security Contract Renewal (Courthouse and West Annex) DEPARTMENT: Weld County Sheriffs Office DATE: 11/14/2024 PERSON REQUESTING: Jeff Carr/Raymond Billington— Courts Sergeants Brief description of the problem/issue: The original courthouse security contract with Precision Security is up for renewal as the original contract and pricing was for the period of January 1, 2024 — December 31, 2024. At the end of each twelve-month period of this contract, a renewal is completed, and any price changes are included in the extension. There is a 4% cost increase with this renewal which is based on the language in the original contract for the second year. With this increase, the total service cost during period 01/01/2025 - 12/31/2025 is $758,180.96. This covers the Courts Complex and the West Annex for the Justice Services Department. What options exist for the Board? The board may either approve or deny the contract renewal. This is the 2"d year of the original contract which was termed for three years. Consequences: A denial would be without cause and result in the Sheriff's Office having to go out to bid for courthouse security. An approval would result in a seamless transition to the next year of this contract with the increases outlined in the original contract. Impacts: The current contractor has done a great job and has been a definite upgrade from past contractors. A change at this juncture would cause us to have to spend countless hours re -bidding and selecting a new contractor. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): The total cost for the 2025 service extension is $758,180.96, increasing 4% overall. The Sheriff's Office Courthouse portion increases from $662# 745 5 a 0 t 89.255.42 in 2,02nd the West Annex coverages changes from $66,274.56 to $68,925.54 for 2025. Justice Services and WCSO included this contractual increase in the 2025 budget request for the Precision Security contract extension. Recommendation: It is recommended that the Board approve this renewal. The Weld County Sheriff's Office and the Justice Services Department have been working with Precision Security and the services provided and these services are in line with the contract. The cost increase is representative of the language in the original contract. The Weld County Attorney's Office has reviewed the Renewal/Extension language. ent,af-p& ll/Z"I 6,0,au ///.27/,,N - 26z3 -3012. s0 0043 Support Recommendation ache ule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross , Chair Lori Saine 0 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND Precision Security This Agreement Extension/Renewal ("Renewal"), made and entered into the 14°h day of November, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "Department" and Precision Security, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-3072, approved on 12/13/2023. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on 12/31/2024. • The parties agree to renew the Original Agreement for the second year for an additional twelve-month period, which will begin 01/01/2025, and will end on 12/31/2025. The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. This extension/renewal comes with a 4% cost increase for this second year of the contract as set forth in the original contract. This will bring the monthly cost to: Court Complex: $57,438 and West Annex: $5,744 and the total yearly cost to $758,100.96. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: W(.O A 1 ' f I lain; Printed N Signature ATTEST: Weld C• unty Cle k to the Board BY: Deputy Clerk to the BOARD OF COUNTY COMMISSIONERS, WELD COUNTY, COLORADO Kevin D. Ross, Chair NOV 2 7 2024 doab' Jo7.2, Contract Form Entity Information Entity Name* Entity ID* PRECISION SECURITY TEAM LLC @00047795 Contract Name* Contract ID 2025 EXT FOR COURT SECURITY CONTRACT; 8882 1/1/2025-12/31/2025 EXTENSIONS FOR 1 MORE YR * AVAILABLE IF SATISFACTORY. Contract Lead MKNEE Contract Status CTB REVIEW ❑ New Entity? Contract Lead Email mknee@weld.gov;skohlgr af@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* ORIGINAL CONTRACT ONBASE 7679, EXT COVERS BOTH COURTS AND JUSTICE SERVICES WEST ANNEX Contract Description 2 $689,256 FOR WCSO ONLY PLUS $68,928 FOR JUSTICE SERVICES Contract Type* Department CONTRACT SHERIFF Amount* Department Email $689,256.00 CM-Sheriff@weld.gov Renewable* Department Head Email YES CM-Sheriff- DeptHead@weld.gov Automatic Renewal Grant IGA County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Due Date Date* 11/23/2024 11/27/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 10/01/2025 Renewal Date * 12/31/2025 Committed Delivery Date Expiration Date Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head DONNIE PATCH DH Approved Date 11/21/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11/27/2024 Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 11/21/2024 11/21/2024 Tyler Ref # AG 112724 Originator SKOHLGRAF cr-D 7c01q WELD COUNTY AGREEMENT FOR SERVICES BETWEEN WELD COUNTY & PRECISION SECURITY TEAM LLC COURTHOUSE/WEST ANNEX SECURITY THIS AGREEMENT is made and entered into this (3thday of De Caliber, 2023, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Precision Security Team LLC, a Colorado Limited Liability Company, whose address is 2649 E. Mulberry Street Suite 7, Fort Collins, CO 80524, hereinafter referred to as "Contractor". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in Exhibit A; and WHEREAS, Contractor is willing to perform and has the specific ability to perform the required Services at or below the cost set forth in Exhibit B: WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A and B, each of which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A and B, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Bid (RFB) as set forth in "Bid Package No. B2300176". The RFP contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to County's Request for Bid. The Response confirms Contractor's obligations under this Agreement. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project described in Exhibit A which is attached hereto and incorporated herein by reference. Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Exhibits A and B within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. ee; Cumpakilridis" l�/i�la3 aA31-23 20Z3 -307L 00q4.1 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A and B. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contractor if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Contractor has the right to terminate this agreement without cause or penalty on ninety (90) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. Upon termination, County shall take possession of all materials, equipment, tools and facilities awned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than the amount which is the bid set forth in Exhibit B. Contractor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by Weld County, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Confidential financial information of Contractor should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty_ Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contractor is aware that all work performed on this Project pursuant to this Agreement is subject to a one year warranty period during which Contractor must correct any failures or deficiencies. This warranty shall commence on the date of County's final inspection and acceptance of the Project. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the negligent performance of work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. Types of Insurance: The Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contractor's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance with the minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury $5,000 Medical payment one person Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury perperson, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Contractors/Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent Contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent Contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contractors, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, Sgt. Jeffrey W. Carr. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or (d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(es) by written notice to the other. Notification Information: Contractor: Precision Security Team Attn.: President, William Wilsford Address: 2649 E Mulberry St. Ste 7 Address: Fort Collins, CO 80524 E-mail: Will@precisionsecurityteam.com Facsimile: None With copy to: Name: Position: Address: Address: E-mail: Facsimile: County: Name: Michael Knee Position: Weld County Lieutenant Address: 2110 O St Address: Greeley, CO 80631 E-mail: mknee@ weldgov.com 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §524-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 13141 day of DfCPrYl.ea/ , 2023. CONTRACTOR: Wec,Se:—, lear- Date 1Z tot.3 By: Name: t,.): s�cord, Title: ?«sicl.�nk BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dcirifel)•� BY: Perry L. //Pack, Pro-Tem DEC 1 3 2023 X02,5-.3z)7v Exhibit A REQUEST FOR PROPOSALS WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: AUGUST 25, 2023 PROPOSAL NUMBER: B2300176 DESCRIPTION: COURTS SECURITY SCREENING - MAIN COURTHOUSE, PLAZA WEST COURTHOUSE, CENTENNIAL COURTHOUSE & JUSTICE SERVICES DEPARTMENT IN THE WEST ANNEX BUILDING DEPARTMENT: SHERIFF'S OFFICE MANDATORY PRE -PROPOSAL CONFERENCE DATE: SEPTEMBER 13, 2023 BID OPENING DATE: OCTOBER 10, 2023 1. NOTICE TO VENDORS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively referred to herein as, "Weld County"), wishes to purchase the following: COURTS SECURITY SCREENING A mandatory pre -proposal conference will be held on September 13, 2023 at 10:00 AM at the Weld County Courthouse, 901 9th Avenue, Greeley, CO 80631. Vendors must participate and record their presence at the pre -proposal conference to be eligible to submit proposals. Question submission deadline: September 22, 2023 by 5:00 PM. Email questions to: bids@weld.gov. Questions and Answers will be posted on https://www.bidnetdirect.com/ on or before October 3, 2023 by 5:00 PM. Proposals will be received until: October 10, 2023 at 10:00 AM (Weld County Purchasing Time Clock). The submitted proposals will be read over a Microsoft Teams Conference Call on October 10, 2023 at 10:30 To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Administration Building, Fort St. Vrain Meeting Room, 1150 O Street, Greeley, CO 80631. AM. Phone number: 720-439-5261 Phone Conference ID: 661 406 355# PAGES 1 - 9 OF THIS REQUEST FOR PROPOSALS CONTAINS GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 9 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 9. 2. INVITATION TO PROPOSE: Weld County requests proposals for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein. Proposals shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the Vendor will expect Weld County to pay if awarded the proposal. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/. Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Proposal Delivery to Weld County: A. Emailed proposals are required. PREFERRED: email bids to bids(a�weld.gov; however, if your proposal exceeds 25MB please upload it to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. B. PDF format is required. Emailed proposals must include the following statement on the email: "I hereby waive my right to a sealed proposal". An email confirmation will be sent when your proposal is received. Please call Purchasing at 970-400-4222 or 4223 with any questions. 3. INSTRUCTIONS TO VENDORS: INTRODUCTORY INFORMATION: Proposals shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each proposal must give the full business address of Vendor and be signed by him with his usual signature. Jroposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the proposal of the individual signing. When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Vendor. All corrections or erasures shall be initialed by the person signing the proposal. All Vendors shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the proposal forms shall be suitably filled in. Vendors are required to use the Proposal Forms which are included in this package and on the basis indicated in the Proposal Forms. The Proposal must be filled out completely, in detail, and signed by the Vendor. Late or unsigned proposals shall not be accepted or considered. It is the responsibility of the Vendor to e nsure that the proposal arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Vendors." Proposals received prior to the time of opening will be kept u nopened in a secure place. No responsibility will attach to the Weld County Controller for the premature opening of a proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Controller; said request being received from the withdrawing Vendor prior to the time fixed for award. Negligence on the part of a Vendor in preparing the proposal confers n o right for the withdrawal of the proposal after it has been awarded. Vendors are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the Vendors' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County Vendors in all cases where said proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting proposals for the purchase of any books, stationery, records, printing, lithograph ing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, to award the proposal to multiple Vendors, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one Vendor. In submitting the proposal, the Vendor agrees that the signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), the successful Vendor's response, and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. The County may require a separate contract, which if required, has been made a part of this RFP. PROPOSAL REQUEST #B2300176 Page 2 4. SUCCESSFUL VENDOR HIRING PRACTICES - ILLEGAL ALIENS: S uccessful Vendor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien unauthorized to work in the United States, who will perform work under this contract. S uccessful Vendor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under BID REQUEST #B2300176 Page 3. Successful Vendor shall not use the E -Verify Program to undertake pre -employment screening of job applicants while this Agreement is being performed. If successful Vendor obtains actual knowledge that a subcontractor performing work under this public contract for services knowingly employs or contracts with an illegal alien who is unauthorized to work in the United States, successful Vendor shall notify the subcontractor and County within three (3) days that successful Vendor has actual knowledge that a subcontractor is employing or contracting with said person and shall terminate the subcontract if the subcontractor does not stop employing or contracting with that person within three (3) days of receiving n otice. Successful Vendor shall not terminate the contract, if within three days, the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with such person. Successful Vendor shall comply with reasonable requests made in the course of any investigation u ndertaken by the Colorado Department of Labor and Employment. Successful Vendor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that successful Vendor has examined the legal work status of such employee, retained file copies of the employment documents, and n ot altered or falsified the identification documents for such employees. Successful Vendor shall deliver to the County, a written notarized affirmation that it has examined the legal work status of such employee. If successful Vendor hires an employee who is determined to be unauthorized to work in the United States, the County may terminate this Agreement for breach, and if so terminated, successful Vendor shall be liable for actual and consequential damages. If successful Vendor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that successful Vendor is a citizen of the United States or is otherwise lawfully present and authorized to work in the United States pursuant to federal law. 5. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By acceptance of the proposal, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages Vendors from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the Vendor shall be transmitted separately from the main proposal submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful Vendor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The Vendor is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72- 204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for proposal information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the proposal and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. PROPOSAL REQUEST #B2300176 Page 3 C Governmental Immunity No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq , as applicable now or hereafter amended D Independent Contractor The successful Vendor shall perform its duties hereunder as an independent contractor and not as an employee He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract Neither the successful Vendor nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County The successful Vendor and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits, through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful Vendor or any of its agents or employees Unemployment insurance benefits will be available to the successful Vendor and its employees and agents only if such coverage is made available by the successful Vendor or a third party The successful Vendor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract The successful Vendor shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract The successful Vendor shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County E Compliance with Law The successful Vendor shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices F Choice of Law. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void G No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only H Attorney's Fees/Legal Costs. In the event of a dispute between Weld County and the successful Vendor, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful Vendor I Disadvantaged Business Enterprises Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit proposals in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award J Procurement and Performance The successful Vendor agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel, and materials necessary to perform and complete the project The successful Vendor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements outlined in the Proposal within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement K. Term/Termination The term of this Agreement begins upon the date of the execution of this Agreement by County and shall continue through and until successful Vendor's completion of the PROPOSAL REQUEST © a 1,+ Page 4 responsibilities described in the Proposal for one year and may subsequently be renewed yearly up to December 31, 2026, each renewal term subject to any amendments agreed to by the County and successful Vendor. The County may terminate this Agreement for its own convenience upon ninety (90) days written notice to the other party. If either party fails to fulfill its obligations under this Agreement in a timely and proper manner, or if either party violates any material covenant, agreement, or stipulation of the Agreement, or fails to cure such breach within fifteen (15) days of "notice to cure", the party shall thereupon have the right to terminate the Agreement by giving written notice to the other party of termination which will occur no less than ninety (90) calendar days after the date of "notice to terminate". The notice shall specify the effective date of the termination, and the reasons therefore, unless the party to whom notice is given cures the breach to the satisfaction of the party giving notice prior to the effective date of termination. Notwithstanding the above, the successful Vendor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of Agreement by the successful Vendor. Upon termination, County shall take possession of all materials, equipment, tools, and facilities owned by County which successful Vendor is using, by whatever method it deems expedient. If this Agreement is terminated by County, successful Vendor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Vendor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. L. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful Vendor shall be the basis for additional compensation unless and until the successful Vendor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. M. Subcontractors: The successful Vendor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful Vendor. The successful Vendor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful Vendor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful Vendor by the terms of this Agreement, and to assume toward the successful Vendor all the obligations and responsibilities which the successful Vendor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful Vendor and the successful Vendor shall cooperate in such process. The successful Vendor shall be responsible for the acts and omissions of its agents, employees, and subcontractors. N. Warranty: The successful Vendor warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful Vendor further represents and warrants that all services shall be performed by PROPOSAL REQUEST #B2300176 Page 5 qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications The successful Vendor warrants that any goods to be supplied shall be merchantable, of good quality, and free from defects; whether patent or latent The goods shall be sufficient for the purpose intended and conform to_the minimum specifications herein The successful Vendor shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests Service Calls in the First One Year Period The successful Vendor shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this proposal for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County Vendor shall submit with their proposals the following information pertaining to the equipment upon which the proposals are submitted 1 Detailed equipment specifications to include the warranty 2 Descriptive literature O. Non -Assignment The successful Vendor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County Any attempts by the successful Vendor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful Vendor hereunder Such consent may be granted or denied at the sole and absolute discretion of County P. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental emergency type actions Q. Non -Exclusive Agreement: This Agreement is nonexclusive, and County may engage or use other contractors or persons to perform services of the same or similar nature R. Employee Financial Interest/Conflict of Interest — C.R.S §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful Vendor's services and the successful Vendor shall not employ any person having such known interests During the_term of this Agreement, the successful Vendor shall not engage in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement Failure by the successful Vendor to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement No employee of the successful Vendcr nor any member of the successful Vendor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful Vendor's operations, or authorizes funding to the successful Vendor S. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties PROPOSAL REQUEST Page 6 T. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. U. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. V. Compensation Amount: Upon the successful Vendor's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted proposal. The successful Vendor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. W. Taxes: County will not withhold any taxes from monies paid to the successful Vendor hereunder and the successful Vendor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Successful Vendor must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Successki Vendor shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the successful Vendor. Successful Vendor shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require successful Vendor to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of successful Vendor. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the successful Vendor, its agents, representatives, employees, or subcontractors. The successful Vendor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The successful Vendor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The successful Vendor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The successful Vendor stipulates that it has met the insurance requirements identified herein. The successful Vendor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the successful Vendor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The successful Vendor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of successful Vendor, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation PROPOSAL REQUEST #B2300176 Page 7 law or arising out of the failure of the successful Vendor to conform to any statutes, ordinances, regulation, law or court decree The successful Vendor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the successful Vendor in its methods or procedures, or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree This paragraph shall survive expiration or termination hereof It is agreed that the successful Vendor will be responsible for primary loss investigation, defense, and judgment costs where this contract of indemnity applies In consideration of the award of this contract, the successful Vendor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the successful Vendor for the County A failure to comply with this provision shall result in County's right to immediately terminate this Agreement Types of Insurance The successful Vendor shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the successful Vendor's employees acting within the course and scope of their employment Policy shall contain a waiver of subrogation against the County This requirement shall not apply when a successful Vendor or subcontractor is exempt under Colorado Workers' Compensation Act , AND when such successful Vendor or subcontractor executes the appropriate sole proprietor waiver form Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract $5,000,000 each occurrence $5,000,000' general aggregate $5,000,000 Personal Advertising injury Automobile Liability Successful Vendor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000;000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract Successful Vendor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Successful Vendor warrants that any retroactive date under the policy shall precede the effective date of this Contract, and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed Minimum Limits: Per Loss $ 5,000,000 Aggregate $ 5,000,000 Successful Vendor shall secure and deliver to the County at or before the time of execution of this Agreement and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Proposal Proof of Insurance County reserves the right to require the successful Vendor to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion PROPOSAL REQUEST *MINA Page 8 Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, successful Vendor's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, successful Vendor's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers, or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of successful Vendor. Successful Vendor shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Successful Vendor agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Proposal and in the Response to the Proposal each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. PROPOSAL REQUEST #B2300176 Page 9 PROPOSAL SPECIFICATIONS SPECIFICATIONS - Courthouse Security The Weld County Sheriffs Office is responsible to provide security for the 19th Judicial District and Weld County Courts located in 3 buildings on a city block between 9th and 10th Street and 9th and 10th Avenue, Greeley, Colorado Main Courthouse (2 security officers) at one security check point, also requires clearing of floors for inmate transport Plaza West Courthouse (3 security officers) at one security check point, also requires clearing of hallways for inmate transport Centennial "South" Courthouse (3 security officers) at two security check points, also requires clearing of hallways for inmate transport Each Courthouse is equipped with County owned and maintained equipment consisting of archway and handheld magnetometers and x-ray equipment Security staff is also provided County owned and maintained Law enforcement radios with shoulder microphones for communicating with Sheriffs Office personnel Earpieces will need to be provided by successful Vendor SPECIFICATIONS - Weld County West Annex In addition to security at the courthouse, security will be provided to the Weld County West Annex located at 901 10th Ave , Greeley CO (directly west adjacent across the street from the Plaza West Courthouse), and under the supervision of the Director of the Weld County Justice Services Department Weld County West Annex (1 Security officer) at one security check point The security staff located at the Weld County West Annex will be equipped with County owned and maintained equipment consisting of archway and handheld magnetometers and x-ray equipment The intent of this Request for Proposal (RFP) is to procure a high quality, experienced company to provide courthouse perimeter entry security screening for three buildings hereafter called the Court Complex, that is reasonable and practical, meeting the safety and security needs of employees and the public The same services will be provided to the Weld County Justice Services Department, where some of its operations are stationed in the West Annex Building The County shall nave the unfettered right to monitor the successful Vendor's work in every respect In this regard, the successful Vendor shall provide its full cooperation, and ensure the cooperation of its employees Further, the successful vendor shall make available for inspection and/or copying when requested, original time sheets, invoices, charge slips, credentialing statements, continuing education and training records, and any other data, records and accounts relating to the successful vendor's work and performance under the Agreement In the event the Provider does not hold such material in its original form, a true copy shall be provided Minimum Qualifications To be considered the bidder must meet the following minimum qualifications 1 The bidder must be organized for the purpose of providing perimeter security screening and have previous experience with proven effectiveness in administering courthouse perimeter security screening PROPOSAL REQUEST #,S_ttl Page 10 2. The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. 3. The bidder must have at least three (3) continuous years of corporate experience in providing courthouse perimeter security screening services. At least one (1) current contract with a Jurisdiction of similar size demonstrating the ability to provide courthouse perimeter security screening specific to the Weld County Court Complex. 4. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff, and an adequate support staff in its central office capable of completely supervising and monitoring its operation in Weld County. 5. The bidder must provide a detailed, written transition plan as part of the bid process. 6. The bidder must demonstrate current stability and size to hire, train, and always sustain the security workforce to fulfill the contract. 7. The successful bidder must be licensed by the City of Greeley. Security Guards must be licensed in accordance with The City of Greeley municipal code Title 8 Chapter 7. Proof of license must be provided to the Contract Administrator for all guards pursuant to this contract quarterly via email. The County does not reimburse the contractor for licensing requirements. Contract Period and Pricing 1. The initial contract period shall commence on January 1, 2024, thru December 31, 2024. Subject to the satisfaction and concurrence of both parties' contracts will renew annually each year, subject to any amendments parties may agree to, thereafter through December 31, 2026. 2. Pricing must be clearly outlined in the initial contract period price, after each annual extension, and in the total price for the delivery of courthouse security screening services costs necessary to comply with the requirements and specifications within this RFP. 3. The company will submit separate monthly invoices (up to a 1/12 of the annual cost) to Weld County for the Court Complex and West Annex building. The monthly invoices will include the itemized cost of security screening and include costs exceeding specified contract hours. Only actual hours worked will be reimbursed by the county. 4. Minimum staffing shall not fall below six guards on any day. Anything below the level of six guards will be reimbursed to the county, based on contract hours at the yearly rate. 5. Hourly reimbursement rate for hours exceeding the specified contract hours: $ Total monthly cost for Courthouse: (8) Eight uniformed unarmed security guards, Including one working supervisor. MONTHLY YEARLY Initial contract period 1/1/24-12/31/24 $ $ ESCALATION COSTS ( % increase) 2nd year $ $ ( % increase) 3rd year $ $ PROPOSAL REQUEST #B2300176 Page 11 Total monthly cost for West Annex. u One uniformed unarmed security guard MONTHLY YEARLY Initial contract period 1/1/24-12/31/24 $ $ ESCALATION COSTS ( % increase) 2"d year $ $ (__% increase) 3`d year $ $ Contract Specifications 1 The Contract Administrator for Weld County is a Sheriffs Office Court Services Sergeant All contact and operational matters between the Contractor and the County will be through the Court Services Sergeant and the Contractor's site supervisor 2 Minimum staffing requirements are seven (7) security guards and one (1) on -site working supervisor for a total of eight (8) All must be un-armed and wear a uniform The uniform must not appear similar to uniforms worn by Weld County Sheriff's deputies and must be approved by the Contract Administrator The eight (8) security guards will work 10 hours each day court is in session 3 Minimum regular scheduled hours of operation shall be sufficient for the operation of four (4) security check points, Monday through Friday from 7 30 am to 5 30 pm excluding court holiday closures The Centennial Building is open to the public for county business (District Attorney) on Martin Luther King Day, Francis Cabnni Day, and Juneteenth Day Two officers will be required to staff one security check point on these court holidays In addition, there may be a need for up to (4) four security guards to man (2) two checkpoints for special court events on the weekend (sufficient notice will be given to the on -site supervisor and the contract designee when this staffing is needed) On occasion, the courts require extended hours and the Sheriff's Office may request security guard's assistance to continue to operate security check points until the courts are no longer in session Extended hours will be reimbursed for actual time in addition to the regular hours of operation 4 Contractor personnel should be aware that they might, from time to time, be subpoenaed to testify in court regarding incidents witnessed or involved in as part of performing their responsibilities at the court complex Overtime, if any, associated with this obligation is the responsibility of the contractor 5 All pre -employment activities, i e , application, interviews, testing etc , of guards are at the cost of the contractor and must be conducted off the Weld County work site 6 Security guards will maintain the same professional standards of appearance and conduct required for Weld County Sheriff's Deputies 7 The Sheriffs Office may request replacement of any contractor personnel when unable to carry out the responsibilities of the contract The Sheriffs Office shall approve all appointments to the position of site supervisor 8 The Security Contractor must develop written standard operating procedures based on Sheriffs Office protocols for the Courthouse within 3 months of being awarded the contract A written copy of current standard operating procedures, and any subsequent changes, shall be provided to the Contract Administrator 9 The Security Contractor shall submit invoices to the Contract Administrator by the 5th of each month for services provided in the previous month PROPOSAL REQUEST Page 12 10. Contractor shall designate specific personnel for this location and shall not deplete coverage at the West Annex location to cover this location. If circumstances arise where security personnel are not available to cover this location, contractor shall immediately communicate with the contract administrator on how the location will be promptly filled. 11. The on -site supervisor is required to provide daily stats (used for state grants) to the court's sergeant, as well as daily communication in regard to daily staffing numbers. 12. Security Contractor shall provide a laptop and cell phone to the on -site supervisor. Earpieces for radios will be provided to all security guards by the contractor. Contract Specifications for West Annex 1. The Contract Administrator for Weld County is the Director of Justice Services. All contact and operational matters between the Contractor and the County will be through the Director of Justice Services and the Contractor's designee. 2. Minimum staffing requirements is one (1) security guard. Security guard must be un-armed and wear a uniform. The uniform must not appear similar to uniforms worn by Weld County Sheriff's deputies. 3. Coverage shall be Monday through Friday, from 8:00 pm to 12:00 pm and 1:00 pm to 5:00 pm, excluding Weld County holiday closures. 4. Contractor shall designate specific personnel for this location and shall not deplete coverage at the Courts Complex to cover this location. If circumstances arise where this security personnel are not available to cover this location, Contractor shall immediately communicate with the Justice Services Director on how the location will be promptly filled; in the interim, Justice Services personnel will man this post. 5. Contractor shall separately invoice the Weld County Justice Services Department at 901 10th Ave., P.O. Box 758 Greeley, CO 80632. The Security Contractor shall submit invoices to the Contract Administrator by the 5th of each month for services provided in the previous month. Minimum Site Training Requirements • Every security guard must be trained and proficient in onsite procedure and operation of site equipment, at the contractor's expense, prior to being assigned to one of the security check points. • Courts Sergeants will provide oversight in conjunction with the on -sight supervisor to ensure Security Guards are proficient in duties and paperwork requirements. • Security Guard training is expected and encouraged to happen on site. However, a trainee is not considered part of the specified scheduled hours until training is complete, and the security guard is able to work proficiently at a security check point without assistance. • The Sheriff's Office will administer scenario -based training and or security drills to ensure security guards are proficient in practicing proper protocol. • Training materials must be provided upon request. Submittal Requirements and Evaluation for All Proposals Proposals need not be in any particular form. All proposals, however, must contain the following specific information: PROPOSAL REQUEST #B2300176 Page 13 1 Sufficient information concerning the program for Weld County to evaluate if the bidder meets "minimum qualifications" for all bidders Bidders should avoid elaborate artwork and graphics, bulky volumes or any other artifice that does not directly affect the contents of the proposal 2 All proposals must demonstrate that the bidder has the ability to comply with the scope of this RFP, and meet the requirements and specifications listed 3 Additionally a All proposals must list by name, address, phone and Contract Administrator all institutions where bidder is providing courthouse security screening services and the ' length of time that each contract has been in effect b All proposals must list by name, address, phone and Contract Administrator all institutions where bidder has terminated services, been terminated or lost a renewal as the incumbent in the past three years 4 All proposals must contain a letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this RFP 5 All proposals must contain a work sheet indicating what the bidder is considering as an hourly rate of pay for qualified security guards and site supervisor at the court complex Pay should be competitive for the area (to include the Denver Metro area) A schedule for pay increases and COLA (Cost of Living Adjustment) should be included in the proposal 6 Audited financial statements for both the prior and most recent fiscal year are required to support the bidder's financial capability to undertake and complete the performance of this RFP Evaluation of Proposals , An Evaluation Committee appointed by the Supervising Detention's Division Lieutenant of the Weld County Sheriffs Office wit evaluate each proposal The Evaluation Committee will make recommendations to the Weld County Sheriff and the Board of Weld County Commissioners The Board of Weld County Commissioners will make its award of bid to the successful bidder, which award will be subject to the finalization of agreement The Evaluation Committee will be guided by the following point system based upon a maximum of 100 total points Pricing 0 to 40 points Qualifications 0 to 50 points Functional Compatibility 0 to 10 points In computing points for each of the above three general criteria, the Evaluation Committee will consider the following 1 Basic Requirements Initially, the proposal will be examined to determine if it "qualifies" in that it meets the basic requirement for consideration This review will pertain to such matters as adequate responsiveness to the RFP, necessary signatures, completeness, and clarity with respect to such essential factors as price Failure of the proposal to meet the basic requirements of a proposal may disqualify it from further consideration PROPOSAL REQUEST ItgrgiatO Page 14 2. Evaluation of Qualifying Proposals: Having determined that a proposal meets the basic requirements, the Evaluation Committee will then evaluate it with respect to each of the following elements: A. Pricing (Maximum 40 points): The stated lump sum base price for full performance in meeting the requirements of the RFP will be of major consideration under this category. The Evaluation Committee will also refer to budget information provided and consider how costs relate to comparable pay packages for similarly qualified security guards with similar responsibilities along the Front Range as well as how costs project for a second- and third - year contract extension. B Qualifications (Maximum 50 points): Included in this criterion of the evaluation will be, length of time bidder has been in the business of providing security screening services in a courthouse setting. The current and recent history of bidder's past performance of a similar nature to the performance offered in response to the RFP. Any evidence submitted (letters of reference) or readily attainable regarding the quality of past performance and the reliability of responsiveness of the bidder. The apparent capabilities of the bidder to perform well in the execution of its obligations under a contract with Weld County as evidenced by its leadership and management personnel, size of organization, length of time in business, past performance, and other current contractual obligations defining the bidder's capability to undertake and successfully fulfill the obligations proposed to be undertaken by its submission of a proposal in response to this RFP. C. Functional Compatibility (Maximum 10 Points): This criterion is an assessment of the fit between the bidder's overall proposal and transition planning with the organizational culture and business practices. The evaluation will consider the organization, approach, comprehensiveness, steps, specific benchmarks, attainment dates and progress reporting of the transition plan, the demonstration of commitment to effectively integrate into the organizational culture including, but not limited to, overall service collaboration, staff training, cooperation, problem solving and conflict resolution. PROPOSAL REQUEST #B2300176 Page 15 PROPOSAL SUBMITTAL INSTRUCTIONS: The following items must be completed and submitted with your proposal on or before the proposal opening deadline of 10:00 AM on October 10, 2023: 1) Pages 10 thru 17 of the Proposal Specifications. 2) W9, if applicable* 3) Any future Addenda must be completed. 4) All other items as requested in the Proposal Specifications. *A current W9 is required for new vendors. If you have previously worked with Weld County, only provide your W9 if there has been a change. Failure to include any of the above items upon submittal of your proposal may result in your proposal being incomplete and your proposal being rejected. If there are any exclusions or contingencies submitted with your proposal it may be disqualified. PROPOSAL REQU EST #B2300176 Page 16 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions FIRM set forth in the Request for Proposal for Request No. #B2300176. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named Vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is in the best interest of Weld County. The proposal(s) may be awarded to more than one vendor. BUSINESS ADDRESS BY (Please print) CITY, STATE, ZIP DATE TELEPHONE NO SIGNATURE FAX E-MAIL TAX ID # CODE **ALL BIDDERS SHALL PROVIDE A W-9 AT TIME OF BID OPENING** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. PROPOSAL REQUEST #B2300176 Page 17 Exhibit B PRECISION Precision Security Security Team 2649 E Mulberry St, Ste 7 Fort Collins, CO 80525 303-335-9437 Office@precisionsecurityteam.com October 9, 2023 Recipient Weld County Sheriff's Office 1150 0 St Greeley, Colorado 80631 To whom it may concern, Precision Security Team would like to formally submit its proposal to provide uniformed courts security screening services to the Weld County Sheriff's Office in response to the request for proposal, "Courts Security Screening - Main Courthouse, Plaza West Courthouse, Centennial Courthouse & Justice Services Department In The West Annex Building"(B2300176), sent August 25, 2023. Precision Security Team is a veteran owned and operated physical security services company based it Fort Collins, Colorado with over 40 years of cumulative public safety experience within our local ownership team. Our current portfolio includes clients from the critical infrastructure sector, local government entities, non-profit organizations, schools, social services, religious institutions, commercial construction projects, hospitality properties, music venues, and large-scale private events. With our experience, focus and commitment to serving the Northern Colorado community, we believe that Precision Security Team would be the best fit to provide security services for the Weld County Courts and West Annex Building. We are grateful for the opportunity to be considered as the security provider for the Weld County Sheriff's Department and the 19th Judicial District. Respectfully, Precision Security Team Table Of Contents Overview: Minimum Qualifications: .Delaiied s;;nsitiQnPlan: Size of Firm: Contract Period and Pricing: _ Professional References 3 5 6 10 11 12 Insurance Letter of Intent: Certificate of Insurance: 16 17 W9: 18 2021 Financial Statement: 2022 Financial Statement: 19 23 Exhibits Exhibit I Certificate of Good Standing Exhibit 2: Sample Standard Operating Procedure Exhibit 3: Proposed Communication Flow Chart Exhibit 4: Greeley Security Provider License 27 28 46 47 Company Overview As the leading security provider throughout the Northern Colorado area, Precision Security Team (PST) is uniquely qualified to meet the physical security needs of the Weld County Courts and West Annex Building. We work with local governments, non-profit organizations and private companies to establish security plans to meet their unique individual security needs. We believe that we can partner with Weld County to offer the most dependable, highly trained security officers as well as a dedicated management team by the following means: Locally Owned and Operated: Precision Security Team is a locally owned and operated, with 100% of our ownership and management team residing n Northern Colorado. This allows us to respond swiftly and efficiently to any issues or changes that may arise. A member of our management team is available 24/7, and can respond on -site to any critical issues that may occur. Small Business: We are a small business with a growing, yet scalable portfolio allowing as to give appropriate attention to each of our clients. We pride ourselves on working closely with partnering agencies to develop, maintain and evolve the highest standard of security services while fostering long-term business relationships. 1. Organizational Structure: PST is owned and operated by military veterans with a combined 28 years of experience in the private security sector between them. William Wilsford (President), Jon Hickcox (Director of Operations), and Jay Suttor (Director of Operations) are co -owners of the company who share oversight responsibility. Company leaders maintain close awareness of contracts, relationships with client representatives, and a readiness to react to changes and client needs. Operations managers provide day-to-day supervision of client sites and serve as the primary points -of -contact for client representatives. Each Operations Manager is integral to the development of site Standard Operating Procedures and exercise decision -making authority when responding to client requests and changes n schedule. The primary contacts for Precision Security: William Wilsford (President/Managing Partner) 3166 San Luis Drive, Fort Collins, CO 80525. 970-237-0551, Will@PrecisionSecurityTeam.com Jay Suttor (Director of Operations/Managing Partner): 224 Skyway Drive, Fort Collins, CO 80525. 970-632-8508, Jay@PrecisionSecurityTeam.com Jon Hickcox (Director of Operations/Managing Partner) 1001 Kendalbrook Drive, Windsor, CO 80550. 720-469-2466, Jon@PrecisionSecurityTeam.com 2. Assigned Personnel 3.1. William Wilsford, President William Wilsford is a U.S. Army Veteran with over 6 years experience as a Blackhawk helicopter Crew Chief, 5 years experience as an overseas contractor supporting security operations for the U.S. State Department, and 8 years of management experience in the private security sector. William holds a Bachelor of Science in Business Administration from Colorado State University. 3.2. Jonathan Hickcox, Director of Operations Jonathan Hickcox served n the U.S. Army Military Police Corps for 6 years, 10 years cumulative law enforcement and criminal justice experience and 9 years n private security management. Jonathan holds a Bachelor's of Art h Social Sciences from Colorado State University. 3.3 Jay Suttor, Director of Operations Jay Suttor served for 6 years n the U.S. Air Force Security Forces n Nuclear Security Operations and has 8 years of management experience n the private security sector. Jay Suttor received his EMT -Basic, Fire -1 and HAZMAT certificates from the Aims Community College Public Safety Institute. 3.4 Evan Hadley, Senior Operations Manager Evan Hadley served 4 years n the United States Marine Corps as part of a Personal Security Detail and has 12 years of experience n various types of risk management. Evan graduated from Colorado State University with a Bachelor of Science n Business Administration. 3.5 Derek Stephens, Account Operations Manager Derek Stephens is a United States Air Force Veteran who worked cn intercontinental ballistic missiles and a retired Master Police Officer. He has over 22 years of law enforcement experience with numerous assignments, including Undercover Narcotics Officer, Patrol Officer, Detective, SWAT, K-9 Handler, and sworn Special Deputy US Marshall's Service assigned to the FBI -led Colorado. 3.6 Omar Serrato, Training Manager Omar Serrato has thirteen years of experience as a firefighter/EMT with an extensive training, preparation, and education background. Omar has spent nine years instructing fire academies, EMS courses, and proctoring certified physical agility testing at Aims Community College. Bilingual instruction and certification of PST personnel and members ofthe general public n First Aid, CPR and AED life-saving procedures. 3.7 John Ainsworth, Quality Assurance & Compliance Manager John Ainsworth served 7 years n the United States Army is Human Intelligence and trained n Interrogation and Source operations. John attended CSU after his military service and obtained a Bachelors of Science in Psychology. John has over 5 years of Security and Management experience. 4 MinimumrvaRfirat :prig 1. Precision Security Team (PST) was formed n 2018 with a mission to to provide first-class, professional, and comprehensive security guard services for businesses, critical infrastructure, federal agencies, local government, education and religious institutions throughout Northern Colorado. PST Guards have been providing security requiring extensive contact with the public for the duration of its existence. 2. Precision Security Team is a limited Liability Company n good standing, ID8 20181831428, with a formation date of 10/23/2018. Please reference Exhibit 1 for the Colorado Secretary of State Certificate of Good Standing. 3. As of November 2023, Precision Security Team will be performing its third consecutive year providing perimeter security screening services for all visitors of the City of Fort Collins Municipal Court House. By utilizing archway and handheld magnetometers, Court Security Officers provide access control and screening for all City of Fort Collins Municipal Court visitors. In addition, on June 1st, 2023 PST was awarded the contract to provide security services for the following Larimer County Criminal Justice Facilities n partnership with the Larimer County Sheriff's Department: Larimer County Justice Center: PST provides three full-time security guards, Monday through Friday, to perform security screening of all visitors and their personal property to the justice center, utilizing archway and handheld magnetometers as well as a belt -driven x-ray screening station. Loveland Police and Courts: PST provides one full-time security guard, Monday through Friday, to screen all visitors and their personal property utilizing archway and handheld magnetometers. Larimer County Detention Center: PST provides two full-time security guards utilizing archway and hand held magnetometers to provide security screening services for all personal and professional county jail visitors. 4. Precision Security Team has a proven track record n facilitating successful transitions of security staff for government entities. In September of 2021, PST was awarded the contract to provide six full-time armed security guards at the City of Fort Collins Parking Structures. Due to an early withdrawal of the incumbent provider, the City asked if PST would be able to begin services earlier than expected. PST was able to transition within three weeks without compromising client and company standards. Below is a list outlining timelines of similar sized transitions: • Larimer County Sheriff's & Facilities Departments o Number of Guards: 12 o Timeline for Transition: 14 Days • Platte River Power Authority o Number of Guards: 11 o Transition Timeframe: 30 Days • City of Fort Collins Municipal Court o Number of Guards: 2 o Transition Timeframe: 30 Days • Aims Community College o Number of Guards: 10 o Transition Timeframe: 30 Days 5. Detailed Transition Plan: a. Approach: PST maintains a proven track record n meeting client needs and interacting with the public n an empathetic, service -oriented manner. Our leadership is committed to common sense problem -solving and a collaborative approach to physical security. By deliberately cultivating disciplined, reliable staff and providing an industry -leading training program, we can guarantee a consistent, high -quality outcome. We prioritize punctuality, integrity, and reliability, and ensure that company leaders are available to respond to client concerns and questions as soon as they arise. b. Goals & Timelines: Upon award, PST will dispatch both Directors of Operations, as well as the Senior Operations Manager and Account Manager to conduct a site survey and security assessment. Leveraging existing standard operating procedures (Exhibit Z) and n partnership with Weld County Sheriff Department representatives, we will work to identify vulnerabilities and design mitigating security measures for each post outlined n the Proposal Specifications Section of this RFP. The process of developing, revising, and approving a thorough Standard Operating Procedure (SOP) will take a minimum of one week. PST treats SOPs as living documents that will be constantly re-evaluated and improved upon as circumstances evolve. Simultaneously, PST will conduct a deliberate hiring process to ensure that only high -quality candidates are deployed to the Weld County Courthouse and West Annex Building. PST would be open to screening any incumbent guards that meet Weld County Sheriff's Department standards. Following the identification phase, new employees will be thoroughly vetted and trained to both PST's standards and Weld County expectations. Well-defined, measurable goals with quantifiable benchmarks are critical to our ability to stay an track and hold ourselves and employees accountable. Defining these key performance indicators (KPIs) and establishing a strict timeline for implementation, accomplishment, and evaluations also a process that will be carried out n partnership with Weld County Court stakeholders. c Communication Plan: PST leadership is prepared to conduct client meetings with Weld County representatives at any required interval. At the beginning of the contract, both Directors of Operations and the Account Manager will be directly involved n program implementation and may meet with Weld County Court representatives weekly or even daily if needed. This will gradually taper off to a minimum of quarterly meetings to receive feedback and provide information, including training or hiring updates. Customer service concerns and performance issues are always taken seriously at every level of PST Leadership. The Account Manager for the contract will be the primary point -of -contact for day-to-day operations; PST's two Directors of Operations are dedicated to customer service and responding to client requests quickly and efficiently. Similarly, PST's proactive quality assurance program is designed to identify and solve problems before they can impact operations. All pertinent Weld County contacts will be given the personal contact information for all members of PST ownership & leadership assigned to this project. In addition, Weld County Courts leadership will have access to the 24 -hour phone tree system to use in the event that initial contact attempts with key personnel are unsuccessful. Note: Please reference Exhibit 3 for the proposed communication flow chart for the Weld County Courthouses and West Annex. William Wilsford, President, will be the company representative responsible for communication regarding general business matters including contractual proceedings, service agreements, billing, insurance documents, as well as providing strategic planning, developing and maintaining stakeholder relationship and performance analysis of the operations team. Jon Hickcox & Jay Suttor, Directors of Operations, will be responsible for implementing and overseeing all technical aspects of the scopes of work defined h this RFP. Directors of Operations will aid in developing and maintaining stakeholder relationships through collaborative strategic planning. h addition, they will provide general leadership and guidance to the Senior Operations Manager and Individual Operations Managers h regards to allocation of resources, quality assurance, as well process improvement. Evan Hadley, Senior Operations Manager, will be responsible for the direct oversight of Derek Stephens, the Account Operations Manager assigned to the scopes of work outlined h this RFP. The senior operations Manager will assist with allocating resources, guide team management and process improvement, and assuring quality control through the development of standard operating procedures and on -site training curriculum in collaboration with the assigned operations managers and City of Fort Collins department leadership. Derek Stephens, Account Operations Manager, will be responsible for resource selection and allocation for the assigned scopes of work h this RFP, day-to-day management of line -level employees, quality assurance through direct supervision, and mentorship and development of assigned personnel. d Recruitment and Retention: Our Human Resources Department consists of one full-time Human Resources Manager and One full-time Hiring Manager. Both are responsible for the continual recruitment and initial vetting of prospective applicants. For all Security Officer positions, PST's hiring practices adhere to a strict selection criterion as pre -employment selection is equally rigorous regardless of the type of position being considered. There are consistent vetting criteria that any applicant must meet. PST conducts criminal background checks prior to hiring through the Colorado Bureau of Investigation. A history of habitual alcohol abuse, drug abuse of any kind, felony convictions, history of restraining orders or protection orders, a dishonorable discharge from any branch of the U.S. Military, or any signs of deception in the application process immediately result in a termination of an applicant's candidacy. Similarly, given the sensitivity of our client sites, employees will not be assigned to the Weld County Courts or West Annex if they are unable to meet guard training requirements. These include: high school diploma or higher, the ability to interact with the general public and demonstrate soft skills/customer service. Candidates must possess a valid form of identification and have access to reliable transportation. Each of these requirements are evaluated n conjunction with the Americans with Disabilities Act (ADA) and other pertinent Colorado state and federal laws. e. Background Checks: PST adheres to industry standards when conducting pre -employment background checks. Colorado Bureau of Investigations Background Checks are run for all employees, and complete, nationwide federal background checks are conducted for all employees hired for armed positions or particularly sensitive locations. All background checks cover the previous seven years. Additionally, PST's Human Resources Office will often contact former employers for work experience verification and consult social and professional references when considering applicants for sensitive sites. Extensive experience n the U.S. Military, Law Enforcement, and the security industry typically allows managers to verify pertinent work history quickly and easily for new applicants and a "Certificate of Release or Discharge from Active Duty" (Form DD -214) is requested for any applicant claiming veteran status. f. Drug Free Workplace: Precision Security Team highly emphasizes integrity and reliability. We require employee drug testing as needed and work hard to maintain a company culture that is intolerant of drug and alcohol abuse, including abuse of prescription drugs. All employees are made aware of PST's zero -tolerance policy, which specifies that employees arriving to work under the influence of alcohol or drugs are subject to immediate termination. g Training: PST conducts all employee training internally, which means that training programs can be quickly updated and improved to respond to changes n the operational environment or client preferences. All training currently emphasizes the importance of de-escalation and empathetic problem -solving. This approach ensures that Officers are empowered to respond to crises intelligently and appropriately. This policy also streamlines an Officer's decision -making process and emphasizes the safety of Officers, subjects, and potential bystanders n any emergency. An equally rigorous firearms certification program and continual marksmanship training ensure that PST's Armed Officers are fully prepared to respond to situations involving an active threat. The curriculum for training security officers consists of the following, at a minimum: • Basic Company Orientation (including situational awareness, de-escalation, emergency communication, basic medical intervention, and use of force) • Report Writing: (Silvertrac guard report writing software) • Phase I and Phase I defensive tactics courses • CPR/AED and First Aid Certification (AHA) 8 PST builds h time for site -specific training to ensure employees are familiarized with Post Orders, emergency response procedures, fire prevention, and other required skills. For employees assigned to the Weld County Court Campuses, Title IX training will be required to ensure that all are aware of the sensitivities and legal requirements associated with working within the confines of the 19tJudicial District Courthouses. h. Planning and Scheduling: PST utilizes industry -standard scheduling software to communicate with employees and establish timeframes. Our platform allows employees to plan shifts and highlight potential conflicts weeks n advance. Planning for coverage and adapting to changes n scheduling needs will be handled by the Site Supervisor with direct oversight from the Account Manager. Quality Assurance & Compliance: PST's comprehensive Quality Assurance program is dedicated to providing consistent service, through multiple layers of oversight. This involves frequent audits of reporting technologies, scheduled and unscheduled site surveys, employee inspections, and regular update meetings with client representatives. These meetings, focused on identifying and resolving potential issues, are typically scheduled every thirty days but can occur at any interval the client prefers. Technology: PST is constantly evaluating new technologies to improve daily operations. At client sites, PST currently uses Silvertrac, a mobile -based, guard -dispatching and report -writing software, to streamline communication, disseminate reports, and guarantee consistent provision of services. Silvertrac also allows PST management to monitor officer patrols and reports n real-time. PST is currently fielding new Near -Field Communication (NFC) tags for critical client sites. These NFC tags will help PST officers conduct patrols more efficiently and increase the Quality Assurance team's visibility of officer locations and patterns. PST utilizes Fleet Locate by Spireon, a fleet accountability software that provides our management team the ability to monitor all parameters of vehicle performance and maintenance as well as the driving habits of all vehicle operators n real-time and on -demand. Spireon's dual -facing cameras give us the additional oversight to ensure safe operation of company vehicles and allow for remote viewing n real time during patrols. The GPS based platform gives us the ability to geofence an area of operation and sends an instant email/ text message alert if a vehicle moves outside of the predefined locations, allowing for the highest level assurance that our guards are on task at all times. k Detailed Transition Plan Summary: PST is confident in committing to a 30 day transition with the following measurable KPIs Week 1 & 2 Site Survey/SOP creation Week 2 Screening, Hiring, Training, Licensing Week 3: On -Site Orientation/ Familiarization Week 4: Deployment of guards 6. Size of firm: Precision Security maintains at average of 280 line -level employees a Upper management team consists of three individuals: • William Wilsford: President & Partner • Jay Suttor: Director of Operations & Partner • Jon Hickcox: Director of Operations & Partner la Mid -level management team consists of seven operations managers and six contract specific supervisors: (Please Keep Confidential) . Evan Hadley: Senior Operations Manager Omar Serrato: Training/ Event Manager Hannah Jacobson: Parking & Patrol Operations Manager Derek Stephens: Government Contracts Operations Manager Kyle Richardson: Denver Area & Education Operations Manager Shawn Washington: Greeley & Loveland Area Operations Manager Roger Guardiola: Larimer County SO Contract Supervisor Kevin Arteaga: Platte River Power Authority Site Supervisor Jared Schoumacher: Platte River Power Authority Site Supervisor Chris Phillips: Beckman Coulter Site Supervisor Bill Tonn: Aims Community College Contract Supervisor Lyn Wilcox: Permanent Supportive Housing Program Supervisor 7. Adaptable Coverage: PST prepares for the unexpected callouts that occur periodically due to illness, family emergencies, or adverse weather conditions. As a locally owned and operated company, all company -level leadership live within the Northern Colorado region and relative proximity to the Weld County Courthouse. At the onset of the contract, several PST Account Managers will be fully trained to assume duties at the Weld County Courthouse and West Annex, specifically to adapt to short -notice coverage issues. Ordinarily, however, our staffing and scheduling platform enables us to avoid predictable callouts and ensure that fully qualified Security Officers are available to cover all required duties. & Licensing: Precision Security Team holds a current Security Guard Service professional license (Exhibit 4). All PST guards assigned to work ii the City of Greeley are required to obtain an individual Security License through the Greeley Police Department. Proof of licensure will be delivered quarterly to the Contract Administrator or by request of Weld County Court Leadership. 10 Contract Period and Pricing Hourly reimbursement rate for hours exceeding the specified contract hours: $ 3 3.0 0 Total monthly cost for Courthouse: (8) Eight uniformed unarmed security guards, Including one working supervisor. MONTHLY YEARLY Initial contract period 1/1 /24-12/31 /24 $55,228.80 $662,745.60 ESCALATION COSTS ( 4 % increase) 2"d year $57,437.95 $ 689.25542 ( 4 % increase) 3rd year $59,735.47 $ 716,825.64 Total monthly cost for West Annex: (1) One uniformed unarmed security guard. MONTHLY YEARLY Initial contract period 1/1/2412/31 /24 $5,522.88 $66,274.56 ESCALATION COSTS ( 4 % increase) 2. year $5,743.80 $68,925.54 4 % increase) 3. year $5,973.55 $71,682.56 Compensation: Qualified Security Guards: $19 - $21 per hour Site Supervisor: $22 - $24 per hour Pay increases will be determined through semi-annual performance evaluations and annually at contract renewal. COLA considerations will be reviewed re needed. ProfessionalReferences 1 City of Fort Collins: Contract Administrator: Jim Byrne, Director Emergency Preparedness, Security, and Special Events Phone: 970-566-2340 Email: JBvrne@fcgov.com Municipal Court: PST provides two full-time and one part-time unarmed security officer for the City of Fort Collins Municipal Court. These security officers are primarily responsible for screening visitors entering the court for weapons and contraband, as defined by the court's prohibited items list. Unarmed Court Security Officers also conduct internal and external foot patrols, monitor citizen behavior n the waiting areas, and coordinate with the Armed Court Security Officer for any escalated situations. Unarmed Municipal Court Security Officers are responsible for reporting incidents and statistics regarding dangerous items intercepted, number of citizens encountered, etc. Site Point of Contact: Patty Netherton, Court Administrator City of Fort Collins Municipal Court Phone: 970-221-6801 Email: pNPthmrtnn@frgov con, Transfort: PST provides two full-time Transportations Security Officers to Transportation Security Officers to ensure the safety and security of passengers, staff, and assets within the bus transportation system. This role involves monitoring and responding to security concerns, enforcing safety protocols, and collaborating with law enforcement agencies to maintain a secure environment. Job functions include regular patrols of bus terminals, bus routes, and associated facilities to identify and respond to security threats or incidents. Transportation Security Officers also assist passengers with boarding, disembarking, and answering security -related inquiries.Maintain a visible and approachable presence to deter potential security issues. Parking Structures: Precision Security Team provides uniformed, armed security services to safeguard all three of the City of Fort Collins owned parking structures. Services provided include protecting against fire, theft, vandalism, and malicious mischief; monitoring the operational status of equipment; assisting customers when attendants are unavailable; and safeguarding the well-being of both booth attendants and customers. Site Point of Contact: Ashley Jaramillo, Safety and Security Supervisor Transfort & Parking Services Phone: 970-420-7241 Email: AlaramllInna fcgn'/con, 12 2. Larimer County Sheriff's Department Contract Administrator: Staci Shaffer, Lieutenant Jail Projects and Compliance Section Phone:970-690-4211 Email: shaffeslPco.larimer.co.us Larimer County Justice Center: Precision Security Team (PST) provides protection, screening, and site security services for the Larimer County Justice Center overseen by the Larimer County Sheriff's Office. Court Security Officers are responsible for screening all visitors entering the court, conducting metal detection, wanding, bag checks, detecting and appropriately handling contraband, and ensuring no weapons or prohibited items are brought into the building. Three full-time Security Officers are required for this site, two addressing the public and screening and one monitoring the front entrance and x-ray machine. Site Point of Contact: James Barker, Court Services Sergeant Larimer County Sheriff's Office Phone:970-420-6520 Email: barkerja(0co.larimer.co.us Loveland Police and Courts: Precision Security Team (PST) provides protection, screening, and site security services for the Loveland Police and Courts facility overseen by the Larimer County Sheriff's Office. PST Officers provide both entry control and court screening for all court visitors. Court Security Officers are responsible for screening all visitors entering the court, conducting metal detection, wanding, bag checks, detecting and appropriately handling contraband, and ensuring no weapons or prohibited items are brought into the building. Three full-time Security Officers are required for this site, two addressing the public and screening and one monitoring the front entrance and x-ray machine. Larimer County Facilities: PST deploys 7 full time, armed security officers for the Larimer County Facilities Department at one Larimer County Administrative Building, two Larimer County Health and Human Services Buildings, one Behavioral Health Facility. Officers serve as a deterrent by providing internal and perimeter security, customer service, and incident response. Contract Administrator: Tim Fox, Security Manager Facilities Department Phone: 970-310-4898 Email: foxtblfco.larimer.co.us 13 3. City of Greeley Police Department Contract Administrator: Mike Zeller, Deputy Chief Operations Division Phone: 970-351-5373 Email: MIke.Zeller@GreeleyPD.com Downtown Armed Patrol: Precision's armed officers are responsible for patrolling both by vehicle and on foot h the Downtown, Lincoln Park area of operations as a supplement to the GPO Neighborhood Engagement Team. Officers continually engage with displaced personnel and local businesses to deter unwanted behavior and build trust with downtown businesses, community members, and City of Greeley Employees. Site Point of Contact: Matt Patella, Sergeant Neighborhood Engagement Team Phone: 970-351-5378 Email: Matthew.Patella@GreelevPD.com 4v Weld RE 6 School District Contract Administrator: John Gates, Chief Safety and Security Phone: 970-348-7777 Email: JGates@GreeleySchools.org School Board Meetings: Precision Security Team provides uniformed armed security officers for the Weld RE 6 School District Board meetings to augment officers provided by the Greeley Police Department. PST requires its officers to demonstrate sound judgment and discretion to ensure success and maintain strong partnerships with the School District leadership, the Greeley Police Department, and various community members. Football Games: Precision Security Team provides uniformed armed security officers for Weld RE 6 high school football games. PST assists Weld RE 6 Security Staff to ensure students and fans adhere to all District Stadium policies and help provide a welcoming experience for all visitors. School Security: h supplement to the School District's Student Resource Officers and Campus Monitors, PST provides uniformed armed security officers at the request of the school district to show a visible presence and deter nefarious activity at all Greeley High Schools. Site Point of Contact: Wade Corliss, Director Safety & Security Phone: 970-348-6379 Email: WC:orliss@GreelevSchools.Org 14 5. Platte River Power Authority Contract Administrator: Jeff Menard, Manager Facilities Services Phone: 970-229-4810 Email: Menardi@prpa.org Critical Infrastructure Security, PRPA Headquarters and Rawhide Energy Station: PST provides 9 armed, full time security officers 24 hours a day, 7 days a week, monitoring critical infrastructure including utility substations located across the Front Range. Security Officers are responsible for entry control, perimeter security, monitoring of CCTV cameras, guest and visitor screening, and alarm monitoring/response. PST Security Officers report directly to the physical security department internal to PRPA. Site Point of Contact: Paul Smith, Security Supervisor Physical Security Phone: 970-821-6995 Email: SmithM@prpa.org 6. Aims Community College Contract Administrator: John Fults Jr., Director Campus Safety and Security Phone: 970-339-6650 Email: John.Fults@Aims.Edu Campus Security: PST provides 11 full time, armed security officers, including 1 full time supervisor for all Aims Community College Campuses(Greeley, Loveland, Windsor, Ft Lupton). Security Officers are responsible for access control, perimeter security, incident response, campus foot and vehicle patrols, locking and unlocking facilities, and security for special events. Security Officers report directly to Aims Community College Campus Safety and Security Department. Site Point of Contact: Les Wiemers, Assistant Director Campus Safety and Security Phone: 970-631-6421 Email: Les.Wiemers@Aims.Edu Client Retention 1 PST often receives requests from clients that require varying terms of coverage. Outside of the contracts that have been completed (i.e. commercial construction projects), there has been one hotel n Downtown Denver which terminated our services. Our POC for the client is listed below. Home2Suites Contract Administrator: Kara VanBeek, GM Specialist Phone: 720-335-0089 Email: KVanBeek@Stonebridsehotel.com 15 Insurance Letter of Intent (i)fnlc Trueedinsurance October 9, 2023 To Whom It May Concern: Please see the attached certificate of insurance for Precision Security Team, LLC, outlining the coverages procured for this entity by FNIC, an insurance agency licensed to do business n Colorado. Our team is available to answer any questions you may have as it pertains to Precision Security and the insurance coverages required to meet the terms of their contracts. Please contact Faye Austin, Account Executive & First Vice President, fave.austin(cr�.fniccroup.com, or Mike Ball (below). Thank you, Mike Ball - Sr Vice President State Director, Colorado FNIC - Trusted Insurance Advisors 750 N Lincoln Ave, 2°d Floor Loveland ICO I80537 0: 970-685-5131 JC: 970-214-4382 JF: 970-599-7763 mike.ball(0Zfnicarsup.com FNIC • 750 N Lincoln Ave • Loveland. CO 80537 • 970.685.5130 • fnicgroup.com 16 ACORO CERTIFICATE OF LIABILITY INSURANCE DAZE wD/YYYY) 10/9/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER FNIC P.O. Box 45279 Omaha NE 68145-0279 tt1rI ` fit. • ,t1,.._I ?MI ' fQ^' sc: suzanne.ballard@.fniCQrouo.eom INSURER(SI AFFORDING COVERAGE I NAIC1f NSURERA: Philadelphia Indemnity Insurance Co. I 10058 INSURED PRE.. Precision Security Team, LLC 2649 E Mulberry St#A7 Fort Collins Co 80524 INSURER B: Pinnacol Assurance 41190 INSURERC: INSURERD: INSURERS: INSURERF: COVERAGES CERTIFICATE NUMBER: 1963317794 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCEDPAID C,pIIMM�S. Air TYPE CF INSURANCE POLICY NI EER �BY I I p 1 1 'MOM LIMITS A X COMMERCIAL _—.J c.......00CUR X X000 PHPK2587097 8/1/2023 8/1/2024 Ep O I( $1,000,000 r,...�Cnr-.. .r PREMISESYE =ntel $1,000,000 NED DP (Ary one pawn) $5,000 PERSONAL &PCk/ NJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PER P01lCY� l LOG 011$0, PRODUCTS COVEYOP PEG $2,000,000 $ A AUTOMOBIUELABLI1Y I ANY AUTO X IAOroEsDoNy X i rua ONLY ( N T X I ME PHPK2587097 8/1/2023 8/1/2024 Ifa tNGLE UKf $1,000,000 BODLY INJURY (Per person) $ MOLY INJURY (Per aodden0 $ /rMAGE $ $ A X UNEREIALIAB HOCCUR EXCESS LAB CLARISMADE I PHUB876288 8/1/2023 8/1/2024 EACJi.000RRENCE $5,000,000 I AGGREGATE 5,000,000 �� C.3D(I RETENTIONS 1n -rtn B NCI COMPENSATION AND EMPLOYERS UABILTTY ANYPROPRETORiP�E Y� NIA randatory ii 099 DCCWD®7 Dandr TON CF COPERATIONS bebw ' 4218742 8/1/2023 8/1/2024 I X i ffTUTE I . EL 6 1 ACCIDENT $1,000,000 EL T1tSFAl., -61 E]VPLOYEE $1,000,000 EL DISEASE POLICY UNIT $1,000,000 A Errors & Omissions coverage E PHPK2587097 8/1/2023 8/1/2024 Each Oait1•A99regate 1000000/2000000 DESCRIPTION CF OPERATIONS /LOCATIONS/VDHCLES (ACORD 101, Additlorral Remarks Schedule, rn, be attached If nue space l required) ER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED N ACCORDANCE WITH THE POLICY PROVISIONS. Evidence of Coverage AUTN OREP s%r/ c I f •• f ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. TheACORD name and logo are registered marks ofACORD 17 Farm W-9 (F.. October 2018) F�et�e�S3Nie y Request for Taxpayer Identification Number and Certification ► Go to www.irs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS. a o c Q o a 1 Nate* shown m your I)CC Me tax rettm). Nare s regiied m the be, o4 root leae the the dank. Precision Security Team, LLC 2 Bo iiess narrektisregarded entity nare, t different fran abase Precision Security 3 Check appropriate box for federal tax classification of to person whose rare s entered m the 1. Check only one of the folawing sever boxes. D Individual/we propriefora D CCorporation D SCorporation D re tip D Trust/estate she-rrerther LLC 0 Limed Hardily company. Enter the hax classification (PC corporation, S.S corporation, P-Apartrership) ► _S _ No6e: Check the apppprrooppriate bd1 h the line above for the lax dasdfica t on of the single -member owner. St rod deck LIL f the LLC 's dassined as a slrgle-member LLC Iha, disregarded iron the owner thess the o ear of the LLC another .. the Is not disregarded ton the o,mer for U.S federal tau poeposes. OIf)erv5, a sl 1t..rre»ba LLC that s disnegaread tom theowner should deck the appropriate Sc for the tax classification ortts anther, D Other (see =nstrucians) ► 5 Pddess (rnmm e, S1rest axl apt a site no) .e ittstinctions. 2649 E Mulberry St Ste 7 s City, state, ad 2P CO. Fort Collins, CO 80524 7 List account r rotba(s) here (optional) 4 Exemptions (codes apply ally to certain entities, rod individuals; see instructions m page 4 Eel Rate code tif a Exemption from FATCA reporting (if TN) (Applies i, or...,'s mainlamed art. US) Res rare aid address (aptaa5 Taxpayer Identification Number (TIN) Enter your TIN h the appm ri to box. The TIN provided must match t e name given m line 1 to avoid backup withholding. For 1nd1v1dues, this Is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I later. For other entities, its your employer identification number (ON). If you do not have a number, see How to get a 7111; later. Note; tI the accounts it more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requester for guidelines en whose number to enter. I Si4455f berD 8 •j Certification -i2.2 I I I Under penalties of perjury, I certify that: 1. The number shown on this form is rry correct taxpayer identification number (or I an waiting fora number to be issued to me); and 2 I an not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service )RS) that I am subject to backup withholding a; a result of a failure to report al interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I an a U.S. citizen x other U.S. person {defined below), and 4 The FATCA code(s, entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notfied b/ the RS that you are currency subject to backup withholding because you have failed to report al interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation d debt, contributions to al individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature �F Here us. peso, ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who s required to file an information return wit, the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (MN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report en al information return the amount paid to you, or other amount reportable on al information return. Examples of information returns include, but a -e not limited to, the following. • Form 1099-INT (interest earned or paid) Date ► • Form 1099-DIV {dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund safes and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you area U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TN, you might be subject to backup withholding. See What 's backup withholding, later. Cat Na 10231X Fam W - 9 (Rey. 10.2018) 18 Profit and Loss January - December 2021 Total INCOME 302 Services 320 Returned Bank Transfer Few_ Total Income 1,758,151.38 1,903.00 1,760,054.38 GROSS PROFIT 1,760,054.38 EXPENSES 509 Contractors 51 OJob Supplies 515 Wages 516 Officer's Wages 520 Rent 526 Utilities 528 Internet 529 Telephone and Communications 530 General Repairs and Maintenance 533 Recruiting 534 Advertising & Marketing 535 Insurance 536 Insurance- Worker's Compensation 539 Meals 542 Payroll Taxes 545 Dues & subscriptions 548 Permits and Licenses 550 Finance Charges 552 Auto 554 Parking & Tolls 564 Legal & Professional Fees 565 Bank Charges & Fees 566 Office Supplies 567 Merchant Services 575 Depreciation Expense 585 Charitable Contributions 588 Training & Education 592 Uniforms Total Expenses 8,004.06 22,545.46 1,179,772.47 153,691.54 33,480.00 2,512.53 1,587.53 23,403.93 6,576.61 1,440.00 5,165.66 45,940.00 37,787.00 791.51 124,749.87 8,092.38 2,293.28 247.10 4,019.34 36.05 7,357.70 84.99 6,075.64 370.66 19,792.00 400.00 2,975.00 19,889.20 1,719,081.51 NET OPERATING INCOME 40,972.87 OTHER INCOME 901 Other Income 908 SEA PPP Loan Forgiveness Total Other Income 932.10 77,387.00 78,319.10 NET OTHER INCOME Precision Security Team 78,319.10 22 NET INCOME $119,291.97 Precision Security Tea, 23 Balance Sheet As of December 31, 2021 Total ASSETS Current Assets Bank Accounts 102 TOTAL BUS CHK (1809) 103 Payroll (7297) 105 Money Market Account (deleted) Total Bank Accounts Accounts Receivable 106 Accounts Receivable (AIR) 33,020.86 3,079.38 1,245.35 37,345.59 228,463.70 Total Accounts Receivable Other Current Assets 109 Employee Advances 150 N/R J Soataor _ p, . _ .. . Total Other Current Assets 228,463.70 66.50 10,000.00 10,066.50 Total Current Assets FIXed Assets 144 Vehicles 146 Furniture & Fixtures 149 Accumulated Depreciation Total Fixed Assets 275,875.79 135,698.64 8,347.82 -27,495.77 116,550.69 TOTAL ASSETS $392,426.48 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards 220 Credit Card- Chase 2201 Credit Card - 2554 (deleted) 2202 Credit Card - 4618 2203 Credit Card - 1158 - Primary Total 220 Credit Card -Chase Total Credit Cards Total Current Liabilities Long -Term Liabilities 225 Note Payable - BOC LOC 260 Note Payables 2601 NIP - BOC - 2019 Rav 4 2602 N/P - BOC - 2021 Ray 4 2603 2603 NIP BOC - 2021 Ray 4 - $554.03 Total 260 Note Payables eity Team 26,466.75 397.38 232.63 -14,651.63 12,445.13 12,445.13 12,445.13 39,817.80 20208.94 29,426.01 29,900.00 79,534.95 24 Total Long Term Liabilities Total 119,352.75 Total Liabilities Equity 280 Capital Account - WW Capital Contributions - WW Net IncomeLoss Allocation - WW Owner's Draw - WW Total 280 Capital Account - WW 281 Capital Amount - JS Capital Contribution - JS Net Income/Loss Allocation - JS Owner's Draw - JS Total 281 Capital Account -JS 282 Capital Account - J -I Net Income/Loss Allocation - JH Owners Draw - J-i Total 282 Capital Account - JH 283 Capital Amount - FD Net Income/Loss Allocation - lD Owner's Draw - E D Total 283 Capital Account - RD 284 Capital Account - TJ Net Income/Loss Allocation - TJ Owners Draw - TJ 131,797.88 0.00 4,350.17 -5,363.17 -9,000.00 -10,013.00 0.00 5,000.00 1,989.95 -8,250.00 - 1,260.05 723.62 -3,000.00 - 2,276.38 0.00 1,989.95 -8,250.00 - 6,260.05 361.81 -1,500.00 Total 284 Capital Account - TJ Retained Earnings Net Income Total Equity TOTAL LIABILITIES AND EQUITY - 1,138.19 162,284.30 119,291.97 260,628.60 $392,426.48 Precision Security Team 25 Profit and Loss January - December 2022 Total INCOME 302 Services Total Income 4,495,143.42 4,495,143.42 GROSS PROFIT 4,495,143.42 EXPENSES 509 Contractors 510 Job Supplies 512 Shipping, Freight & Delivery 515 Wages 516 Officer's Wages 518 Employee Benefits 520 Rent 521 Equipment Lease 526 Utilities 528 Internet 529 Telephone and Communications 530 General Repairs and Maintenance 533 Recruiting 534 Advertising & Marketing 535 Insurance 536 Insurance- Worker's Compensation 537 Health Insurance - Employee 539 Meals 542 Payroll Taxes 545 Dues & subscriptions 548 Permits and Licenses 550 Finance Charges 552 Auto 554 Parking & Tolls 564 Legal & Professional Fees 565 Bank Charges & Fees 566 Office Supplies 567 Merchant Services 575 Depreciation Expense 587 Travel 588 Training & Education 592 Uniforms Total Expenses 44,557.81 47,190.53 174.00 3,037,964.73 189,667.92 6,139.16 36,284.00 8,414.28 3,203.02 843.88 24,211.99 10,833.15 721.00 7,736.59 109,851.77 88,333.88 50,944.56 1,619.51 295,666.45 14,944.64 5,834.67 10,784.67 21,574.33 349.94 6,254.17 0.01 11,632.26 938.70 150,869.00 1,072.74 7,121.00 57,835.75 4,253,570.11 NET OPERATING INCOME OTHER INCOME Credit Card Rebates Precision Security Tearn 241,573.31 28 1,509.79 Late Fee Income Total Other Income Total 298.48 1,808.27 OTHER EXPENSES 8510 Reconciliation Discrepancies Total Other Expenses NET OTHER INCOME -0.01 -0.01 NET INCOME 1,808.28 $243,381.59 Precision Security Team 29 Balance Sheet Total ASSETS Current Assets Bank Accounts 102 TOTAL BUS CHK (1809) 103 Payroll (7297) Total Bank Accounts Accounts Receivable 106 Accounts Receivable (AIR) 163,292.95 2,460.04 165,752.99 393,141.38 Total Accounts Receivable Other Current Assets 109 Employee Advances 150 NiR J Suttor Total Other Current Assets Total Current Assets Fixed Assets 144 Vehicles 146 Furniture & Fixtures 149 Accumulated Depreciation Total Fixed Assets TOTAL ASSETS 393,141.38 247.50 10,000.00 10,247.50 569,141.87 240,218.84 8,347.82 -178,364.77 70,201.89 $639,343.76 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards 220 Credit Card- Chase 2202 Credit Card - 4618 2203 Credit Card - 1158 - Primary 2204 Credit Card - 0910 2205 Credit card - 2955 2206 Credit Card - 2153 2208 Credit Card - 0860 6,254.50 205.55 7,718.03 47.79 299.28 422.37 60.00 Total 220 Credit Card- Chase Total Credit Cards 15,007.52 Total Current Liabilities Long -Term Liabilities 260 Note Payables 2601 N/P - BOC - 2019 Ray 4 2602 N/P - BOC - 2021 Ray 4 2603 2603 N/P BOC - 2021 Ray 4 - $554.03 15,007.52 15,007.52 16,793.81 24,014.61 24,416.40 2605 N/P BOC - 2022 Yukon Total 260 Note Payables Total Long -Term Liabilities Total Liabilities Equity 280 Capital Account - WW Capital Contributions - WA/ Net Income/Loss Allocation - WW Owner's Draw - WA/ Total 280 Capital Account -WW 281 Capital Account - JS Capital Contribution - JS Net Income/Loss Allocation - JS Owner's Draw - JS Total 281 Capital Account -JS 282 Capital Account - JH Net Income/Loss Allocation - J -I Owners Draw - JH Total 55,101.23 120,326.05 120,326.05 135,333.57 0.00 4,350.17 -5,363.17 -9,000.00 -10,013.00 0.00 5,000.00 1,989.95 -8,250.00 - 1,260.05 723.62 -3,000.00 Total 282 Capital Account - JH 283 Capital Account - FD Net Income/Loss Allocation - RD Owners Draw - RD Total 283 Capital Account - RD 284 Capital Account - TJ Net Income/Loss Allocation - TJ Owners Draw - TJ Total 284 Capital Account - TJ Retained Earnings Net Income Total Equity - 2,276.38 0.00 1,989.95 -8,250.00 - 6,260.05 361.81 -1,500.00 - 1,138.19 281,576.27 243,381.59 504,010.19 TOTAL LIABILITIES AND EQUITY $639,343.76 Precision Security Tear;, 31 Exhibit 1 OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING [ ena Griswold, as the Secretary of State ofthe State of Colorado, hereby certify that, according to the records ofthis office, Precision Security Team, LLC is a Limited Liability Company formed or registered on 10/23/2018 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 20181831428. This certificate reflects facts established or disclosed by documents delivered to this office on paper through 03/05/2023 that have been posted, and by documents delivered to this office electronically through 03/06/2023 @ 17:00: 12 . I have affixed hereto the Great Seal ofthe State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on 03/06/2023 @ 17:00: 12 in accordance with applicable law. This certificate is assigned Confirmation Number 14757744 . Secretary o f State o f the State o f Colorado Notice: A c•enscate Issued elecJroniealli• from l/k Colorado Seuerari• of Stale t website is kill. Old all.... lwluf alkl el(odi,n Hawever, as at option, the issuance and validity of a certificate obtained electronically may be established lay visiting the Validate a Certificate page of the Secretary of Stale t website, baps./lwww.coloradososgav/bic!CertificateSearchC iteriudo enterbrg the certificate's confirmation number displayed en the certificate, andfedlowing the instructions displ„ red Cavbnlillx the issuance ofa cerli(icate Fs merelyoeOanal and is not necessary Is I/r valid and effective iss//boor of a ceni(cate For more infnnaticm, visit our website, hops: /www coloradosos goy click "Bssinesnss trademarks, trade names" and select ' Fmquently Asked Questions" 19 CONFIDENTIAL Exhibit 2 PRECISION -SECURIT'T'- Larimer County: Justice Center 201 Laporte Avenue Fort Collins, CO 80521 In the event of an emergency 1. Notify Sheriff Deputy on Shift 2. Contact Precision Security Team Management Resources: SOC Precision Security Points of Contact: Site Phone: Site Supervisor: Operations Manager: Precision Office/Patrol: Client Point of Contact: De u Contact: CONFIDENTIAL Table Of Contents. Uniform / PPE: Reauired Equipment: nvnrview• Exhibit 2 3 3 Guard Expectations: Guard Responsibilities Shift Schedule: Silvprtrar TReporting• Screening and Screening Equipment: Addressing the Public: Radio/ Phones: Emergency Response• Breaks and Lunch: Security Personnel PTO/Sick Time/ Schedule Changes: Appendices Appendix A - larimer County Sheriffs Department Post Orders 4 6 6 7 9 10 10 10 11 11 12 12 2 CONFIDENTIAL Uniform / PPE: Black Precision Security Team 5.11 button-down (Tucked In) Issued ballistic vest with outer carrier Magnetic name badge on front right pocket. Khaki pants (With neutral colored belt) - Neutral colored boots or tennis shoes Precision Security Team cold -weather gear (as needed) Required Equipment: Exhibit 2 Charged Precision Security Team Site Cell Phone - Issued Duty Belt, Handcuffs, and issued Weapon (Magazine in, no round in chamber) - Flashlight Overview: The Larimer County Justice Center is located h Old Town Fort Collins at 201 Laporte Avenue and opened h September 2000. These buildings were constructed to meet the growing needs of the courts and communities h Larimer County. h 2013, Larimer County provided funds for additional remodeling h the Larimer County Justice Center for the construction of a Court Resource Center which began operation on December 4, 2013. The Court Resource Center is staffed by the Self -Represented litigant Coordinator, who provides procedural assistance to self -represented litigants. The Court Resource Center is designed to help people better understand court processes and obtain forms needed h non -criminal cases, such as divorce and family matters, child support, money claims, evictions, temporary or permanent restraining orders, probate estates, guardianships, or small claims disputes. The Court Resource Center also provides computer access for research and preparation of documents. The Self -Represented litigants Coordinator assists residents of Larimer and Jackson Counties via telephone and email. More Details: https://www.courts.state.eo.us/Courts/County/Index.cfm?County ID=22 Precision Security Team (PST) is providing protection, screening, and site security services. 3 Security Officers are required for this site, 2 addressing the public and screening and the other monitoring the front entrance and x-ray machine. The work shifts are 0700 to 1530 hrs, 0730 to 1600, and 0800 to 1700, Monday through Fridays. - PST Security Personnel will assist with all security -related concerns and other requests as needed to ensure a safe environment for all the public, contractors, and staff. 3 CONFIDENTIAL Exhibit 2 PST Security Personnel will deny access to unauthorized personnel, using the minimum amount of force necessary. PST Security Personnel will check the interior and exterior of the near the front entrance while opening and closing to ensure that doors are secured and report any maintenance issues (graffiti, landscaping, etc.), along with daily audits into Silvertrac. PST Security Personnel will be responsible for screening all citizens entering the court entrance, conducting metal detection, wanding, bag checks, detecting and appropriately handling contraband, and ensuring no weapons or prohibited items are brought into the building. - PST Security Personnel will maintain confidentiality of all activities within the building. Guard Expectations: Security Personnel will recognize that n addition to their physical security responsibilities, they serve as an extension of the Larimer County Sheriff's Department. Their conduct, demeanor, and behavior should always reflect the values of Larimer County Sheriff's Department and PST, and should demonstrate a commitment to professionalism and integrity. Ffra attar n As outlined in the Precision Security Team Code of Conduct, advances towards clients, client representatives or employees, co-workers or site staff is strictly prohibited. As a uniformed security professional with Precision Security Team at the Larimer County Justice Center you physically control people's access to legal proceedings and there is an assumed and validated Position of Authority that comes along with your duties and responsibilities. People may be in a vulnerable state or vulnerable mind while dealing with the court system. if you are already intimately involved with or related to someone who ends up needing to access the services or deal with legal issues at the site, you must notify your manager as far n advance to their court date as possible. Security professionals may be temporarily reassigned if sufficient conflicts arise. SNOW ` y t p 1 to the public, this is a liability issue and will not be tolerated by the Larimer County Judicial Branch or PST and will result n adverse action or possible legal ramifications. Direct any courthouse or probation questions by the public to the clerks or court officials. Nevettik it � `� Keep conversations to a minimum with Jurors, keep it professional. Discussing court cases could impact the due process of the Judicial Process. 4 CONFIDENTIAL Exhibit 2 Accountability ofActions- Security Personnel are responsible for professionally dealing with a number of potentially dangerous situations. Carelessness, negligence, or irresponsibility h the use of force, or any other security -related situation 4, be grounds for immediate dismissal. Use of or possession of unauthorized equipment will result h disciplinary action or termination. Personal Emergencies and Abandoned Posts - Security Personnel are expected to treat the site security as their main priority on shift. Any personal emergencies must be verbally communicated to the PST Management immediately and must be acknowledged. Leaving the post while on a scheduled shift for any reason without verbal permission from PST Management will be considered abandoning the post and can result in adverse action. Diversity, Equity, and Inclusion - Security Personnel are expected to recognize that Larimer County Sheriff's Department and local residents represent a wide variety of backgrounds, beliefs, and values. Security Personnel are expected to foster an environment that promotes the fair treatment of all individuals. Hygiene and Grooming Standards - Security Personnel must maintain neat uniforms and professional grooming to present a positive image and create a welcoming environment for patrons. They should wear the provided uniform, ensuring it is clean, well -fitted, and in good cordition. Personal appearance should be tidy, with good hygiene and minimal distractions. Hair should be clean, trimmed, and styled appropriately. Facial hair should be well-groomed. Footwear should be clean, comfortable, and suitable for the job. Security personnel should exFibit professionalism in behavior and interactions. Communication - Security Personnel are expected to communicate potential issues to site POC management and PST management. Additionally, the repeated use of profane, inappropriate, insulting, or offensive language may result h disciplinary action. Additionally, misuse of communications systems, including radios, will result in disciplinary action or termination. Use of Personal Devices - Security Personnel are expected to maintain a high level of situational awareness and discipline at all times. Personal electronic devices may only be used for official purposes while on duty. Repeated use of personal devices for non -essential purposes may result in disciplinary action. This policy is based m a common understanding of best practices. Quickly answering calls or text messages in a manner that does not impact readiness will not necessarily incur adverse action. CoNfidentiality/Social Media -Any breach of confidentiality of the facility and its operations will result in immediate dismissal. Repeated use of social media while on duty is not acceptable. Likewise, social media posts detailing Security Personnel affiliation with Larimer County or PST are not acceptable unless previously approved by both Facility Staff Management and PST Management. Security Personnel will recognize that they serve as a representative of Larimer County and of PST and the things that they post, write, or comment on through Social Media may negatively impact the look of professionalism. Security Personnel will be expected to adhere to Operational Security best practices. Fraternization -As outlined in the Precision Security Team Code of Conduct, attempting to date clients, co-workers, site staff is strictly prohibited. As a uniformed security professional with Precision Security Team there is an assumed and validated Position of Authority that comes along with your duties and responsibilities. People may be h a vulnerable state or vulnerable mind while dealing with security. If you are already intimately involved with or related to someone who is an the site, you must notify your manager as soon as possible. Security professionals may be temporarily reassigned if sufficient conflicts arise. 5 CONFIDENTIAL Exhibit 2 Storage of Personal Items - Any personal effects or devices will; need to be stored neatly and out of view at the metal desk by the court offices, in their personally owned vehicles, or left at home. No secondary or unsecured weapons or site contraband allowed. Use of Time - Security Personnel are expected to make the most of their time on duty. Repeated occurrences of wasted time or of conduct that distracting from the facility security may result n disciplinary action. Verification that Security Personnel are asleep on duty may result in immediate dismissal. Use of Alcohol, Drugs, or Tobacco Products - Security Personnel will recognize that they are held to the same standards as Larimer County Sheriffs Department. Use oftobacco/nicotine products prohibited on the City of Loveland property. Smoking of any form 's prohibited and will result in disciplinary action or termination. Use of alcohol or drugs on the City of Loveland property will result in immediate dismissal. Verification that a Security Personnel arrived to work under the influence of alcohol or drugs will result n immediate dismissal. 6 CONFIDENTIAL Guard Responsibilities Exhibit 2 Note: The following list of responsibilities is provided as a general guideline for Security Personnel and should not be considered an exhaustive or definitive set of duties. While these responsibilities outline crucial aspects of a security professional's role, it is essential to recognize that the nature of security work often requires a certain level of personal decision -making and the ability to appropriately respond to various situations. Shift Schedule: Parking/Access: Reach out to PST management for acquiring key badges to open the buiding. For parking you will have to identify a spot downtown, be mindful of the parking limits, you will be ticketed. Start/Finish: Upon arrival, retrieve keys from the secured lockbox near the employee entrance. Report to duty station, call control at x5593 - give your name and Edward number. Turn on the x-ray scanner machine and login with username/password. Unlock the 3 gray file cabinets and retrieve the wand, clipboards and radio. Fill out a daily tog with date, last name, first name and Edward number. Attach the radio to your duty belt and turn it on so that it is audible to you but not the people around you. Use channel BI which is LCSO JAIL - LC, transmissions on this channel are monitored by personnel throughout the building. Be brief and professional (ex., 'Tom 71, Edward 9 - can you please come to the security station for a pat search"). At 0730 unlock all four doors at the main entrance of the building.The Justice Center building does not close during the lunch hour. All main entrance doors must remain unlocked and accessible during this time. At 1630 the clerk's office will close, but the building remains open. At 1700 the building closes. Lock the doors at the main entrance of the Justice Center at this time. Court proceedings may run past 1700 and people may still be it the building. Deputies wil maintain a presence, private contract security staff will close and lock the doors and leave their post. Power down the x-ray scanner machine. Put the old log sheet in the file. Replace with a new log sheet on board. Place the clipboard, wand and radio back it the cabinet and lock it. Be sure the radio is turned off and properly seated it the charger. Re:urn keys to secured lock box. 7 CONFIDENTIAL Silvertrac / Reporting: Exhibit 2 Screening Reports (Daily Audits): Record the number of persons who passed through screening, the number of people who were wanded, number of bags screened, number of incidents of contraband being turned away, number of contraband items voluntarily surrendered, and number of critical incidents requiring an additional Silvertrac report. noitipg: Upon arrival at the Justice Center, retrieve the site phone from the - IFIr Security Personnel that do not have Silvertrac to in credentials, you can log in using the username: Anything that requires Security Personnel's immediate attention should be reported h Silvertrac. These reports are automatically forwarded to client points of contact (POC); all reports must be written n a professional manner, free of grammatical errors and personal opinion. PLEASE REMEMBER: THESE REPORTS CAN AND WILL BE USED N ANY POSSIBLE LEGAL PROCEEDINGS THAT MAY RESULT AFTER AN INCIDENT. ADDITIONALLY, SECURITY MAY BE REQUIRED TO TESTIFY N COURT AS A RESULT OF INVOLVEMENT IN, OR WITNESS TO ANY INCIDENTS. Reports need to be factual, concise, free of personal opinion, and include pertinent details (who, when, where, why, how, and resolution); all reports must start off with the following sentence, verbatim: "On (add date in this format: day of the week, 05/06/2023) at approximately (add time in this format: 0900 hrs), followed by the content of your report. Security Personnel will face adverse action if incidents are not reported n a timely manner. 8 CONFIDENTIAL How to login to Silvertrac and choose a site: Exhibit 2 Note: The example below uses the site as the location; working at the CoJrts, you will choose the site named "Justice Center". Silver Lrac ilvC"Lrac Silvcr lrac n L 9 CONFIDENTIAL Screening and Screening Equipment: Exhibit 2 All public citizens enterin the Justice Center are screened for saftey of the building. - Courthouse personnel (Attorneys/Judges), and courthouse employees who chose to use the public entrance will go through screening. Law enforcement an official business will have credentials to verify their identity and will need to check h on the touchscreen located beyond security. Have guests place any personal items is a plastic bin and run through the x-ray machine. Hats must be put through the x-ray machine but not belts, shoes, or watches. Then have the person put their bags n the bin to run through the x-ray machine. If you see a weapon or contraband or unsure then proceed to physically check the bag/personal items. Make sure to use a flashlight to look inside bags. Check and feel the bag and check each pocket. Remove any contraband and follow guidelines below on how to handle weapons and contraband. This site uses metal detecting wands and metal detecting gates. Security Personnel will ask the person to place any personal belongings is the plastic bins on the screening desk and verify no weapons or contrabands present. Larimer County Sheriff's Department does not allow weapons of any kind. Ifthey have weapons, other than firearms, they will need to take them out of the building or voluntarily surrender them permanently. Surrendered items will be secured n a contraband box which no one is the building has access to (Items will not be returned once surren ered). If a person entering the courthouse is found is possession of a weapon, other than a firearm, and refuses to either voluntarily surrender the item or properly secure the weapon outside of the facility, Security Personnel will contact the Deputies for assistance. Security Personnel will not hold any firearms. Security will contact Deputies upon discovery of any and all firearms so Deputies can escort the person while they secure their firearms outside of the facility. Additional contraband indicated by the Post Orders (Appendix A) is not allowed n the facility. These items include marijuana, torches (Bigger than a typical bic lighter), drugs and drug paraphernalia, alcohol, metal containers (Hydroflask), nail files, etc... If unsure, ask the Deputies n charge. Anyone possessing these items must voluntarily surrender the items permanently or return without these items, Security Personnel will not hold onto these items for any reason. Surrendered items will be secured is a contraband box which no one is the building has access to (Items will hot be returned once surrendered).The person will need to return without it, if they insist, call up for Deputy assistance. Next Security Personnel will have visitors walk through the metal detecting gate. The gate will indicate with lights height wise where metal is detected. If metal is detected then proceed to wand the individual. • The final step is for Security Personnel to utilize the hand-held magnetometer. To do so, security will press the power button to activate the wand. It is recommended to have the wand on the vibration setting. When scanning below the knee the wand may pick up metal in the floor. Security Personnel will ask them to stand with arms out and then begin to swipe the wand (keep 10 CONFIDENTIAL Exhibit 2 wand moving, it does not detect when stationary) a few inches away from the person's body over any clothing or bulged hair or hats as both front and back ofthe individual. There is no reason to make any physical contact with the wand and the person's body. After receiving vibrations or audible tones indicating metal objects are present, ask the person to show what is causing the detector to go off. (I.E. if Security Personnel swipe over the waist, and it goes off, ask what metal they have there, most likely the person will show that they have a belt buckle, etc... ) Anyone who leaves past the checkpoint must be rescanned. If a visitor t UNABLE to go through electronic screening due to a medical condition, such as a pacemaker, you must call for a Deputy for screening assistance. Addressing the Public: • Security Personnel will be courteous and polite as visitors are entering the facility and being screened. Please note: Court and legal proceedings can be stressful for individuals involved. Visitors being screened may be escalated due to the circumstances requiring their visit to the courts. Deputies must be notified of any individuals being disruptive, overly agitated, or appear to be under the influence of drugs and/or alcohol. • Security Personnel must remain calm, polite, and professional at all times, even when dealing with difficult individuals and situations. • DO NOT OFFER ANY LEGAL ADVICE Radio / Phones: • Radios: Attach the radio to your duty belt and turn it on so that it is audible to you but not the people around you. Use channel Note: transmissions on this channel are morkred by p sonnel throughout the building. Be brief and professional (ex, 'Tom Edward 1 can you please come to the security station for search assistance"). • Phones: The security personnel will utilize the phones to contact staff within the building. Emergency Response: Eme : n Doors: This s an eme en exit on . • Emergency Action Plan: Contact to report any emergency. !you do not have access to either a radio or work station phone 11 CONFIDENTIAL Exhibit 2 during an emergency, dial 911 from a cell phone. The Larimer County Justice Center has a consolidated Emergency Action Plan with more detailed policies, but key notes for are included here: o Evacuation -Security Personnel will assist with building evacuations and evacuation drills. Evacuation is conducted h the event of a fire, bomb threat, or other hazard in the building. Security Personnel will coordinate with Emergency Services and Law Enforcement. Active Shooter- The Security Personnel is the primary means of directing and assisting staff to safely evacuate or hide during an active shooter event. h the event of an active shooter incident, any staff member can initiate a lockdown or evacuation as appropriate. You will ask the deputies if you need to close the gate and hit the emergency button located under the screening desk. o Medical Events - Call 911 and follow guidelines from the operator. o Vehicle Issues - Generally speaking, Security Personnel will not assist with vehicle issues experienced by staff or the public. There are liability concerns associated with jump-starting cars, changing tires, or attempting to retrieve locked -in keys. o Suspicious Devices - Security personnel have been authorized by the Security personnel will not act as law enforcement and will only act as any reasonable person would and immediately turn the situation over to law enforcement upon their arrival. Breaks and Lunch: • Employees are to take one paid - - - break for every I consecutive11111 worked. Employees working a consecutive S -hour shift or longer will receive one 30 -minute lunch break. All Lunch breaks should be taken between the hours of if staffing permits. Food can be stored in the fridge h the break room Please refer to the employee handbook for any questions. Security Personnel PTO / Sick Time / Schedule Changes: • Security Personnel make every effort to anticipate time -off requests with as much advance notice as possible. It is important that we proactively communicate with site contacts and site supervisors. Requests for time off should be directed to the PST Management and an appropriately trained Supervisor or Security Personnel will be scheduled to cover Larimer County Justice Center for the duration of the absence. This 12 CONFIDENTIAL Exhibit 2 coverage plan also applies to unpredicted sick days. PST will train and familiarize several employees to be prepared to assume responsibility for the role. • PST will manage changes to the schedule in conjunction with Larimer County Management. Due to PST Policies and Colorado State Law requirements, requests for overtime must be approved by PST Management. 13 CONFIDENTIAL Appendices Appendix A - Larimer County Sheriffs Department Post Orders SECTION 1: ORIENTATION Larimer County Justice Center 201 Laporte Avenue Fort Collins, CO 80521 SECTION ≥ PURPOSE Exhibit 2 7.1 Safety peacnning If someone questions why you can search their property, refer them to the sign by the entrance and tell them you need to search their property to keep them and others safe. 2.2 Conduct Your conduct is observed by everybody entering the facilities. Remember to maintain a professional appearance and demeanor at all times. Food and drink are permitted in the work area, but please keep the work area clean and tidy. 2.3 Security Breach If someone proceeds through security with contraband, stop them and radio for deputy assistance. This situation could become threatening. 2.4 Returning Persons If a person exits the security checkpoint and leaves your line of sight and then returns to go back inside the courts, that person and their property must be searched again. 2.5 Unauthorized Stashing Persons who have prohibited items will sometimes go to the restroom to hide the items. Be observant and restate that prohibited items need to be stored outside the building n 14 CONFIDENTIAL Exhibit 2 an appropriate location. Be observant and notify deputies if you observe someone hide an item in an inappropriate or unsafe place. 2.6 Vendors Vendors such as 2.71nctand Fond If at the end of the day any items or change have been accidentally left behind or dropped around your area, take them to the - to be placed in the lost and found. SECTION 8 EQUIPMENT 3.1 Magnetometer Have visitors wait to walk through the Magnetometer until you have thoroughly searched their property. Walk to the opposite end of the counter before you tell them to pass through the metal detector so you can clearly see the light indicators on either side of the machine. If you see a lump in a pocket and they tell you there is nothing in there you can ask them to pull out their pockets. Search any property they give to you. 3.2 Hand Held Metal Detector The Magnetometer will light up ii the general area of contraband. Using the hand held metal detector, wand only the area of the body where the Magnetometer has indicated a potential for contraband. You do not need to wand everyone head to toe, unless alerted. (Ex. A person walks through the Magnetometer with a belt and the alert is triggered at the person's midsection. While in the process of using the wand, it does not alert and you can clearly see the belt, you may assume the belt is what caused the metal detector to alert.) If it appears that there is something in the person's pockets you may ask them to pull their pockets out. 3.2.1 Footwear ft the metal detector gives an alert at the bottom 18 inches, ask the person to lift their clothing above the tops of their footwear to make sure they do not have an item strapped to their leg or tucked in a boot. If the person has no clothing over their footwear and there is clear reason for the machine to alert (i.e. a metal buckle on a boot) you do not need to search further. 3.2.2 Sensitivity Issues Wanding the average person below the knees may cause a false alert due to the metal used building construction. On the wand there is a circular button on the opposite side from the on/off switch. Press and hold this button while searching near the floor to reduce the wand's sensitivity by half. 3.3 X -Ray Package Scanner Utilize the x-ray scanner to observe all items and use direct searching techniques for any items that are unclear or concerning in the x-ray images. Do not send infants or service animals through the package scanner. 15 CONFIDENTIAL SECTION 4t CONTRABAND Exhibit 2 4,1 Public Relations You can ask people if they have any specific prohibited items it their possession and they will usually answer 'yes' or 'no.' However, you still need to search property regardless of their answer. Any item deemed to be "contraband" must be taken outside the building or confiscated. Be sure to tell them that their property must be taken "out of the building to an appropriate location" or you will have to take it, and they will not get it back. 7 Cnmmnn Items Check all key chains for contraband. Check all pockets inside purses. Check all wallets. Bend slightly and run your fingers over them to feel for irregularities. No skateboards, longboards, or inline skates are permitted inside the building. Tape measures are not allowed. If a person comes through with a belt buckle ask them to show you the back side of the buckle so you can inspect for contraband. 4.3 Dangerous Items Place needles and razors in the sharps container in the file cabinet, not in the contraband safe. Open wallets to check for razor blades, wallet tools and wallet knives. Matches are not allowed. Metal finger nail files are prohibited. 4.4 Illegal Items Notify law enforcement of any illegal items, firearms or ammunition. 4.5 nnrumentation If there is an item which is not listed on the prohibited items sheet but you deem to be inappropriate, (i.e., toy gun or nail file) the item should be either turned away or taken. Record the item as "other," listing the time and item description. Log prohibited items as either taken or turned away. SECTION 5: SCREENING 1 SrrPPning PrnrPcq For every person that comes through, ask them to empty everything out of their pockets into a bin. Belts, shoes, watches and jewelry do not have to be removed. Ball caps must be removed to show the inside where contraband can be hidden. Lids for any drink a container that isn't transparent must be removed and contents shown. 5.1.1 Law Enforcement Professional Visitors Ask every law enforcement officer who comes throu: h the check • oint if the are here for . rofessional or . ersonal business. 16 CONFIDENTIAL E ent P n . es SECTION 6: JUSTICE CENTER Exhibit 2 6.1 Daily Operation Upon arrival, retrieve k• from th - Report to duty station, Turn on the x-ray scanner machine and login and retrieve the wand, clipboards and radio. 6.2 Time Accounting Fill out a timesheet and daily log 6.3 Radio Attach the radio to your duty belt and turn it on so that it is audible to u but not the people around you. Use channel e brief and professional (ex., "Tom Edward - can you please come to the security station for a search assistance"). At 0730 6.6 Contraband Place confiscated items in the 6.7 Daily Statistics Compile totals for each section of the Prohibited Items Log. 6.8 Close of Business Power down the x-ray scanner machine. Put the old log sheet in - Replace with a new log sheet on board. Place the clipboard, wand and radio back in the - and lock it. Be sure the radio is turned off and properly seated it the charger. Return keys 1 17 CONFIDENTIAL This is an emergency exit only. 6.10 Emereencies Justice Center Contact Control using the pack set radio or call o Exhibit 2 report any emergency. If you do not have access to either a radio or work station phone during an emergency, dial 911 from a cell phone. 6.11 Breaks Justice Center Employees are to take one paid - break for every . rked Employees working a consecutive 5 -hour shift or longer will receive one break. Paid meal breaks will be subject to the employee/ employer private security contract and are not paid by Larimer County. All Lunch breaks should be taken between the hours of depending on staffing. 18 Precision Security Team Weld County Courts & West Annex Communication Flow Chart Main Courthouse (2 Security Officers) Phone:TBD Plaza West Courthouse (3 Security Officers) Phone:TBD Site Supervisor (TBD) Phone: TBD Email: TBD@precisionsecurityteam.com Centennial Courthouse (3 Security Officers) Phone:TBD Jon Hickcox (Director of Operations) Phone: 720-469-2466 Ema it Jon@precisionsecu ritytea m.com Evan Hadley (Senior Operations Manager) Phone: 951-310-3563 Email: Evan@precisionsecurityteam.com Will Wilsford (President) Phone: 970-237-0551 Email: Will@precisionsecurityteam.com • Exhibit 3 West Annex (1 Security Officer) Phone:TBD Derek Stephens (Account Operations Manager) Phone: 970-301-9175 Email: Derek@precisionsecurityteam.com Jay Suttor (Director of Operations) Phone: 970-632-8508 Email: Jay@Precisionsecurityteam.com THIS LICENSES ISSUED SUBJECT TO ALL THETERMSAND.PROVISIONS OF'ALL _OF THE CR7:> OFTHIE QM - OFGREELEY IS FORCEAN D RELATING HERETO ANID 1 'SURJECTTO REYOCAtiort ASDOPOS THESE TERMS, S SO ACCEiE D IIY,THE LiSE �tEREN'NAMED. , ..r,. Contract Form Entity Information Entity Name* Entity ID* PRECISION SECURITY TEAM LLC @00047795 Contract Name* Contract ID 2024 COURT SECURITY CONTRACT; 1/1/2024- 7679 12/31/2024 EXTENSIONS FOR 2 MORE YRS AVAILABLE * IF SATISFACTORY. Contract Lead MKNEE Contract Status CTB REVIEW Q New Entity? Contract Lead Email mknee@weldgov.com; skohlgraf@weldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description * NEW COURTHOUSE SECURITY CONTRACT ESTABLISHED VIA RFP IN 2023 FOR STARTING 1/1/2024 Contract Description 2 Contract Type* CONTRACT Amount* $662,745.60 Renewable * YES Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Due Date Date* 12/16/2023 12/20/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid/RFP #* B2300176 Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 09/16/2024 Renewal Date 12/31/2024 Committed Delivery Date Expiration Date Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 12/11/2023 Approval Process Department Head DONNIE PATCH DH Approved Date 12/11/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12/13/2023 Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 12/11/2023 12/11/2023 Tyler Ref # AG 121323 Originator SKOHLGRAF N tfl CO%JWTN Cg TO: Weld County Board of County Commissioners FROM: Sergeant Jeffrey W. Carr — Weld County Sheriff's Office SUBJECT: Court Security/ Justice Services Security contract (B2300176) DATE: 10/30/2023 STEVE RE tan In August 2023 Weld County advertised a Request for Proposal in reference to the Court Security/Justice Services Security contract. A total of four (4) proposals were received from the following companies: Moore Security & Patrol Services, Precision Security Team LLC, Terraguard Security Federation Inc and Oculus Systems. Once all proposals were received three staff members from the Weld County Sheriff's Office evaluated the proposals based on the following criteria which is outlined in the RFP: Pricing, qualifications, and functional compatibility. See attached matrix indicating the company and their score in each category from each evaluator. Based on the evaluation criteria, The Weld County Sheriff's Office recommends Bid B2300176 be awarded to Precision Security Team LLC, provided a mutually acceptable contract can be agreed upon with Weld County. Precisions bid was the most complete and most comprehensive of all the bids provided. Respectfully submitted, Sergeant Jeffrey W. Carr Southwest Substation 4209 WCR 241/2 Longmont, Colorado 80504 (720) 652-4215 Fax (720) 652-4217 Headquarters 1950 O Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com Southeast Substation 2950 9th Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 za&-3ci1Z so oU44 10/30 NN at) cotnrn ST EN E REAMS MATRIX OF COMPANY & SCORE PER EVALUATOR Evaluation Category Maximum Points Possible Moore Security & Patrol Services Precision Security Team Terraguard Security Oculus Systems Evaluator 1 Pricing 40 33 30 20 15 Qualifications 50 10 40 25 20 Functional Compatibility 10 5 10 6 i 10 Total 100 48 80 51 I 45 Evaluator 2 Pricing 40 35 30 15 5 Qualifications 50 10 40 15 10 Functional Compatibility 10 2 10 2 10 Total 100 47 80 32 25 Evaluator 3 Pricing 40 20 35 20 35 Qualifications 50 20 40 15 35 Functional Compatibility 10 5 10 5 8 Total 100 45 85 40 78 Average Score 46.67 81.67 41 49.33 Bids for service 1/1/2024-12/31/26 in order are as follows: Contract total Difference: Percentage Moore Security &Patrol Services $ 1,913,685.00 Precision Security Team $ 2,068,826.66 $ 155,141.66 8.10% Terraguard Security $ 2,602,704.00 $ 689,019.00 36.00% Oculus Systems $ 3,119,104.04 $ 1,205,419.04 62.98% Southwest Substation 4209 WCR 24 1/2 Longmont, Colorado 80504 (720) 652-4215 Fax (720) 652-4217 Headquarters 1950 O Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com Southeast Substation 2950 9'n Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page 12 WELD COUNTY PURCHASING 1301 N. 17thAvenue, Greeley, CO 80631 E-mail: reverett(a0Zweldgov.com E-mail: cgeisert anweldgov.co, Phone: (970) 400-4222 or 4223 DATE OF BID: OCTOBER 10, 2023 REQUEST FOR: COURTS SECURITY SCREENING - MAIN COURTHOUSE, PLAZA WEST COURTHOUSE, CENTENNIAL COURTHOUSE, & JUSTICE SERVICES DEPARTMENT IN THE WEST ANNEX BUILDING DEPARTMENT: SHERIFF'S OFFICE PROPOSAL NO: #B2300176 PRESENT DATE: OCTOBER 16, 2023 APPROVAL DATE: OCTOBER 30, 2023 VENDOR COMPLEX 2024 2025 % 2026 MOORE SECURITY & PATROL SERVICES COURT COMPLEX $51,600/MO $53,148/MO $54,742/MO 1122 9T" STREET, #205 $619,000/YR. $637,776/YR. $656,909/YR. GREELEY, CO 80631 WEST ANNEX $5,160/MO $5,314/MO 3% $5,474/MO 3% $61,920/YR. $63,777/YR. $65,690/YR. HOURLY RATE FOR EXCEEDING CONTRACT HOURS: $30.00/HR PRECISION SECURITY TEAM, LLC COURT COMPLEX $55,228.80/MO $47,437.95/MO 4% $59,735.47/MO 4% 2649 E. MULBERRY STREET, SUITE 7 $662,745.60/YR. $689,255.42/YR. $716,825.64/YR. FORT COLLINS, CO 80524 WEST ANNEX $5,522.88/MO $5,743.80/MO 4% $5,973.55/MO 4% $66,274.56/YR. $68,925.54/YR. $71,682.56/YR. HOURLY RATE FOR EXCEEDING CONTRACT HOURS: $33/HR. TERRAGUARD SECURITY FEDERATION INC COURT COMPLEX $68,800/MO $72,240/MO 5% $75,852/MO 5% D/B/A RONIN ASSET PROTECTION $825,600/YR. $866,880/YR. $910,224/YR. 1238 23R° LANE WEST ANNEX $8,600/MO $9,090/MO 5% $9,544.50/MO 5% PUEBLO, CO 81006 $103,200/YR. $108,360/YR. $114,534/YR. HOURLY RATE FOR EXCEEDING CONTRACT HOURS: $40/HR OCULUS SYSTEMS COURT COMPLEX $82,333.33/MO $86,401.36/MO 5% $91,190.64/MO 5.5% 1075 S. YUKON STREET, #202 $988,000/YR. $1,036.816.36/YR. $1,094,287.68/YR. LAKEWOOD, CO 80226 WEST ANNEX $10,291.66/MO $10,800.17/MO 5% $11,398.83/MO 5.5% $123,500/YR. $129,9662/YR. $136,786/YR. HOURLY RATE FOR EXCEEDING CONTRACT HOURS: $47.50/HR 2023-3072 I 0/(lo S6 0O4 -1`-I' PAGE 2 REQUEST FOR: COURTS SECURITY SCREENING - MAIN COURTHOUSE, PLAZA WEST COURTHOUSE, CENTENNIAL COURTHOUSE, & JUSTICE SERVICES DEPARTMENT IN THE WEST ANNEX BUILDING DEPARTMENT: SHERIFF'S OFFICE PROPOSAL NO: #B2300176 VENDOR DPS SECURITY LLC 1700 N. LINCOLN STREET, FL17 DENVER, CO 80203 COMPLEX 2024 2025 % 2026 % COURT COMPLEX WEST ANNEX DID NOT ATTEND MANDATORY PRE -BID CONFERENCE HOURLY RATE FOR EXCEEDING CONTRACT HOURS: SECURITAS SECURITY SERVICES USA, INC COURT COMPLEX 10065 EAST HARVARD AVENUE #250 DENVER, CO 80231 WEST ANNEX HOURLY RATE FOR EXCEEDING CONTRACT HOURS: DID NOT ATTEND MANDATORY PRE -BID CONFERENCE THE SHERIFF'S OFFICE AND JUSTICE SERVICES DEPARTMENT ARE REVIEWING THE BIDS. Hello