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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Promoting Safe and Stable Families Program (PSSF) Partnership Project
Agreement Amendment #1 with Kids at Heart
DEPARTMENT: Human Services DATE: September 16, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: On October 2, 2024, the Department entered into a
Partnership Agreement for the Promoting Safe and Stable Families Program (PSSF) with Kids at Heart,
known to the Board as Tyler# 2024-2599. The purpose of this program is to offer support to foster,
adoptive and kinship families as well as biological children of these families through three (3) respite
programs: Fundango, Summer Day Camps and Teen Connect.
The Department is requesting approval to enter into Amendment #1 with Kids at Heart in order to
continue the program services outlined above.
What options exist for the Board?
• Approval of the PSSF Partnership Project Agreement Amendment #1 with Kids at Heart.
• Deny approval of the PSSF Partnership Project Agreement Amendment #1 with Kids at Heart.
Consequences: Weld County will not receive the awarded amount of $30,794.00 for the PSSF
Partnership Project.
Impacts: Weld County clients will not have access to the three (3) respite programs: Fundango,
Summer Day Camps and Teen Connect funded by the PSSF Partnership Project.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total funding = $30,794.00 which shall be used to reimburse Kids at Heart for actual costs per
month.
• Kids at Heart will contribute a match in the amount of $13,197.00 for a project total of $43,991.00.
• Funded by the PSSF grant award through CDHS.
• Term: October 1, 2025 through September 30, 2026.
Pass -Around Memorandum; September 16, 2025 — CMS ID 9924
CC ; 0 nlDSe VS)
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Recommendation:
Approval of the Promoting Safe and Stable Families Program (PSSF) Partnership Project
Agreement Amendment #1 with Kids at Heart and authorize the Chair to sign.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Support Recommendation
Place on BOCC Agenda
Schedule
Work Session Other/Comments:
Pass -Around Memorandum; September 16, 2025 - CMS ID 9924
AGREEMENT AMENDMENT BETWEEN
WELD COUNTY AND KIDS AT HEART
This Agreement Amendment made and entered into ZGI day of l60/
2025 by and between the Board of Weld County Commissioners, on behalf of the Weld
County Department of Human Services, hereinafter referred to as the "Department", and
Kids at Heart, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for the Promoting Safe and Stable
Families Program (PSSF) Partnership Proiect, (the "Original Agreement") identified by the
Weld County Clerk to the Board of County Commissioners as document No. 2024-2599,
approved on October 2, 2024.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance with the terms of the Original Agreement and any previously adopted
amendment, which is incorporated by reference herein, as well as the terms provided
herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
• The Original Agreement will end on September 30, 2025.
• This Amendment, together with the Original Agreement, constitutes the entire
understanding between the parties. The following additional changes are hereby
made to the current Agreement as of October 1, 2025:
1. Paragraph 15. Term, is hereby amended as follows:
The term of this Agreement shall be from October 1, 2025 through September 30,
2026. This Agreement may be extended annually upon written agreement of both
parties.
2. Paragraph 30. Fund Availability, is hereby amended as follows:
Financial obligations of the County payable after the current fiscal year are
contingent upon state and or federal funds for that purpose being appropriated,
budgeted and otherwise made available. Execution of this Agreement by County
does not create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year. This Agreement is subject to and
contingent upon the continuing availability of State and or federal funds for the
purposes hereof.
3. Exhibit A is here by amended as attached.
4. Exhibit B is hereby amended as attached.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
COUNTY:
ATTEST:
BY:
;,so4,v .ICS%„i
BOARD OF COUNTY COMMISSIONERS
Clerk to the Board WELD COUNTY, COLORADO
Deputy Clerk to the :(. ar¢/
Perry L ,� uck, Chair
NTRACTOR:
SEP 2 9 2025
ids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
By: Ethan Dexter 20, 202516:03:09 MDT)
Ethan Dexter, Executive Director
Date: 09/20/2025
zoZ4-2599
C COLORADO
Department of Early Childhood
SCOPE OF WORK - RESPITE
Exhibit A
Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological children of these families. Kids at
Heart mobilizes volunteers who provide direct support for foster and adoptive families who work hard to provide the love, safety and stability
children need and -deserve. The -agency -we-lcomes-atl-people,--egardless-of-r-ace;-gender, ageeconomic-status, physical or -mental ability, sexual
orientation, familial status or faith history. Kids at Heart began in 2001 when the congregation of Heart of the Rockies Christian Church shared in
the experiences of a family going through the foster -to -adopt process. The church discovered the unmet needs of the adoption and
foster community. Often these families have little social support while they work to heal the trauma children have experienced. This is due to
both the restrictions of the foster care system and the difficulty in finding qualified care providers for their children who often have troubled
backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, among staff or any mention when
providing new or returning families with services.
Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen
Connect. They are expanding current programming into Weld County to serve more foster, kinship and adoptive families.
Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorado. Fundango events are
currently held in Fort Collins and in Loveland. Respite care enables adoptive, foster and kinship parents to take a safe, rejuvenating
break to energize and regroup from the often -challenging task of parenting kids who have experienced abuse, trauma and neglect.
Fundango provides eight (8) hours of center -based respite each month for approximately 30 children, it gives families a temporary relief
from everyday tasks to help reduce stress, to support family stability, prevent abuse and neglect and minimize the need for out -of -home
placement. Not only does Fundango provide respite, but it also allows kids to play with other children who are in similar situations as
their own.
Summer Day Camps (formerly Teen Camps) are one (1) -day activities for adoptive, foster and kinship teens ages 10-18. The events are
held at a camp that is off -the grid, pristine playground where children discover both the natural world and their own innate skills and
confidences. The event is packed full of adventures and activities that engage the children in skill -building, learning, reflection and
growth.
The Teen Connect program is specifically designed to meet the needs of today's foster, kinship and adoptive teens. By meeting twice
per month for indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist teens with developing life skills for
adulthood. From goal setting and achieving, overcoming obstacles, and supporting peers to cooking skills, problem solving techniques and
making friends, this program helps to build self-confidence, awareness and connections among teens with foster, kinship and adoptive
backgrounds.
Page 19 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
Work Plan
Outcomes, Benchmarks, and Milestones
Outcome Statement #4: Foster, kin and adoptive parents shall use respite to provide themselves a break to reenergize and to provide their
children the opportunity to engage in fun and meaningful activities.
Foster, kin and adoptive parents shall complete surveys annually to measure their satisfaction with the respite that they received.
Key ActiviV G
Fundan o -Res ite Events
Tasks
Time,Period
Deliverable'-
.4 r
Measurement
Position(s)
Responsible
Budget Category
G 1:1 Families shall
voluntarily enroll in
our Fundango
program, completing
our intake process.
Ongoing,
monthly
A minimum of 50 children (unduplicated)
shall attend Fundango at least once. Many
families who attend one shall likely attend
again and all unduplicated and duplicated
numbers shall be reported.
Family logs shall be
generated and
submitted after each
month's report.
Executive
Director
Contract -Kids at
Heart
G 1:2 Families shall
complete an end -of-
year survey.
September
2026
All families who attend Fundango in 2025-
2026 shall complete our end of year survey.
We shall achieve an
overall satisfaction
score of 95%.
Executive
Director
Contract -Kids at
Heart
G 1:3 All school aged
children who attend
Fundango shall
complete an end of
year survey.
September
2026
All school aged children who attend
Fundango in 2025-2026 shall complete our
end of year survey.
We shall achieve an
overall satisfaction
score of 95%.
Executive
Director
Contract -Kids at
Heart
G 1:4 All new
volunteers shall
receive a survey after
their new volunteer
training.
Ongoing
All new volunteers who complete our
volunteer training program shall complete
our volunteer training survey.
We shall achieve an
overall satisfaction
score of 95%.
Executive
Director
Contract -Kids at
Heart
G 1:5 All participating
volunteers shall
receive an end of
year survey.
September
2026
All volunteers who volunteered in 2025-26
shall complete our end of year survey
We shall achieve an
overall satisfaction
score of 95%.
Executive
Director
Contract -Kids at
Heart
Page 20 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6-25
a
COLORADO
Department of Early Childhood
Exhibit A
Key Activity H
Fundango-Summer Camps
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget Category
H 1:1 Families shall
April 2026
A minimum of 20 children
(unduplicated) shall attend our
three (3) Summer Day Camps.
Family logs shall he_generated
and submitted after we have
completed our three (3) Teen
Day Trips.
Executive Director
Contract -Kids -at
Heart
voluntarily enroll in
our Summer Day
Camps, completing
our intake process.
H 1:2 Families shall
complete an end of
program survey.
August 2026
All families who Summer Day
Camp shall complete our end of
program survey.
We shall achieve an overall
satisfaction score of 95%.
Executive Director
Contract -Kids at
Heart
H 1:3 All children who
attend Summer Day
Camps shall complete
an end of program
survey.
August 2026
All children who attend Summer
Day Camp shall complete our
end of program survey.
We shall achieve an overall
satisfaction score of 95%.
Executive Director
Contract -Kids at
Heart
Key Activity I
Fundango-Teen Connect
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget Category
I 1:1 Families shall
register their teens
(ages 13 to 18) for the
scheduled Teen
Connect events.
10/01/2025-
9/30/2026
A minimum of 5 youths per
event shall attend.
Family logs shall be generated
after every event and
submitted.
Executive Director
Contract -Kids at
Heart
Page 21 of 23
Revised 1/6/2025
E. SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
Key Activity
Fundango-Program Evaluation
Tads :
T`lme Pella l.'
Dellverabie
Measurement,
Pai*itiai�(s)
Responsible
Budget _Category
I 1:2 Invoices/
Required
Invoices/Expenditure reports
Subcontractor shall submit all
Executive Director
Contract -Kids at
Expenditure reports
monthly or
when
requested.
10/01/2025-
9/30/2026
must be submitted on a monthly
basis to the WCDHS to submit to
CDEC on the PSSF Invoice
Template provided by the
Office of Early Childhood to the
OnBase system
invoices/expenditure reports
by the 10th day of each month
for WCDHS to get final monthly
invoice submitted by the 20th
of each month. Final billing for
each fiscal year must be
submitted per Exhibit D -
Heart
Additional Provisions.
I 1:3 Submit
When
Reports shall be submitted
Reports shall be submitted to
Weld County
Contract -Kids at
programmatic reports
requested.
according to CDEC timeframes
CDEC twice per year during the
Department of
Heart
to CDEC.
Report templates
shall be provided or
created in Salesforce.
10/01/2025-
9/30/2026
and include all requested
information.
Reporting templates shall be
provided by the PSSF Program
federal fiscal year. The first
report is due on the last
business day of April each
year. The final report is due on
the last business day of
Human Services
Executive Director
Manager
October each year.
Schedule/Milestones
Kids at Heart shall provide 12 Fundango events, October 2025 through September 2026, increasing the number of fosters, adoptive and
kinship families served in Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who
participate.
Fundango shall provide a much -needed respite program to Weld County adoptive, foster and kinship families. Documentation: Surveys
shall be provided to families to complete when they start and again after they have used Fundango six (6) times. An overall satisfaction
score of 95% shall be achieved.
Kids at Heart shall provide three (3) Teen Camp events during June, July or August 2026 to increase the number of fosters, kinship and
Page 22 of 23
Revised 1/6/2025
ExA SOW CostReim FY26_1-6-25
COLORADO
Department of Early Childhood
Exhibit A
adoptive children served in Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who
participate.
•__ _kids _at Reartshall_provide_monthly TeenConnectevents-increasing-the-number of foster, kinship -and -adoptive -children served -in -Weld
County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate. An overall satisfaction
score of 95% shall be achieved.
Acceptance Criteria
The acceptance of all deliverables shall reside with the CDEC, Promoting Safe and Stable Families program). The designated program manager
shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The
CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished.
Page 23 of 23
Revised 1/6/2025
EM SOW CostReim F026_1-6-25
Exhibit B
Colorado Department of Early Childhood (CDEC)
BUDGET WITH JUSTIFICATION FORM
Contractor Name
Budget Period
Project Name
Program Contact Name, Title
Phone
Email
Fiscal Contact Name, Title
Phone
Email
Weld County Department of Human Services
October 1, 2025 - September 30, 2026
Promoting Safe and Stable Families
Julie Witkowski, Family Resource Division Director
970-400-6777
witkowjx@weld.gov
Tanya Geiser, Fiscal Division Director
970-400-6526
tgeiser®weld.gov
Acronym Definition
APS Adoption Promotion and Support
FFY Federal Fiscal Year
FPFS Family Preservation for family Stability
FSFS Family Support for Family Stability
ADCModified Total Direct Costs
PSSF Promoting Safe and Stable Families
TLR Time Limited Reunification
FICA Federal Insurance Contributions Act
ICM Intensive Case Management
TBRI Trust Based Relation Intervention
COLORADO
Depar,mantWSuly ClUlahooa
Expenditure Categories
Personnel Services • Salaried Employees
FFY 2026
Position Title
Description of Work
Fringe Benefits
Gross or
Annual 511ary
Fringe Cost
Total Salary .
Fringe
Percent of
Time on
Project
Cost Baud on
P t Of
ertn
Time for TLR
Cost Bastd';0R
Percent of.
Tillie: for
APS.
Cost Based on
r
of
Time for FPFS
$0.00
Cost Based on
of
11P=FSFS
Total Amount
Requested
from CDEC
Community Case Manager 1
Provides outreach, case management and Parent Cafe support group coordination/facilitation
for families who may be at risk of entering or who are exiting the child welfare system.
health, dental, live, FICA,
Short and Long Term
Disability and County
Retirement
$59,275.00
$20,746.00
$80/029.00
$20,005.00
$20,005.D0
S4o,Ol4.00
Community Case Manager 2
Provides outreach, case management and Parent Cafe support group coordination/facilitation
for families who may be at risk of entering or who are exiting the child welfare system.
health, dental, live FICA,
Short and Long Term
Disability and County
Retirement
$62,883.00
$13,284.00
476,t67A0
50:00064%:
$0.00
$19,042.00
$19,042.00
SAOg4:0D
Catholic Charities
Contractors/Consultants (payments to third parties or entities)
Description of item
Staff and supplies for PSSF ICM, Parent Cafes, Kinship Support and Education Circle, Kinship
Newsletter
Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families
Total Peiiomiel SeYvlca4' aitaiatn4'*R :NMtaflto
• - t)j19a047,00
439,047,00
e6os� o0
FFY 2026
TLR
$0.00
"$0A
$12,954.00
Allowable RY.::
' JAT0C ;
I.00
FPFS
$0.00
•
tamer
Proration
farPanB*
AOoYstlie
i.' A4T4C
FSFS
$36,187.00
mairrerer
AIIOviliiNlM x
TbW9
Teal Amount:
AOoWabalfit
MORE
$444:941.00
Kids at Heart
$7,775.00
07,715.00
$7.775,00
$7,775.00
• 430i729,0i
49.795.06
$7,775.00
47.7
$7,469.00
$241'939.00
4i:7'7000
:09.0x'.,
T i 011 '; 1a5'3cOQ7 : "479,9J'i.00
,794.00
Page 1of3
Version 2 -4/25
ExB Budget PSSF FFY26(No Admin or Indirect)_V2_4-25A
Exhibit B
Colorado Department of Early Childhood (CDEC)
BUDGET WITH JUSTIFICATION FORM
lieCOLORADO
DePartmem orEuIYCMAhoOa
Travel
FFY 2026
kem
Description of kem
�•.._
,
-
-
- ..
TLR
APS
FPFS
FSFS
Total Amount
Regwtstd
from CDEC
Conference/CDEC
travel/professional development
All mileage, lodging, airfare, tolls, per diem, registration costs, etc. related to attending
mandatory CDEC conferences. Approved professional development opportunities.
$0,00
$1,000.00
$1,000.00
$1,000.00
.,... $3,000.00
Supplies B Operating Expenses
'EOWfilial
- $0.00
51,000:00
.'..S1,OODOD
limo.00
; ,.: SS.000.00
FFY 2026
Item
Description of item
TLR
APS
FPFS
FSFS
Total Amount
rfteedestect
from CDEC
Flex Funds
Flex funding can be used to address concrete economic needs which support family stability
when no other formal and informal resources are available.
-
$0.00
$0-00
$4,000.00
54,787.00
$8,787.00_
Support Groups
Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks,
childcare, and children; group activities
Total Suottes a apeman. Expenses
$0.00
$0.00
$4,000.00
$4.000.00
52,500.00
$5,500.00
$1,717.00
$6.504.00
$8,217.00
$17,004.00
hamsfiat ' from MTati (Rental.costs, tuition.#dwNrships/felbwshtps. participant-
.- ' support. etntio item,. capital expeMaar. .: . .
Item
Description of Item
No costs shall be reimbursed by CDEC for this category.
TLR
$0.00
APS -
$0.00
FPFS
$0.00
FSFS
$0.00
Total Amount
Requested
from CDEC
$0.00
TOTAL DIRECT COSTS
Total kerns removed fran MTDC
TOTAL DIRECT COSTS
$0.00
$7,775.00
$0.00
$25,729.00
$0.00
$54,322.00
50.00
$90,207.00
$0.00
$178,033.00
MODIFIED TOTAL DIRER COSTS(MTDC)
Uniform Guidance - 2 Cade of Federal Regulations 200.1 Q CFR 00.1) "Modifed Total Direct
Cost (MTDC)- means all direct salaries and wages, applicable fringe benefits, materials and
cuppliec, cervicac, travel, and up to the first $50,000 of each subeward (regardless of the
period of performance of the subawards under the award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs, tuition remission, scholarships and
fellowship, participant support costs and the portion of each'17uvard in excess of $50,000.
Other items may only be excluded when necessary to avoid a serious inequity in the
distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
MODIFIED TOTAL DIRECT COSTS
$7,775.00
$25,729.00
$54,322.00
$90,207.00
$178,033.00
Indirect Costs
FFY 2026
Item
Description of Item -
No costs shall be reimbursed by CDEC for this category.
indirect Rate
0.00%
TLR
$000
APS
$000
FPFS
50 ,00
FSFS
$0.00
Total Amount
Requested
from CDEC
50.00
TOW hair.
Y
So.00
Moo
SO.00
$0.00
$O.00
PERCENTAGE OF BUDGET BY PROJECT
FFY 2026
TLR APS •
Total
FPFS FSFS Percentage
Page 2 of 3
Version 2 -4/25
Ex8 Budget PSSF FFY26(No Admin or Indirectl_V2_4-25A
Exhibit B
Colorado Department of Early Childhood (CDEC)
BUDGET WITH JUSTIFICATION FORM
Match Projection / Required
MSG
DO
oevarn.�.m or �.ir cnnanooa
PERCENTAGE OP BUDGET DY PROJECT 4% 14%
Percent.. of Total Budget InchxRng Match: 30% I $3,332.14 511,026.71.
TOTAL BUDGET (INCLUDING MATCH) $11,107.14 $36,755.71
3t% 51% 100%
$23,280.86 .$38,660.14 $76,299:86
$77,602.86 5128,867.14 $254,332.86
Version 2 - 4/25
Page 3 of 3 ExB Budget P55F FFY26(No Admin or Indirect)_V2_4-254
SIGNATURE REQUESTED: Weld/Kids at Heart
PSSF Amendment #1
Final Audit Report
2025-09-20
Created:
By:
Status:
Transaction ID:
2025-09-18
Sara Adams (sadams@weld.gov)
Signed
CBJCHBCAABAA7wkQOPC86nrRvR9z6uYcz313rf__yIOTG
"SIGNATURE REQUESTED: Weld/Kids at Heart PSSF Amend
ment #1" History
5 Document created by Sara Adams (sadams@weld.gov)
2025-09-18 - 3:22:22 PM GMT- IP address: 204.133.39.9
E. Document emailed to Ethan Dexter (ethan@kidsatheartco.org) for signature
2025-09-18 - 3:22:49 PM GMT
,t Email viewed by Ethan Dexter (ethan@kidsatheartco.org)
2025-09-18 - 9:12:45 PM GMT- IP address: 74.125.215.108
t Email viewed by Ethan Dexter (ethan@kidsatheartco.org)
2025-09-20 - 9:44:41 PM GMT- IP address: 74.125.215.98
S5 Document e -signed by Ethan Dexter (ethan@kidsatheartco.org)
Signature Date: 2025-09-20 - 10:03:09 PM GMT - Time Source: server- IP address: 162.142.52.238
0 Agreement completed.
2025-09-20 - 10:03:09 PM GMT
Powered by
Adobe
Acrobat Sign
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Entity Information
Entity Name *
KIDS AT HEART
Entity ID*
@00044718
Contract Name* Contract ID
KIDS AT HEART - PSSF!, PARTNERSHIP AGREEMENT 9924
AMENDMENT #1
Contract Status
CTB REVIEW
Contract Lead *
SADAMS
New Entity?
Parent Contract ID
20242599
Requires Board Approval
YES
Contract Lead Email Department Project #
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description *
(CONSENT) KIDS AT HEART - PSSF PARTNERSHIP AGREEMENT AMENDMENT #1. TERM 10/1/25-9/30/26. WCDHS
WILL REIMBURSE KAH UP TO $30,794.00. KAH WILL CONTRIBUTE A MATCH IN THE AMOUNT OF $13,197.00.
THIS IS RELATED TO THE PSSF AGREEMENT AMENDMENT (CMS# 9923)
Contract Description 2!,
PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 9/16/25.
Contract Type* Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 09/20/2025
09/24/2025
Amount* Department Email
$30,794.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable*
NO Department Head Email Does Contract require Purchasing Dept. to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice' Period
Contact Information
Contact Info
Review Date *
07/30/2026
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2026
Contact Name ! Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
09/23/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09/29/2025
Finance Approver
CONSENT
Purchasing Approved Date
09/23/2025
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
09/23/2025 09/23/2025
Tyler Ref #
AG 092925
Originator
SADAMS
RESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT, AND AUTHORIZE CHAIR TO SIGN - KIDS AT HEART
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Kids at Heart, commencing October 1, 2024, and ending September 30,
2025, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Kids at
Heart, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of October, A.D., 2024, nunc pro tunc October 1, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ��� G1 , ,✓���
Weld County Clerk to the Board
E3,6ritd-171. lx\aittOILL
Deputy Clerk to the Board
APP: ED
County At : rneyl I 1
Date of signature: ` D l I Zi4
Kew. Ross, Chair
,A,11
Perry L. fi(ck, Pro-Tem
Mike Fr eman
James
cc:HSD
1O/14 /24
2024-2599
HR0096
Conkvac-t D# r130
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Promoting Safe and Stable Families Program (PSSF) Partnership Project Agreement
with Kids at Heart
DEPARTMENT: Human Services DATE: September 24, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Colorado Department of Human Services (CDHS) has awarded
funding to the Weld County Department of Humans Services (WCDHS) for the Promoting Safe and Stable
Families Program (PSSF). The purpose of this program is to offer support to foster, adoptive and kinship families
as well as biological children of these families through three (3) respite programs: Fundango, Summer Day
Camps and Teen Connect.
The Department is requesting to enter into an agreement with Kids at Heart to implement the program services
as listed above.
What options exist for the Board?
• Approval of the PSSF Partnership Project Agreement with Kids at Heart.
• Deny approval of the PSSF Partnership Project Agreement with Kids at Heart.
Consequences: Weld County will not receive the awarded amount of $30,794.00 for the PSSF Partnership
Project Agreement.
Impacts: Weld County clients will not have access to the funding for the PSSF Partnership Project
Agreement and the three (3) respite programs: Fundango, Summer Day Camps and Teen
Connect.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total funding = $30,794.00 which shall be used to reimburse Kids at Heart for actual costs per month.
• Kids at Heart will contribute a match in the amount of $13,197.00 for a project total of $43,991.00.
• Funded by the PSSF grant award through CDHS.
• Term: October 1, 2024 through September 30, 2025.
Pass -Around Memorandum; September 24, 2024 - CMS ID 8730
2024-2599
t o l a 0 Ie-0Oa
Recommendation:
Approval of the Agreement and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
o
r
Pass -Around Memorandum; September 24, 2024 — CMS ID 8730
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered intothis ji day of ' CAts el✓ , 2024, by
and between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services,
hereinafter referred to as "WCDHS", and Kids at Heart, hereinafter referred to as "KAH."
WITNESSETH:
WHEREAS, WCDHS and KAH have identified a need for support of foster, adoptive and kinship
families as well as biological children of these families; and
WHEREAS, WCDHS and KAH are willing and able to commit personnel resources to the
provision of services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and
KAH through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by
the Federal Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available
through Temporary Assistance for Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein,
and for other consideration of the sufficiency and receipt of which is hereby acknowledged, the parties
hereto covenant and agree as follows:
Project Description
1. The services described herein will in part be known as the WCDHS PSSF Partnership Project,
hereinafter referred to as the "Project". The Project is a collaborative effort of WCDHS and KAH
to offer support to foster, adoptive and kinship families as well as biological children of these
families.
2. KAH will offer the following three (3) respite programs to foster, adoptive and kinship families:
Fundango, Summer Day Camps and Teen Connect. The respite programs will be implemented in
accordance with Exhibit A.
Personnel
1. Standards. KAH shall provide all services pursuant to this Agreement in accordance with
applicable state and federal law, and any performance standards jointly established by WCDHS
and KAH. KAH shall provide information to the employees regarding what is necessary to facilitate
performance of its obligations to WCDHS under this Agreement. If an employee is required to be
licensed or to act under the supervision of a licensed person or entity during job duties performed
1
by an employee for KAH, KAH shall be solely responsible for verifying such licensure or providing
such required supervision.
2. Employee Costs. KAH shall be responsible for direct payment to the employees of all personnel
costs associated with the employees, including, but not limited to, salary, benefits, employment
taxes, and insurance.
3. Compliance with Laws and Record Maintenance. KAH shall be responsible for compliance with all
laws concerning employee benefits and compliance with Immigration Reform and Control Act of
1986. In addition, KAH shall be responsible for completion, reporting and maintenance of payroll
and benefit records, and KAH will be the W-2 Employer for purposes of record keeping.
4. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of
actual hours worked by an employee during each pay period. Each party agrees to comply with
the FLSA.
5. Contract Amount. WCDHS shall reimburse KAH for actual costs per month, not to exceed $30,794.00
for the term of this Agreement. KAH shall contribute a 30% match in the amount of $13,197.00
resulting in a total project amount of $43,991.00 for the term of this Agreement. Allowable
expenses are noted in Exhibit B, Approved Budget, and include personnel costs, supply and
administrative costs.
6. Billin . KAH shall issue an invoice on or before the 10th day of the month to WCDHS for actual
costs incurred in the previous month. Each invoice should also note the amount of matched
funding KAH contributed during the previous month. WCDHS agrees to submit the approved
invoice for payment within ten (10) business days of the date the correct invoice is received.
7. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall
obtain from KAH a certification that neither KAH nor any of its principal employees are listed
on the General Services Administration's List of Parties Excluded from Federal Procurement or
Nonprocurement Programs. KAH shall supply this certification within 10 days of execution by
both parties of this agreement. Failure to supply this certification will be considered a default.
8. Worker's Compensation Insurance. KAH will furnish and keep in force and effect during the
term of this Agreement workers compensation insurance as may be required by law and as may
concern the employees funded under this agreement. Upon written request, each party shall
furnish a Certificate of Insurance verifying coverage for workers' compensation.
9. Insurance. KAH shall procure at least the minimum amount of automobile liability insurance
required by the State of Colorado for the use of any personal vehicle. Proof of said automobile
liability insurance shall be provided to WCDHS prior to the performance of any services under this
Agreement. Professional Liability (Errors and Omissions Liability) is also required. The policy shall
cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of
2
services of this contract. KAH shall maintain limits for all claims covering wrongful acts, errors
and/or omissions, including design errors, if applicable, for damage sustained by reason of or in
the course of operations under this Agreement resulting from professional services. In the event
that the professional liability insurance required by this Agreement is written on a claims -made
basis, KAH warrants that retroactive date under the policy shall precede the effective date of this
Agreement; and that either continuous coverage will be maintained, or an extended discovery
period will be exercised for a period of two (2) years beginning at the time work under this
Agreement is completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$1,750,000
10. Contact Persons. The Contact Person for KAH and the Contact Person for WCDHS are each set
forth on Exhibit C attached hereto and incorporated herein. The designated Contact Person for
each party may be changed from time to time so long as notice of such change is provided to the
other party, following the procedure for Notices as set forth in this Agreement. Unless a formal
notice is required as set forth in paragraph 21, any requirement of communication between the
KAH and WCDHS shall be satisfied if such communication is provided to the other party's Contact
Person.
11. Periodic Meetings. During the term of this Agreement, arrangements shall be made for
periodic meetings between the Contact Persons of WCDHS and KAH to promote
understanding of and adjustments to any operation or activity involved herein.
12. KAH Board Members. KAH shall maintain, at its own expense, insurance for KAH Board Members.
13. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules,
regulations and policies implementing HIPAA requirements whether now or hereafter existing.
KAH and WCDHS agree to execute Business Associates Agreements as may be determined to be
necessary.
14. Compliance with ADA. Each party hereby expressly agrees to comply with any rules,
regulations and policies implementing the Americans with Disabilities Act requirements
whether now or hereafter existing.
15. Term. The term of this Agreement shall be from October 1, 2024, through September 30, 2025. This
Agreement may be extended annually upon written agreement of both parties.
16. Termination. WCDHS or KAH may terminate this Agreement upon giving the other party thirty (30)
days prior written notice. In the event of termination, KAH shall promptly provide to WCDHS all
information necessary for payment of any outstanding compensation. Neither party shall have any
further obligations after the effective date of termination, except for such obligations that (i)
3
accrued prior to the effective date of termination, or (ii) are expressly stated herein to extend
beyond the effective date of termination. Additionally, if the State of Colorado immediately
terminates its agreements with WCDHS regarding the funding of this Agreement for the public
interest or any other reason, WCDHS may immediately terminate this Agreement without the
thirty (30) days' notice.
17. Default. Except in situations when termination is the appropriate action pursuant to paragraph 16,
each party shall promptly notify the other party of actions that have caused, in the notifying
party's opinion, a default or breach of any term or provision of this Agreement. If such default or
breach is not cured within thirty (30) days after the delivery of such notice, the notifying party may,
at its election, declare this Agreement terminated, or proceed to seek any remedies to which it may
be entitled under the law, or both. Any waiver by either party of any term or provision of this
Agreement at any one time shall not constitute a waiver of any other or all provisions. Any waiver
of any part or provision of this Agreement at any one time shall not constitute a waiver for all
times.
18. Parties' Relationship. The parties to this Agreement intend that the relationship between them
contemplated by this Agreement is that of independent entities working in cooperation. KAH
employees or agents are not to be considered WCDHS employees for any purpose and said
persons may not hold themselves out as employees or agents of WCDHS or otherwise make any
representation or commitment on behalf of WCDHS. WCDHS employees or agents are not to be
considered employees of KAH for any purpose and said employees may not hold themselves out as
employees or agents of KAH or otherwise make any presentations or commitments on behalf of
KAH. Under this Agreement, except for the payments as stated herein, neither party shall be in
any way required to provide any pecuniary benefits, salaries, wages or fringe benefits to
employees of the other party.
19. Indemnification. KAH shall indemnify and hold WCDHS harmless from all claims, actions,
penalties, liabilities, damages, or expenses, including reasonable attorney's fees and other costs
of defense or settlement, legal or equitable, made against or suffered by WCDHS arising out of
or related to the action or omission of any KAH employee while performing services for or under
the auspices of KAH, or arising out of or assumed by KAH under this Agreement or KAH's failure
or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in
full force and effect notwithstanding the expiration or termination of this Agreement.
Notwithstanding any provision in this Agreement to the contrary, however, neither party waives
any immunities to which they are entitled pursuant to law.
20. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and
proceedings, WCDHS or KAH shall, during and after the term of this Agreement, keep
confidential all information relating to this Agreement and shall utilize their best efforts to
prevent and protect such information from unauthorized disclosure by their employees and
4
agents. WCDHS and KAH shall further not use or allow their agents or employees to use any
information to the competitive disadvantage of or in any way which is detrimental to either
party.
21. Notices. All notices and other communications required or permitted under this Agreement shall
be given in writing and shall be delivered in person or sent by registered or certified mail, postage
prepaid, return receipt requested, as follows:
a. If to KAH:
b. If to WCDHS:
Ethan Dexter, Executive Director
Kids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
22. Entire Agreement. This Agreement constitutes the entire understanding and agreement between
the parties with respect to its subject matter and supersedes all prior agreements or
understandings, whether written or unwritten, with respect to the same subject matter.
23. Amendment. This Agreement may not be amended or modified except by a written instrument
executed by all parties to this Agreement.
24. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the
ease of reference and shall not in any way affect the meaning or interpretation of this Agreement.
This document may be executed in two or more counterparts, each of which may be deemed an
original. This Agreement will take effect when a single original or counterpart copies are executed
by each party.
25. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with
the laws of the State of Colorado and the rules and regulations issued pursuant thereto. Any
provision of this Agreement, whether incorporated herein or not by reference, which provides for
arbitration by any extra- judicial body or person or which is otherwise in conflict with said laws,
rules and regulations shall be considered null and void. Nothing contained in any provision
incorporated herein by reference which purports to negate this or any other special provision in
whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise. It is further agreed by both parties that any causes of action
arising out of this Agreement shall be vetted in the courts of Weld County, Colorado, to the extent
that those courts are reposed with subject matter jurisdiction. Both parties agree to submit
themselves to the personal jurisdiction of those courts.
5
26. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
27. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such
documents and instruments, and do or cause to be done all such acts and things as may be
reasonable to effectuate the purpose and intent of thisAgreement.
28. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -
assigning party.
29. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with
Section 18-8- 301 C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S.,
et.seq. (Abuse of Public Office), as amended, and that no violation of such provisions is present.
The signatories hereto state that to the best of their knowledge, no State employee has any
personal or beneficial interest whatsoever in the service or property described herein.
30. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by WCDHS.
31. Required Approval. This Agreement shall not be deemed valid until it has been approved by any
and all necessary and required entities.
32. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County
Commissioners for Weld County to provide funding not already budgeted for the applicable fiscal
year.
33. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as
a waiver, express or implied, of any of the immunities, rights, benefits, protections or other
provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or
hereafter amended.
34. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiaryonly.
6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written
above.
COUNTY:
ATTEST: 4,ARD OF COUNTY COMMISSIONERS
Weld County Clerk to th ao. w a1' D CO
By:
Deputy Clerk to the Board ,' in D. Ross, Chair
CONTRACTOR:
CT 0 2 2024
Kids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
By: EthaDexter 25, 2024 08:13 MDT)
Ethan Dexter, Executive Director
Date: Sep 25, 2024
7
262_14-2599
f.
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
INTRODUCTION/BACKGROUND
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
• To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be
addressed effectively.
• To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
• To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (RESPITE)
Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological children of these families. Kids at Heart mobilizes
volunteers who provide direct support for foster and adoptive families who work hard to provide the love, safety and stability children need and deserve. The
agency welcomes all people, regardless of race, gender, age, economic status, physical or mental ability, sexual orientation, familial status or faith history.
Kids at Heart began in 2001 when the congregation of Heart of the Rockies Christian Church shared in the experiences of a family going through the foster -to -
adopt process. The church discovered the unmet needs of the adoption and foster community. Often these families have little social support while they work to
heal the trauma children have experienced. This is due to both the restrictions of the foster care system and the difficulty in finding qualified care providers for
their children who often have troubled backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, among staff
or any mention when providing new or returning families with services.
Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen Connect. They are
expanding current programming into Weld County to serve more foster, kinship and adoptive families.
• Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorado. Fundango events are currently held in Fort
Collins and in Loveland. Respite care enables adoptive, foster and kinship parents to take a safe, rejuvenating break to energize and regroup from the
Page 20 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
often -challenging task of parenting kids who have experienced abuse, trauma and neglect. Fundango provides eight (8) hours of center -based respite each
month for approximately 30 children, it gives families a temporary relief from everyday tasks to help reduce stress, to support family stability, prevent
abuse and neglect and minimize the need for out -of -home placement. Not only does Fundango provide respite, but it also allows kids to play with other
children who are in similar situations as their own.
Summer Day Camps (formerly Teen Camps) are one (1) -day activities for adoptive, foster and kinship teens ages 10-18. The events are held at a camp
that is off -the grid, pristine playground where children discover both the natural world and their own innate skills and confidences. The event is packed full
of adventures and activities that engage the children in skill -building, learning, reflection and growth. This program was developed in response to the
COVID-19 pandemic and may be adjusted to a multi -day camp when safe to do so according to County and State guidelines for community spread.
The Teen Connect program is specifically designed to meet the needs of today's foster, kinship and adoptive teens. By meeting twice per month for
indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist teens with developing life skills for adulthood. From goal setting and
achieving, overcoming obstacles, and supporting peers to cooking skills, problem solving techniques and making friends, this program helps to build self-
confidence, awareness and connections among teens with foster, kinship and adoptive backgrounds.
Page 21 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement:
Foster, kin and adoptive parents shall use respite to provide themselves a break to reenergize and to provide their children the opportunity to
engage in fun and meaningful activities.
Foster, kin and adoptive parents shall complete surveys annually to measure their satisfaction with the respite that they received.
Key Activity A: Fundan
' o
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families shall
voluntarily enroll in our
Fundango program,
completing our intake
process.
Ongoing, monthly
A minimum of 50 children (unduplicated) shall attend
Fundango at least once. Many families who attend one
shall likely attend again and all unduplicated and
duplicated numbers shall be reported.
Family logs shall be generated and
submitted after every with each
month's report.
Executive
Director
Time -Limited
Reunification
(LTR), APS,
Family
Preservation
and Family
Support
Families shall complete
an end of year survey.
December 2024
All families who attend Fundango in 2024-2025 shall
complete our end of year survey.
We shall achieve an overall
satisfaction score of 95%.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
Tasks
Time Period'
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
All school aged
children who attend
Fundango shall
complete an end of year
survey.
September 2025
All school aged children who attend Fundango in
2024-25 shall complete our end of year survey.
We shall achieve an overall
satisfaction score of 95%.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
All new volunteers
shall receive a survey
after their new
volunteer training.
Ongoing
All new volunteers who complete our volunteer
training program shall complete our volunteer training
survey.
We shall achieve an overall
satisfaction score of 95%.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
All participating
volunteers shall receive
an end of year survey.
September 2025
All volunteers who volunteered in 2024-25 shall
complete our end of year survey
We shall achieve an overall
satisfaction score of 95%.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
Key Activity B: Summer Day Camps
Page 22 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families shall
voluntarily enroll in
our Summer Day
Camps, completing our
intake process.
April 2025
A minimum of 20 children (unduplicated) shall attend
our three (3) Summer Day Camps.
Family logs shall be generated
and submitted after we have
completed our three (3) Teen Day
Trips.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
Families shall
complete an end of
program survey.
August 2025
All families who Summer Day Camp shall complete our
end of program survey.
We shall achieve an overall
satisfaction score of 95%.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
All children who attend
Summer Day Camps
shall complete an end
of program survey.
August 2025
All children who attend Summer Day Camp shall
complete our end of program survey.
We shall achieve an overall
satisfaction score of 95%.
Executive
Director
LTR, APS,
Family
Preservation
and Family
Support
Key Activity C: Teen Connect
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families shall register
their teens (ages 13 to
18) for the scheduled
Teen Connect events.
10/1/2024-
9/30/2025
A minimum of 5 youth per event shall attend. As
COVID-19 restrictions change, additional teens shall be
supported.
Family logs shall be generated
after every event and submitted.
LTR, APS,
Family
Preservation and
Family Support
LTR, APS,
Family
Preservation
and Family
Support
Key Activity D: REPORTING AND PERFORMANCE MONITORING
Tasks
Time Period
Deliverable <
Measurement
Person(s)
Responsible
Budget
Category'
PSSF sites shall comply
with Colorado
Department of Human
(CDEC) data collection
methodology system.
Data reports shall show
tasks/activities
completed to align with
designated outcomes
and measures of
services provided.
10/01/2024-
09/30/2025
Data on all PSSF services/activities shall be entered into
CDEC data -system.
• Entering large event data in CDEC data system after
each respite or camp event.
Required data shall be entered
into CDEC data -system within
five (5) working days of
completing a task or activity
Weld County
Department of
Human Services
Executive
Director
Personnel
Services
Page 23 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Invoices/ Expenditure
reports
Required
monthly or
when requested.
10/01/2024-
9/30/2025
Invoices/Expenditure reports must be submitted on a
monthly basis to the WCDHS to submit to CDEC on the
PSSF Invoice Template provided by the Office of Early
Childhood to the invoice email:
CDEC invoicing@state.co.us
Subcontractor shall submit all
invoices/expenditure reports by
the 10th day of each month for
WCDHS to get final monthly
invoice submitted by the 20`h of
each month. Final billing for each
fiscal year must be submitted per
Exhibit D — Additional
Provisions.
Executive
Director
Personnel
Services
Submit programmatic
reports to CDEC.
Report templates shall
be provided or created
in Salesforce.
When
requested.
10/01/2024-
9/30/2025
Reports shall be submitted according to CDEC
timeframes and include all requested information.
Reporting templates shall be provided by the PSSF
Program Manager
Reports shall be submitted to
CDEC twice per year during the
federal fiscal year. The first report
is due on the last business day of
April each year. The final report
is due on the last business day of
October each year.
Weld County
Department of
Human Services
Executive
Director
Personnel
Services
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF Programs shall
run reports and monitor
outcomes using CDEC
data -system
Quarterly or
when requested
10/01/2024-
9/30/2025
Reports shall be reviewed in the CDEC data -system to
ensure performance targets are being met.
Reports shall be submitted to
CDEC on quarterly basis or as
needed by the program.
Report templates
shall be created by
State Program
Administrator and
accessible by
Supervisor in each
site.
Personnel
Services
Page 24 of 25
CDEC
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A
CONFIDENTIALITY
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Kids at Heart shall provide 12 Fundango events, October 2024 through September 2025, increasing the number of fosters, adoptive and kinship families served in
Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate.
Fundango shall provide a much -needed respite program to Weld County adoptive, foster and kinship families. Documentation: Surveys shall be provided to
families to complete when they start and again after they have used Fundango six (6) times. An overall satisfaction score of 95% shall be achieved.
Kids at Heart shall provide three (3) Teen Camp events during June, July or August 2025 to increase the number of fosters, kinship and adoptive children served in
Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate.
Kids at Heart shall provide monthly Teen Connect events increasing the number of foster, kinship and adoptive children served in Weld County. Documentation:
Enrollment data and satisfaction surveys shall be collected from families who participate. An overall satisfaction score of 95% shall be achieved.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families
(PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and
that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising
what tasks must still be accomplished.
Page 25 of 25
Exhibit B
COLORADO
neP..,mmawanrcmi4rroa
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Bugger Penal
Program =Name, Title
Phone
EmW
JWie W ir""' F';' Remuree Di 1"- tread
7UJUU4i777
Irk
Eamil
Naurer, Fiacai
Y7U-4UUfi53J
artk@wel
gar
P.A. Title
Cammurdry Case Man.,
Eva... Categories
Per¢am,el Sereien - Sarrkd Employees
Oncriptlon of Work avd
4al, Ba0e0. Imlude: bean, dental, Mk FICALASRI, FICA .Ned Sbors aM Long Term (Arabi, and County Rekement
Grors or Annual
SWry
559,275
562,883
Name
Catholic Chorines
Kid. at 1Iran
Flex Panda
SapPmt Orvupa
Dexripdon of Item
TlmNim0ed
Re5nlnotrn
ITLR!
hem
Canf dCDEC
[ravcllproressirnial develapmrnr
Total Coatractoro/Consuhaut.
iU
57.775
57,775
CaolrectaNComullama rpaymenrr ha third parties or enmity)
TLR
AYnabrY
A5Tnc alt.rwn
Parent Cafe parvenues, TBRI faeiliwrar, [raining matciala, lueatiun fa, Gwd and ...Ira, childcare, and ehildrrna group activilin
SAM
56,312
T"'
UrW1,55.1er
51,463
51463
Promoton and
Support (APS)
512',954
57,775
520.729
Aiwa6k Y
17TDC aleaWoo
Supplies & Openiltlg Espemes
.312
512,902
APB
UaaJrraDla r
617 DC
56,764
511163
57,827
hNnge
520,746
513,284
Namher or
Projett
12.00
12.00
Perceoh of Time
05 Proltth
50.00%
50.00%
Cost Baud on
Percent of Time
T1mNimxed
Reunration
ITu)
cai Based on
Percent of
nme
Adoption
Promotion and
Support (APS)
Coat Based on
Percem of nme
on
Famly
Prefervatbnfor
Family SLabllty
20,005
19,042
Total Pommel Services (iac1n41oglrloge benefit.)
lamiy
Preservation for
hmily 5151
87,775
57,775
Fampy
F.Fr 521y rt for
ANnab4 r
56,312
56,312
F. dly
Prerersatln for
PW28rHWy
uarrnwr r
1117 DC
51,463
51463
Family suppmt
for Family
St.bYlry
S36,187
$7,469
549,656
Pemlh floPport.`
1525 12
154.b
ARwabk
MT'OC5a1nY0oe
2.010150.51
SIW&y
Uha5MtraWer
SITDC
118$419
16.864
824474'
Tlmo-limited
Reunification
(TLR)
117,777
11,405
519,182
Adoption
Promotlonand:
Support(APS,
Total Travel
7
e5nincatlon
(TM)
S 4.000
4,000
PromdtlOAind
SupportlAP5).
39,847
Total Amount
RegvnlM from
CDF.C
549,141
$30,794
579993
Family
Preservation for
Fondly stawilty
two
2.500
6,300
Family
Preservation for
Family Stability
[osteaaed on
Percem of :.
on
"= 7,'
for hmily
Sbblxy
woos
19,042
39,047
T i. AaaoaM
AYawahlaY
11T'r11C
124
$50,000
mm�ywppon
for Family
stabs,
4,787
1,717
6,504
Famiy Support
for Family
sbbllky
FFY 2025
ToW AmouW
Request. from
c1Ec
S 40,010
S 18,084
78,894
FFY 2025
u.r.ar65r
61TDC
131,141
55,794
529,935
FFY 2025
Tow Amami,
Requested from
cD2c
8,787
8,217
17,04
FFY 2025
'I'atd Amount
Re'7:d from
CDEC
I,o00
logo
I,000
3,000
Rey 5/15/2024
Exhibit B
Items Exehlded from MTDC: (Rental costs, tuition, schalarships/fellownips, participants own, e9oipment, capital mi atditurea)
Item
Unilorm Guidance 2 CFR 2UU.1 "Modifxi Total Ditar Cart (MTIX' I'"-,rcans all Jirxt salaries oral xagp. applicable frinye hnzfu, materials and supplia7. xrvitt�. vo,cl. aM up ro the liar 5^_.2,000 of uch cubawarJ (regordhss oftha period ofperfommcee of the rubaw
axpenJimns, chorg,s for p,tirnt pare, rcnml costs, tuition rrmicsion sclrolarships and fellowships, parricipom wppm cents oral the pnnian ofmch subawarJ in excess of S25.INw. Other irenrs ouy ady he esdudnl ehen nxcssary m avoid a serious inquiry is the distribunon of iniin
Rem
loath k Costs lust to esceed 10°/. unlets Negotiated Federal 184048, Castrate or Negatlemd Stab ludlrect Cost rate Is attached)
Subtotal BD. removed hum MT.
Told Sapp.. & OpentinR Expenses
TOTAL DIRECT COS FS
MODIFIED TOTAL DIRECT
uMer the award). MTDC excludea
.Is
,h
th
S
.i
Time -limited
Reunification
(TLR)
S
Adopt.,
Promotfon'and
Support(APS)
Ily
Tor
Family Support
Stu
Total Anmuut
Requested iron
CDEC
7,713
h)12
5 25,729
5 17,902
$ 1,000
51,322
.52,859
1,000
90.207
f 3,000
5 178,033
PERCENTAGE OF BUDGET BY PROJECT
Math ProDdlmt � RagtdrW-
'otai redirect
I'ENC. ENI AGE OF BUDGET B\ PROJECT
Porcentageof Total Budget ladudN6 Wt.,
Time -limited
ReunlFlcatbn
(TlA)
Promotion and
Supp9rt ZAPS)
75:
Tlmedlmlted
ReunlFlcatlon
ITLaI
Adoption
an Promotion d
Support(APS,
Presema
famtbily
n Tor
Family Stability
S -
f s43nBo'
Family
Preservanon rot
Family Stehilky
"Z=Pr
for Famly
StahlBev
S 90',207.00
amlly Support
rot Family
Stability
31% 51%
$ 3;332. ,S 1.1,027 , S 23;2&7 S 54660
TOTAL6uDGFT(IRCLUDMGMATCN) f 11,107 f 36,756 f 77,603 S 126,667
FFY 2025
'ford Amu ut
Re9uested from
CDEC
S
FEY 2025
100
76,300
$ 254,333
EXHIBIT C
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact
Person may from time to time designate in writing a new or substitute representative(s):
For Weld County: Julie Witkowski
Family Resource Division Head
315 A. N. 1 lth Avenue, Building A
Greeley, Colorado 80631
(970) 400-6777
witkowjx@weldgov.com
For Kids at Heart: Ethan Dexter, Executive Director
6501 Brittany Street
Fort Collins, Colorado 80502
Office: (970) 529-8222
Cell: (480) 381-8446
ethan@kidsatheartco.org
SIGNATURE REQUESTED: Weld/PSSF KAH
Agreement Oct 2024 -Sept 2025
Final Audit Report
2024-09-25
Created: 2024-09-23
By: Sara Adams (sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA2K6RHIGoLR6fM1TVb8BnyJIx2a8ysRQq
"SIGNATURE REQUESTED: Weld/PSSF KAH Agreement Oct 2
024 -Sept 2025" History
,n Document created by Sara Adams (sadams@weld.gov)
2024-09-23 - 4:40:59 PM GMT- IP address: 204.133.39.9
E,, Document emailed to Ethan Dexter (ethan@kidsatheartco.org) for signature
2024-09-23 - 4:43:39 PM GMT
t Email viewed by Efian Dexter (ethan@kidsatheartco.org)
2024-09-25 - 2:13:44 PM GMT- IP address: 74.125.215.78
d® Document e -signed by Ethan Dexter (ethan@kidsatheartco.org)
Signature Date: 2024-09-25 - 2:13:59 PM GMT - Time Source: server- IP address: 162.142.52.238
Agreement completed.
2024-09-25 - 2:13:59 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
Entity Information
Entity Name*
KIDS AT HEART
Entity ID*
@00044718
New Entity?
Contract Name* Contract ID
KIDS AT HEART (PSSF PARTNERSHIP AGREEMENT) 8730
Contract Status
CTB REVIEW
Contract Lead
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
KIDS AT HEART (PSSF PARTNERSHIP AGREEMENT) TERM 10/1/24-9/30/25. WCDHS WILL REIMBURSE KAH UP TO
$30,794.00. KAH WILL CONTRIBUTE A MATCH IN THE AMOUNT OF $13,197.00.
THIS IS RELATED TO THE PSSF AGREEMENT AMENDMENT (CMS# 8725)
Contract Description 2
PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 9/24/24
Contract Type*
AGREEMENT
Amount*
$30,794.00
Renewable
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 09/28/2024
10/02/2024
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date
07/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
09/26/2024 09/26/2024 09/27/2024
Final Approval
BOCC Approved Tyler Ref #
AG 100224
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
10/02/2024
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