HomeMy WebLinkAbout20251322.tiffResolution
Approve Purchase Agreement for Proprietary Sole Source Integra Software
Solution for Election Poll Worker and Inventory Management and Authorize Chair
to Sign — Soch, Inc.
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, Weld County Code Section 5-4-80, Expenditures Not Requiring a Procurement
Process, exempts items purchased through current State, Federal, GSA, or other
Cooperative Contracts, and
Whereas, the Department of Information Technology verified the software compatibility
and the Purchasing Manager deemed said agreement to be in the best interest of Weld
County, and
Whereas, the Board has been presented with a Purchase Agreement for the Proprietary
Sole Source Integra Software Solution for Election Poll Worker and Inventory
Management between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Clerk and Recorder's Office,
and Soch, Inc., commencing upon full execution of signatures, and ending May 14, 2028,
with further terms and conditions being as stated in said agreement, and
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Purchase Agreement for the Proprietary Sole Source Integra Software
Solution for Election Poll Worker and Inventory Management between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Clerk and Recorder's Office, and Soch, Inc., be, and hereby is,
approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said agreement.
cc•.?v R . , CR(cK/Rs)
°5/22 /25
2025-1322
CR0036
Purchase Agreement for Proprietary Sole Source Integra Software Solution for Election
Poll Worker and Inventory Management — Soch, Inc.
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 14th day of May, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Excused
Kevin D. Ross: Excused
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-1322
CR0036
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Purchase Integra Election Management Solution
DEPARTMENT: C&R Elections DATE: 4/30/2025
PERSON REQUESTING: Carly Koppes
Brief description of the problem/issue:
With elections becoming more complex each year, staff must utilize all their time preparing for elections instead
of maintaining spreadsheets and databases.
Currently, the Elections office has a home -built Microsoft Access database that is used to manage Poll Worker
Management. Poll workers apply to be an election judge and are notified for training by email or phone call.
For Inventory Management, Microsoft Excel spreadsheets are utilized to keep track of required materials
deployed out to polling locations.
Chain of custody logs are maintained on paper for the life of the voting equipment in binders. We are required
to keep the logs for the life of the voting equipment.
What options exist for the Board?
Consequences:
Significant and potentially catastrophic failure may occur If election staff fail to dedicate their full working
hours to election preparation, continuing election education, and thorough review of laws and regulations.
Impacts:
Integra is an all -in -one solution for Poll Worker and Inventory Management that will free up hours
of election staff time having to maintain multiple databases and spreadsheets.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Year 1: $15,540 Year 2: $14,742 Year 3: $15,479.10
Elections Department has funding for the software solution in 1000-11200-6220-100.
Recommendation: The Weld County Clerk and Recorder recommends that the Board grants approval for the
Chair to sign the attached purchase agreement. The Clerk and Recorder has verified with IT and Integra meets
the current IT standards and is a sole source purchase.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
5/I 4
2025-1322
CIS 603(0
May 8, 2025
CARLY KOPPES
WELD COUNTY CLERK & RECORDER
Elections Department
1250 H ST
P.O. BOX 459
GREELEY, COLORADO 80632
WEBSITE: www.weldvotes.com
PHONE: (970) 304-6525
FAX: (970) 304-6566
To: Board of County Commissioners
Re: Integra Software Purchase Agreement
The Clerk and Recorder desires to purchase a software to perform Poll Worker and
Inventory Management for elections. Integra Software from a company called Soch is
the desired solution. The compatibility of the software has been verified by the
Department of Information Technology.
Weld County Code Section 5-4-80 titled Expenditures Not Requiring a Procurement
Process. Item 28 of this section identifies "Items which are proprietary (software, etc.)"
are exempt and may be purchased directly from those sources.
Therefore, the Clerk and Recorder is recommending approval of the 3 -year contract
with the following associated fees as shown the attached contract:
Sincerely,
Carly Koppes
Clerk & Recorder
Year
Fees
2025
$ 15,540.00
$ 14, 742.00
$ 15,479.10
2026
2027
Sn,,_ch
Positive thinking
February 26, 2025
Weld County Clerk
Carly Koppes
1250 H St
Greeley, CO 80631
RE: Sole Source
Dear Carly,
This letter is to confirm that the Integra Election Management Software is a sole source
product manufactured, sold and distributed exclusively by Soch, Inc. No division of
Soch, Inc, nor any other company, makes a similar competing product.
The product must be purchased directly by Weld County, Colorado at the address listed
above. There are no agents or dealers authorized to represent the product.
Additionally, competition is precluded by the existence of an agreement with the
manufacturer, who has given us the exclusive right to market this product.
There is no other item(s) or product(s) available for purchase that would serve the same
purpose or functionality and there is only one price for the above name, item or product,
because of exclusive distribution or marketing rights.
If you desire additional information, don't hesitate to contact me at 800-210-6213 at any
time or visit our website www.soch-inc.com. Thank you for your interest in our products.
Sincerely,
Sunny Singh
Purchase Agreement
A Single, Effective and Efficient
Election Management Solution
to better serve your Constituents
Designed By Election Officials For Llection
Officials
Table of Contents
Section 9 introduction 3
Integra Origin & Experience 3
Section 2: Identification of Parties 3
A Software and / or Services Provided by (henceforth referred to as "Service Provider") 3
B Software and / or Services Provided for (henceforth referred to as "Client") 3
Section 3: Invoice Procedure 3
Section 4 Confidentiality 4
Section 5 Software Purchase 4
Section 6: Professional Services 6
Section 7 Support Agreement - Soch 6
Section 8 Pricing Schedule 10
Section 9: Expense 19
Section 10 Equal Opportunity Employer 11
Section 11 Drug Free Workplace 12
Section 12• Disagreement 12
Section 1: Introduction
Soch, Inc, is a software company based in Richmond, Virginia and is incorporated under the laws of the
Commonwealth of Virginia.
Integra Origin & Experience
O ur parent company is Soch. Our name is a Punjabi/Hindi phrase for "positive thinking." At Soch, we are
driven to come alongside government sector employees to leverage technology to reduce mundane and
complex tasks. Our products are designed BY government officials FOR government officials with
state-of-the-art technology.
O ur genesis story comes from our experience in the public sector and seeing the frustration of our fellow
e mployees working with technology -driven products, which were not designed by end -users. These
products were challenging to learn and use, requiring days of training and instruction guides to navigate.
Whether you are using spreadsheets or antiquated, monolithic systems, most localities are running
e lections through solutions which have been pieced -together through the years. While these may
"work", they don't "work with one another". To gain timely access to accurate data, it is critical to have
O NE solution, which integrates all key factors of your election ecocycle.
Integra is a single solution approach to the election ecocycle. Knowing that all information impacts other
areas, the days of siloed solutions no longer work. Having an efficient and effective tool which is intuitive
and easy to use, is the key to better election oversight.
This document is a Purchase Agreement, henceforth referred to as "Agreement".
This Agreement is between Client and Service Provider as defined in Section 2 of this Agreement.
Section 2: Identification of Parties
A. Software and / or Services Provided by (henceforth referred to as "Service Provider")
Soch, Inc.
701 East Franklin Street, Suite #1515
Richmond, Virginia 23219
B. Software and / or Services Purchased by (henceforth referred to as "Client")
Weld County
1250HSt
Greeley, CO 80631
Section 3: Invoice Procedure
• Agreement Period —This agreement is vatic from 4/17/2025 to 4/17/2028, as signed by both parties.
• Invoices will be sent to Client either electronically or to the address as identified in Section 2.B of this
Agreement.
• Payment will be made to the Service Provicer at the address identified in Section 2.A of this
Agreement.
• Payment is due within 30 days after invoice receipt date.
Section 4: Confidentiality
Service Provider and Client each agree to treat all discussions, information exchanged, and data as
confidential while this Agreement is in force and as applicable under the laws of the Commonwealth of
Virginia and the client's state. Any proprietary nformation shared by Service Provider with Client will
remain confidential in perpetuity and shall not be disclosed without expressed written consent by
Service Provider.
Section 5: Software Purchase
Client has agreed to purchase Integra version 5.0 software from Service Provider in order to get a single
solution to a wide variety of critical election tasks. Because changes in one area affects others, having a
single solution allows automated adaptation, ircreased efficiencies, reducing errors and redundancy.
1. Precinct's Readiness — Integra provides local checklists and inventory/ordering of support
supplies. This includes a history of supplies used for various elections.
2. Location Management - You'll have detailed information for each voting location, including a
secure repository for onsite personrel, ADA compliance, site maps. Visual representations
provide which precincts cover various District Maps/ Areas (Federal, State & Local offices).
3. Poll Worker Management - Integra uses a simple (4) S.T.E.P process. This one environment
captures critical information for each poll worker - from the initial screening, decision on hiring,
history of oaths, training record, skill proficiencies, election schedules and payment for training
and elections served.
4. Election Checklist — You'll have customized countdowns toward elections (general, primaries and
special).
S. Districts / Location of Precincts - See the relationship of Federal, State and Local districts to each
precinct and your poll workers. Integra provides complete automation of the "downstream
effects" of changes made to district rrap realignments, which affect voting equipment and poll
workers.
6. Voting Location Readiness - Not just Election Day, early voting and satellite locations readiness is
key. Integra captures historical informajon to help you prepare for future elections.
7. Election Worker's Portal - easy access for citizens to apply to be a poll worker and gain insight
into their poll worker training schedule, election schedule and pay.
This software is Soch (Integra) version 5 0 (henceforth referred to as "Integra") For modules purchased,
please refer to the section 8 - Pricing Schedule
Section 5A Number of Licenses
Internal users only The internal users means the client employees The total number of licenses will be
5 This will allow up to 5 client users to use Integra Any additional user seat will be $99/month For
buying 10 or more seats there will be a discount of 10%
Election Workers (a.k a poll workers) Up to 500 seats for poll workers The additional block can be
purchased in the increments of 100 poll workers The cost per user is $4 99 per month Also, includes up
to 5,000 texts annually Any additional block of text messages can be purchased in the increments of
10,000 (approx $900-$990 for 10,000 messages) messages at the current pnce when purchase occurs
Also, it includes up to 15,000 emails Any additional block of emails can be purchased in increments of
10,000 ($800 for 10,000 entails)
Section 5B. Term a Licensing Agreement,
Client will retain use of Integra licenses for the agreement ipenod To terminate licensing agreement, the
client must provide 90 days written notice prior to the next renewal/ option date In order to get and
keep the discounts, the contract must be executed for the full term Any early termination will void any
discounts provided as part of this agreement The Client will pay the full pnce for each year
For any disagreement, please refer to Section 12
Section 5C Pricing Schedule for Software
Please refer to Section 8 Pricing Schedule
Section 5D Software Upgrades
Service Provider will release upgrades to all clients on a schedule as solely determined by Service
Provider Clients will receive all upgrades on Integra'current version
Soch, Inc. retains exclusive rights to determine whether any changes to Integra are an upgrade or a
new version of the software. New versions of the software may be purchased by Client under a
separate agreement, however the release of a new version of Integra does not release Service Provider
from its obligations of this Agreement
Section 5E Warranty
Service Provider agrees to maintain Integra's ongoing maintenance for the duration of the licensing
agreement
However, any alterations to Integra's original code by Client may void this warranty This determination
remains exclusively with Soch, Inc
In the event that Client requires assistance from Service Provider to address issues resulting from
changes made to Integra by Client, Client may engage Service Provider in a Professional Services
capacity.
Section 5F: Ownership
Soch, Inc. retains ownership of Integra and all rights and remedies as defined under the laws of the
Commonwealth of Virginia. Clients will not reproduce, manipulate, or distribute Integra to any person or
agency or organization.
Section 6: Professional Services
At this point, there is no anticipation for any additional professional services. If any need arises in the
future and the client would like to engage service provider for any professional services such as software
development, process improvement etc., then it will go through the contract modification or change
request process.
Section 7: Support Agreement - Soch
Unless otherwise stated, the following outlines the Soch, Inc.Policy and is applicable to technical support
for all Soch, Inc. software purchased by Client.
To receive technical support as provided by Service Provider, all software licenses must be in effect.
Technical support is provided for issues related to Service Provider's software that are demonstrable in
the currently supported release(s) of a Soch, Inc. licensed software, running unaltered, and on a
hardware, database and operating system configuration, as specified in your order or program
documentation.
Soch, Inc. reserves the right to change its technical support policies at any lime provided those changes
don't materially change the level and type of support provided to Client.
Soch, Inc. will occasionally release updates and patches to its software. As part of Soch Support, Client
will receive:
• Software updates, fixes, security alerts, and critical patch updates
• Upgrade scripts
Any changes made by Client to the User Interface (UI), data issues (including, but not limited to,
Extraction, Transformation, and Loading of data) not resulting from a product defect, and any material
changes (as defined exclusively by Service Provider) made by Client to the software are excluded from
this Support Agreement. However, clients are not permitted to alter, copy or manipulate code at any
given time.
Clients may request Support from Service Provider via phone, email, or Soch's online Support portal.
Section 7A Terms of the Agreement
Service Provider agrees to provide Support for the duration of this agreement
Section 7B Hours of Operation
Service Provider will be available from 8 00AM to 6 OOPM EST, Monday through Friday, excluding state
and federal holidays
Service Provider may be available outside of these hours and will charge an additional fee according to
its Professional Services rates Clients must agree in writing to these charges prior to engaging Service
Provider for any work outside of these hours
Section 7C Issue Resolution
Service Provider will assign a severity level to each issue presented as part of this Support agreement
The following outlines Service Provider's obligations to respond to these issues
1 Level 1(Most Critical) 4 (four) business hours of notification by Client
o _Software is non-functional
2 Level 2 (Critical) 10 (ten) business hours of notification by Client
o Software is partially functional
3, Level '3 (Non -Critical) 30 (thirty) business hours of notification by Client
o Software is functional with minor, sporadic issues
For the purposes of this agreement, a business,hour is defined as any 60 (sixty) minute period between
8 00AM and 6 OOPM, Monday through Friday, excluding state and federal holidays
Section 7D Pricing Schedule for Professional Services
The current hourly rate for any professional services is $150 per hour
' Section 7E Data Storage
Warrant servers are based in the United States, all data kept on US servers, such as GovCloud
infrastructure
Section 7F. Subcontractors
Warrant contractors and subcontractors are American citizens or residents or US Department of
Homeland Security e -verified, work not subcontracted to foreign companies
Section 7G Hold Harmless clause
Both client and service provider agree to hold harmless each other m the event of law suits, claims,
orders or judgements brought or issued against either parties
Section 7H Insurance
Service Provider is fully responsible to maintain the following insurance for service provider employees
• Worker's compensation
® Error & Omissions
• General liability insurance
Section 71 Assignability
This agreement cannot be assigned to another party without the consent of both client and service
provider
Section 7J Modification
In case the scope of the services provided by the service provider changes then this contract must go
through the contract modifications or change request process And it must be in writing and agreed by
both parties
Section 7K Examination of Records
Both client and service provider agreed to provide any financial transactions records related to this
agreement as needed by either party
Section 7L. Access to and User of Software
The client will ensure that only Authorized Users are permitted to access and use the Software Service,
and that use of the Software Service is only for the purposes permitted_by this Agreement and that the
Software Service is used in a lawful manner Each Authorized User shall receive a unique access code to
access the Software Service Authorized Users shall not, directly or indirectly, provide, sell, transfer,
grant, supply or otherwise share the access code or other account identification information to or with
others The client shall be solely responsible for the actions of its officers, directors, employees,
volunteers, trainees and agents ("Workforce") in the use or misuse of the Software Service
Section 7M Compliance with Privacy and Data Security Laws
The client acknowledges that it, and not service provider (a) is and shall be solely responsible for client
compliance with all applicable federal, state and local ordinances and/or administrative requirements for
ensuring confidentiality of, limitations on access to, use and disclosure of client Data and Personal
Information (as defined below), (b) shall establish and maintain its own compliance program to ensure
that its Workforce safeguards the privacy and security of information about individuals which is
considered confidential under federal or state laws and subject to restrictions governing use and
disclosure , and (c) is responsible for implementing a reasonable and appropriate data security program
to prevent unauthonzed access to the client equipment and unauthonzed use or disclosure of Personal
Information
Section 7N Assurances
The client will ensure that its Workforce and all Authonzed Users (i) abide by the provisions of this
Agreement with regard to protection of the Service Provider System, Software Service, Service Provider's
Intellectual Property (as defined below) and Confidential Information (as defined below), and (ii) do not
use the Service Provider System or Software Service in a manner that violates the intellectual property or
other propnetary nghts of any third party "Intellectual Property" means any and all copyrights,
trademarks, trade names, trade secrets, patents, know-how and other propnetary rights of every kind
and nature, including but not limited to all registrations, applications, renewals and extensions thereof
"Confidential Information" means business information, software, secunty procedures, processes and
policies, volume data, electronic and printed data, scheduling information, information relating to a
party's business, confidential reports, as well as the amount, nature and type of services, and business
methods used by a party Notwithstanding the foregoing, Confidential Information shall not include
information that (a) is or becomes generally available to the public through no wrongful act of the
receiving party, (b) was available to the receiving party on a non -confidential basis pnor to its disclosure
to the receiving party by the disclosing party, (c) becomes available to the receiving party on a
non -confidential basis from a source other than the disclosing party, provided that such source is not
known by the receiving party to be subject to a confidentiality agreement with the disclosing party, (d)
is developed by the receiving party without relying on or using information supplied by the disclosing
party,
Section 7O Change Request
Client may, in its sole discretion, request changes be made to the specifications or other aspects of the
Contract Documents and tasks associated with this Agreement At this point, the client is not anticipating
any change request If any need anses in the future and the client would like to engage service provider
then it will go through the contract modification or change request process
Change requests shall be made pursuant to the following procedures
a) The client will submit all the requirements for a new change request,
b) Soch, Inc will perform the impact analysis of a new change request,
c) Soch, Inc will provide the LOE (level of efforts) with an estimated timeline to implement
the change to the client,
d) 'The client will make the final decision to approve or reject the LOE for a change request,
e) 'If approved, Soch, Inc will implement the change,
f) Once implemented; the client will verify the change and provide final approval to close
the change request,
g) Soch, Inc will close the change request and will notify the client that the change is now
part of ongoing support and maintenance,
h) The current hourly rate is $150 per hour
Any accepted changes shall be effective only when incorporated in written amendments to this
Agreement and executed by authonzed representatives of the service provider and client
Section 8: Pricing Schedule
The below table describes the licensing structure, professional services, training, and support for the
procurement of (Integra). The below pricing is based on annual terms. The term starts from the date of
the purchase of this agreement.
Pricing Table for Integra
Module Qty Per Month Year 1
Election Worker - Onboarding, Election Day,
Early Voting, Pre and Post Processing,
Attendance and Payment
Election Worker Training - Online Video,
In -person, Virtual and Hybrid
Total
Module
Voting Locations - Polling/ Precinct
Management
Text/Email - Text or Email or Both
Survey & Templates
Election Worker Portal
(Election Worker Quick Links - Easy Access
Training & Support - Training & support for
election office staff only
Total
Year 2
1 $234.00 $2,808.00 $2,948.40
1 $234.00 $2,808.00 $2,948.40
Year 3
$3,095.82
$3,095.82
$5,616.00 $5,896.80 $6,191.64
Qty Per Month Year 1
1 $117.00
1 $58.50
1 $58.50
1 $58.50
1 $23.40
1 $35.10
$1,404.00
$702.00
$702.00
$702.00
$280.80
$421.20
Year 2
$1,474.20
$737.10
$737.10
$737.10
$294.84
$442.26
Year 3
$1,547.91
$773.96
$773.96
$773.96
$309.58
$464.37
$4,212.00 $4,422.60 $4,643.73
Module
GovCloud Hosting - Hardware, Software,
Licensing and ongoing support
Integration Platform - Integrate training,
schedule, text, email, survey and other
modules
(Additional Users
(One time setup fees
Qty Per Month Year 1
Total
Grand Total
Year 2 Year 3
1 $234.00 $2,808.00 $2,948.40 $3,095.82
1 $117.00
0 $199.00
0
$1,404.00
$0.00
$1,500.00
$1,474.20
$0.00
$1,547.91
$0.00
$5,712.00 $4,422.60 $4,643.73
$15,540.00 $14,742.00 $15,479.10
1. The above pricing is valid for 90 days from the date of receipt.
2. The above pricing is based on group discounts for a 3 year term. The above price is after a
30°/0 discount.
3. The one-time set up fee includes GovCloud set-up, configuration, onboarding and Data
migration.
4. The training is included with this purchase. There is no limit on the number of training
sessions.
Section 9: Expense
At this point, there is no anticipation for any expenses. If any need arises in the future then both service
provider and the client will agree on the scheduled expenses such as onsite visits etc. Upon the
approvals, expenses will be reimbursed by the client as per the GSA travel schedule pricing.
https://www.gsa.gov/travel
Section 10: Equal Opportunity Employer
Soch, Inc is proud to be an equal employment opportunity employer. Our goal is to be a diverse
workforce that is representative, at all job levels. All aspects of employment including the decision to
hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business
needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin,
ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual
orientation, gender identity or expression, veteran status, or any other status protected under federal,
state, or local law.'
Section 11: Drug Free Workplace
In pursuant to 5 2.2-4312 of Commonwealth of Virginia, A drug -free workplace to be maintained by
service provider; required contract provisions. All public bodies shall include in every contract over
$10,000 the following provisions:
During the performance of this contract, the service provider agrees to (i) provide a drug -free workplace
for the service provider;s employees; (ii) post in conspicuous places, available to employees and
applicants for employment, a statement notifying employees that the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the
service providers workplace and specifying the actions that will be taken against employees for violations
of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf
of the service provider that the service provider maintains a drug -free workplace; and (iv) include the
provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the
provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, drug -free workplace; means a site for the performance of work done in
connection with a specific contract awarded to a service provider in accordance with this chapter, the
employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or marijuana during the performance of the
contract.
Section 12: Data Security & Data Privacy
Cookies will not be installed on poll workers' machines/devices, no exceptions. Data is not sold, shared
or researched. All Soch Inc, products are built and manufactured in the USA. All servers and technologies
are in the USA. The data is encrypted in both at -rest and in-flight.
Section 13: Disagreement
If the Parties reasonably and in good faith disagree as to whether there has been a material breach, the
Party that seeks to dispute that there has been a material breach may contest the allegation in
accordance with Virginia and client's state laws. First, both parties shall attempt in good faith to resolve
potential disputes informally and promptly. If a dispute persists, it will be resolved per client dispute
process as cited in client's procurement regulations.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be effective as of the day,
month, and year as identified below.
Client
Name: Perry L. Buck
Title:
Signature:
Chair, Board of weld County Commissioner~
`�..�
,5___
Date: MAY 1 `� e^
Attest:
sedv-A,A) seem:
Esther E. Gesick, Clerk to the Board
By
Deputy Clerk to the Board
Soch, Inc.
Name: Gagandeep Singh
Title: Director
Date: 05 15 2025
MM OD
YYYY
2u -1S-1322
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Looks good to me. Thank you
Cheryl Pattelli
Thursday, May 8, 2025 11:32 AM
Houstan Aragon; Bruce Barker; Karin McDougal; Matthew Conroy; Byron Howell; Adria
Schiel; Will Grumet; Rusty Williams; Chris D'Ovidio; Carly Koppes; Rudy Santos
CTB; Toby Taylor
Re: SIGNATURE REVIEW: PURCHASE AGREEMENT FOR SOLE SOURCE INTEGRA
ELECTION MANAGEMENT SOLUTION SOFTWARE
Get Outlook for Android
From: Houstan Aragon <haragon@weld.gov>
Sent: Thursday, May 8, 2025 10:07:33 AM
To: Bruce Barker <bbarker@weld.gov>; Karin McDougal <kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>; Adria Schiel <aschiel@weld.gov>; Will Grumet
<wgrumet@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Rusty Williams <rwilliams@weld.gov>; Chris D'Ovidio
<cdovidio@weld.gov>; Carly Koppes <ckoppes@weld.gov>; Rudy Santos <rsantos@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Toby Taylor <ttaylor@weld.gov>
Subject: SIGNATURE REVIEW: PURCHASE AGREEMENT FOR SOLE SOURCE INTEGRA ELECTION MANAGEMENT SOLUTION
SOFTWARE
Good morning,
Please review and advise as to placement on the Wednesday, May 14, 2025, Agenda. Please also remember
to reply -all to this email.
Thank you,
Ap.mmitA•
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
00000
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Houstan Aragon
Subject:
FW: SIGNATURE REVIEW: PURCHASE AGREEMENT FOR SOLE SOURCE INTEGRA
ELECTION MANAGEMENT SOLUTION SOFTWARE
From: Byron Howell <bhowell@weld.gov>
Sent: Friday, May 9, 2025 2:17 PM
To: Houstan Aragon <haragon@weld.gov>; Rudy Santos <rsantos@weld.gov>; Bruce Barker <bbarker@weld.gov>; Karin
McDougal <kmcdougal@weld.gov>; Matthew Conroy <mconroy@weld.gov>; Adria Schiel <aschiel@weld.gov>; Will
Grumet <wgrumet@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Rusty Williams <rwilliams@weld.gov>; Chris
D'Ovidio <cdovidio@weld.gov>; Carly Koppes <ckoppes@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Toby Taylor <ttaylor@weld.gov>
Subject: RE: SIGNATURE REVIEW: PURCHASE AGREEMENT FOR SOLE SOURCE INTEGRA ELECTION MANAGEMENT
SOLUTION SOFTWARE
Houstan,
I've reviewed all of these. They are approved and good for placement on the agenda.
Byron L. Howell
Assistant Weld County Attorney
Weld County Attorney's Office
1150 O Street
Greeley, Colorado 80632
970-400-4394
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From: Houstan Aragon <haragon@weld.gov>
Sent: Friday, May 9, 2025 12:05 PM
To: Rudy Santos <rsantos@weld.gov>; Bruce Barker <bbarker@weld.gov>; Karin McDougal <kmcdougal@weld.gov>;
Matthew Conroy <mconrov@weld.gov>; Byron Howell <bhowell@weld.gov>; Adria Schiel <aschiel@weld.gov>; Will
Grumet <wgrumet@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Rusty Williams <rwilliams@weld.gov>; Chris
D'Ovidio <cdovidio@weld.gov>; Carly Koppes <ckoppes@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Toby Taylor <ttavlor@weld.gov>
Subject: RE: SIGNATURE REVIEW: PURCHASE AGREEMENT FOR SOLE SOURCE INTEGRA ELECTION MANAGEMENT
SOLUTION SOFTWARE
Importance: High
Thanks for the update, Rudy.
Legal - Please review and advise as to placement on the Wednesday, May 14, 2025, Agenda. Please also
remember to reply -all to this email.
Hello