HomeMy WebLinkAbout20252729.tiffMariah Higgins
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Lesley Cobb
Monday, September 29, 2025 11:03 AM
CTB
HS -Contract Management
Communication Item: Termination of agreement with Larimer County for Research
Project Services (Tyler ID#2024-2163)
Weld Larimer ARCH Agreement (e).pdf
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Communication Item: Termination of agreement with Larimer County for Research Project Services
(Tyler ID#2024-2163)
Good morning,
This is communication to let you know that we are terminating our agreement with Larimer County for
Research Project Services, known at Tyler #2024-2163, effective October 29, 2025. This agreement was
to manage the ARCH project.
Please let me know if you have any questions.
Thank you!
COUNTY,
Lesley Cobb
Contract Management and Compliance Supervisor
Department of Human Services
Desk: 970-400-6512
P.O. Box A, 315 North 11th Avenue, Greeley, CO 80632
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l0/0,6/25
2025-2729
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Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
AN AGREEMENT BY AND BETWEEN THE COUNTY OF WELD AND LARIMER
COUNTY FOR RESEARCH PROJECT SERVICES
1. PARTIES. This Agreement is made by and between Larimer County Board of
Commissioners on behalf of the Larimer County Department of Human Services (the Fiscal
Agent), whose address is: 1501 Blue Spruce, Fort Collins, Colorado, 80524, and The County of
Weld, whose address is:1150 O Street, Greeley, Colorado 80631 (the County) collectively,
the "Parties," or, individually, a "Party."
2. RECITALS. The Recitals to this Agreement are incorporated herein by this reference as
though fully set forth within the body of this Agreement.
2.1 The County seeks to purchase research project services for the Child, Adult,
and Family Services Division.
2.2 The Fiscal Agent agrees to act as Fiscal Agent for the purchase, from Colorado
State University (Contractor), of the services specified in Exhibit A, attached hereto
("Project"). The Contractor possesses the necessary skills, credentials, education, and
experience for the Project.
2.2 The Parties therefore desire to enter into an Agreement for completion of the
services further described herein.
3. TERMS AND CONDITIONS. In consideration of the mutual covenants and promises of the
Parties contained herein, and other valuable consideration, the receipt and adequacy of which
are hereby acknowledged, the Parties agree as follows:
3.1 Term. The Term of this Agreement shall commence July 1, 2024, and extend
and be effective through June 30, 2026. This Agreement may be renewed for one
successive two-year term, upon the same terms and conditions, by written amendment
executed by the Parties. Such renewal shall be a prerogative of the County and not a
right of the Contractor and Fiscal Agent, and is subject to annual budget and
appropriation determinations by the County.
3.2 Scope. The Scope of the Agreement involves the furnishing of Research Project
Services ("Project") as described in the Scope of Work attached hereto as Exhibit A and
incorporated by this reference.
3.3 Price. The County shall transfer funds to Fiscal Agent for goods and services in
accordance with the Project. Total funds under this Agreement shall not exceed
eleven thousand one hundred ($11,100.00) dollars. No other amounts will be
transferred to the Fiscal Agent for incidental expenses. The Fiscal Agent shall pay the
Contractor in accordance with the Project Agreement entered into between
Fiscal Agent and
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Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
Contractor, but not to exceed the total amount of funds transferred to Fiscal Agent by
County.
3.4 Payment. Fiscal Agent will timely issue invoices for products and/or services
delivered or rendered pursuant to the related Agreement with Contractor. Invoices shall
be paid within thirty (30) days of approval by the County representative. County will
notify Fiscal Agent of any dispute with respect to an invoice in writing. Both Parties
will use best efforts to resolve any dispute within 180 days.
4. NOTICE AND AUTHORIZED REPRESENTATIVES. Any notice required or permitted by this
Agreement shall be in writing and shall be sufficiently given for all purposes if sent by email to
the authorized representative identified below. Such notice shall be deemed to have been
given when the email was sent. Either Party may change the authorized representative at any
time by giving notice to the other Party. The Parties each designate an authorized
representative as follows:
4.1 The County designates Heather Walker as the authorized representative of the
County under this Agreement. Email address is Walke.rhd@weld.gov.
4.2 Fiscal Agent designates Thad Paul as the authorized representative of the Fiscal
Agent under this Agreement. Email address is paulxxtj@co.larimer.co.us.
5. INDEPENDENT PARTIES. The Fiscal Agent is an independent party and not an
employee of County as provided in C.R.S. S 8-40-202(2). The Fiscal Agent is not entitled
to workers' compensation benefits.
6. INSURANCE. Fiscal Agent is a governmental entity within the meaning of C.R.S. section
24-10-101 et seq. and as such shall either purchase and maintain insurance of the kind and in
the amounts required by the County, from an insurer with an AM Best FSR rating of B+ or
higher, or Fiscal Agent shall maintain self-insurance as authorized by the Colorado
Governmental Immunity Act.
7. NO THIRD PARTY BENEFICIARIES. This Agreement is intended to describe the rights and
responsibilities only as to the parties hereto. This Agreement is not intended and shall not be
deemed to confer any rights on any person or entity not named as a party hereto.
8. FINANCIAL OBLIGATIONS OF THE COUNTY. All financial obligations of the County under
this Agreement are subject to appropriation, budgeting, and availability of funds to discharge
such obligations. Nothing in this Agreement shall be deemed to pledge the County's credit or
faith, directly or indirectly, to the Fiscal Agent. All financial obligations of Fiscal Agent under
this
Revised: 6/18/2024
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Agreement are subject to the County's transfer of funds as contemplated by this Agreement,
and Fiscal Agent shall not be obligated to expend, earmark or encumber any funds of the
Fiscal Agent, without further explicit resolution or appropriations by the Fiscal Agent's Board
of County Commissioners written authorization.
9. EXHIBITS. All exhibits referred to in this Agreement are by reference incorporated
herein for all purposes including Exhibit C - Confidentiality, incorporated by this reference.
10. CONFLICTS WITHIN THE CONTRACT DOCUMENTS. In the event that conflicts exist within
the terms and conditions of this Agreement and the attached or referenced exhibits the
Agreement shall supersede.
11. INTEGRATION AND AMENDMENT. This Agreement represents the entire agreement
between the Parties and there are no oral or collateral agreements or understandings. This
Agreement may be amended only by an instrument in writing signed by the Parties.
12. SEVERABILITY. If any provision of this agreement as applied to either Party or to any
circumstance shall be adjudged by a court to be void or unenforceable, the same shall in no
way affect any other provision of this Agreement, the application of any such provision in any
other circumstances, or the validity or enforceability of the Agreement as a whole.
13. ADDITIONAL DOCUMENTS OR ACTION. The parties agree to execute any additional
documents or take any additional reasonable action that is necessary to carry out this
Agreement.
14. MINOR CHANGES. The Parties executing this Agreement are authorized to make
nonsubstantive corrections to this Agreement and attached exhibits, if any, as they consider
necessary.
15. DOCUMENTS. All drawings, analyses, plans, tests, maps, surveys, electronic files and
written material of any kind generated in the performance of this Agreement or developed
specifically for work performed under this Agreement shall remain the sole and exclusive
property of the County, and the other Party shall not provide copies of any such material to
anyone without the express written consent of the County.
16. ASSIGNMENT. This Agreement shall not be assigned by either Party without the prior
written consent of the other Party.
17. BINDING EFFECT. This Agreement shall inure to the benefit of and be binding upon the
parties and their respective legal representatives, successors, heirs, and assigns, provided that
nothing in this paragraph shall be construed to permit the assignment of this Agreement except
as otherwise expressly authorized herein.
Revised: 6/18/2024
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Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
18. DAYS. If the day for any performance or event provided for herein is a Saturday, a
Sunday, a day on which national banks are not open for the regular transactions of business, or
a legal holiday pursuant to C.R.S. section 24-11-101(1), such day shall be extended until the
next day on which such banks and state offices are open for the transaction of business.
19. DELAYS. Any delays in or failure of performance by any party of its obligations under
this Agreement shall be excused if such delays or failure are a result of acts of God, fires,
floods, strikes, tabor disputes, accidents, regulations or orders of civil or military authorities,
shortages of labor or materials, or other causes, similar or dissimilar, which are beyond the
control of such party.
20. NO PRESUMPTION. The Parties to this Agreement and their attorneys have had a full
opportunity to review and participate in the drafting of the final form of this Agreement.
Accordingly, this Agreement shall be construed without regard to any presumption or other rule
of construction against the Party causing the Agreement to be drafted.
21. GOOD FAITH OF PARTIES. In the performance of this Agreement or in considering any
requested approval, acceptance, or extension of time, the Parties agree that each will act in
good faith and will not act unreasonably, arbitrarily, capriciously, or unreasonably withhold,
condition, or delay any approval, acceptance, or extension of time required or requested
pursuant to this Agreement.
22. WAIVER OF BREACH. A waiver by any party to this Agreement of the breach of any term
or provision of this Agreement shall not operate or be construed as a waiver of any subsequent
breach by either party.
23. TERMINATION. This Agreement may be terminated, without cause, by any Party upon
thirty (30) days written notice. This Agreement may be terminated by the County
immediately for cause if Fiscal Agent or Contractor faits to perform in accordance with the
terms of this Agreement.
24. SURVIVAL OF OBLIGATIONS. The obligations contained in this Agreement that are not
fully performed as of termination shall survive termination and shall continue to bind the
Parties until fully performed.
25. EXECUTION; ELECTRONIC SIGNATURES. This Agreement may be executed in
counterparts, each of which shall be deemed an original and all of which shall constitute but
one and the same instrument. This Agreement shall not be binding upon any Party hereto unless
Revised: 6/18/2024
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Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
and until the Parties have executed this Agreement. The Parties approve the use of electronic
signatures for execution of this Agreement.
27. LAWS TO BE OBSERVED. The Contractor shall be cognizant of all federal and state laws
and local ordinances and regulations that in any manner affect those engaged or employed in
the work or which in any manner affect the conduct of the work, and of all such orders and
decrees of bodies or tribunals having any jurisdiction or authority over the same, and shall at
all times observe and comply with all such existing laws, ordinances, regulations and decrees,.
28. RECORDS RETENTION. The Fiscal Agent shall maintain complete and accurate records
of time spent and materials used for performance of the Work, together with any invoices, time
cards, or other supporting data reasonably requested. All records, data and documentation
shall be retained by the Fiscal Agent for a period of not less than three (3) years after
completion of the Work, and shall be subject to review, inspection and copying by the County
upon reasonable notice.
29. GOVERNMENTAL IMMUNITY. Each party hereto agrees to be responsible for its own
wrongful or negligent acts or omissions, or those of its officers, agents, or employees to the
full extent allowed by law. Liability of the parties is at all times herein strictly limited and
controlled by the provisions of the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101,
et seq. as now or hereafter amended. Nothing in this Agreement shall be construed as a waiver
of the protections of said Act.
Revised: 6/18/2024
5
Docusign Envelope ID: 002O289A-6CAC-4C2D-98C3-Al2F6FEC774E
IN WITNESS WHEREOF, this Agreement is executed by the Parties hereto in their respective
names as of the date last provided below.
ATTEST: Xi'o'tok
Clerk to the Board
BY:
6
WELD COU
Kevin D. Ross, Chair AUG 14 2024
Weld County Board of County Commissioners
DocuSigned by:
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By: Heather O'Hayre, Director of Human
Services
1501 Blue Spruce
Fort Collins, Colorado 80524
C 6S risti rle..AA.-t✓uckase n
Assistant County
Attorney
Revised: 6/18/2024
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Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
EXHIBIT A
SCOPE OF WORK
The Fiscal Agent shall Contract with Colorado State University (Contractor) to perform and carry
out, in a satisfactory and proper manner the following:
1. Manage ARCH Project, which is a unique university -community partnership that
generates applied evaluation projects to enhance the child welfare services provided
to children, youth, and families in Colorado.
2. Employ rigorous quantitative and qualitative designs and literature reviews to evaluate
the following child welfare topics: (1) Respondent Parent Counsel; (2) Caseworker
Retention; (3) Integrating Family Voice; and (4) other topics as identified by the ARCH
Steering Committee.
3. Analyze secondary administrative data (e.g., Trails) to examine key safety,
permanency, and well-being outcomes.
4. Write overall and county -specific briefs for all ARCH evaluations and include data
visualization deliverables for study findings.
5. Disseminate evaluation findings through workshops and webinars and engage ARCH
stakeholders in Knowledge Translation (KT) activities.
6. Contribute to the child maltreatment prevention evidence -base by publishing
evaluation through peer -reviewed journal articles and presenting findings at
international, national, and state conferences.
7. Meet monthly with Steering Committee comprised of representatives from
participating county and state child welfare departments, and periodically with
subgroups of ARCH content and data experts to design, implement, and interpret
evaluation projects.
8. Provide timely budget reports and project updates as requested by the Steering
Committee.
9. If necessary, secure human subjects approval from the CSU Institutional Review Board
(IRB) for ARCH studies that meet the criteria for human subject research.
Personnel: The Fiscal Agent represents that it shall contract with Colorado State University to
provide the personnel required to perform the services under this Agreement. Such personnel
shall not be employees of the County.
Qualifications: All of the services required hereunder shall be performed by the Contractor or
Contractor's agents under its supervision, and all personnel engaged in the work shall be fully
qualified and shall be eligible under the law to perform such services.
Licensure: Where the State or local public jurisdictions require licensure for the provision of
services provided hereunder, the Contractor and/or its staff shall be properly licensed therefor.
Revised: 6/18/2024
7
Docusign Envelope ID: 002D289A-6CAC-4C213-98C3-Al2F6FEC774E
EXHIBIT B
CONFIDENTIALITY EXHIBIT
I, the undersigned, do hereby acknowledge that I have read and understand and agree to the
following:
1. That all information concerning current, prior or future applicants and recipients of
services of Weld Department of Human Services (WCDHS), personal client contact,
client knowledge or written communication concerning persons involved with WCDHS
is confidential and is not public information.
2. The name and address of any WCDHS client or other identifying information in such
reports or records shall not be disclosed outside of WCDHS.
3. Contractor must have a WCDHS Release of Information in place to keep, disseminate,
or distribute any Contractor -originated information pertaining to WCDHS clients.
Release of WCDHS information by Contractor is prohibited.
4. Any contract/community-based service provider who violates confidentiality may be
immediately dismissed from access to WCDHS secured areas.
5. Contractor shall comply with C.R.S. section 26-1-114 (1), and (3), dealing with
confidentiality:
It is unlawful, except for purposes directly connected with the administration of
public assistance and welfare, and in accordance with this paragraph for any person
to solicit, disclose, or make use of or to authorize, knowingly permit, participate in,
or acquiesce in the use of any lists or names of or any information concerning persons
applying for or receiving public assistance and welfare directly or indirectly derived
from the records, paper, files or communications of the state or county departments
or subdivision or agencies thereof or acquired in the course of the performance of
official duties.
6. In addition, the Contractor acknowledges there may be criminal sanctions related to the
release of such information pursuant to C.R.S S 19-1-307; C.R.S. § 19-1-303; § 18-1.3-501
or other state, local or federal law:
The penalty for violating confidentiality under C.R.S. §19-1-307 (4) is as follows: Any
person who improperly releases or who willfully permits or encourages the release of
data or information contained in the records and reports of child abuse or neglect to
persons not permitted access to such information by this section or by section 19 -1 -
Revised: 6/18/2024
8
Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
303 commits a class 1 misdemeanor and shall be punished as provided in section 18-
1.3-501, C.R.S.
7. Contractor shall agree to safeguard any information and confidentiality of the
client/family and/or financial information in accordance with the rules of the Colorado
Department of Human Services and WCDHS. It is also agreed, that during and after the
term of this Agreement, the Contractor shall comply with the rules and regulations of the
Health Insurance Portability and Accountability Act of 1996 (HIPAA) and any subsequent
updates and the Federal Alcohol and Drug Confidentiality Regulation regarding all clinical
records and financial information related to Covered Persons, as well as to all statistical
data, records and standards. The parties shall utilize their best efforts to implement
appropriate physical, technical and administrative safeguards to prevent and protect such
information from unauthorized disclosure, unless required by statute or other law,
subpoenaed, released or further requirement for treatment. Notwithstanding the
foregoing, the parties shall allow access by Covered Persons to their own clinical
information, subject to Applicable Law.
8. The Contractor acknowledges that accessing WCDHS's automated information systems,
including but not limited to, CYF Trails, for any purpose other than in the performance of
the referred service/s is prohibited. The Contractor agrees to only access those areas of
the Trails and/or applicable database systems necessary to perform contracted
functions, accessing only information of those children and families referred for specified
community -based services and keeping confidential all information gained during
performance of community -based eligibility authorization and services. The Contractor
agrees to keep all printed information in a secured, locked location.
Revised: 6/18/2024
9
Docusign Envelope ID: 002D289A-6CAC-4C2D-98C3-Al2F6FEC774E
Dated this 15th
Heather O'Hayre
August
day of
Printed Name
1501 Blue Spruce Drive, Fort Collins
r--DocuSigned by:
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Signature
970.498.6310
20 24
Mailing Address Daytime Phone
Kevin D. Ross, Chair
Weld County Board of County Commissioners
Printed Name
Weld County Board of County Commissioners
x a.
Signature AUG 14 2024
1150 0 Street, Greeley, CO 80631 970-400-4213
Mailing Address Daytime Phone
10
Revised: 6/18/2024
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